HSSCCG-16-R-00041_000002.pdf

(x)

HSSCCG-16-R-00041

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

CIS

South Burlington VT 05403 70 Kimball Avenue Department of Homeland Security USCIS Contracting Office

08/11/2016000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/02/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to issue changes to pages 13 and 34. Please remove original pages and replace with the two updated pages attached. Also, attached are the 1st set of questions with responses, site visit instructions and a Past Performance Questionnaire (PPQ).

**A reminder that the mandatory site visit is scheduled for Monday, August 15, 2016 at 2 PM Central Time CT in Lees Summit, MO.**

DO/DPAS Rating: NONE

Period of Performance: 09/23/2016 to 09/22/2017

Contract Specialist (CS): Mike Drake; michael.w.drake@uscis.dhs.gov; Phone: 802-872-4658

Contracting Officer (CO): Dale Allen; dale.allen@uscis.dhs.gov; Phone: 802-872-4548

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Stephen D. Allen

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSSCCG-16-R-00041/000002

Attachments:

1- updated pages 13 & 34 of original RFP 2- NRC File Shelving- 1st set Q&A,08-02-16 3- Site Visit Instructions 4- Past Performance Questionnaire

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

___ (ii) Alternate I (Nov 2011) of 52.219-3.

__X_ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved] ___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

_X__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

_X__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

_X__ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_X__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

_X__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C.

657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned

Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

(42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

HSSCCG-16-R-00041

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000002

___ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, Republic of Palau, Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

___ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal).

___ Individual/concern, other than one of the preceding.

ADDITIONAL INSTRUCTIONS TO OFFERORS:

In addition to the instructions found at FAR 52.212-1, the following instructions apply:

Requirements:

1. Written technical and price proposals are due per Block 1 of the SF1449 and must be sent via e-mail to the Contract

Specialist, Mike Drake at michael.w.drake@uscis.dhs.gov with a copy sent to the Contracting Officer (CO), Dale Allen at dale.allen@uscis.dhs.gov.

2. All e-mails shall adhere to size limitations of the USCIS firewall which is 10MB per e-mail. Offeror is encouraged to utilize multiple e-mails for submission of the proposal if necessary to ensure the size limitation is adhered to. Offeror is also encouraged to contact the Contract Specialist listed above prior to the solicitation closing date and time specified to verify receipt of their quote submission.

3. Proposals received after the due date and time for proposal submission will be considered late, will not be evaluated, and will be ineligible for award.

4. Questions concerning the initial solicitation shall be submitted via email to michael.w.drake@uscis.dhs.gov by 1 pm

Eastern time 8/8/16 to allow a reply to be provided in a timely manner before proposals are due. In order to ensure traceability for questions, Offerors shall cite the applicable section, paragraph, and page numbers. A second set of questions will be due after the Site Visit (tentatively scheduled for 8/9/16) and these questions will be due by 1:00 PM

ET 8/15/16.

5. NO TELEPPHONIC INQUIRIES WILL BE ACCEPTED

6. General Proposal Preparation Instructions- Proposal Limitations:

• The contents of the volumes shall be within the required page limits specified in the table below. Page limitations shall be treated as maximums.

• Proposal must be submitted using Microsoft Office 2007-2010 including Word (.DOC), Excel (.XLS), and PowerPoint (PPT or PPS). Disable all macros on all files.

• Submissions must be legible.

• Except for the reproduced sections of the solicitation document, the text font will be Times New Roman and text size no less than 10-point proportional.

• Page size shall be 8.5 by 11.0 inches.

• Foldouts are not allowed.

HSSCCG-16-R-00041

mailto:michael.w.drake@uscis.dhs.gov mailto:dale.allen@uscis.dhs.gov mailto:michael.w.drake@uscis.dhs.gov mwdrake Typewritten Text mwdrake Typewritten Text mwdrake Typewritten Text mwdrake Typewritten Text mwdrake Typewritten Text mwdrake Typewritten Text 8/11/16 mwdrake Typewritten Text 8/15/16 mwdrake Typewritten Text 8/17/16.

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NRC/FSF Records Operations Support Services (ROSS) Re-compete Answers to Industry Questions

HSSCCG-14-R-00021

No. Comment/Question USCIS RESPONSE 1 Is there a CAD file available for the area? Posted two CAD files to FBO, CIS4077 elevation-step surveyr14.dwg;

REVISED PLAN -NORTH WALL CORRECTION 3.25.16.dwg

2 What is the percentage of self performing for this proposal? This requirement is being solicited as a full and open requirement. In the coming days it is my intent to issue an amendment to update and remove clause 52.219-14.

3 If the average ceiling height is 15’0” and sprinklers need to be 18” min from shelving, are we to limit shelving to a 13’6” height max?

Object is to maximize shelving capacity as well as to adapt to variations in ceiling heights. Variations are in general areas and not piecemeal.

4 At the three locations that have step downs – can the these areas be treated as three distinct and separate mezzanines not requiring the areas to be inter-connected?

Preference is for interconnectivity as conditions and design allow.

5 Can installation start in any area of the building or is there a pre-defined start location?

Predefined; North and South, working toward the middle.

6 Will any portions of the building with shelving be turned over prior to the completion of the entire installation?

No.

7 Is it possible this could be a set aside? The requirement is not a set aside. The government market research did not indicate that this requirement was viable as a small business set aside.

Questions and Answers August 11, 2016

Provided for the Benefit of Prospective Offerors This is not a solicitation amendment. The solicitation is unchanged until an amendment is issued.

NRC File Shelving Site Visit Lees Summit, MO

Pre-Walk-Thru Instructions 8/15/2016

HSSCCG-16-R-00041

Contracting Office:

USCIS

70 Kimball Ave.

South Burlington, VT 05425

Contracting Officer (CO):

Dale Allen

Contract Specialist’s (CS):

Mike Drake Krista Auger-Mitchell

Technical Personnel:

Damian Turner Guenther Bareihs

INSTRUCTIONS:

1) Sign In.

2) Review of the Contract: CLIN Structure and Terms & Conditions

3) Review the Scope of Work.

4) Contractors to stay together during the walk-thru.

5) Rules for Questions and Answers. Questions must be submitted in writing, and answers will be posted to FBO as an amendment to the solicitation. Questions and answers must be done in writing and anything not in writing is unofficial and should not be relied upon.

DUE DATES

6) Wednesday, August 17, 2016: Questions are due by 1:00 PM ET, to be submitted to:

michael.w.drake@uscis.dhs.gov

7) Thursday, September 1, 2016: Proposals are due 1:00 PM ET. It will be each contractor’s responsibility to check for any amendments issued and to acknowledge the amendments. Failure to acknowledge the amendments when submitting your quote may disqualify you for award.

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U.S. Citizenship and Immigration Services National Record Center (NRC)

File Shelving Design & Installation Services

HSCCG-16-R-00041

PAST PERFORMANCE QUESTIONNAIRE

PART ONE: INSTRUCTIONS

The company who has provided you with this form is proposing on a Department of Homeland Security (DHS) solicitation to provide File Shelving Design & Installation Services. Past Performance is an extremely important part of the evaluation criteria for this acquisition, so your input is very important.

Please scan in and return the questionnaire to the USCIS Contracting Office, by e-mail, to Mike Drake, Michael.w.drake@uscis.dhs.gov & Dale Allen dale.allen@uscis.dhs.gov. The questionnaires are due by the date and time specified for receipt of proposals.

PART TWO: GENERAL INFORMATION

1. OFFEROR’S NAME AND ADDRESS 2. CUSTOMER ORGANIZATION

(enter name and address) (enter name and address)

3. CONTRACT NUMBER: 2a. EVALUATOR (enter contract number) NAME: (enter evaluator name)

4. CONTRACT VALUE:

Enter Dollar Amount: __________ TITLE: (enter evaluator title)

PHONE NO: (enter phone number)

5. CONTRACT AWARD DATE: 6. CONTRACT COMPLETION DATE:

7. CONTRACT TYPE: 8. COMPLEXITY OF WORK

(Circle All That Apply) (Circle One Response):

FP CPFF CPAF OTHER DIFFICULT ROUTINE

9. BRIEF DESCRIPTION OF YOUR CONTRACT REQUIREMENTS:

mailto:Michael.w.drake@uscis.dhs.gov mailto:dale.allen@uscis.dhs.gov

PART THREE: OFFEROR PERFORMANCE RATING

On the following pages, please summarize the Offeror’s performance in each rating factor listed below.

Each factor has a set of sub factors with four possible adjectival ratings. Determine the adjectival rating that most nearly represents your experience with this Offeror and indicate your assessment by placing an “X” under the appropriate heading. Offeror performance factors are:

A. Quality of Product or Service: Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, appropriateness of personnel, and technical excellence.

B. Cost Control: Within budget, current accurate and complete billings, actual cost/rates reflect closely to negotiated cost/rates, cost efficiency measures, adequate budgetary internal controls.

C. Schedule: Timeliness of performance, met interim milestones, reliable, responsive to technical and contractual direction, completed on time, including wrap-up and contract administration, no liquidated damages assessed.

D. Business Relationships: Effective management, businesslike correspondence, responsive to contract requirements, prompt notification of problems, reasonable/cooperative behavior, flexible, proactive, effective Contractor recommended solutions, timely award and management of subcontracts, effective small/small disadvantaged business subcontracting program.

E. Customer Satisfaction: Satisfaction of end users with the Contractor's service.

F. Key Personnel: How long key personnel stayed on the contract, how well they managed their portion of the contract, the quality and relevancy of the products/services generated by key personnel.

Adjectival ratings are defined below and should be used as a reference in assessing performance:

Low Risk = The Offeror’s record of past performance indicates there is very little risk or likelihood that the Government may not receive timely services of the highest quality.

The Offeror’s past performance suggests it will meet or possibly exceed the requirements of the contract.

Medium Risk = The Offeror’s record of past performance indicates there is some risk that the Government may not receive timely services of the highest quality. The Offeror’s past performance suggests it might have instances of unsatisfactory performance during execution of the contract.

High Risk = The Offeror’s record of past performance indicates a high risk that the Government may not receive timely services of the highest quality. The Offeror’s past performance suggests it probably have instances of unsatisfactory performance during execution of the contract.

Neutral = No past performance available for evaluation. Contractor has asserted that it has no directly related or similar relevant past performance or there is no record of past performance of contractor available.

A QUALITY OF PRODUCT OR SERVICE Low Risk Medium Risk

High Risk

Neutral

1 The Contractor provided a product or service that conformed to contract requirements, specifications, and standards of good workmanship.

2 The Contractor submitted accurate reports.

3 The Contractor utilized personnel that were appropriate to the effort performed.

4 Technical Excellence

B

COST CONTROL Low Risk Medium Risk

High Risk

Neutral

1 The Contractor performed the effort within the estimated cost/price.

2 The Contractor submitted accurate invoices on a timely basis.

3 The Contractor demonstrated cost efficiencies in performing the required effort.

4 The actual costs/rates realized closely reflected the negotiated costs/rates.

C SCHEDULE Low Risk Medium

High Risk

Neutral

1 The tasks required under this effort were performed in a timely manner and in accordance with the period of performance of the contract.

2 The Contractor was responsive to technical and / or contractual direction.

D BUSINESS RELATIONSHIPS Low Risk Medium

High Risk

Neutral

1 The Contractor demonstrated effective management over the effort performed.

2 The Contractor maintained an open line of communication so that the COR and/or Technical Point of Contact were apprised of technical, cost, and schedule issues.

3 The Contractor presented information and correspondence in a clear, concise, and businesslike manner.

4 The Contractor promptly notified the Contracting Officer's Representative, Technical Point of Contact, and/or Contracting Officer in a timely manner regarding urgent issues.

5 The Contractor cooperated with the Government in providing flexible, proactive, and effective recommended solutions to critical program issues.

6 The Contractor made timely award to, and demonstrated effective management of, its subcontractors.

E CUSTOMER SATISFACTION Low Risk Medium

High Risk

Neutral

1 The products/services provided adequately met the needs of the program.

2 The Contractor was able to perform with minimal or no direction from the COR or the Technical Point of Contact.

3 I am satisfied with the performance of the Contractor under this effort.

F KEY PERSONNEL Low Risk Medium

High Risk

Neutral

1 The labor turnover in key personnel labor categories was minimal and did not adversely affect Contractor performance.

2 The Contractor did not frequently propose personnel to fulfill the requirements of the contract that were clearly unqualified.

PART THREE: OFFEROR PERFORMANCE RATING CONTINUED

1. Has this contract been partially or completely terminated for default or convenience?

YES Default Convenience

NO

If yes, please explain (e.g. inability to meet cost, performance, or delivery schedules - also include contract number, name, address, and phone number of Terminating Contracting Officer).

2. What was the Contractor’s greatest strength in the performance of the contract?

3. What was the Contractor’s greatest weakness in the performance of the contract?

4. Would you award another contract to this Contractor? YES NO____

ANY ADDITIONAL COMMENTS:

PART FOUR: EVALUATOR’S CERTIFICATION

I HEREBY CERTIFY THAT THE INFORMATION IN THIS FORM IS ACCURATE AND

COMPLETE TO THE BEST OF MY KNOWLEDGE.

SIGNATURE OF EVALUATOR

TITLE OF EVALUATOR DATE