03.21.11 - Amendment 00001 HTC711-11-R-W001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04 EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove paragraph 3.3.5 and revise paragraph 3.5.8 in the PWS. As a result of this amendment, the PWS document date is changed from 11 March 2011 to 21 March 2011.

This amendment also revises the addendum to FAR 52.212-1. See Summary of changes for specific revisions made.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

K 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2011

16B. UNITED STATES OF AMERICA 15C. DATE SIGNED 15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer) (Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC711-11-R-W001

X 9B. DATED (SEE ITEM 11)

11-Mar-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2011

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODE CODE

EMAIL: TEL:

HTC711-11-R-W001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

A. CHANGES TO THE PERFORMANCE WORK STATEMENT

The following changes have been made to the Performance Work Statement (PWS):

1) Remove paragraph 3.3.5 in its entirety. Paragraph 3.3.5 marked “RESERVED” to avoid renumerbering.

2) Revise the last sentence of paragraph 3.5.8 FROM:

“Determination as to whether the delay is beyond the control and without the fault and negligence of the contractor will be determined by the CO in accordance with FAR clause 52.249-8, Default (Fixed-Price Supply and Service).”

TO:

“Determination as to whether the delay is beyond the control and without the fault and negligence of the contractor will be determined by the CO in accordance with FAR clause 52.212-4(f), Commercial Terms and Conditions – Commercial Items (Jun 2010).”

3) The PWS is re-dated from 11 March 2011 to 21 March 2011.

B. CHANGES TO THE ADDENDUM TO FAR 52.212-1

The following change has been made to the Addendum to FAR 52.212-1:

1) Revise Section 2 PROPOSAL PREPARATION INSTRUCTIONS, paragraph (e) PART III – Technical Proposal, subparagraph (2) Subfactor 2: Technical Plan for Emergency, Short-Notice Requirements, subparagraph “A” FROM:

“Offeror shall provide sound plan detailing how emergency shipment will be accomplished and given priority so that shipment arrives within soonest possible timeframe while also maintaining service for regularly scheduled shipments.”

TO:

“Offeror shall provide sound plan detailing how emergency shipment will be accomplished and given priority so that shipment arrives within the required timeframe as stated in the PWS while also maintaining service for regularly scheduled shipments.”

2) The revised version of the Addendum is provided in full-text following these SUMMARY OF

CHANGES.

C. REVISED EXHIBIT/ATTACHMENT TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION DATE

Attachment 1 Attachment 1, Price Schedule 11-MAR-2011 Attachment 2 Attachment 2, Performance Work Statement (Rev 01) 21-MAR-2011 Attachment 3 Attachment 3, WD 05-0149, Rev 17 17-SEP-2010 Attachment 4 Attachment 4, WD 05-2059, Rev 11 16-JUL-2010 Attachment 5 Attachment 5, WD 10-0038, Rev 2 15-JUN-2010 Attachment 6 Attachment 6, Past Performance Questionnaire 11-MAR-2011

The following have been modified:

ADDENDUM TO 52.212-1

1. ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(JUN 2008)

Paragraph (b) entitled “Submission of Offers” is supplemented with paragraph 2, “Proposal Preparation Instructions”, below.

Paragraph (c) entitled “Period for acceptance of offers” is tailored to read: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” is tailored to read: “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled, “Multiple awards” is tailored to read: “The Government intends to award one Indefinite- Delivery, Requirements contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

USTRANSCOM/TCAQ Points of Contact:

a. The USTRANSCOM Contracting Office is the point of contact for this acquisition.

b. Address any questions or concerns to either of the individuals identified below.

c. Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation should be submitted in writing (email is the preferred method).

The points of contact for this acquisition are:

USTRANSCOM/TCAQ-C

ATTN: Jacquelyn Stepka or Jason Logsdon 508 Scott Drive Scott AFB, IL 62225-5357 Or Tele-fax number (618)220-7909 Or E-Mail jacquelyn.stepka@ustranscom.mil or jason.logsdon@ustranscom.mil

d. Written questions will be answered in writing and provided to all offerors via FedBizOpps. Solicitation changes will be made via amendment. However, due to the time required to research a question and provide an answer, questions received less than 10 calendar days prior to the due date of offers specified in this solicitation may not be answered.

e. Formal communications should be submitted in the following format:

Reference: Section ___, Page_____, Paragraph____ Question:______________________________________ mailto:andrew.glose@ustranscom.mil� mailto:gregory.hunt@ustranscom.mil�

2. PROPOSAL PREPARATION INSTRUCTIONS

(a) GENERAL INSTRUCTIONS. When submitting a proposal, offerors must understand it is their responsibility to ensure they meet all requirements of the Request For Proposal (RFP), not just those stated in the Performance Work Statement (PWS). The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

The offeror’s proposal shall conform to the following conditions:

(1) To be eligible to receive a contract award and subsequent orders pursuant to this solicitation, offerors are required to be a Civil Reserve Air Fleet (CRAF) carrier and maintain their CRAF status for the duration of the contract.

(2) The proposal due date is 18 Apr 2011. The offeror shall make a clear statement in the proposal documentation that the proposal is valid for 180 calendar days as specified in FAR 52.212-1, Addendum, section 1, paragraph (c) cited above.

(3) Proposals shall be submitted on plain white paper, 8 ½ x11 paper, Double-sided, Times New Roman, 12 point font.

(4) By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

(b) SUBMISSION OF OFFERS. Proposals shall consist of one three-ring binder with five sections, Part I -

Business Proposal; Part II - Past Performance Information; Part III - Technical Approach; Part IV – Small Business Subcontracting Effort; and Part V- Price Proposal. Include the numbers of copies and format as specified below. Electronic files shall be Microsoft Word files with the exception of the price section which shall be submitted in MS Excel. Proposals will be evaluated in accordance with the evaluation criteria set forth in the Addendum to FAR 52.212-2, Evaluation—Commercial Items (JAN 1999), as included in this RFP.

Offerors are required to submit original copies of each proposal part along with one (1) CD-ROM disk containing the electronic versions of the contents for each part.

(c) PART I – Business Proposal

(1) Solicitation/Contract Form. Offerors shall complete the Standard Form (SF) 1449, blocks 12, 17a and

30a, b, and c. Block 17a should contain the CAGE code. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept, and acknowledgement by the offeror that they accede to the contract terms and conditions and PWS technical requirements.

(2) Block 17b. Check this block if your remittance address is different, identify the remittance address in your proposal, and ensure this address is in the Central Contractor Registration (CCR) database.

(3) Acknowledgement of Solicitation Amendments (if any): Return one signed copy of each amendment.

(4) For the Prime and any principal subcontractors provide the Company/Division Address, Identifying

Codes, and Applicable Designations. Provide company/division’s street address; CAGE code; DUNS code; and size of business (large or small).

(5) Letter signed by a Civil Reserve Air Fleet (CRAF) representative identifying individuals who are authorized to negotiate and sign documents on the behalf of the CRAF carrier.

(6) Online Representations and Certifications Application (ORCA). The ORCA can be found at http://orca.bpn.gov or submit written representations and certifications IAW FAR 52.212-3 (Offeror Representations and Certifications – Commercial Items (JAN 2011).

(7) Statement acknowledging the requirement to maintain CRAF status for the duration of the contract.

(d) PART II – Past Performance Information

(1) Offerors shall describe recent and relevant past performance for international cold-chain logistics and transportation service for corporate contracts and/or Government contracts of similar size, scope, and complexity. Offerors shall clearly identify teaming partners/major subcontractors and submit recent and relevant past performance information on those teaming partners/major subcontractors who will perform a significant portion of the proposed effort. The offeror shall submit a summary page describing the role of the offeror and each subcontractor or teaming partner.

(2) The offeror is allowed to submit a total of four contract references for which the offeror (prime) or the proposed principal subcontractor (e.g., freight forwarder) has performed cold-chain logistics functions and transportation service similar in size, scope, and complexity described in this solicitation. The offeror shall provide the Company or Agency name, Point of Contact (POC), Phone Number, and Email for each reference listed. Each relevant contract shall have been performed during the past three years from date of issuance of this solicitation. The Government may contact those agencies and individuals to verify information and/or obtain additional information. The offeror shall complete all applicable information fields in section 1 of the Past Performance Questionnaire.

(3) Subcontractor consent (if applicable). Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. With your proposal response, provide a letter from all subcontractors that will perform major or critical aspects of the requirement consenting to the release of their past performance information to the prime contractor.

(4) Past Performance Questionnaires. The Government will evaluate the quality and extent of the offeror’s past performance deemed relevant to the requirements of this RFP. The Government reserves the right to use information submitted by the offeror and other sources, such as other Government offices, and commercial sources to assess performance. The offeror shall send out the Past Performance Questionnaires (Attachment 3) to each offeror’s references identified. The responsibility to send out the Past Performance Questionnaires rest solely with the offeror; whereas, it shall not be delegated to any other entity. The Transmittal Letter shall be used by the offeror in sending out the Past Performance Questionnaires. Once the questionnaires are completed by your POCs, the information therein shall be considered sensitive and shall not be released to you, the offeror. The Past Performance Questionnaires shall be sent directly back to the Government. The evaluation of past performance information will take into account the past performance information regarding key subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

(e) PART III – Technical Proposal

The Technical Proposal shall be specific and complete. Responses will be evaluated against the Technical Capability subfactors defined in the Addendum to FAR 52.212-2, Evaluation—Commercial Items (JAN 1999), included in this RFP. Using the instructions provided below, provide as specifically as possible the actual methodology used for accomplishing or satisfying these subfactors.

(1) Subfactor 1: Technical Plan for Cold-Chain Supply Solution. For this subfactor, offerors are required to comply with the following format and content requirements.

FORMAT: Not to exceed 10 double-sided pages, Times New Roman, 12 point font.

http://orca.bpn.gov/�

Offeror shall describe their technical approach for meeting the full range of contract requirements.

A. Offeror shall provide detailed plan on how cold-chain supply chain will be maintained during receiving and over-packing B. Offeror shall describe how shipments will be packaged and/or prepared for transit. What packing materials/methods will be used? According to this packing methodology, how long is shipment expected to maintain temperature integrity before requiring additional cold-chain maintenance procedures (i.e. – repacking, re-icing, etc.)? Offeror should highlight if this methodology has been used previously and with what degree of success.

C. Offeror shall identify their overall understanding and methodology for providing end-to-end cold-chain logistics. How is cold-chain maintained during delays? During customs clearance procedures? How is cold-chain maintained after arrival to host nation and before delivery to end customer?

D. Offeror shall explain their experience with customs processing procedures for Fresh Fruits and Vegetables (FF&V), and other perishables, in Guam, Japan, and South Korea. Offeror should highlight any unique procedures that they have established which provide a benefit to the Government.

E. Offeror shall detail what quality control methods are used to ensure on-time performance and cold-chain integrity.

F. Offeror shall identify and address any risks that are considered to have the potential for disruption of service, poor performance, or increased cost. Offeror shall identify risk mitigating strategies to eliminate or reduce the risks.

G. Offeror shall identify if their proposed process as described is used to provide service to previous or current customers or if the proposed process is new or unique.

(2) Subfactor 2: Technical Plan for Emergency, Short-Notice Requirements. For this subfactor, offerors are required to comply with the following format and content requirements.

FORMAT: Not to exceed 10 double-sided pages, Times New Roman, 12 point font.

Some requirements under this contract shall require short-notice service of large volume shipments.

These requirements cannot be anticipated with any certainty. The Government will strive to provide as much advance notice as possible, but the nature of military operations and real world contingencies does not always allow ample notification. For this technical subfactor consider the following scenario:

Scenario ~ Mass shipment of approximately 300,000 lbs containing frozen, chilled, and dry product needs to be delivered to Guam.

A. Offeror shall provide sound plan detailing how emergency shipment will be accomplished and given priority so that shipment arrives within the required timeframe as stated in the PWS while also maintaining service for regularly scheduled shipments.

B. Offeror shall demonstrate that they have adequate resources, personnel, and subcontractor agreements to consistently provide service for short-notice emergency shipments.

(3) Proposals that merely paraphrase the requirements of the Government’s specifications/Performance

Work Statement, or use such phrases as “will comply” or “standard techniques will be employed” will be considered unacceptable and will not be considered further.

(4) By signing the SF Form 1449, the offeror concedes their proposal meets all technical requirements stated in the Performance Work Statement (PWS).

(5) The technical proposal will be incorporated by reference into the subject contract.

(f) PART IV – Small Business Subcontracting Effort

(1) Large business offerors shall submit their Subcontracting Plan for Small Business concerns as required by FAR 52.219-9, incorporated by reference in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (OCT 2010) (DEVIATION).

A Subcontracting Plan is required as part of initial proposal submission from all offerors other than small business concerns. In accordance with FAR 19.219-9(g), submission of a commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial items. The Government will review each plan to assure consistency with the FAR 52.219-9, FAR Part 19, and the supplements thereto. Large business offerors shall identify the business size classification of principal subcontractors providing meaningful portion of service. The offeror shall identify an estimated percentage of work that will be attributable to each principal subcontractor and in general the work that they will be performing.

(2) Small business offerors shall provide documentation verifying their business size classification. The small business offeror shall identify an estimated percentage of work that will be attributable to each principal subcontractor and in general the work that the offeror and its subcontractors will be performing.

(g) PART V – Pricing Proposal

(1) Insert proposed unit and extended prices in the MS Excel price schedule (Attachment 1) for each

Contract Line Item Number (CLIN). Offerors’ unit rates shall be proposed on a per pound basis rounded to the nearest hundredth decimal position (e.g, $2.50). To be considered for award, offerors must provide unit rates for each Contract Line Item Number (CLIN) with an estimated quantity.

Option periods will not be priced as they will be determined annually based on the Economic Price Adjustment (EPA) clause.

(2) Unrealistically low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition, either on the basis that the offeror does not understand the requirement, or has made an unrealistic proposal.

(End of Provision)

(End of Summary of Changes)