NRC_File_Shelving-_2nd_set_QA_08-17-16.pdf

NRC/FSF Records Operations Support Services (ROSS) Re-compete Answers to Industry Questions

HSSCCG-14-R-00021

No. Comment/Question USCIS RESPONSE 1 Is there a CAD file available for the area? Posted two CAD files to FBO, CIS4077 elevation-step surveyr14.dwg;

REVISED PLAN -NORTH WALL CORRECTION 3.25.16.dwg

2 What is the percentage of self performing for this proposal? This requirement is being solicited as a full and open requirement. In the coming days it is my intent to issue an amendment to update and remove clause 52.219-14.

3 If the average ceiling height is 15’0” and sprinklers need to be 18” min from shelving, are we to limit shelving to a 13’6” height max?

Object is to maximize shelving capacity as well as to adapt to variations in ceiling heights. Variations are in general areas and not piecemeal.

4 At the three locations that have step downs – can the these areas be treated as three distinct and separate mezzanines not requiring the areas to be inter-connected?

Preference is for interconnectivity as conditions and design allow.

5 Can installation start in any area of the building or is there a pre-defined start location?

Predefined; North and South, working toward the middle. The design and install will dictate.

6 Will any portions of the building with shelving be turned over prior to the completion of the entire installation?

No.

7 Is it possible this could be a set aside? The requirement is not a set aside. The government market research did not indicate that this requirement was viable as a small business set aside.

8 So we wanted to know if the only allowable bidders are the ones that attended the mandatory site visit.

As indicated in FBO, this was a "mandatory" site visit.

9 Could you please extend the questions deadline past 8/17 so that our engineers can review and get the answers to the following:

Per the FBO announcement final RFP questions to be submitted NLT 8/24/16. Amend 000003 also clarifies due date.

10 There was discussion in the meeting yesterday that the landlord has lighting drawings, can we have those drawings please?

There is no lighting plan. Offerors should optimize the number of records you can put in the facility and we will design the lighting around them.

11 Is there a lighting plan? See response to question 10.

12 Clarification on lighting and HVAC systems-do the shelving plans need to be based around these plans or will the lighting and HVAC be designed around the shelving designs. *this needs to be clarified in the RFP

There is no lighting plan. Offerors should optimize the number of records you can put in the facility and we will design the lighting around them. The same applies to the HVAC, design is TBD based on shelving design.

13 Are you open to other solutions than the shelving/catwalk/mezzanine solution? If so, how should that be presented to you in this process?

The catwalk/mezzanine system that is specified in the solicitation is what is required.

14 Are we interested in alternate proposal for that might not include catwalks? The catwalk/mezzanine system that is specified in the solicitation is what is required.

15 What is the overall goal of the shelving- to maximize the number of boxes being stored; to have it look like the existing shelving, etc? Does it have to be a catwalk/mezzanine system or could it be a whole different approach (such as what NARA has)?

The goal is to maximize shelving. The catwalk/mezzanine system that is specified in the solicitation is what is required.

16 Is this project funded yet? There was mention of several site surveys already taken place, just wanted to know if you are looking for budgetary numbers or firm price by 9/2.

This project is funded and the Government intends to make an award this fiscal year.

17 Can you email the PowerPoint from the meeting yesterday? Mostly we’re interested in the photos.

Included in amend 000003. Note the photos are only repsentations what is currently in place and is for information purposes only and are not representation of what is required.

18 What are your cart measurements on the carts you use on top of the catwalks? Workhorse Cart Specifications: Height: 42 inches; Length: 35 inches;

Width: 16.5 inches; Wheels: pneumatic

19 There’s a requirement for conveyor in the RFP –is that something you use currently and if so can you share a few photos on how it’s currently used? Or how you plan to use it?

The Government is providing the conveyor. It is used ONLY as a back-up to the lifts. It is used to move files from the ground floor to the second level. See Statement of Work para. 6.1.3.

20 What size of divider are you looking for? The size of the dividers are: length is 12” and height is 6”.

21 What will you accept for a base height - the SOW says 3” Statement of Work para. 6.2.13. is revised to state the bases shall have a minimum height of 3 inches.

Questions and Answers August 17, 2016

Provided for the Benefit of Prospective Offerors This is not a solicitation amendment. The solicitation is unchanged until an amendment is issued.

New Q&A from 8/11-8/17/16

NRC/FSF Records Operations Support Services (ROSS) Re-compete Answers to Industry Questions

HSSCCG-14-R-00021

22 Can the ramps be moved? Yes, ramps can be relocated.

23 Can there be ramps on catwalk/mezzanine level? Yes there may be utility (ADA-exempt) ramps included.

24 Is the HVAC considered in the shelving height? Yes. HVAC design is TBD based on shelving design.

25 Are the air handlers in the drawings? Air Handlers are located on the outside of the exterior wall.

26 What is the end goal of this project maximized shelving space? See Statement of Work para. 6.1.5 and FAR 52.212-2 Evaluation on page 20 of the RFP.

27 Are the current railings removable? See Statement of Work para. 6.1.12.

28 What is the origin of the drawings that were provided with the solicitation? Engineering survey of existing site provided by the Lessor's architect

29 What is the current timeline of the project/projected start date? The Government intends to make an award no later than Sep. 30, 2016.

See Statement of Work para. 5.0 and 7.10 for additional time-frames.

30 The number of lifts required, can it only be two or is it a minimum of two? see updated section 6.4.1 31 Request has 2 staircases – is that 2 per stack room or 2 overall? The proposed design must meet life safety codes.

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