Appendix 1.1 Definitions and Acronyms.pdf

HTC711-22-R-C001

PWS Appendix 1.1 1 October 2022

Appendix 1.1 GHS Definitions and Acronyms

Accessible Hazardous Materials: Hazardous goods shipment that must be accessible to the flight crew while in-flight.

Accessorial Services: Additional, supplemental, or special services provided in addition to the standard services utilized to transport a shipment

Agency/Organization: An agency, organization, or eligible activity authorized to use the services of this contract.

Beyond Service Area: Deliveries to remote, sparsely populated or geographically difficult areas.

Bill of Lading: A contract between the shipper and the Transportation Service Provider (TSP) whereby the TSP agrees to furnish transportation services subject to the conditions printed on the bill of lading. Also refers to the data feed (priced-out bill of lading) from the shipper system (Central Web Application) to the Third Party Payment System that contains shipment information.

Business Days: For the Continental United States (CONUS), Alaska, and Hawaii, Monday through Friday, except federal holidays. For the Commonwealth of Puerto Rico, Monday through Friday, except federal holidays and Commonwealth of Puerto Rico holidays. For international locations, a day during which business is normally transacted by most companies or organizations within a particular foreign country or territory, except designated holidays observed by the foreign country or territory.

Civil Aviation Authority (CAA): National body governing civil aviation.

Civil Reserve Air Fleet (CRAF): A program managed by the Air Mobility Command (AMC), which provides for airlift services in the national and international CRAF segments for the Department of Defense (DoD). The CRAF program is designed to augment military airlift capabilities with commercial aircraft during airlift emergencies, national emergencies, or activation of CRAF.

Commercial Forms and Procedures (CF&P): Commercial forms used with shipper bill of lading for the successful pickup, transportation, and delivery of all items under this contract.

Consignee: The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery. The activity, agency, or organization that is receiving the product.

Consignor: The person or activity that prepares the shipment of cargo/personal property and releases it to the carrier for movement to the consignee.

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Continental United States (CONUS): All states within the contiguous United States, including the District of Columbia (DC).

Contracting Officer (CO): The Service member or Department of Defense civilian with the legal authority to enter into, administer, modify, and/or terminate contracts.

Contracting Officer’s Representative (COR): A Service member or Department of Defense civilian appointed in writing and trained by a contracting officer, responsible for monitoring contract performance and performing other duties specified by their appointment letter.

Contract Number: Number assigned to a mutually binding legal contract.

Cost-Reimbursable Contractor (CRC): A contractor who has been awarded a cost-reimbursement type contract by the Government that provides for payment of allowable incurred costs on a cost-reimbursable basis (to the extent prescribed in the contract) by the agency or organization which awarded the contract. CRCs can utilize the GHS contract when a contractor has a contract with the U.S. Government and there is a line item on that contract where shipping is cost reimbursable. The contractor uses the GHS contract(s) and directly passes that shipping charge onto the U.S. Government. Cost-reimbursable contractors are required to complete the account approval form for International Heavyweight contracts and have it signed by the responsible Contracting Officer prior to submitting the form to the Global Heavyweight Services (GHS) contractors to setup an account.

Customs Clearance: Department of Defense action taken to comply with national customs laws including the entry and admissibility of merchandise, its classification and valuation, the payment of duties, taxes, or other charges assessed or collected on merchandise by reason of its importation, and the refund, rebate, or drawback of those duties, taxes, or other charges. Also includes the preparation, and activities relating to the preparation, of documents in any format and the electronic transmission of documents and parts of documents intended to be filed with Customs and Border Protection in furtherance of any other customs business activity, whether or not signed or filed by the preparer.

Declared Value: Actual value of cargo as declared by the agency for reimbursement purposes or to establish duties, taxes, or other customs fees. The declared value is the maximum amount that could be recovered by the agency in the event of loss or damage for shipments, unless the declared value exceeds the Contractor’s released value. The statement of declared value must be shown on any applicable tariff, tender, contract, bill of lading, or other document covering the shipment. Upon shipper's request, additional Contractor liability may be purchased above the standard commercial liability for lost or damaged shipments according to the Contractor’s commercial practices.

Dangerous Goods: Materials or items with hazardous properties which, if not properly controlled, present a potential hazard to human health and safety, infrastructure and/ or their means of transport.

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Day: For the purposes of this contract, “Day” means, unless otherwise specified, a calendar day.

Delivery: Delivery of a shipment to the office or front door of the residence of the consignee or responsible individual at the destination address, unless other arrangements are made between the consignor and the contractor (e.g., delivery at a central receiving location).

Door-to-Door: Pick-up from the shipper/consignor and delivery to the consignee.

Duty: The charge assessed by the Government on imported dutiable shipments.

eBill: Tool in the Third-Party Payment System (TPPS) that is used to request a debit (charge buyer) or a credit (refund buyer)

Electronic Data Interchange (EDI): The computer-to-computer exchange of business data in a standardized format between entities.

Express: transportation service for expedited delivery. Limited to the movement of ONLY high transportation priority cargo requiring time definite delivery.

Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

The above holidays apply to shipments to and from the 50 United States and Puerto Rico. The contractor shall be required to include any day designated as a holiday by Federal Statute or Executive Order.

Foreign Entity: a non-U.S. company

Foreign Military Sales (FMS): Form of security assistance where the U.S. may sell defense articles and services to foreign countries and international organizations.

Forward Operating Base (FOB)/Forward Operating Location: Secured forward military position, commonly a military base that is used to support tactical operations

Hard Copy: Information provided in paper format.

Hazardous Material (HAZMAT): A substance or material that has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and that has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous under the provisions of the Code of Federal Regulations (CFR) Title 49, Parts 172.101 and 172.102, and materials that meet the defining criteria for hazard class and divisions in CFR Title 49, Part 173.

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HAZMAT Handling Charge: A surcharge that applies to packages containing hazardous materials.

IDE GTN Convergence (IGC): The IGC program is a partnership between the United States Transportation Command (USTRANSCOM) and the Defense Logistics Agency (DLA).

USTRANSCOM's Global Transportation Network (GTN) and DLA's Enterprise Business System are "converged" to provide the Department of Defense (DoD) with an integrated set of networked, end-to-end visibility, deployment, and distribution capabilities. The end goal of IGC is to effectively support the Joint Force Commander's ability to make decisions based on actionable logistics information.

Inaccessible Hazardous Materials: Hazardous goods shipment that do not need to be accessible to the flight crew while in-flight.

International Air Transport Association (IATA): Works with the air transport industry to promote safe, reliable, secure and economical air travel for the benefit of the world’s consumers.

Formulates industry policy on critical aviation issues.

International Holiday: A day in which foreign custom or the law within the foreign country or territory dictates a cessation of general business activity to celebrate or commemorate a particular event. The contractor shall observe, as a holiday, the same international holidays observed in each foreign country or territory rendered as customary commercial practice.

Outside of the Continental United States (OCONUS): Those locations located outside the 48 contiguous states (CONUS). For the purposes of this contract, Alaska, Hawaii, and the Commonwealth of Puerto Rico are considered part of OCONUS.

Pick-up: Pickup at the origin government or commercial office unless other arrangements are made between the consignor and the contractor (e.g., pickup at a central location).

Prime contractor: means a person that has entered into a prime contract with the Federal Government. (41 USC 8701)

Proof of Delivery (POD): means electronically captured delivery information, which may include date, time, location, consignee’s name and signature information.

Saturday Pickup or Delivery: Surcharge for Saturday pickup or delivery in areas where Saturday is not a normal business day.

Shipment: Property tendered by one shipper and accepted by the carrier, at one place of origin, and at one time, for one consignee, to one destination, and covered by one Bill of Lading. The name of only one shipper and one consignee will appear on the Bill of Lading, but the Bill of

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Lading may also specify the name of a party to notify of the arrival of the shipment at destination.

Shipper: A Service or agency activity (including the contract administration or purchasing office for vendors) or vendor that originates shipments. The functions performed include planning, assembling, consolidating, documenting, and arranging material movement.

Shipper’s Declaration for Dangerous Goods: To ship dangerous goods, shippers are required to prepare a form certifying that the cargo has been packed, labeled, and declared according to International Air Transport Association (IATA) Dangerous Goods Regulations

Status of Forces Agreement (SOFA): An agreement which defines the legal position of a visiting military force deployed in the territory of a friendly state

Third Party Payment System (TPPS): An electronic freight transaction tracking and payment system required to conduct business with Department of Defense (DoD).

Time-Definite Delivery: A shipment delivered within the specified time to the destination ordered by the shipper.

Trading Partner Agreement (TPA): An agreement drawn up by two parties that have agreed to trade certain items or information between each other. The agreement outlines the terms of the trade or trading process. It may include a list of duties and responsibilities to be allocated to each party in the trade. They also specify the terms of delivery or receipt of the goods or services

Transportation Control Number (TCN): A 17-digit alphanumeric designator used by the DoD applied to each package or shipment to identify a shipment.

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Acronyms

AI Accounting Information AWB Airway Bill Number BOL Bill of Lading CAC Common Access Card CBL Commercial Bill of Lading CMOS Cargo Movement Operation System CONUS Continental United States COR Contracting Officer Representative CRAF Civil Reserve Air Fleet CRC Cost-Reimbursable Contractor DFARS Defense Acquisition Regulation Supplement DIS Discrepancy Identification System DISS Defense Information Security System DoD Department of Defense DoDM Department of Defense Manual DSS Distribution Standard System DTR Defense Transportation Regulation EDI Electronic Data Interchange FAR Federal Acquisition Regulation FACTS Financial and Air Clearance Transportation System FCRP Freight Carrier Registration Program FMS Foreign Military Sales GBL Government Bill of Lading GFM Global Freight Management GHS Global Heavyweight Service IAW In Accordance With ICAO International Civil Aviation Organization IGC Integrated Data Environment/Global Transportation Network Convergence ISR Individual Subcontract Report IT Information Technology NACI National Agency Check with written Inquiries NIST National Institute of Standards and Technology POD Proof of Delivery PMO Program Management Office PWS Performance Work Statement SDDC Military Surface Deployment Distribution Command

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SI Shipment Information SPOT Synchronized Pre-deployment and Operational Tracker SRC Security Risk Code SSR Summary Subcontract Report TCN Transportation Control Number TO Transportation Officer TPA Trading Partner Agreement TPPS Third Party Payment System US United States USPS United States Postal Service USTRANSCOM United States Transportation Command