HSSCCG-15-R-00024-000001.pdf

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HSSCCG-15-R-00024

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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CIS

South Burlington VT 05403 70 Kimball Avenue Department of Homeland Security USCIS Contracting Office

06/09/2015000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/09/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to make changes to the Submission Instructions and to the

Clauses. Changes to both documents are attached in track changes for your reference.

DO/DPAS Rating: NONE

Period of Performance: 09/01/2015 to 08/31/2020

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

SHAWN T. JENKINS

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Contract Clauses

Federal Acquisition Regulation (FAR) clauses incorporated by reference

52.212-4 Contract Terms and Conditions – Commercial Items (May 2015)

Alternate I (May 2014)

52.217-6 Option for Increased Quantity (Mar 1989) fill-in: 15 days prior to expiration of contract effective period

52.227-16 Additional Data Requirements (Jun 1987)

52.227-17 Rights in Data—Special Works (Dec 2007)

52.227-19 Commercial Computer Software License (Dec 2007)

52.247-34 F.O.B. Destination (Nov 1991)

Federal Acquisition Regulation (FAR) clauses incorporated in full text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (May 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

☐ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] ☒ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

☒ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

☒ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (5) [Reserved] ☐ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

☐ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

☒ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

☒ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

☒ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

☐ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

☐ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

☐ (13) [Reserved] ☐ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

☐ (ii) Alternate I (Nov 2011).

INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMISSION

1. Proposals shall be submitted electronically to ContractingProposals@uscis.dhs.gov.

Offerors must be registered in the System for Award Management (SAM) site at https://www.sam.gov in order to be considered for award. All questions regarding this solicitation shall be submitted to the Contract Specialist at email christopher.c.hatin@uscis.dhs.gov within 7 calendar days of receipt of the RFP.

2. Proposals shall consist of two (2) volumes (Technical and Business) and a White Paper.

Offerors shall submit proposals electronically unless otherwise instructed. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the exception.

3. Volumes shall contain a cover sheet, which shall have at a minimum the offeror's name, solicitation number, cage code, telephone and e-mail address. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references should be utilized to preclude unnecessary duplication of data between sections. Individual electronic files shall not be larger than 3 MB in size. Page limitations, when imposed, are identified below.

4. Volumes shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of any stated claims in the proposal. Legibility, clarity and coherence are very important. Proposals shall be evaluated against the corresponding factors defined in the section labeled “Evaluation Factors for Award”. Proposals shall not simply rephrase or restate the government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the government has no prior knowledge of their facilities, solutions, and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The offeror shall address as specifically as possible the actual methodology for accomplishing the SOW tasks.

5. This shall be a multi-phase evaluation. Offerors shall be required to submit all proposal documents by the closing time specified; however, evaluation shall be conducted in phases.

The first phase (phase 1) of the evaluation shall consist of an evaluation of the submitted White Paper and Business Volume. The second phase (phase 2) of the evaluation shall consist of a demonstration of the proposed solutions. The third phase (phase 3) of the evaluation shall consist of an evaluation of the Technical Volume.

6. Subcontracting plans shall not be submitted as part of the initial proposal submission. A subcontracting plan, if required, shall only be requested from the apparently successful offeror prior to award.

7. It is the government’s intention to award without discussions. Offerors are encouraged to submit their best technical proposal and prices in their initial proposal submission. Award determination shall be made based on a trade-off analysis between non-price factors and the price factor. Offerors must have completed all phases of the evaluation process in order to be eligible for award. Selection for continuation to the next phase in the evaluation process shall be made through establishment of a competitive range. However, this does not signify that the government will conduct discussions.

8. In accordance with FAR Part 15.306, should discussions become necessary, the government reserves the right to hold discussions. If this occurs, affected offerors shall be notified in writing. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2). The determination to hold discussions may be made at any time during the evaluation process.

Phase 1

The offeror’s White Paper shall be evaluated during this phase and will address the requirements to be evaluated under factor 1.1. The White Paper shall contain an offeror’s assertions pertaining to software rights and FBI certification compliance. The White Paper shall demonstrate that the offeror can meet or exceed the requirements in Section 11.6 of the SOW (assertions pertaining to software rights) and Section 3.1 (FBI compliance) of the SOW.

Specifically, the White Paper shall demonstrate that the offeror has an approach that includes sufficient data rights to comply with Section 11.6 requirements as well as a plan to provide immediate access to skilled personnel to perform the requirements of Section 11.6. The White Paper shall also demonstrate that the software provided will meet or exceed the requirements of section 3.4 of the SOW. Finally, the White Paper shall demonstrate that the offeror’s products meet or exceed FBI certification standards set forth in Section 3.1 and Attachment J. The White Paper shall not exceed five (5) pages.

The offeror’s Business Volume shall also be evaluated during this phase. The Business Volume shall address factors 4 and 5. This volume does not have a page limit, but it shall contain only the information called for in this paragraph. The first page shall include the offeror’s name, address, and DUNS number, as well as the name, title, phone number, and e-mail address of the person who will be responsible for receiving questions or other exchanges from the Government. A table of contents is expected. The volume shall include the SF1449 completed by the offeror, with signature in block 30 of the solicitation cover page SF1449 and other fill-ins as appropriate. It shall also include any other information required by the solicitation not otherwise required to be included in the Technical Volume (such as the copy of the approved waiver contemplated by paragraph (g) of the clause at HSAR 3052.209-70, if applicable).

Offerors shall also provide signed copies of any amendments made to the solicitation as part of their Business Volume. It is sufficient for an offeror to provide page one of an amendment, signed in block 15.

Separate from the SF1449, offerors shall submit their pricing on an editable document. The completed pricing document shall include information for the base and all option periods. For purposes of the total evaluated price, only the base period CLINs and CLINs 1001, 2001, 3001, and 4001 shall be used to calculate total evaluated price. The quantities for CLINs for equipment purchase in the option periods represent optional equipment above the known estimated amounts. Any purchase of the optional equipment shall not exceed the total amount identified in any one ordering period. For example, the total estimated amount of additional equipment for cabinet systems is 135. The government will not purchase more than 135 additional systems over the life of the contract, but may purchase all or some of the quantity up to the 135 over the life of the contract. The total number purchased shall be cumulative over all of the ordering periods.

Regarding past performance, offerors shall identify past or current contract efforts similar to the requirements of this acquisition. The offeror may submit no more than three (3) past performance references each for the offeror and for each major subcontractor. Major subcontractor is defined as a contractor performing greater than or equal to 10% of overall contract value. Past performance submitted for major subcontractors shall show how this entity qualifies as a major subcontractor, consistent with the definition above. The government will consider data provided, as well as information from other sources, such as the Federal Awardee Performance and Integrity Information System (FAPIIS), the System for Award Management (SAM), the Past Performance Information Retrieval System (PPIRS), and questionnaires completed by references and submitted to the contracting office. Past performance submitted shall be relevant to this procurement and performed within three (3) years of the solicitation issue date. Information for references shall contain the following: the names and telephone numbers of contact persons from previous customers who can provide information regarding the offeror’s performance. Offerors shall include the dollar amount and length of contract for each contract referenced.

If used, an offeror shall provide a blank questionnaire to references for completion. Each past performance questionnaire shall be returned directly to the government in accordance with the instructions provided. Offerors are not required to use the questionnaire.

Phase 2

The government shall select the most highly rated offerors from phase 1 for continuation to phase 2. The most highly rated offerors will be determined in accordance with the relative weighting of factors used for this solicitation. Based on the phase 1 evaluation, factors 1.1 and 4 are in descending order of importance, and factors 1.1 and 4, when combined, are significantly more important than factor 5, price.

Those offerors selected for phase 2 will present their solutions as part of a demonstration (phase 2). For phase 2, selected offerors shall provide a physical demonstration consisting of one of each type of their solutions for evaluation. The purpose of this demonstration shall be to validate the proposed solutions offered. Each solution shall be evaluated against an established checklist. A rating of unacceptable for any one item shall render the system proposed unacceptable and the proposal technically unacceptable and ineligible for award. The checklist to be used is attached to this solicitation. The government shall evaluate the proposed systems offered in order to determine the extent to which it meets or exceeds the requirements identified in Section 3.2, 3.3, and 3.4 of the SOW.

The following information is provided for demonstrations:

1. Offerors shall provide one of each type of system requested. This includes a cabinet system, a mobile system, and a desktop card scan system. Each system shall be evaluated to determine whether it meets or exceeds the requirements identified in Sections 3.2, 3.3, and 3.4 of the SOW.

2. Offerors shall provide only that documentation necessary to identify specifications or capabilities not readily apparent through demonstration of the hardware. Electronic media shall not be used; all information provided shall be in hard copy format. This page count shall include any supporting documentation provided.

3. All materials to be used in support of the demonstration shall be provided to the government at least three (3) working days before the scheduled demonstration.

4. Each offeror provided the opportunity to make a demonstration shall be given 60 minutes (1 hour) to set up their systems. Each demonstration shall last for no more than 90 minutes (1.5 hours).

5. If an offeror is unable to be present for the scheduled demonstration, they must notify the government at least 48 hours (2 days) prior to the scheduled event. Rescheduling of the demonstration shall be at the discretion of the government.

6. The total amount of time each offeror will have to conduct their demonstration is 2 hours 30 minutes. This includes set up and demonstration to the government.

7. Offerors shall ensure the program manager intended to support the requirement is present at the demonstration. Offerors may have no more than 3 additional personnel accompanying the program manager. A list of offeror attendees shall be provided to the government at the same time any written materials are provided. Information presented during the demonstration shall be considered to be part of the Technical Volume and will not be returned to the offeror. The page limit identified is separate from any other page limits identified in this solicitation for the Technical Volume. Any material provided shall not exceed five (5) pages in total; information provided that exceeds this page count shall not be accepted or evaluated. If no written materials are provided, offerors shall ensure their list of attendees is received by the government no later than three (3) business days prior to the demonstration.

8. At the government’s discretion, demonstrations may be recorded using either video or audio or both. The government shall not make available to offerors any government directed or produced recordings of the demonstrations. Offerors will not rely on this recording to capture key features or capabilities of their proposed systems.

9. All demonstrations shall occur at government facilities located at the address listed below. Government personnel shall be available to escort offerors to the demonstration location. All offerors must comply with local security procedures. The demonstration site shall have tables and chair, as well as electrical outlets. Internet connectivity shall not be available.

111 Massachusetts Ave., Washington, DC 20001

10. Offerors shall not be authorized to access the USCIS network during the demonstration.

Offerors shall be required to transport all of their own equipment without assistance from the government. The government may only provide limited assistance with set up (e.g.

identification of electrical outlets or information on bathroom facility locations).

11. As part of the demonstration, test applicant records will be processed to demonstrate image and process acceptability of the system configuration and ability to save the encrypted data.

12. Information provided orally during the demonstration may be paraphrased via notes taken by the government; however, transcripts of any conversations that occur during the demonstration shall not be made nor used for evaluation purposes.

13. The demonstration is not to be used as a forum for discussions. Proposed solutions shall be evaluated against the provided checklist; any communications shall only be to clarify capabilities of the systems proposed. If at any time during the demonstration the contracting officer determines discussions are being held, the demonstration shall be ended.

14. The government intends to make award without discussions. Offerors shall ensure the information provided represents their best solution to the government without any changes or revisions.

15. Offerors shall not include any cost or price data as part of their demonstration materials.

Phase 3

Based on the evaluation of the demonstrated solution, the government shall continue the evaluation process in phase 3 by reviewing the Technical Volumes of those phase 2 offerors who continue to be the most highly rated. In determining the most highly rated offerors to be included in phase 3, the government will again consider the relative weighting of factors used for this solicitation. Factors 1.1, 1.2 and 4 are in descending order of importance and these non-price factors, when combined, are significantly more important than the price factor.

The offeror’s Technical Volume shall be evaluated during phase 3. The Technical Volume shall address factors 2 and 3. The Technical Volume shall be limited to 20 pages, inclusive of cover page, table of contents, and appendices or attachments. The Technical Volume shall contain an unambiguous statement that the offeror agrees to all clauses, terms, or conditions (including all statement of work requirements) as shown in the solicitation. Additionally, the Technical Volume shall contain the technical specifications of all systems solutions offered. Specifically, the Technical Volume shall provide information sufficient to allow the government to determine whether their proposed solution meets or exceeds the requirements in Section 3.3 (and associated subsections of 3.3). Offerors must also address Sections 3.2 and 3.4 into their Technical Volumes. The systems demonstrated in phase 2 shall be the same as systems identified in the Technical Volume. The system components listing shall become part of any award made as a result of this solicitation.

Offerors must address the requirements in Sections 4.0, 7.0, 9.0, 10.0, and 11.0 (including associated subsections of each section listed) in their Technical Volume. Offerors must provide sufficient information for the government to determine how they will support deployment, installation, training, and maintenance of new systems purchased under this contract. An offeror’s plan for operations and maintenance support shall address both preventive and remedial maintenance, as defined in sections 11.7.1 and 11.7.2.

EVALUATION FACTORS FOR AWARD

The government shall make an award to the responsible phase 3 offeror submitting a proposal that represents the best value to the government. Selection shall be made utilizing a trade-off analysis based on all evaluation factors listed below. In making this comparison, the government is more concerned with obtaining superior performance capability than a low overall price.

However, the government will not issue an award to a contractor who presents a significantly higher overall price to achieve only slightly superior performance capabilities.

Evaluation Factors

The factors that will be used to evaluate each offer are summarized below.

Factor 1 – Technical Capabilities o Factor 1.1 - Software assertions and FBI certification compliance o Factor 1.2 – Meeting or Exceeding the technical specifications in the SOW

(Product Demonstrations) Factor 2 - Operations & Maintenance Support Plan Factor 3 - Deployment Plan Factor 4 - Past Performance Factor 5 - Price

Note: Ratings shall be provided for Factor 1.1 and Factor 1.2 separately; Factor 1 shall not receive a consolidated rating.

Factor 1.1, Factor 1.2, Factor 2, Factor 3, and Factor 4 are in descending order of importance

Factors 1.1, 1.2, 2, 3, and 4, when combined, are significantly more important than Factor 5

Evaluation Factor Descriptions

Factor 1 - Technical Capabilities

Information submitted in the White Paper shall be evaluated using the adjectival ratings identified for evaluation factor 1. The information included in the White Paper shall be considered in evaluating factor 1.1. The product demonstration, and any submitted information in support of the product demonstration, shall be considered under factor 1.2.

For Factor 1.1, the government shall evaluate an offeror’s:

a) Assertion of data rights with respect to the proposed software application (SOW section 3.4). Data rights must allow offerors to manipulate the proposed software and make immediate changes in order to support dynamic requirements (SOW section 11.6).

b) Provided software solution, which must be capable of performing required functions and tasks (SOW section 3.4).

c) Ability to meet or exceed FBI certification requirements (SOW section 3.1).

For Factor 1.2, the government shall evaluate each proposed system against an established checklist. A rating of unacceptable for any one item shall render the system proposed unacceptable. The checklist to be used is attached to this solicitation. The government shall evaluate the proposed systems offered in order to determine the extent to which it meets or exceeds the requirements identified in Section 3.2, 3.3, and 3.4 of the SOW.

Factor 2 - Operations & Maintenance Support Plan

The Technical Volume shall be used to evaluate this factor.

The government shall evaluate the Operations & Maintenance Support Plan to determine whether the plan describes processes that will ensure the requirements in section 11 (and associated sub-sections) of the SOW are met or exceeded. An offeror’s plan for operations and maintenance support shall address both preventive and remedial maintenance, as defined in sections 11.7.1 and 11.7.2. The government shall evaluate whether the preventive maintenance plan is reasonable, feasible, and provides support to deployed systems. The evaluation shall focus on the offeror’s plan to provide remedial support to all deployed systems, software and hardware inclusive. Additionally, the government shall evaluate the plan to determine the sufficiency of an offeror’s method for replacement of defective parts/components, their method for hotline/telephone support, their method for sending personnel to various locations when on-site support is required, an offeror’s plan for protection of information during equipment maintenance, and remote system access for maintenance.

Factor 3 - Deployment Plan

The Technical Volume shall be used to evaluate this factor.

The government shall evaluate the Deployment Plan to ensure all locations are considered, the timeline is realistic, and all required topics are addressed. Also, the deployment plan shall be evaluated to review the methodology offered to meet or exceed the deployment schedule, dispose of old equipment, install new equipment, and train Livescan system operators. Offerors shall provide their approach to meeting or exceeding the requirements listed in Sections 4.0, 7.0, 9.0 and 10.0 (and all associated sub-sections of each section).

Factor 4 – Past Performance

The Business Volume shall be used to evaluate this factor.

The government shall assign a level of confidence to each offeror’s past performance submission. This assignment shall be based on performance submitted and verified by government evaluators. Past performance submitted shall be for the offeror and major subcontractors (greater than or equal to 10% of overall contract value). Past performance evaluation will consider whether the information submitted is relevant to this acquisition, and whether the reports show a pattern of consistency. The evaluation may include data provided through the Federal Awardee Performance and Integrity Information System (FAPIIS), the System for Award Management (SAM), the Past Performance Information Retrieval System (PPIRS), and questionnaires completed by references and submitted to the contracting office.

Recent past performance is defined as having been performed within the past three years from the date of RFP issuance and may include active contracts. Only relevant past performance will be evaluated for purposes of past performance. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Factor 5 – Price

The Business Volume shall be used to evaluate this factor.

Price will be evaluated for reasonableness in accordance with one or more price analysis techniques identified in FAR Parts 15.404 and 12.209. Price will be evaluated on the basis of total estimated price submitted. The total evaluated price is defined as the base period plus the total estimated price of each option periodpricing submitted for CLINs 1001, 2001, 3001, and 4001. The total evaluated price shall not include pricing for the remaining option period CLINs 1004, 2004, 3004, and 4004.

If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for justification for other than full or open competition. For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend the period of contract performance for the maximum period of six (6) months beyond the last option period will be considered the same for all offerors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be at the exact same rates and terms, other than length of performance, as the base or option period being extended. The Government will determine whether the price, inclusive of all options (including the options available under FAR 52.217-8), is fair and reasonable, and whether the price of the base period and all option periods (including the option(s) represented by FAR 52.217-8), in combination with the other evaluation factors specified in the solicitation, represents the best value to the Government.

Technical Demonstrations

The CO will notify the offerors of the date and time they are scheduled for demonstration.

Offerors will be provided advance notice of the date and time they are scheduled to present. The CO will determine the order in which offerors are scheduled. Requests to reschedule will be at the discretion of the CO. The demonstrations will be formal and structured. Offerors must conform to the demonstration rules outlined in the RFP.

Subcontracting Plan

This provision does not apply to small business concerns. A subcontracting plan as required by FAR 19.702 shall be submitted by the apparently successful offeror. This submission shall be a stand-alone document, not as a part of other volumes submitted. The submission shall be an Adobe (.pdf) file no larger than 3 MB in size. The submission shall not contain more than ten

(10) pages, cover page and table of contents inclusive. The contracting officer shall request this information only from the apparently successful offeror prior to award. DHS small business goals are listed in the table below.

FY 2015 Small Business Subcontracting Goals

SB Subcontracts 41.0%

SDB Subcontracts 5.0%

WOSB Subcontracts 5.0%

HUBZone Subcontracts 3.0%

SDVOSB Subcontracts 3.0%

The following ratings will be used in evaluating factors one through three as listed above. These factors are considered to be technical factors.

Ratings for Technical Evaluation Factors Rating Definition

Superior

Proposal demonstrates a superior understanding of the requirements and an approach that significantly exceeds performance or capability standards.

Proposal has more than one strength that benefits the Government with no weaknesses or deficiencies. Risk of unsuccessful performance is very low.

Good

Proposal demonstrates a good understanding of the requirements and an approach that exceeds performance or capability standards. Proposal has at least one strength that benefits the Government with no more than one weakness and no deficiencies. Risk of unsuccessful performance is low.

Acceptable

Proposal demonstrates an understanding of the requirements and an approach that meets performance or capability standards. Proposal presents an acceptable solution although it may have one or more weaknesses. Risk of unsuccessful performance is low to moderate.

Unacceptable

Proposal does not demonstrate an understanding of the requirements and the approach does not meet performance or capability standards. Proposal presents an unacceptable solution with one or more deficiencies or demonstrates unacceptable risk. A contract cannot be awarded with this proposal.

Strength: An element of a proposal which exceeds a requirement of the solicitation in a beneficial way to the Government.

Weakness: A flaw in a proposal that increases the chance of unsuccessful performance.

Deficiency: A material failure of an offer or quotation to meet a Government requirement or a combination of significant weaknesses in an offer or quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

The following ratings will be used in evaluating past performance (factor 4 as listed above).

Confidence is an assessment of how successful an offeror will be based on their past performance.

Ratings for Past Performance Rating Definition

Neutral No relevant performance record is identifiable upon which to base a meaningful performance rating. This is neither a negative or positive assessment.

High Confidence

Based on the offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.

Low Confidence

Based on the offeror’s past performance record, it is unlikely that the offeror will successfully perform the required effort without significant government oversight.