04.04.11 - Pre-proposal Brief - HTC711-11-R-W001.pdf

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Overpacking & Transportation of Perishables Pre-Proposal Conference

Solicitation No.: HTC711-11-R-W001

Jason Logsdon 31 March 2011

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Overview

• Introductions

• Administrative Remarks

• Rules of Engagement

• PWS Overview

• Solicitation

• Price Schedule

• Proposal

• Evaluation

• Milestones

• Questions

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Introductions

• Perishables Acquisition Team

– TCAQ-CI: Jason Logsdon, Contracting Officer

– TCAQ-CI: Jackie Stepka, Contracting Specialist

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Administrative Remarks

• Emergency exits

• Restroom facilities

• Silence portable electronic devices

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Rules of Engagement

• Purpose: Discuss RFP and documents

• Nothing is official until provided in writing

• Submit questions in writing

– All written questions and official responses will be posted to FedBizOpps

• Conference record will be posted to FedBizOpps

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PWS Overview

• Objective: Provide cold-chain logistics for Fresh Fruits & Vegetables (FF&V) from West Coast to Pacific

– Overpacking

• Receive, sort, consolidate perishable orders

• Pack to ensure cold-chain integrity in transit

• Prepare appropriate documentation

– Transportation

• Receiving facility to customer door

• Customs clearance processing

PWS Overview

• Performance-Based Service Acquisition

– To the greatest extent possible, PWS provides the “what” and not the “how”

• Essential Requirements

– Prime offeror must be a Civil Reserve Air Fleet (CRAF) participant and maintain CRAF status

– Receiving facility must be located within 20 mi radius of

San Francisco, CA

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PWS Overview (cont)

• Service Delivery Summary

/3.5.1

Solicitation Overview

• Single Award

• Contract Type: Fixed Price with Economic Price Adjustment

• Basis of Award: Best Value

– Past Performance, Technical, Small Business, and Price

Solicitation

• The Solicitation Consists of:

– SF Form 1449/RFP document

• Attch 1: Price Schedule

• Attch 2: PWS and Exhibits

• Attch 3/4/5: SCA Wage Determinations

• Attch 6: Past Performance Questionnaire

– Any amendments

• Offerors are encouraged to read the RFP carefully prior to submitting their proposal

Price Schedule

Proposals

• Proposals Consist of:

– Written proposals

• Part I, Business proposal (page 20)

• Part II, Past performance information (page 21)

• Part III, Technical proposal (page 21 & 22)

• Part IV, Small business subcontracting effort (page 23)

• Part V, Pricing proposal (page 23)

• Become familiar with 52.212-1 (Instructions), 52.212-2 (Evaluation), and addendums

Part I – Business Proposal

• Pg 20 of solicitation, paragraph (c)

– Standard Form (SF) 1449, blocks 12, 17a, and 30a, b, and c

– Acknowledge all amendments

– Prime & principal subs:

• Company/Division Address

• Identifying codes (CAGE, DUNS) and business size classification

– Letter from CRAF rep, identifying authorized negotiators

– ORCA; http://orca.bpn.gov or fill-out FAR 52.212-3

– Statement acknowledging CRAF requirement http://orca.bpn.gov/�

Part II – Past Performance Information

• Pg 21 of solicitation, paragraph (d)

(1) Describe recent/relevant past performance

(1) Identify teaming partners/subcontractors along with applicable recent/relevant past performance information

(1) Summary page describing role of each subcontractor/partner

(2) Submit up to 4 contract references – can be either for prime, sub or mix -- see paragraph on information requirements

(3) Subcontractor consent – Letter from subcontractor consenting to release of their past performance to the prime

(4) Past Performance Questionnaires – up to 4 per offeror; should match the 4 references provided

Part III – Technical Proposal

• Pg 21-22 of solicitation, paragraph (e)(1)

– Subfactor 1: Tech Plan for Cold-Chain Supply Solution

– Format: 10 double-sided pages, Times New Roman, 12 pt

– Should address prompts for information, subparagraphs A-G

• As much as possible, tie-in your proposed approach/plan with the requirements in PWS

• If your approach/plan exceeds a PWS requirement, explain why it is a benefit to the Government and why the Govt should consider it a beneficial strength

– Disclaimer* - The Government’s interpretation and evaluation of a potential strength is not restricted to the offeror’s interpretation of a strength

Part III – Technical Proposal (cont)

• Pg 22 of solicitation, paragraph (e)(2)

– Subfactor 2: Tech Plan for Emergency, Short-Notice Reqmts

– Format: 10 double-sided pages, Times New Roman, 12 pt

– Generic scenario provided as a “worst-case” scenario

• Tech plan/approach should convey to the Government that emergency, or short-notice shipments can be accommodated while also continuing service for regular scheduled shipments

• While scenario is specific to Guam, plan/approach should demonstrate that similar arrangements, excess capacity, etc. exists to support other Pacific locations

Part IV – Small Business Subcontracting

• Pg 23 of solicitation, paragraph (f)

– Large Business Prime Offerors

• Submit subcontracting plan in accordance with FAR 52.219-9; can be commercial plan IAW FAR 52.219-9(g)

• Submit business size classification of principal subcontractor

• Identify work attributable to each principal subcontractor

– Small Business Prime Offerors

• Documentation verifying business size classification

• Identify work attributable to the offeror and each principal subcontractor

Part V – Pricing Proposal

• Pg 23 of solicitation, paragraph (g)

– Submit Attachment 1, Price Schedule with proposed unit rates for each Subcontract Line Item Number (SLIN)

– Option years are not priced as they are determined by annual

Economic Price Adjustment

Evaluation

• Evaluation process (see pages 23 through 29)

– Best Value Decision

• Past Performance & Technical approximately equal in importance, and when combined are significantly more important than Small Business Subcontracting Effort

• All non-cost factors, when combined, are significantly more important than Price

Evaluation (cont)

• Evaluation process

– Technical Factors

• Subfactor 1: Color/Adjectival Rating

• Subfactor 2: Acceptable/Not Acceptable

– Overall Technical Rating equals rating for subfactor 1, provided rating for subfactor 2 is “Acceptable”

– Past Performance

• Recency

• Relevancy Confidence Assessment

• Performance Ratings

• Evaluation process

– Small Business Subcontracting (color/adjectival rating)

• Separate standards for Large Business & Small Business Primes

– Price

• All inclusive cost-per-lb rate

• Total Evaluated Price – summation of all Extended Prices

• Analysis of unbalanced pricing

• Best Value

– Past Performance = Technical

– Past Performance & Technical >> Small Business

Subcontracting

– All non-cost factors >> Price

• However, Government will not pay a price premium is disproportionate to margin of service superiority

Milestones

• Proposal due date: 18 Apr 11

• Award notifications: 27 June 11

• Contract start date: 01 Oct 11

• Any amendments or information will be posted on the Federal Business Opportunities website at https://www.fbo.gov https://www.fbo.gov/�

Contractor Questions

Questions