ID10180005_Amendment_03.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Amendment 03

Maria Colville, Senior Contracting Officer

This amendment provides (see continuation page for more detail):

a) An extension for the submission of proposals to Tuesday, May 1, 2018 at 12:00 p.m. Noon PST.

b) An Excel spreadsheet with questions and answers in response to the site visit and RFP questions.

c) A revised Attachment 1 Space-Performance Matrix dated 4-19-18 in Excel format.

d) A revised Attachment 4 Deliverables Table dated April 2018.

e) A revised Attachment 7 Quality Assurance Surveillance Plan (QASP) dated April 2018.

f) A revised Attachment 11 Past Performance Survey Questionnaire extending the date for submittals to May 1, 2018.

General Services Administration (GSA) - Federal Acquisition Service (FAS) - Office of Professional Services and Human Capital Categories (PSHC) - Office of Contract Operations (CON) 400 15th Street SW, Auburn, WA 98001 Attn: Maria Colville, Senior Contracting Officer

Same as Block 6

ID10180005

ID10180005

FY18F0004

1 2

04/20/2018

04/20/2018

MARIA COLVILLE Digitally signed by MARIA COLVILLE Date: 2018.04.20 12:05:01 -07'00'

04/20/2018

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Project Title: EPA Custodial Services SF 30 Continuation Sheet Project #: ID10180005 Amendment: #03, April 20, 2018

A. GENERAL

This amendment:

a) Provides Answers to Questions submitted (via Attachment 9 Question Submittal

Form) in response to the Site Visit and RFP. The responses provided by the Government are in an Excel spreadsheet.

i. Each Excel worksheet title corresponds to the RFP Section that contractors referenced with their questions or that the Government determined was the applicable section based on the question received.

ii. The worksheet titled “Attachments” addresses all questions asked about the RFP’s attachments.

iii. The worksheet titled “SF 1449” provided revisions suggested by a contractor on their Attachment 9 submittal. The answers were issued with Amendment 02 on March 30, 2018.

b) Replaces in its entirety the RFP dated April 20, 2018. All changes have been indicated with tracked changes. Removed text has been struck out and new text has been highlighted with red font.

c) Replaces in its entirety Attachment 1 Space-Performance Matrix dated 4-19-18 to replace the one issued with Amendment 02 on March 30, 2018. The matrix has been issued in Excel format.

d) Replaces in its entirety Attachment 4 Deliverables Table dated April 2018 to replace the one issued via Amendment 01 on March 15, 2018.

e) Replaces in its entirety Attachment 7 Quality Assurance Surveillance Plan (QASP) dated April 2018 to replace the one issued via Amendment 01 on March 15, 2018.

f) Replaces in its entirety Attachment 11 Past Performance Survey Questionnaire to replace the one issued via Amendment 01 on March 15, 2018. The due date has been revised from April 20, 2018 to May 1, 2018 12:00 Noon PST.

B. REVISION TO RFP/SOLICITATION

a) Section B.2 Contract Types

The title was changed from Services and Prices/Costs to Contract Types. References to this section as B.2 were also corrected throughout the RFP as indicated with tracked changes.

b) Section B.3 Services and Prices/Costs This section was added with the title Services and Prices/Costs. The following text was added:

The Offeror is responsible for creating their own Excel pricing sheet and must ensure that all CLINs and pricing identified in Section B.3 of the RFP are included with their proposal submittal.

c) Section B.3 Services and Prices/Costs - CLINS

i) CLIN 0001AB was corrected to state General Cleaning for July 1, 2018-May 31, 2019.

ii) Under all of the optional CLINS for Window Cleaning, for the base period and each one-year option period, text was added to clarify a first and second optional cleaning per year, if exercised.

d) Section C.2 Project Background The Contract number was corrected from PR-OARM-13-00556 to EP-D-13-030.

e) Section C.5 General Requirements Paragraph A.ix was revised with the following sentence:

ID cards will be issued at no cost to the contractor’s employees.

f) Section C.6 Environmental, Health and Safety Requirements The following sentence was added to the last paragraph in subsection a. regarding attendance for the EMS Awareness Training:

Attendance by contractor employees should be included in the contractor’s FFP labor.

g) Section C.8 Miscellaneous FFP Services Tasks The following sentence was added to paragraph A, subparagraph i. Police Grounds:

The covered walkways at the building entrances for A&B and D&E shall be kept free of snow and ice and standing water.

h) Section C.9 FFP Service Calls & Emergency Custodial Services The following information was added to the first paragraph of subsection (1) Routine

Service Calls:

The contractor will receive these calls via an online work management database. Calls are received by the Facility Trouble Desk and entered into the online database. The contractor will receive these as emails but will also have access to the database.

i) Section C.10 FFP and T&M Optional Services

i) Paragraph B T&M Snow Removal/Ice Control (outside of normal work day). The following sentence was added: No heavy equipment is required.

ii) Paragraph C FFP Dumpster Services: Under dumpster locations, the number of dumpsters was corrected or added for subparagraphs numbered 3, 7, 8, and 9.

Subparagraph 3 was revised to state two (2), and subparagraphs 7, 8 and 9 were revised to state one (1).

iii) Paragraph E FFP Composting: Within the first paragraph, the following information was added:

At a minimum, the contractor shall compost fruit and vegetable waste and coffee grounds. … The receptacle size will be no more than a 10 gallon garbage can.

iv) Paragraph F FFP Door Mat Service: The mat specifications were added:

MATS SPECIFICATIONS:

1. Short cotton loop pile 3 ft. x 5 ft. and 4 ft. x 6 ft.

2. Stiff rubber back and edge.

3. Color: to match building entrances.

4. MSDS for detergents used in cleaning process shall be provided to the COR a minimum of 10 days prior to placing mats in the building. Mats shall not be placed in the building prior to approval from the COR.

j) Section F.4 Deliverables The table was revised to add the following under “Deliverable within 10 days of award:”

Kick-off Meeting, Transition-in Plan, Final Quality Control Plan” – Section C.11. Attachment 4 Deliverables was also revised.

k) Section F.6 Quality Assurance Surveillance Plan (QASP) The QASP table regarding snow/ice removal revised the Acceptable Quality Levels to add “95%” and remove “or slips/falls.” The table in Attachment 7 QASP, was also revised.

l) Section H Contractor Furnished Items and Services Under H.5.2 Contractor Furnished Equipment, subparagraph A. Supplies, the word

“equipment” was struck out of the first sentence.

m) Section L.7 Submission of Offer

i) The due date for proposals was changed from April 24, 2018 to May 1, 2018.

Proposals shall be due on Tuesday, May 1, 2018 at 12:00 Noon PM PST.

ii) In the fifth paragraph of that section, the second sentence was revised to add “one

(1) inch margins.” At the end of that same paragraph, the following sentence was added: Footers shall be a minimum of 9 point Times New Roman font.

n) Section L.8 Offer Contents

i) Section L.8.1 Part I – Pricing: Under subparagraph c. Pricing Rationale Narrative and Pricing Assumptions (Tab C), subparagraph i, the following sentence was added to the end of the paragraph:

Offerors shall provide a statement in the pricing rationale narrative certifying that their proposal complies with the requirements of Attachment 17, Collective Bargaining Agreement.

o) Section L.8.2 Part II – Technical

i) Under paragraph a. Past Performance (Tab A), subparagraph i. Past performance references, the following text was added within the first sentence (actual corporate entity or subsidiary proposing to perform the work).

ii) Under paragraph a. Past Performance (Tab A), subparagraph iv. Past performance survey questionnaires, in the second paragraph, the due date to submit PPQs was added. The due date is May 1, 2018 at 12:00 Noon PM PST. Attachment 11 was also revised with the due date.

iii) Under paragraph c. Staffing, subparagraph ii. Staffing Plan Table, the following information was added to the end of the paragraph:

Offerors shall propose how many hours are associated with one FTE within their firm. Offerors must adhere to the Collective Bargaining Agreement (CBA) provided as Attachment 17 to the RFP. Proposed Staffing Plan labor categories should be in accordance with the CBA labor categories for the SCA applicable categories.

p) Section M.1 Method of Award In the first paragraph, the reference to Section M.8 was corrected to Section M.4.

q) All amendments must be acknowledged by all Offerors in accordance with the instructions on the Standard Form 30, Amendment of Solicitation.

Amendment 03 Attachments:

i. ID10180005 Questions & Answers Amd03

ii. Amendment 03 RFP dated April 20, 2018

iii. Attachment 1 Space-Performance Matrix 4-19-18 Amd03

iv. Attachment 4 Deliverables Table Amd03

v. Attachment 7 QASP Amd03

vi. Attachment 11 PPQs Amd03

*** END OF AMENDMENT ***

RFP Section Questions ANSWER

B.2 There are two CLINS for the Childcare Center, CLIN 0002 and CLIN 0013AA – AD. QUESTION: Should pricing be provided for both? Yes, pricing should be provided for all CLINS in Section B.3.

QUESTION: What is the Contractor’s responsibility for the covered walkways at the A&B/D&E entrances of the buildings?

Section C.8.A. has been revised to indicate that these areas shall be free of snow/ice and any standing water shall be removed with a squeegee.

QUESTION: Is the outside dining area a janitorial responsibility? No.

B

A major factor in staffing CBA and SCA-covered contracts is providing the incumbent workforce first right of refusal. Since this is a follow-on contract a significant number of those incumbents will have longevity in their positions, which, in turn affects cost projections. Without longevity data bidders are essentially guessing at labor rates for a CBA/SCA covered workforce. Only the incumbent will be able to provide accurate rate scales/adequate cost projections. Providing longevity data levels the playing field for all bidders.

a. Will the government give an estimate of the years of tenure for each labor category so that bidders can provide accurate pricing?

No. In accordance with FAR clause 52.222-17 - Nondisplacement of Qualified Workers subparagraph (d), information about the predecessor Contractor's service employees will not be provided until after contract award.

b. If the government declines to provide longevity data, could the government clarify its procedures to ensure adequate price realism across all bidders, without favoring the incumbent?

In accordance with Section L.8.1(c ), the Government will use price analysis and price competition to determine prices received are fair and reasonable. The Government reserves the right to contact an offeror for clarification if any pricing received is determined unbalanced or unrealistically low. The RFP is additionally being amended to require each offeror to confirm in its proposal, compliance to the required CBA that is provided as an attachment to the solicitation.

Request the government provide a current staff listing. No. In accordance with FAR clause 52.222-41(n) Service Contract Labor Standards, seniority information about the predecessor Contractor's service employees will not be provided until after contract award.

B.2 and C.10.1 Window cleaning requirements, as specified in the CLINs, beginning on Page 3 of the RFP, do not match the information provided in PWS C.10.I. Please clarify Text has been added to Section B.3 CLINS to better define first and second optional periods for cleaning, if exercised.

F.2 and B.2 The tentative periods of performance in Section F.2 are 11 months in duration and do not agree with the periods and dates listed with the CLINs. Please clarify. 6/1/2018 to 5/31/2019

RFP Section B.2

CLIN 0001AB indicates an “11 month time period” from June XX 2018 – May XX 2019. The time frame equals 12 months, not 11 months. Are Bidders to assume that the “Transition Month” (1 Month) is part of the 12 Month Period OR is the Transition Month in addition to the Base 12 Month Period?

CLIN 0001AB was corrected to state July xx, 2018 - May xx, 2018.

RFP Section B Will the Government provide a price sheet in Excel so that all bidders will be using identical formats? No. The offeror is responsible for creating their own Excel pricing sheet and must ensure that all CLINs identified in Section B.3 of the RFP are included.

RFP Section B Must the price proposal contain completed Section B price sheets or is the Excel format all that is required?

Yes the Offeror's proposal must contain a completed Section B.3. The offeror is responsible for creating their own Excel pricing sheet and must ensure that all CLINs identified in Section B.3 of the RFP are included.

Section B.2 With CLINs x1010AA and x010AB describing window cleaning as external as also is done with CLINs x1010AC and x010AD , should CLIN descriptions for x1010AA and x010AB be for internal window cleaning? CLINs 0010AA and 0010AB represent the first optional cleaning. CLINs 0010AC and 0010AD represent the second optional cleaning.

The following questions pertain to the whole PWS.

48 CFR 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Request for relevant information: Nondisplacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs because of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.

In accordance with Section F.1 of the RFP, general cleaning pricing shall include the Human Studies Facility, Main Facility, and the National Computer Center.

These areas are identified in Attachment 1 Space Performance Matrix.

No. QUESTION: Are Contractors responsible for replacing the refrigerator’s water filters?

B.2 Services and Prices/Costs

1. Do we combine the general cleaning pricing for both the Main Campus and Human Studies Facility together in CLIN 0001, 1001, 2001, 3001 & 4001?

QUESTION: Are there certain areas of the facility that receive irregular patterns of visiting traffic due to special ceremonies, meetings, etc.?

Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Government studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s policies & procedures, facilities, and contract requirements.

Since all offerors will see immediate reductions in the cost of hiring new workers due to this regulation all offerors will need to be provided the same information about the current incumbent force.

1) Please provide all offerors, the number of incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

No. In accordance with FAR clause 52.222-17 - Nondisplacement of Qualified Workers subparagraph (d), information about the predecessor Contractor's service employees will not be provided until after contract award.

2) The employee wages and benefits are the major direct cost passed through as a direct cost to the government. We do not seek personal information such as name, social security number, etc.

a. Please provide a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal!

In accordance with FAR clause 52.222-41(n) Service Contract Labor Standards, seniority information about the predecessor Contractor's service employees will not be provided until after contract award.

b. What is the average number of year’s seniority does each of the incumbent’s employees have? In accordance with FAR clause 52.222-41(n) Service Contract Labor Standards, seniority information about the predecessor Contractor's service employees will not be provided until after contract award.

RFP Section Questions Answer

1) Provide the current contract value Total current contract value with the base period, 4 one-year option periods, and potential optional services is $16,208,599. The prior contract value awarded to DAS AJV for a base and 4 one-year option periods was $12,515,396; last option year pricing was $2,534,010.

2) Has the requirement changed from incumbent operation to the current solicitation? No.

Section C Does the current contract include the same general scope of work as the previous contract? Yes, except for the addition of the APPA standards.

Solicitation - General What is the value of the current contract’s last option year? The last option period, with a period of performance of seven months, is valued at $1,768,506.41.

RFP C.2 Project Background

The Government provided Contract No. PR-OARM-13-00556 as the current contract number;

however, this contract has no public record. Could you please verify if correct and/or provide the correct current contract number? EP-D-13-030

Section C.3 States AGENCY MISSION States “In addition, the EPA leases a 66,000 square foot office and research building in Chapel Hill, NC that supports the study of the health effects of airborne pollutants.

C.4, C.5, C.7, E.2, APPA custodial guidelines are mandated in the PWS in relation to various contexts and purposes (work plan, Technical Approach, Quality Control Plan, etc.) This requirement unduly restricts competition without demonstrating any compelling government need or reasonable explanation.

L.8.2.b.i & ii, M.4.2 1) Why the government choose to require APPA standards over other custodial standards?

Commonly used standard by other agencies including the Smithsonian and the Air Force. It provides objective methods of cleanliness.

2) Why show preference or require any custodial standard in particular absent a unique government need or requirement?

Commonly used standard by other agencies including the Smithsonian and the Air Force. It provides objective methods of cleanliness.

3) What compelling government interest/need is served by restricting custodial guidelines to APPA standards exclusively while excluding other custodial guidelines that offer similar performance, quality standards and benefits?

Commonly used standard by other agencies including the Smithsonian and the Air Force. It provides objective methods of cleanliness.

C.4 Please provide facility layout / floor plans for each building within the scope This information will not be provided.

C.4, C.7, C.9, F.4 In order for the contractor to project the cost to purchase and maintain an inventory of cleaning supplies adequate to sustaining normal facility operations, we need to know the historical usage. Offerors are responsible for determining the types and number of cleaning supplies to satisfy the requirements.

C.4, C.5 How many vehicles of what type are currently required/in operation? Offerors are responsible for determining the number of vehicles to satisfy the requirements.

1) Is it acceptable for janitorial employees to drive their personal vehicles to their scheduled buildings rather than company service vehicles? Yes, all vehicles will need to be registered.

2) How many vehicles may the contractor have on this contract and is special parking available in the event that there may floor maintenance project work required in a building? Spaces will be permitted to Contractor vehicles near certain buildings.

3) Are there any costs associated with parking? No.

4) Do vehicles be it company owned, or its employees owned need any special on campus registration or tag? Yes registration will be required. Service vehicle spaces are signed.

5) If so what are the costs associated with parking vehicles? No cost associated with parking vehicles.

o Question: Are the water sources located near these locations?

Yes, there are some locations with outside water sources. Janitorial closets are available on every floor in every building.

C.5.A.ix Will the government badges be issued at no cost to janitorial employees? Yes at no charge.

C.5, C.9 Is the contractor responsible for cleaning, dumping and maintaining document shredder(s)? No.

C.6.A, H.4.3 Will the government pay for the time spent by contractor employees to attend the mandatory annual EMS awareness training? Yes. Attendance is included in the FFP labor.

The solicitation states: “If there are spaces in which the Offeror believes are not currently being maintained at the designated cleanliness Level defined within the Space-Performance Matrix, Offerors shall include the associated costs to bring the designated cleanliness Level up in its firm fixed-price proposal…and perform a one-time extra cleaning to bring it to the required level defined in the Space-Performance Matrix .”

C.2

C.5

To accomplish the above, offerors need to examine in detail all the EPA RTP locations included in this solicitation. During the mandatory site visit, offerors were not shown all EPA spaces, nor did it allow enough time to evaluate the current levels of cleanliness. Estimates based on what was shown during the site visit would be useless, over or under estimating the need and thus negatively impacting cost proposal preparation.

1) Will the government allow a thorough examination of the RTP facilities to evaluate the current levels of cleanliness and propose a one-time extra cleaning to bring it to the required level defined in the Space-Performance Matrix?

No, that was the purpose of the site visit. Areas not shown during the site visit represent similar spaces. Additional examination will not be arranged.

C.7 1) Is the contractor required to clean any refrigerators, microwaves or ice machines located in the eat-in dining area? No. Only for refrigerators and microwaves in galley areas as stated in SSC Vending.

C.9 How many actual Emergency/Unscheduled Custodial Work hours were paid per year for the last 5 years? The estimated number of hours has been provided in the RFP.

C.9.B.i Provide sidewalk measurements, in particular, provide width & approximate length. 60 inches wide and 26,695 sq ft C.9.B Please confirm that the response time is to be within 30 minutes during the normal work day only Yes

C

a. Could the government provide a list of current local vendors providing services under the current contract? No.

b. Could the government provide the number of occupants per building? No.

d. Are contractor employees allowed to use the shuttle buses to move between buildings? Yes.

e. Does the government allow the use of the forklift to assist with PWS tasks? No.

Request the government provide the number of restrooms in each of the buildings included in the PWS. This information can be tallied from the Attachment 1 Space Performance Matrix provided.

Request the government provide the make/manufacturer and general description of the dispensers provided. AJW Commercial Washroom Accessories U510 Customizable Dual Feminine Sanitary Napkin/Tampon Dispenser

What is the price charged for products dispensed? $0.25 C.10 Provide historical data for Section A & B time and materials requirements. This information will not be provided.

RFP C.10 – B Regarding Snow Removal, please confirm no heavy equipment for snow removal is required for this contract. No heavy equipment is required.

RFP C.10 – B Regarding Snow Removal, please confirm that the Government will provide the ice melt. Also, does the Government provide any additional tools such as shovels, blowers, etc.? The Government provides the ice melt. The Contractor supplies the tools.

RFP C.10 – H Regarding Window Cleaning, do the windows have anchorage systems in place? Anchor points are provided on the roof.

C.10, C. FFP

Dumpster Services

Lines 7., 8., and 9 do not specify a quantity. Would the customer please confirm if the quantity is quantity of 1 per location? (1) each. The RFP has been updated accordingly.

How many "dumpster" type containers, compactors, slotted cardboard containers and open top roll off containers are currently in use at the various facilities?

Section C.10.C has been revised as stated in the answer to the previous question above.

C.10, E. FFP

Composting Would the customer please provide the total number of compost receptacles? Currently there are none.

Where are the compost receptacles located? Composting is not currently being done.

Is composting performed on-site or pickup by a subcontractor? Composting is not currently being done.

How much compost is historically collected monthly? Composting is not currently being done. CLIN estimate is 1,000 lbs.

C10.E 1st

Paragraph

Please clarify the following sentences, "The FFP price should be estimated per pound for this service including all labor, supplies, materials and equipment." and "In order to allow for targeted wastes to be composted, the contractor will furnish the Government with a cost per pound of collected compost, plus labor cost based on the number of locations requesting collection." Are there 2 separate prices, or do these sentences refer to the compostable materials?

Yes refers to the compostable materials.

C.10.C

Current contractor under EP-D-13-030.

Pg. 21, Para B.

Female Hygiene Dispenser

C.9.i 1. Who is the service provider for snow and ice removal?

C.7, H.1

C.10.f Does the EPA have specifications for the door mats? Type? Color preference?

MATS SPECIFICATIONS:

1. Short cotton loop pile 3 ft. x 5 ft. and 4 ft. x 6 ft.

2. Stiff rubber back and edge.

3. Color: to match building entrances.

4. MSDS for detergents used in cleaning process shall be provided to the COR a minimum of 10 days prior to placing mats in the building. Mats shall not be placed in the building prior to approval from the COR.

C.10.F Please identify the 25 EPA facility locations in RTP and Chapel Hill that are included in the FFP composting service.

This information is not available because composting is not currently being done. If awarded, locations will be in conjunction to other trash receptables.

C10.I What type of anchoring system do you have on rooftops? OSHA complaint Who is the window washing subcontractor? This information is not available.

C.10.E Provide historical data on annual pounds of compost produced / billed This information is not available.

C.10.G Street sweeping is only done quarterly? Accumulation of debris is a significant cost driver, is this option used more than just 4 times per year? No.

C.10.H Will the custodians be required to provide blood borne pathogen and bodily fluids clean up? Yes, as necessary.

Pg. 23, Para C.10 In this paragraph, the Government states that window cleaning will be completed one to two times per year. Since the quantity for this in the CLIN is by lot, should we consider the lot to represent one cleaning or two cleanings?

One lot for each optional cleaning, as the CLINS are repeated for the 2nd time each year. Section B.3 has been revised to more clearly indicate first and second optional cleaning CLINS.

Pg. 25 – 26, Para E.

Composting

Paragraph requires the contractor to provide the Government with a cost per pound of collected compost, plus labor costs based on the number of locations requesting collect. At what point is the price provided? As a part of the bid proposal or as part of one of the periodic reports?

Compost pricing should be indicated in CLIN 0007 under FFP Composting. Periodic reports will be due after contract award contingent on performance of this task as an awarded optional item.

Pg. 27, Para H. FFP EPA Childcare (FEELC) Cleaning

The government requires the contractor to clean the EPA childcare center. Are there special personnel qualifications required for those assigned to clean the childcare center? No additional qualifications, if this option is exercised.

Snow removal Provide historical data on snow events requiring snow removal? This information is not available.

C.11 and Attachment 4

Please add the Transition-In Plan and the final Quality Control Plan (per PWS C.11) to the Deliverables Table (Section F.4) and Attachment 4. Section F.4 and Attachment 4 were updated with this information.

“The contractor shall furnish (except as noted otherwise) all necessary labor, supplies, materials and equipment to remove and compost compostable materials from approximately 25 EPA facility locations in RTP and Chapel Hill. These “25 locations EPA facility locations in RTP and Chapel Hill are only mentioned in this section.

QUESTION: Will the government provide the kinds of materials that require Composting; i.e., yard debris, paper products, etc.? At a minimum, the Contractor shall compost fruit and vegetable waste and coffee grounds.

Paragraph E. FFP Composting States

F.6

The acceptable quality level for snow/ice removal states: “No valid customer complaints or slips/falls.”

The language implies the contractor is responsible for ANY slip/fall, even if the customer is negligent.

Please clarify the circumstances under which the contractor is responsible for slip/fall incidents.

See Section F.6.1 of the RFP. The QASP has been revised to add "95%" and remove "slips/falls" from the Snow/Ice Removal Required Services (Tasks). Attachment 7 QASP Amd 03 has been included with Amendment 03 to the RFP.

RFP

Section Questions Answer

G.2 Can invoices be submitted every two weeks? As a small business, under FAR 52-232.1(b) we are allowed to invoice twice monthly to allow for better cash flow.

No, monthly invoicing is required.

H.3.3 QUESTION: Must a Key Personnel Qualification Matrix be submitted for key personnel subs? H.3.3 refers to Key Personnel substitutions (i.e. replacements) that occur after contract award, and therefore, any applicable Key Personnel information in this situation would only need to be submitted, after award, when a need to replace an awarded Key Person is deemed necessary.

“At the request of the Government, the contractor shall furnish necessary personnel, equipment, labor, materials and supervision to clean the EPA childcare center (the First Environments Early Learning Center or FEELC).

QUESTION: Will the government provide the average number of times per week, month or year that the request to clean the FEELC has been made on the previous contract?

Since the FEELC has obtained it's own cleaning staff, we have had no requests to clean the FEELC. This option will be an all or nothing approach.

If the Government excercises this CLIN, it will be for all cleaning at the FEELC for the remainder of the POP.

QUESTION: Does the upkeep of the Exterior services include mowing, trimming and mulching grass cutting services? No. The only exterior services being asked of the contractor is outline in C.8.A.

Pg. 21, Para C.9; Pg.

44, Para H.5.3, Service Calls

PWS and Section H references the contractor responding to service calls. How are service calls received (e.g., via e-mail, work management system, central call in system)?

Online work management database. Calls are received by Facility Trouble Desk and entered into an online database. The contractor will receive these as emails but will also have access to the database.

On page 42, Section H.5.2 it states contractor shall provide within 10 days of contract award a description of equipment to be used in performance of PWS.

On page 42 under Section H.5.2.A it states all supplies, materials, equipment and tools shall be provided. A list and sample of proposed supplies shall be provided to the COR for review and approval within 5 days following contract award.

In Attachment 4 Deliverables tables it states: Equipment to be Used Report – deliverable within 10 days of award.

Are these the same report and if so, is it due at 5 days or at 10 days? No, they are not the same report. The word "equipment" was removed from paragraph H.5.2.A.

H.4.5 Would the customer please provide the size of the composting receptacles? If the option CLIN is exercised, the size should be based on a standard size garbage can, no more than 10 gallon.

H.5 Will areas be available in the facilities to install wall mounted time clocks? Yes.

Since the Contractor is required to purchase supplies for the government owned dispensers, the government must provide a complete list of government provide equipment including make and model in order for the bidders to price the compatible supplies.

1) Will the government provide a complete list of the government provided dispensing equipment?

Paper towel dispensers: Kimberly-Clark 1000-ft. roll Toilet Seat Cover: Kimberly-Clark fits 125 sheet pack Toilet paper: Scott/Kimberly-Clark, JRT Junior Jumbo roll dispenser

2) Are there any requirements for Mandatory Sources of Supply or Service IAW FAR Clause 52.208-9? Answer is forthcoming. Amendment 04 will be issued to answer this question.

H.5.2, A. Supplies, I

(3) Would the customer please provide the brand and model of existing toilet paper roll dispensers? Toilet paper: Scott/Kimberly-Clark, JRT Junior Jumbo roll dispenser

Is the Contractor responsible for purchasing the light bulbs? No.

H.5.2.iii 1. states “No gasoline or diesel-fuel equipment will be used on-site (e.g. leaf blowers, etc.)”.

o Question: Is battery-powered equipment okay? Is electrical-powered pressure washer okay? Yes.

1) How will cleaning chemicals be ordered and shipped? H.5.2.A - The Contractor is responsible for ordering supplies.

2) Who will order the chemicals: directly by the contractor or thru the government? H.5.2.A - The Contractor orders supplies.

H.6 Is there a different type of background screening needed for employees assigned to cleaning restricted areas included in this solicitation? No. All personnel will have background checks performed by the government prior to work on site.

No.

No.

Section C-Paragraph

H. FFP EPA

Childcare (FEELC) Cleaning States

QUESTION: Can the Program Manager & the Quality Manager be the same person?

H.5.2.B

H.5.2.A

QUESTION: Will the government provide the number of personnel currently working on this contract?

Pg. 42, Contractor Furnished Equipment.

L.7 Will the Government consider an extension of proposal due date? Proposals are due on Tuesday, May 1, 2018 at Noon PST.

1) May tables and graphics be smaller than 12-point font, so long as legibility is maintained? In accordance with the RFP, Section 7 within the fifth paragraph of that section it states, "Charts/Graphics/Tables text shall be a minimum of 9 point Times New Roman font…"

2) Are headers and footers excluded from the requirement for 12-point font? In accordance with the RFP, Section 7 within the fifth paragraph of that section, it states that Headers may be a larger font. The following was added with tracked changes: "Footers shall be a minimum of 9 point Times New Roman font."

L.7 Submission of Offer

The required inches for the margins are missing One inch margins are required. The RFP for Amendment 03 has been revised with tracked changes.

L.8.2 Technical Can you consider increasing the page limit for the Technical Approach? No.

L.8 Option Clause Extension Verification – Can a sample statement or an actual for be provided?

The language to submit a statement is provided in Section L.8 Offer Contents, subparagraph f. Option Clause Extension Verification within the last sentence of that paragraph. Therefore, the offeror shall submit a statement certifying that if clause 52.217-8 Option to Extend Services is invoked under this contract, pricing in effect at the time of the last option period will be carried into the period exercised for up to an additional six months.

L.8.1.e Is there a Mandatory Site Visit Attendance Verification form? No, submit a statement as explained in Section L.8 Offer Contents, Subparagraph L.8.1(e ). That information is to be included in the Offeror's Tab E submittal.

L.8.2 i Is work performed as a subcontractor permitted to be used as a past performance reference? Yes. Section L.8.2, subparagraph i. has been revised to include experience of the prime as a subcontractor.

L.8.2 iv Is the Government accepting PPQs for work performed as a subcontractor? Yes.

L.8.2 iii

References in PPIRS/CPARS are for prime contractors. If we are submitting a past performance reference for a contract on which we are a subcontractor, and the contract is in PPIRS/CPARS for our prime (not for us, because we are a subcontractor) do we need to submit a PPQ, or is the Government going to use the CPAR evaluation based on the contract number provided in the past performance narrative?

Offeror's must submit a PPQ.

L.8.2 i Do all past performance narratives submitted require a corresponding CPAR or PPQ? Yes.

L.8.2 iv Are subcontractor PPQs to be submitted directly to the Government or to the offeror for submission with the bid?

Section L.8.2.a.iv states: If the offeror uses a Past Performance Survey Questionnaire Attachment 11), the offeror shall send the Past Performance Survey Questionnaire to a knowledgeable client reference who must complete the Past Performance Survey Questionnaire and provide the completed questionnaire directly by email to Maria.Colville@GSA.gov no later than Tuesday, May 1, 2018 12:00 PM PST . This completed Past Performance Survey Questionnaire shall only be submitted electronically. The Questionnaire shall cover the most recent 3 years. The offeror is responsible for coordinating with its client reference to ensure that the completed Past Performance Survey Questionnaire is submitted directly to the email address identified above no later than the proposal closing time and date.

When applicable, Past Performance Survey Questionnaires forms must be completed by Government personnel, not by another contractor working on the same project. The only exception is a commercial client that is the end user customer receiving the benefits of the project.

L.8.2.a.i.

It has been accepted by the government to permit the past performance of all subsidiaries of an Alaska Native Corporation to be considered for the evaluation of a singular entity owned by that Alaska Native Corporation. Will this be accepted under this solicitation, and if so, how will CPARS information be

No. Past performance has to for the actual corporate entity or 8(a) subsidiary proposing to perform the work for this contract.

Pg. 88, Clause 552.217-71

The referenced clause appears to be applicable to GSA schedule bids. Request the government remove this clause from the contract. It will not be removed. We have to follow both the EPA and GSA procurement policies.

Pg. 92, Para L.7.1, Part 1 – Pricing

Para L.7.1 states Section B.2 – Services and Price Schedule then under L.8.1 b it states the Tab B header should be Section B.3, the offeror shall indicate the price to be charged for each item in Section B.2.

Should be tab title be Section B.3 or Section B.2?

Yes, it should be Section B.3.

Paragraph states “Past performance references from CPARS/PPIRS. If any submitted past performance references (whether from the Prime or Subcontractor) are in CPARS/PPIRS, the contractor shall only submit a copy of the most recent 3 years of CPARS/PPIRS reports for reference.”

B.3 - The RFP has been revised as indicated with tracked changes.

L.7

L.8.1/Pricing QUESTION: Should the servicing and price schedule be B.2 or B.3 for Pricing Tab B?

Pg. 94, Para L 8 2 iii

Request the government clarify the requirement. Does the government want the Offeror to “submit all CPARS on the program received in the past 3 years” or “submit the most recent CPAR received within the Submitted proposals shall contain all CPARS for the most recent 3 years.

Pg. 94, Para L.8.2.a.ii

Paragraph states offerors are to provide a Past Performance Statement, however, there are not instructions as to where this statement is included in the offeror’s response. Please clarify this requirement. Offeror's should ensure the Past Performance Statement is part of its TAB A submittal.

This contract is covered under the SCA, as such existing SCA covered employees have the right of first refusal. It is expected that a high percentage will gladly move to the new company at award. There is a reasonable expectation that all bidders will use the existing SCA staff along with some supplemental personnel to fill any gaps. To obtain commitments from current SCA personnel and properly determine their proficiencies now would unduly disrupt current Government operations.

In accordance with FAR clauses 52.222-17 and 52.222-41(n), this type of information will not be provided until after contract award.

Requiring a completed Staffing Plan Table has the potential to unintentionally identify an Offeror as a performance risk, giving the incumbent contractor a significant advantage, in that only the incumbent would have access to incumbent staff and be reasonably capable of completing all positions on the

Offerors must adhere to the Collective Bargaining Agreement (CBA) provided as Attachment 17 to the RFP. Proposed Staffing Plan labor categories should be in accordance with the CBA labor categories for the SCA applicable categories.

Pg. 96, Para ii.

Staffing Plan Table

L.8.2, iii

Pg. 98. Para M.1, Method of Award

This paragraph states “Evaluation will consider both price and technical factors, which are shown in section M.8”. The evaluation factors end with M.6. Please clarify.

The correct reference is M.4 instead of M.8. The RFP has been revised with tracked changes.

Attachment 1: Space Performance Matrix

The Space Matrix does not provide sufficient detail to enable offerors to develop their proposals intelligently. Please provide information on the total number of: • Drinking fountains

• Toilets

• Urinals

• Sinks

• Showers

• Soap dispensers

• Tissue dispensers

• Towel dispensers

Approximate totals:

Toilets: 300 Urinals: 89 Sinks (bathrooms): 289 Sinks (galleys): aprx. 17 Showers: 27 Drinking fountains: 64 Soap dispensers: aprx.140 Tissue dispensers: 300 Towel Dispensers: 222

Attachment 1, Space Performance Matrix

This attachment references “Special Tasks - Green Floor”. Request the government provide details concerning this type of floor. Was it manufactured for the Lab? Are there special cleaning requirements recommended by the manufacturer?

NOT a requirement of this contract. Special Tasks - Green Floor refers to our animal research facility and is not included in any regular cleaning by the contractor. It would be an extremely rare situation in which the Government would ask for a special cleaning in one of these areas. It would be best to consider any 'green floor' cleaning would be performed under a modification to the contract, if the need arised.

Request the government clarify the reported square footage/cleanable space for this contract.

The total square footage reported on the Space-Performance Matrix tab totals 3,132, 968, while the Master Spreadsheet Space Category totals 1,655,923. What accounts for the difference in square footage? Additionally, in the PWS Paragraphs C.3 and C.4, it is reported that the EPA campus…incorporates nearly 1.2 mil square foot of office space and research laboratories and the total estimated cleanable square feet … is up to 3,088,909, depending on options exercised.

Also noted is the bulk of options are window cleaning.

Attachment 1,…