2022.03.22 HTC71122RC001 Amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the solicitation due date throughout FAR 52.212-1 to be 10 AM CDT 28 March 2022. This w as meant to be captured in Amendment 0003; how ever it w as not captured throughout the document.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC71122RC001

X 9B. DATED (SEE ITEM 11)

24-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Mar-2022

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC71122RC001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Nov 2021)

Paragraph (a) remains as written.

Paragraph (b) is tailored to read as follows:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offerors shall submit proposals via email to transcom.scott.tcaq.mbx.aq-cl@mail.mil. Offers may be prepared on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. Hard copy or facsimile proposals WILL NOT be accepted. As a minimum, offers must show--

Sub paragraphs (b)(1) through (11) remain unchanged.

Sub paragraph (b)(12) is added as follows:

(12) Proposal Preparation Instructions;

(i) General Instructions:

(A) Proposals shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Proposals shall not rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the offer.

(B) Offerors shall submit their proposals in three separate volumes as identified below:

Volume I: Business Proposal Volume II: Technical Proposal Volume III: Price Proposal

(C) Each volume shall include a cover page including Offeror name, title of the proposal, volume number, and solicitation number. Provide a table of contents with sufficient detail to easily allow the location of important elements. Volumes I and II shall be submitted via email to the mailbox below:

(1) transcom.scott.tcaq.mbx.aq-cl@mail.mil

(D) Page Limitations. Proposals shall be submitted electronically and formatted on 8 ½ by 11-inch paper with no less than one-inch margins on all sides. Page limits are inclusive of any charts, diagrams, and/or other graphics. The cover page and table of contents are excluded from the page limitation. Additionally, any table of exhibits, glossary, or cross reference compliance matrix utilized will be excluded from the page limitation. All pages shall be numbered. The font shall be Times New Roman and no smaller than 12 point except for headers, footers, figures, tables, and diagrams, where smaller point Times New Roman font is acceptable as long as it is readable.

Volume I: No page limitation.

Volume II: Limited to 10 pages.

Volume III: No page limitation.

(E) To be eligible to receive a contract award and subsequent orders pursuant to this solicitation, offerors are required to participate in the Civil Reserve Air Fleet (CRAF) program and maintain their CRAF status for the duration of the contract.

(F) The Government reserves the right to accept proposals from new CRAF carriers who were not in the

CRAF program at the time the solicitation was released, if it is in the Government’s best interest to add new contractors to the original pool of contract holders. Proposals received after the original submission deadline will be evaluated using the evaluation methodology and documentation pursuant to FAR 52.212- 2 as stated in solicitation HTC711-22-R-C001. The ordering period for new awardees being added to the initial awardee pool will coincide with the initial awardees’ ordering period and shall not extend the overall term of the contract.

(G) By your proposal submission, you are representing that your firm is capable of performing all the requirements specified in the solicitation. The proposal due date is 10 AM CDT 28 March 2022. Please refer to Volume III for further guidance and suspenses regarding the Pricing Proposal.

Volume I -- Business Proposal. The Business Proposal shall include all documents/information required by the solicitation that is not part of the Technical or Price Proposal Volumes. This includes all documents requiring signature or completion by the Offeror. All required items for the Business Proposal identified in Sub-factor 1, Proposal Compliance shall be consolidated into one singular document. Sub-factor 2, the Small Business Subcontracting Plan shall be a stand-alone document. Offerors shall identify the individuals authorized to negotiate with the Government and obligate their company contractually. Only an authorized official of the firm shall sign the required documents. The Business Proposal shall comply with the instructions below.

(A) Sub-factor 1 – Proposal Compliance: Offerors are required to comply with the following format and content requirements for their Business Proposal:

(1) Completion of Attachment 5, Business Proposal Checklist.

(2) Solicitation/Contract Form. Offerors shall provide the required information on the Standard Form (SF) 1449, blocks 12, 17a, and 30a, b, and c either on the SF1449 itself or on company letterhead. Block 17a should include the Commercial and Government Entity (CAGE) code.

Check block 17 you’re your remittance address is different and identify the remittance address in your proposal. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept, and acknowledgement by the offeror they accede to the contract terms and conditions and Performance Work Statement (PWS) requirements.

(3) Acknowledgement of Solicitation Amendments (if any): Return one signed copy of each amendment.

(4) Online Representations and Certifications. Offerors are required to register in the System for Award Management (SAM) database (https://www.sam.gov) and complete electronic representations and certifications in the SAM. Offeror shall provide a statement acknowledging their registration in SAM is current and representations and certifications have been completed.

(5) Provide offeror’s street address, CAGE code, Unique Entity Identifier (UEI), and Standard Carrier Alpha Code (SCAC). The SCAC shall represent the CRAF carrier. The SCAC shall represent the CRAF carrier in both the National Motor Freight Traffic Association (NMFTA) and Freight Carrier Registration Program (FCRP) systems. If offeror is proposing on the HAZ, HMA, https://www.sam.gov/ and HMI accessorials, the offeror shall provide its current and valid Department of Transportation Hazardous Material Certificate.

(6) Completion of Attachment 6, Authorized Negotiator Letter. Letter signed by the Offeror (a CRAF representative) identifying the individuals authorized to negotiate with the Government and obligate their company contractually. The letter shall also include the name, phone, and email of the Program Manager for this program that is an employee of the prime contractor. This person will serve as the primary point of contact for the government for all matters related to the contract.

(7) Statement acknowledging the requirements to maintain CRAF status for the duration of the contract.

(8) Login Coordinator Letter. The Global Freight Management (GFM) Project Management Office requires each company to have a letter on file designating a login coordinator who is the point of contact for authenticating account requests within GFM. Offerors shall provide a current copy of its Login Coordinator Letter. If you have any questions about GFM Login Coordinator Letters or to see if the offeror’s Login Coordinator Letter is current and up to date, please contact TEAMS at 1-800-462-2176 Option 1 or usarmy.scott.sddc.mbx.g6-src-teams-hd@mail.mil. Additionally, offerors must acknowledge that any user in which the offeror has granted access in GFM constitutes an authorized agent of the offeror.

(9) If proposing domestic constant surveillance, a DD254 is required. Please provide the required information for blocks 6 a-c and 7 a-c of the DD Form 254, Department of Defense Contract Security Classification Specification (Attachment 8) and return as a separate document along with the proposal.

(10) Completion of Attachment 9, GFM Authorized User Listing. The Offeror will provide a listing of all individuals who will be authorized to have a GFM account. The listing shall include name, phone, email, and position of each individual.

(11) Completion of Attachment 10, Point of Contact (POC) Listing. The Offeror will provide a POC listing of all individuals that will work on this contract administratively and their responsibilities. The listing shall include the name, phone, email, and position of each individual.

(12) If applicable, the offeror shall submit the appropriate collective bargaining agreement (CBA) with its proposal. If awarded a contract, the CBA will be assigned a wage determination number and incorporated into the contract.

(B) Sub-factor 2 – Small Business Subcontracting Plan:

(1) Small Business Subcontracting Plan (Applies to Large Businesses Only). Offerors who certify as a large business concern shall submit a Small Business Subcontracting Plan at time of proposal submission. The contents of the Offeror's proposed Small Business Subcontracting Plan shall be compliant with the requirements stated in FAR 19.704, FAR Clause 52.219-9 (Deviation 2018- O0018 and 2019-O0005), DFARS 219.7, and DFARS Clause 252.219-7003. Attachment 4 of the solicitation may be used as a template for developing a Small Business Subcontracting Plan. An offeror’s Commercial Plan may be submitted.

(a) The Offeror’s plan shall address all elements stated in FAR 19.704(a)(1) through (15) and include goals focusing on the types of services and dollars to be subcontracted to small business concerns for this particular acquisition. The Contracting Officer will review the Small Business Subcontracting Plan’s information, goals, and assurances to ensure all have been addressed in the plan. The information contained in the Small Business Subcontracting Plan must appear to be realistic and demonstrate “good faith” effort to ensure the subcontracted dollars and the types of services to be subcontracted will go to small business mailto:usarmy.scott.sddc.mbx.g6-src-teams-hd@mail.mil concerns. Once the Contracting Officer has determined the Small Business Subcontracting Plan is compliant with the subcontracting plan requirements, it shall be incorporated into and made a material part of the contract.

(b) The following matrix contains suggested subcontracting target goals only and are provided to assist the Offerors in the development of Small Business Subcontracting goals for this acquisition. Offerors are encouraged to propose percentage goals greater than those listed.

Although distinct and different in their purpose, IAW DFARS 215.304(c)(i)(C) the Small Business Subcontracting Plan and the Small Business Participation Commitment Document shall reflect the same commitments to the small business concerns by listing the small businesses in both documents in order to facilitate compliance with DFARS Clause 252.219- 7003(e).

CATEGORY TARGET GOAL

Small Business 18% Small Disadvantage Business 4% Women-Owned Small Business 2% Veteran-Owned Small Business 1.5% Service-Disabled Veteran Owned Small Business

.5%

HUBZone Certified Small Business .5%

Volume II – Technical Proposal. This volume shall address Offeror’s Technical approach and requires Offeror to thoroughly demonstrate that its technical approach demonstrates that it has the technical knowledge to accomplish tasks contained in the Performance Work Statement (PWS) paragraphs listed in the below sub-factors. To this end, the Offeror is cautioned not to simply reiterate the tasks contained in the PWS; instead, the Offeror must use this opportunity to demonstrate that it has the technical knowledge to meet the PWS requirements. Again, merely repeating the PWS without sufficient elaboration will not be acceptable. This means statements such as “the Offeror understands,” “can or will comply with all the requirements of the PWS,” or “standard procedures will be employed,” do not provide information which enables the evaluation team to evaluate the Offeror’s Technical Proposal. Offeror shall demonstrate its understanding of the work associated with each sub-factor as described below.

(A) Sub-factor 1: Bill of Lading Execution. The Offeror shall provide its technical approach for using the government provided GBL/CBL to execute an order. The approach shall describe how the Offeror will successfully execute a shipment using a government provided GBL/CBL in accordance with 41 CFR 102-118.195.

(B) Sub-factor 2: Bill of Lading Invoicing. The Offeror shall provide its technical approach for using the government provided GBL/CBL to send clear and concise invoice transactions to Syncada. The approach shall demonstrate the offeror’s ability to send invoice transactions in accordance with Appendix 1.2 of the PWS.

(C) Sub-factor 3: Monthly Shipment Reports. The Offeror shall provide its technical approach for the required monthly shipment detail reports. The approach shall demonstrate the offeror’s ability to provide complete, detailed reports in accordance with Appendix 1.4 of the PWS.

(D) Sub-factor 4: Tracking. The Offeror shall describe its technical approach for providing shipment tracking information 24-hours a day, seven days a week. The approach shall demonstrate the offeror’s ability to accurately track shipments in accordance with PWS Para.

1.2.9.

(E) Sub-factor 5: Small Business Utilization. The Offeror shall describe the extent of participation of small business concerns under this contract in Attachment 7. The Offeror’s proposed plan shall indicate an adequate approach and understanding of small business objectives. The Offeror’s plan shall demonstrate ample information on how the Offeror will maintain subcontractor capacity and shall address the methods for additional subcontractors throughout contract performance.

Volume III – Price Proposal. To be eligible for award, the offeror shall submit its entire international pricing proposal through either the GFM system located at https://eta-teams.transport.mil/teams or via email to transcom.scott.tcaq.mbx.aq-cl@mail.mil. The offeror shall submit its entire domestic pricing proposal in the GFM system. Attachment 2, Escalation Rate Template and Attachment 12, Task Order and Linked eBill Accessorials shall be submitted via email to transcom.scott.tcaq.mbx.aq-cl@mail.mil. The Government reserves to right to not award lanes or accessorials where the pricing has been determined not fair and reasonable. If the offeror is a Fiscal Year (FY) 2022 Global Heavyweight Service (GHS) contract holder, GFM will prepopulate FY22 GHS rates.

(A) Sub-factor 1: International Lane Rates (Not-to-Exceed Rates). Offerors shall insert a proposed not-to-exceed (NTE) all-inclusive cost-per-pound rate for each country-to-country pairing (lane) listed in GFM, in which they wish to be considered for award. These rates will be for FY2023.

(B) Sub-factor 2: International Accessorials (Not-to-Exceed Rates). Offerors shall indicate whether or not each international accessorial listed is offered. If the offeror provides the international accessorial, the offeror shall insert a proposed not-to-exceed (NTE) rate based on the published business rule (Appendix 1.7 of the PWS) or indicate if there is no charge for the service.

These rates will be for FY2023.

(C) Sub-factor 3: Domestic Lane Rates (Not-to-Exceed Rates). Offerors shall insert a proposed not-to-exceed (NTE) all-inclusive cost-per-pound rate for each region-to-region pairing (lane) listed in GFM, in which they wish to be considered for award. These rates will be for FY2023.

(D) Sub-factor 4: Domestic Accessorials (Not-to-Exceed Rates). Offerors shall indicate whether or not each domestic accessorial listed is offered. If the offeror provides the domestic accessorial, the offeror shall insert a proposed not-to-exceed (NTE) rate based on the published business rule (Appendix 1.8 of the PWS) or indicate if there is no charge for the service. These rates will be for

FY2023.

(E) Sub-factor 5: Annual Escalation Rates. The offeror shall propose its escalation rates in the Attachment 2, Escalation Rate Template. These rates will be for FY2024 through FY2027.

For the International Rate and Accessorial Submission, there are two alternative methods to propose rates:

1) The offeror may utilize the user interface in GFM to submit international rates by reviewing/updating Tender Information, completing ALL rate tabs (to include Protective Services and Accessorial Services) and selecting the “Submit to TCAQ” button in GFM.

2) The Offeror may download the international pricing spreadsheet (click on the solicitation number in red), enter international rates and submit the international pricing spreadsheet via email to transcom.scott.tcaq.mbx.aq-cl@mail.mil for upload into GFM. Once uploaded, the Offeror must select the “Submit to TCAQ” button for the proposal to be considered complete. If the offeror is not a FY22 GHS carrier, the international pricing spreadsheet will not prepopulate rates. Do not alter the format of (e.g., cell formats, cell shading, or page layout) during rate submissions. Cell inputs shall only be numeric and rounded to the nearest two decimal positions (e.g., $2.50). Alternations, formula adjustments, cell formatting, adding terms and conditions, etc. may result in an offer being deemed nonresponsive.

It is highly recommended each offeror review the International GHS rate filing instructions. These can be found as follows:

(1) From the GFM Main Menu, go to the “Training: section below the “Applications” section.”

(2) Select the Online User Manuals/Help Files.

(3) Select "IHAT Rate Entry User Manual"

(4) A PDF document will display with complete international rate filing instructions. The GFM spreadsheet upload feature is unavailable.

For the Domestic Rate and Accessorial Submission, the offeror may utilize the user interface in GFM to submit domestic rates by reviewing/updating Tender Information, completing ALL service levels (to include Protective Services and Accessorial Services), and selecting the “Submit to TCAQ” button in GFM. Attachment 11 has explicit instructions on how to submit a new domestic tender.

All submissions within GFM are due 10 AM CDT 28 March 2022. Attachment 12 and Attachment 2, Escalation Rate Template are due 10 AM CDT 28 March 2022. If the offeror uses the international pricing spreadsheet upload method to submit their pricing proposal, suspense dates are as follows:

Once the International spreadsheet is cleansed by the GFM team, the TCAQ team will notify the offeror and the offeror shall log into GFM and select “Submit to TCAQ.” Note: This process will be completed after the 28 March 2022 deadline for original submission.

Paragraph (c) of FAR 52.212-1 entitled “Period for acceptance of offers” is tailored to read: “The offeror agrees to hold the prices in its offer firm for 365 calendar days from the date specified for receipt of offers.”

Paragraph (e) of FAR 52.212-1 entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (f) remains as written.

Paragraph (g) of FAR 52.212-1 entitled “Contract award (not applicable to Invitation for Bids)” is tailored to read:

“The Government intends to evaluate offers and award contracts without discussions with offerors. Therefore, the offerors initial offer should contain the offerors most favorable pricing. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.”

Paragraph (h) of FAR 52.212-1 entitled, “Multiple awards” is tailored to read: “The Government intends to award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts as a result of this solicitation. These IDIQ awards will be made based on the evaluation criteria listed herein. Subsequent task order awards will be awarded pursuant to the fair opportunity ordering procedures set forth in Attachment 1, Performance Work Statement (PWS) of this RFP.

Paragraph (i) through (l) remain as written.

Paragraph (m) is added as follows:

USTRANSCOM/TCAQ Points of Contact:

(1) The USTRANSCOM Contracting Officer is the point of contact for this acquisition.

(2) Address any questions or concerns to any of the individuals identified below.

(3) Formal communications, such as requests for clarifications, questions, and/or written information concerning this solicitation should be submitted via email.

The point of contacts for this acquisition are:

USTRANSCOM/TCAQ-CL

Jennifer Knobeloch: (618) 220-7046; jennifer.m.knobeloch.civ@mail.mil Meggan DeBrobander: (618) 920-6706; meggan.a.debrobander.civ@mail.mil

Hannah Louvier: (618) 520-1345; hannah.l.louvier.civ@mail.mil Amanda Smith: (618) 220- 7152; amanda.c.smith54.civ@mail.mil

(4) It is recommended questions be submitted by 9 March 2022. Due to the time required to research a question and provide an answer, questions received less than 14 calendar days prior to the due date of offers specified in this solicitation may not be answered. Answers to questions will be provided in writing to all offerors via SAM.gov. Solicitation changes will be made via amendment and posted to SAM.gov.

(5) Formal communications should be submitted to TCAQ-CL in the following format:

Reference: Section _____, Page _____, Paragraph _____ Question: ______________________________________

(End of Provision)

(End of Summary of Changes)