HSFLAR-14-R-00003_Amendment_000003.pdf

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSFLAR-14-R-00003/000003

3. Correct the number of copies on the Standard Form 33, Block #9 from five (5) to four (4).

Five copies of the Offeror's proposal; four (4) plus original.

4. Attach Questions and Answers, 1 - 50 (10 pages).

5. Revise Attachment 34-Mailing Equipment Information.

6. Revise Attachment 27-Historical Data.

7. Revise language of pages C-46, C-47, C-48, C-70, and C-71.

8. Replacement pages A-1 (1 page), C-46 (1 page), C-47 (1 page), C-48 (1 page), C-70 (1 page), C-71 (1 page), L-2 (1 page), L-3 (1 page), Attachment 27 (4 pages), and Attachment 34 (1 page) are attached.

Period of Performance: 11/01/2014 to 09/30/2019

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation

HSFLAR-14-R-00003

Facility Support Services Artesia, NM 88210

A-1

SECTION A

NOTICE TO OFFERORS

1. This is a competitive 100% Small Business Set-Aside.

2. This contract is for a base period (12 months) and four (4) 12-month option periods with a six month extension in accordance with FAR 52.217-8.

3. The Receipt of Offers is scheduled for October 15, 2014, at 5:00 PM Mountain Daylight

Time (MDT) at 1300 W. Richey Avenue, Artesia, New Mexico 88210. See Solicitation Section L.

4. A Pre-proposal Conference/Site Inspection has been scheduled for August 25, 2014, at 10:00 AM MDT. Offerors who wish to inspect the proposed work site shall meet with the Government Representatives at the scheduled time and place. See Section L, Provision 52.237-1 Site Visit.

Due to FLETC being a secure facility, visitors to the Center must obtain a visitor’s pass, which requires advance coordination. Attendees must provide the following information to the procurement office by e-mail no later than four (4) days in advance of the conference.

Point of contact for coordination is Mr. Rob Randolph, mail to:

Robert.Randolphiii@fletc.dhs.gov and Stephen.Foster@fletc.dhs.gov.

NOTE: No cameras, video cameras, or recording devices are permitted.

5. Offerors shall submit proposals in strict accordance with Section K and Section L.

6. Facsimile offers and/or modification to offers are NOT authorized.

7. Email or telegraphic offers are NOT authorized; however, timely email modifications to offers are authorized.

8. Inquiries must be submitted no later than October 1, 2014, at 3:00 PM MDT, post the site visit, to allow adequate time for written response prior to receipt of Offerors. Send inquiries by e-mail to Robert.Randolphiii@fletc.dhs.gov.

9. Pay careful attention to: Section J, Attachment 27 (Historical Data) and Attachment 17 (Equipment Task), Section C.2.2 Environmental Compliance, Section C.3.1 Contractor Required Plans, Section C.5 Service Contract Work Requests, Section 6.4 Preventative Maintenance (PM), and Section C.6.5. Firearm Ranges.

10. Offerors should pay special attention to the strict security requirements contained in Section H.29 PHYSICAL AND PERSONNEL SECURITY REQUIREMENTS of the solicitation.

11. The cost of the new contractor’s move from a temporary site to a designated area will be borne solely by the new contractor and not be subject to reimbursement by the Government.

NOTE: This is a competitive acquisition. Offerors are advised to pay particular attention to Proposal Requirements at Sections L and Evaluation Criteria at Section M.

(END OF SECTION A)

Amendment 000003

Facility Support Services Artesia, NM 88210

C-46

C.4.3.1 Mail Management

The Contractor shall:

a) Sort all interoffice, U.S. mail, and Center-Wide distribution by building and office location, screen/x-ray incoming correspondence using a Government supplied screening machine (the Contractor is responsible for ensuring the Contractor employees are trained on the operation of the machine).

b) Pickup and deliver interoffice and U.S. mail twice daily, Monday through Friday, excluding Federal holidays, to various locations (See List in Section J-Attachment 32) within the Center. All mail runs shall begin at Bldg. 25-Administration. See Section J, Attachment 32 for scheduled times and locations. The COR may change the required location or number of locations for pickup and delivery.

1. Administration Building (3rd Floor): Pick up and deliver three (3) times daily, as needed (additional run). The Contractor shall start the first trip no later than 0700 and the third trip not earlier than 1530.

2. Provide same-day service to pick up and deliver all government parcels to the U.S.

Post Office, Artesia, NM.

No personal mail will be picked up or delivered for contractors or Government staff;

student incoming packages are to be delivered to the on-site post office for dissemination.

C.4.3.2 Post Office

The Contractor shall operate the Branch Post Office for the FLETC, support includes:

1) Early mail pickup/delivery from the Artesia Post Office;

2) Sorting and placing of mail in rear- loading staff and class mail pickup boxes located in the FLETC Branch Post Office (currently located in Building 8);

3) Sell stamps, money orders, miscellaneous items, postal supplies, etc. at the same prices as the Artesia Federal Post Office and deliver collected funds to the Artesia Federal Post Office;

4) Collect and distribute mail; and

5) Responsible for the Pitney Bowes machine (lease, operation, maintenance, calibrating, updates/grades, postage, etc.) and the weighing and stamping of packages/parcels/boxes for mailing.

Facility Support Services Artesia, NM 88210

C-47

The Contractor shall issue out keys for the mail boxes for classes on the Center and collect keys when classes leave.

(1) Hours of Operation The Post Office window shall be open:

Monday thru Friday (except holidays) 1100-1300 and 1600-1800 Saturday, Sunday, and holidays CLOSED

(2) Postal Related Equipment (Reference Section J, Attachment 34) The Government will provide approved mail boxes and an approved safe for storing stamps and cash. The Contractor is responsible for the Pitney Bowes maintenance agreement/contract and ensuring the mailing rates are current.

C.4.4 Courier/Transportation/Assembly Services

C.4.4.1 Courier Services

The number of unscheduled pickups and deliveries averages five (5) to ten (10) per day.

Courier and transportation drivers must possess a current valid driver’s license. The Contractor shall maintain insurance coverage for drivers and vehicles, as required by the State of New Mexico.

a) The Contractor shall perform various courier and transportation services herein. Services include, but are not limited to:

1) Center-wide delivery and pick-up services.

2) Logistical support services for shipments throughout the Area of Operations and within a ten (10) mile radius of the FLETC.

3) Pickup and deliver parcels point-to-point from any location on the Center to any other office on the Center or within a ten (10) mile radius of the Center, in response to telephonic requests by the COR, Monday through Friday, excluding Federal holidays, from 0830 to 1700.

i. This service includes the Post Office; located in Building 8, and the Federal United States Post Office located downtown in Artesia, NM.

ii. Mail Route services include all FLETC designated mail centers, contractor and PO offices, and Firing Range (approximately four (4) miles west from the Center).

4) Obtain signatures on accountable items/correspondence that require signatures (that is, Federal Express/UPS items requiring signature, U.S. mail requiring signature, Facility Support Services Artesia, NM 88210

C-48 etc.). Deliveries shall be made in a timely fashion; that is, overnights; day of receipt, regular shipments; require immediate notification to the end user for direction if none were previously provided, training materials; to appropriate storage locations, training staff, or PO, etc.

5) Deliver items such as computer paper, copier paper, file folders, etc. Delivery of these type items is to be accomplished only when an FTC- ADM-1A “FLETC Purchase Requisition” (Sample in Section J, Attachment 40, has been completed by the Government receiver).

6) Pickup and deliver to and from local area merchants and shipping/receiving points.

C.4.4.2 Transportation/Delivery Services

The Contractor can expect daily move requests. These may involve moving items from one building to another or from storage to use (warehouse to classroom or office). Requests may occur sporadically; they may be routine and allow scheduling or they may be urgent and require an immediate response. Equipment, furnishing, files, etc., are included, but not limited move services required.

Move requests may range from a single item to offices of furniture, a dorm room/s, to entire classrooms.

Graduations and memorials may be scheduled on a monthly basis for various venues (that is, the BIA Memorial site, Auditoriums, etc.), which require the Contractor to pick-up chairs, lecterns, tables, etc. from storage and setup, wipe/clean off when damp or dirty, break down, and return to storage (chair numbers can range from one (100) to three

(300) hundred).

Priorities will be set by the Government when schedule conflicts exist. The Government will attempt to provide twenty-four (24) hour advance notice for any moving requirements.

The Contractor shall ensure they have an adequate workforce in order to accommodate the Government’s moving requirements.

a) The Contractor shall:

1) Place items in storage and enter into the computerized inventory database and verified. Removal of items from storage shall include the appropriate storage location and name of the individual making the request.

2) Perform physical relocation/reconfiguration of furnishings, furniture and equipment in response to a phone call to the Contractor trouble desk. Representative items issued from and stored in these warehouse sections include office, classroom, Facility Support Services Artesia, NM 88210

C-70

4. Disinfect wall panels in matted classrooms, at least twice daily (during the lunch period and after the training day) and spot clean as required after each use;

5. Indoor pool area/deck shall be cleaned and disinfected at a minimum twice weekly (that is, Tuesday and Friday, after open swim hours);

6. Indoor pool shall be vacuumed and debris (that is, Band-Aids, rocks, etc.) removed at a minimum twice weekly, more often as needed; additionally, scuff marks on bottom and sides of pool are to be removed as needed; and Stationary Buses should be cleaned once a week or after a class (Sweep, dust, and clean windows every quarter);

and

7. Training spaces shall be free of all paint ammunition (simunitions) residue from walls, floors, ceilings, aircraft/bus seats, and furnishings. Areas that can be cleaned with pressure washing are to be performed without damaging facilities, props, or grounds, these areas shall be cleaned with a cleansing agent capable of removing the paintball residue.

C.5.10.9 SHOWERS, LOCKER ROOMS, TOILET FACILITIES, and

PORTABLE TOILETS

Other buildings located on facility, range, or other off-site training venues are stand-alone bathrooms, portable toilets, or locker/shower rooms.

The Contractor shall schedule contract personnel and the work to ensure that the usage of toilet and shower rooms by students and the FLETC staff is not interrupted by the presence of Contractor personnel of the opposite sex.

C.5.11 WATER SUPPLY

The Contractor shall provide bottled water (water that has gone through the reverse osmosis process) to delivery points on the FLETC. Section J, Attachment 52 identifies the current delivery points. Estimated time to complete deliveries is four (4) hours per day.

a) Water distribution procedures are as follows:

1. The Contractor shall procure, store, and maintain an inventory of three hundred and fifty (350) five (5) gallon bottles of water on site. The Contractor shall provide storage for bottled water inventory. Should demand reduce inventories below one hundred (100) bottles on any training day the Contractor shall be responsible for procuring more water.

2. Each delivery point shall be stocked with three (3) full bottles of water each training

Facility Support Services Artesia, NM 88210

C-71 day. Empty bottles shall be removed from each delivery point each day. The Contractor is responsible for supplying drinking cups for the drinking dispensers.

3. In order to reduce disruption of training and official business, the Contractor shall deliver water to the identified points each training day prior to 0730 or after 1600 each evening. Amounts delivered shall ensure a complement of three (3) full bottles at each delivery point.

4. Should shortages be identified, the Contractor has thirty (30) minutes to deliver the requested amount.

Temperature fluctuations throughout the year cause demand increases and decreases for water. Additionally, the Contractor shall be responsible for all lost damaged/destroyed bottles. The Contractor shall be responsible for storing all the empty bottles until picked up from the vendor.

Additional dispensers shall be provided by the Government.

(END OF CUSTODIAL REQUIREMENTS SECTION)

Facility Support Services Artesia, NM 88210

L-2

Procurement Division, Procurement Field Branch 1300 W. Richey Avenue, Bldg 4 Artesia, NM 88210

b. The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

PRE-PROPOSAL CONFERENCE/ SITE VISIT

a. A pre-proposal conference/site visit will be held as stated below: (Also see – Notice to Offerors in Section A):

Check in Location: Federal Law Enforcement Training Center 1300 W. Richey – Bld 22 Artesia, NM 88210

Time: 10:00 AM Mountain Daylight Time (MDT) Date: August 25, 2014

b. The purpose of this conference is to conduct a tour of the facility.

c. All questions regarding the Request for Proposal (RFP) shall be submitted in writing no later than 3:00 PM, MDT, October 1, 2014. No questions will be accepted after this deadline.

Prospective Offerors are requested to submit written questions to:

Name: Rob Randolph, email address to Robert.Randolphiii@fletc.dhs.gov. No telephone questions will be answered.

Submitted questions should specify the section and paragraph of the RFP for which clarification is desired. Written replies to questions and a summary of the conference will be provided as an amendment to the RFP.

d. Transportation will be provided on the site visit. Therefore, it is requested that Offerors limit the number of attendees representing their company to a maximum of two; note should Offerors anticipate subcontracting/teaming, two attendees from each entity is acceptable.

e. Because the FLETC is a secure facility, visitors must obtain a Visitor Pass which will require prior coordination. Offerors are requested to provide Rob Randolph with the names of all proposed attendees and each attendee’s date of birth by email.

Prospective Offerors are requested to submit the proposed attendees information to:

Name: Rob Randolph, email address to Robert.Randolphiii@fletc.dhs.gov and Stephen.Foster@fletc.dhs.gov. No telephone responses will be answered.

Facility Support Services Artesia, NM 88210

L-3

f. This notification shall be sent at least four (4) business days prior to the scheduled meeting. Note: No cameras, video cameras, or recording devices are permitted.

SUBMISSION OF PROPOSAL

a) The following instructions cover the preparation and submission of the Offeror’s proposal for this solicitation.

b) Individuals responsible for preparing material that may be source selection information as described with the definition at FAR 2.101 must mark the cover page and at the top and bottom of each page that the individual believes contains source selection information with the legend:

“Source Selection Information – See FAR 2.101 and 3.104.

Procurement Sensitive – For Official Use Only”

c) Proposal packages will be accepted until the time and date established for receipt of proposals. Proposals received after the established time and date will be processed in accordance with FAR 52.215-1. Offerors may use certified, registered, or express mail procedures. Ensure outside of package is clearly marked with proposal information as indicated in this RFP.

Closing Time: 5:00 PM MDT Closing Date: October 15, 2014 Location: Department of Homeland Security/ FLETC

PRO Field Branch, ATTN: Rob Randolph 1300 W. Richey Avenue, Bldg 4 Artesia, NM 88210

Section I

This Section will consist of the following documents:

a) A completed and signed RFP SF 33 (Section A) with a cover letter delineating any exceptions taken to the RFP terms and conditions. However, Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable.

b) Completed Representations and Certifications (Section K).

HISTORICAL DATA

This information is provided for informational purposes only. All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

OVERVIEW

The basic services under this contract are primarily renewal functions. These functions are presently contracted out for improved support of the FLETC training requirements. The FLETC began full operation in Artesia, NM, in 1989.

AVERAGE ARSP (Average Student Count)

Average Student capacity for 2013 was 300 students per month, 3,600 for the year. Average Student capacity for 2014 is 400 students per month, 4,800 per year. The Average Student capacity for 2015 is estimated at 600 per month, 7,200 per year.

GOVERNMENT FURNISHED EQUIPMENT

Equipment provided in the GFP listing is intended for Contractor use on this contract as well as other items not listed such as:

Forklifts, Pull behind sweepers, other government owned vehicles or equipment.

CONTRACTOR FURNISHED EQUIPMENT

The incumbent Contract has approximately 12 various Contractor furnished vehicles of various types (i.e. pick-ups, golf carts, bucket truck, etc.).

GROUNDS EQUIPMENT

None is provided by the Government.

TRASH DISPOSAL

The average trash run is twice a month to the transfer station to supplement the municipal trash pick-up. Fees are approximately $150.00/month and are reimbursable through CLIN xxxx7.

LOGISTICS

COURIER and TRANSPORTATION

Approximately 8 hours are normally used to complete interoffice mail runs consisting of approximately 52 stops. The Contractor is responsible for the on-center postal operations, thru a separate agreement with the Artesia, NM postal facility. Daily moves of equipment and furniture should be expected each day.

WAREHOUSE

• Monthly Receipts (Office Supplies) 75 Shipments

• Office Supplies (Managed) 22,320

Attachment 27

• Monthly Average Commercial Carriers 24

• Monthly furniture/equipment moves 200

POSTAL

• Lease/Maintenance per year approximately $10,000.00 (Pitney Bowes)

• Supply Cost per year $2050.00

FACILTIES

FIREARM RANGES BENCH STOCK

$5,000.00 of bench stock on a yearly basis.

FENCE REPAIR

One post being repaired/replaced up to 200 linear feet of chain link fence repaired/replaced per year (chain link is 7’ with 3 strands of barbwire at the top). Cable type fence is vinyl covered ½” cable with tensioner springs and brackets.

ROADS/CROSSWALKS/SIDEWALKS/PARKING LOTS

At the Main Campus - 2,000 linear feet crosswalk striping; 20,000 linear feet parking lot striping;

22,000 linear feet road striping; approx. 25,000 linear feet of curbing; 12,000 linear feet of ERR#4 Driving Course surface area.

At the Range Complex - 8,270 linear feet parking lot striping; 8,322 linear feet of road striping;

900 linear feet of curbing; approximately 36,700 linear feet of EER’s 1,2 & 3 Driving course surface areas.

Pot holes: Typically there are an average of 20 pot holes a year that need filled, these average anywhere from 12” to 6’x10’x12”deep.

DRIVER TRAINING RANGES and FOUR WHEEL DRIVE COURSE

Repair/replace pumps twice per year, replace up to four (4) sprinkler heads/month.

LOCKSMITH SUPPORT

Fifty (50) keys duplicated per month, forty (40) lockset repair/replacement/installations performed per month, forty (40) re-keying/repairs, and fifty (50) lockout accesses performed per month (that is, safes, dorm rooms, offices, classrooms, and vehicles).

FIRE EXTINGUISHERS

There are approx. 850 fire extinguishers on center, the majority are dry chemical; up to 10 fire extinguishers will need to be re-charged/filled and/or replaced monthly).

SCWR (Service Contract Work Requests)

The Government has averaged 100 SCWRs and $205,500 in labor and materials over the last two years.

Trees/Shrubs/Ornamental

• Pine and Ornamental trees. 448

• Shrubs and Pampas Grass. 403

• Cacti 189

• Chinese Elms ( used for shade) 21

MAILING EQUIPMENT INFORMATION

This information is provided for informational purposes only. All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

Pitney Bowes Location Building 8-Postal Area

Cost: $2,500.00 per quarter, broken out

Rental $1,500.00 quarter

Maintenance $500.00 quarter

Meter $500.00 quarter

X-Ray Machine Location Building 30-Warehouse

Track Pads Location Building 30-Warehouse

Attachment 34

1. Will there be an extension to the due date? We are asking because with the questions due NLT 3:00 PM, MDT on Friday the 29th, and with Monday being a holiday, in order to be certain that our proposal is received by 5:00 PM, MDT on Monday, Sept. 8th, we will need to ship to you on Thursday, Sept. 4th. This only allows a few days for questions to be answered and then posted and reviewed by offerors.

Government Answer: Yes, see Amendment 000001.

2. Reference PWS para C.1.14 Government provided Computer Assets: Is the INFOR/EAM software government furnished?

Government Answer: Yes and it is web based.

3. Reference PWS para C.1.15.1 & Section J, Attachment 2: The first paragraph states “The contractor furnishes everything required to perform the work prescribed within this specification, except for those items specifically stated to be Government furnished (See Section J, Attachment 2).” Please confirm the that Attachment 2 provided is the correct list, because of the 21+ pages, 8+ consist solely of exercise equipment. The list of attachments identifies this list as the “Asset Inventory List” and the list of Attachments does not include a GFE list.

Government Answer: Revised Attachment 2 is attached to Amendment 00002.

Attachment 2 lists GFP (e.g. Vehicle Forklift)/GFE (e.g. Ladder) the Contractor may use during performance and is accountable property. Exercise equipment is maintained by the Contractor, but will not require annual inventory or tracking;

therefore, it is removed from Attachment 2.

4. Reference PWS para C.1.15.4 & Section J, Attachment 27, Trash Disposal vs. Attachment 27: Attachment 27 states that the contractor makes twice monthly trash runs to supplement the municipal pickup. The PWS makes no mention of this activity. Please clarify.

Government Answer: Additional trash runs are needed to take care of items such as: construction-type debris (See C.5.7 Trash Disposal), grounds maintenance debris, and large items that will not fit in the city provided dumpsters such as, large tree limbs and brush, old bed frames, damaged furniture, etc.

5. Reference PWS para C.2.1.7, Ignitable, Corrosives, Reactive and Toxic Materials: Please provide a copy of FLETC Directive 70.09 so that offerors understand the requirements for the transportation of the referenced materials.

Government Answer: See Amendment 000002, Attachment 24-Occupational Health & Safety Program.

6. Reference PWS para C.3.2.1, Trouble Telephone Line/Work Reception Desk Outside of Core Hours: Please provide historical data as to the number of after hour’s service calls received on either a monthly and/or annual basis.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

Ten (10) outside core hours service calls left per month.

7. Reference Attachment 27, Historical Data, PM’s – WO’s released by month/year: Please confirm that there are an average of 2009 PM’s per month (96.5/day) during NDH Monday thru Friday.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

The average number of PM’s is 2,009 each month. Note the history of PM’s released is volatile per month in Attachment 27. This information is based on what is captured in the Infor/EAM System.

Revised Attachment 27 is attached to Amendment 00003.

8. Reference Attachment 27, Historical Data, PM’s – WO’s released by month/year: Please confirm that there is a math error in the number of average monthly WO’s and it should be 338/month.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

The average number of WO’s is 338 per month. Note the history of WO’s released is volatile per month in Attachment 27. This information is based on what is captured in the Infor/EAM System. Currently, regardless of origin (e.g. Grounds, Custodial, Maintenance, etc.) all service calls are entered into Infor/EAM. This PWS separates or distinguishes between Non-Maintenance and Maintenance related service calls, see Section C.3.3.2 SERVICE CALL CLASSIFICATIONS of NON-

MAINTENANCE RELATED SERVICE CALLS.

Revised Attachment 27 is attached to Amendment 00003.

9. Reference Attachment 27, Historical Data, PM’s – WO’s released by month/year: Please confirm that there are an average of 16 WO’s per day.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

The average number of WO’s is 338 per month, 16-17 WO’s per day at 20 working days a month.

10. Reference Attachment 27, Historical Data, PM’s – WO’s released by month/year: How many of the WO’s occur after NDH and on weekends?

Government Answer: See Question #6.

11. Reference PWS para C.4.2.(a)(11), Warehouse Management/Shipping Receiving: Please confirm that the referenced “hand held data terminals” are Government Furnished.

Government Answer: Yes, they are Government furnished. Currently, the Government is attempting to procure a new system of handheld terminals as the current handhelds are inoperable; all deliveries are being recorded via a paper log.

12. Reference PWS para C.4.2.2.(d)(1), Receiving: The first sentence of this paragraph states that “Government personnel will cross check receiving documentation prior to signing for acceptance.” Please clarify the interaction that apparently occurs between the contractor and government personnel in regards to received shipments. With roughly 75 shipment received per month (3.6 per day), are government personnel readily available to perform their part of this activity?

Government Answer: Government personnel may not be available at the immediate time of delivery. Delivery recipient/Point of Contact (POC) may sign for packages or a message can be left if deliveries cannot be made by requirement. Recipients will verify order is correct upon delivery/pick-up. All deliveries will go to the main warehouse (Building 30), unless prior arrangements are made to meet deliveries at predestined locations on facility or at the range.

13. Reference PWS para C.4.2.2.(d)(2a), Receiving: If we are required to meet and receive shipment of ammunition and targets at the range within fifteen minutes of notification of shipment arrival, please clarify the next sentence in that paragraph, “Provide delivery of shipments received to the on-site facility to the range by close of business the day other range intended shipments are received.”

Government Answer: This sentence is in reference to other parcels or mail that is delivered to the main “Center” and not to the range complex. Building 30 is the primary shipping/receiving location, targets and ammo are the only items directly shipped to the range.

14. Reference PWS para C.4.3.2.(1), Mail Management/Post Office: What is the earliest time that mail can be picked up from the United States Post Office?

Government Answer: Currently the local Artesia Post Office has mail ready for pick up by 10:00 a.m.

15. Reference Attachment 27, Logistics, Postal: Please clarify the purpose of the $10,000 yearly lease and $1200 supply cost. Are these expenses reimbursable?

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

The $10,000.00 is the estimate of the lease/maintenance expenses with Pitney Bowes for the postal equipment.

The supplies are estimated at $2,050.00 a year, those are supplies for the machine (ink, cleaning fluid, etc.). This is a separate estimate from the $10,000.00.

Attachment 27 has been revised to correct the $1,200.00 supply cost to $2,050.00.

Attachment 34 has been revised to remove the $2,050.00 supply costs listed.

The contract the Contractor will need to enter into with the U.S. Post Office will have bond requirements. The bond amount is estimated at $5,000.00.

The Pitney Bowes equipment lease, supply costs, and bond requirements for operating the post office on FLETC will be the responsibility of the Contractor.

This is a firm fixed price (FFP) type contract.

Revised Attachment 27 and Attachment 34 are attached to Amendment 00003.

16. Reference PWS para C.4.3.2.(5) : When, where and how frequently does the contractor issue out and collect keys for the mail boxes?

Government Answer: Keys are issued from Building 8, Post Office. Two keys are provided to each Student Class Lead.

This information is provided for informational purposes only. All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

The number of keys is dependent on class loads for the year, but the number of keys issued is estimated at 200 annually.

17. Reference PWS para C.4.3.2., Postal Related Equipment: Is the cost of the Pitney Bowes maintenance agreement a contractor responsibility, or does the contractor just oversee the agreement?

Government Answer: The incumbent Contractor has a lease agreement with Pitney Bowes and it is the incumbent Contractor’s responsibility. The Contractor will have the same requirement to obtain and maintain postal related equipment.

18. Reference PWS para C.4.4.2., Transportation/Delivery Services: Please clarify the last sentence, which states “Equipment, furnishing, files, etc. are included, but not limited move services required.”

Government Answer: Move requests may include training or administrative equipment or furnishings (training equipment, classroom equipment or material, boxed files, tables, chairs, palletized items, etc.

19. Reference PWS para C.4.5.(d)(6) : At what frequency do we “back up all programs and provide a diskette to the COR.”

Government Answer: Quarterly or if requested by the Contracting Officer or Contracting Officer’s Representative.

20. Reference PWS para C.4.5.1.(b) : The first sentence in the paragraph states, “The Contractor shall assist the PA and COR with controlling, assigning and affixing, or removing property control numbers on accountable items.” Please provide the historical workload associated with this function.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

This is estimated at 15-20 times annually or approximately twice per month.

21. Reference PWS para C.6.2.1.(o)(3), Elevators: The paragraph states, “There is a separate monthly maintenance agreement in place to provide monthly checks and test on the elevators; however, this service does not prevent emergency events from occurring.” Please clarify the contractors role in regards to emergency events.

Government Answer: If the elevator fails with personnel inside, the Contractor is responsible for getting them out; see C.6.2.1(o)(1)(i). The Trouble Telephone line is usually the first number called when an elevator is not working. For historical purposes these troubles could be as small as a rock blocking a door, breaker tripped, or other type minor problems which can be taken care of by the Contractor. The Contractor may also take the elevator out of service when necessary; this requires no more than a “out of service” sign placed on the doors.

22. Reference Section A, item 11.

a) Please explain the meaning of item 11.

Government Answer: The Contractor will likely start in temporary space during the Phase-In and will move from one building to another at some point during the first part of the contract period of performance. Moving expenses inquired by the Contractor is not reimbursable.

b) Are there moves pending or planned? If so, how many, from which facilities, and when are they supposed to occur?

Government Answer: See Question #22 a).

c) Is the contractor currently in a temporary facility?

Government Answer: Contractors have moved from the North 40 building area (e.g.

170, 171, 169, etc.) to other locations on FLETC. The office space and location of the Immigration, Customs, and Enforcement (ICE) is primarily located in this area now. Temporary space to transition to permanent space will be provided for the Contractor.

23. Reference PWS C.1.14, Maintenance and Repair:

a) Is there a limit, cost or otherwise, to the types of maintenance and repairs at the contractor’s expense? Please explain.

Government Answer: Section C.6.2 MAINTENANCE AND REPAIR paragraph e.

states the $500.00 threshold.

b) Is the contractor only responsible for preventive maintenance of GFP? Or the cost of other types of maintenance such as repairs?

Government Answer: Section C, Performance Work Statement, C.1.14, Para.

Maintenance and Repair, states “The Contractor shall be responsible for maintenance and repair of the GFP/GFE; this will include fueling and maintenance.

24. Reference PWS C.5.11

a) Who provides the reverse osmosis facility or equipment? The government or the service provider?

Government Answer: Section C, Performance Work Statement, C.5.11 Water Supply, states, “The Contractor shall provide bottled water (water that has gone through the reverse osmosis process) to delivery points on the FLETC.” Bottled water is the key word.

b) Where is the current reverse osmosis facility or equipment located?

Government Answer: There is no osmosis facility or equipment located on FLETC to produce bottled water.

25. Reference PWS C.5.9.12.

a. Who provides the pumping equipment or truck to flush and refill portable toilets? The government or the service provider?

Government Answer: The Contractor.

b. Where is the dump facility located to deposit the waste and who pays for the associated costs?

Government Answer: The dump facility’s location is unknown to the Government;

the Contractor will provide the service. Previous contractors have subcontracted this service.

26. Reference PWS C.1.20.5.

a. Is this position currently handled by a local fire alarm maintenance company person or the incumbent?

Government Answer: The incumbent Contractor.

27. Reference PWS paragraph C.4.4.2. 2nd paragraph and Attachment 27; The second paragraph states ” Move requests may range from a single item to offices of furniture, a dorm room/s, to entire classrooms.” Attachment 27 shows that there are 200 furniture/equipment moves per month. Please provide the monthly historical number of pieces of furniture and/or equipment that is moved monthly.

Government Answer: Attachment 27 provides the most up to date historical information –moves are not currently tracked by pieces of equipment or furniture.

28. Reference PWS paragraph C.4.4.2., 4th paragraph; This paragraph states ” Priorities will be set by the Government when schedule conflicts exist. The Government will attempt to provide twenty-four (24) hour advance notice for the following requirement.”

a) What “following requirement” is being referenced here?

Government Answer: Revised to state “any moving requirements”. See replacement page C-48 attached to Amendment 00003.

b) Was there something left off of this paragraph?

Government Answer: See Question #30 a).

29. Ref. C.5 - There are frequency discrepancies between Section J, Attachment 7 and the RFP text in C.5 Custodial. For example, RFP Paragraph c.5.9.5 c) calls for ground floor windows and screens to be cleaned no less than one time per month while Attachment 7 indicates semi-annual for all window washing. Please clarify which document takes precedence?

Government Answer: Ground floor windows cleaning is monthly, additional floors (2nd, 3rd, etc…) is performed semi-annually.

30. Ref. C.5.9.9 Please provide a listing of the number of restrooms per building and the total square footage of each restroom.

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

For Janitorial purposes, it is estimated that there are over 100 restrooms, averaging from 200 sq. ft. to 1500 sq. ft.

31. Ref. C.5.9.11 calls for cleaning and watering of plants – can an inventory of artificial and live plants be provided so the contractor can accurately estimate the work effort?

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

There is an estimated 30 artificial plants, no live plants (indoors) at this time.

32. Ref. C.5.10.8 Training and Issue Areas - provides confusion on cleaning frequency for floor mats as daily but the next paragraph calls for cleaning after each use.

Government Answer: Weight rooms require daily cleaning, mat rooms are after each use, these are different types of rooms, different types of mats.

33. In addition, there is no Section J, Attachment 7 for Training and Issue Areas. Please clarify.

Government Answer: Classrooms and Physical Techniques are training and issue areas.

34. Ref. C.5.10.8 a) 4. Refers to the cleaning of individual aerobic mats after each use but this task is not listed in Section J, Attachment 7. Is it the government’s intent to have a full time attendant standing by to clean individual aerobic mats?

Government Answer - Aerobic mats are no longer required. See replacement page C-70 attached to Amendment 00003.

35. Ref. C.5.11 a) 2. Specifies to stock (3) full bottles of water then the next paragraph specifies (5) full bottles. Please clarify.

Government Answer – Revised language of C.5.11.a #3 from “Amounts delivered shall ensure a complement of five (5) full bottles at each delivery point.” to “Amounts delivered shall ensure a complement of three (3) full bottles at each delivery point.” See replacement page C-71 attached to Amendment 00003.

36. Ref. Attachment 7: Many cleaning tasks are required on a “Bi-Weekly” basis. Does the term “Bi-Weekly” mean every 2 weeks?

Government Answer – Bi-Weekly is two times (2x’s) a week.

37. Ref. Attachment 15: On the list of buildings provided on Attachment 15, please provide an accurate estimate on the square footage of the following in each building – carpet, vinyl tile; ceramic tile, concrete, wood or other type of floor surface.

Government Answer – This information is provided for informational purposes only. All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

There is an estimated 1,077,974 sq. ft. of flooring on the FLETC. It is estimated that 70% of this is carpet and 30% would be a combination of VCT, ceramic tile, bare concrete, painted concrete, or other type of flooring surface.

38. Ref. Attachment 7: The frequency listed for Auditorium restroom cleaning is “after each graduation”. How many graduations are there annually?

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

This is dependent on classes scheduled, currently approximately 96 to 100 graduations.

39. Ref. C.4.3 - How many pieces of mail and how many packages are processed annually?

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract.

Approximately 30,000 annually, not including on-site guard mail which is approximately 8,500 annually.

40. Ref. C.4.3 – Is the Contractor required to have bonding to operate the Post Office?

Government Answer – Yes, the Post Office contract requires a bond.

41. Will the government please issue attachment 15 and attachment 16 to facilitate a more effective and efficient analysis of the workload?

Government Answer: See Amendment 000001.

42. Is the Contractor responsible for adding postage to the Pitney Bowes Postage Meter? If so how is the Contractor reimbursed for metered mail?

Government Answer: See Question 17, Section C, Performance Work Statement, C.4.3.2, 5), and Section J, Attachment 34. This is part of the firm fixed price.

43. Is the Grounds Maintenance currently being performed by the prime contractor’s in-house staff, or is it being performed by a subcontractor? If a subcontractor, please provide the name of the current subcontractor.

Government Answer: Grounds Maintenance is not currently subcontracted.

44. Do the referenced 12 Contractor Furnished Vehicles become property of the government at the conclusion of the incumbent contract, making those vehicles available to the new contractor?

Government Answer: These vehicles are the property of the incumbent Contractor and do not become the Government’s at the end of the contract.

45. Please provide the name of the current pest control subcontractor.

Government Answer: The current pest control subcontractor is Tonex.

46. Are there any seat/license fees associated with the use of the Government’s Infor/EAM system for which the Contractor is responsible?

Government Answer: No.

47. C.5.9.6 Windows Coverings: Can the blinds/window coverings be taken down for cleaning or must they be cleaned in place? If they can be taken down what is the timeframe for them to be put back up?

Government Answer: They may be taken down for cleaning and shall be replaced the same day.

48. Is there space and adequate utilities hook-ups in or near the project management office where a washer/dryer could be installed for the cleaning of rags and/or mop heads?

Government Answer: Yes, Building 10.

49. Are the walk off mats government provided or contractor provided?

Government Answer: The Contractor will provide and clean.

50. Please provide a list of any facilities that do not have a custodial closet for contractor use in them. Of the facilities that do have janitor closets, are they all locking closets?

Government Answer: This information is provided for informational purposes only.

All values are based on best available data from the current contract effort, but are often approximates because of changing inputs and requirements. The Government makes no promises or representation that these values are expected actuals for the new contract. All closets lock, there are approximately 100 custodial closets on the

FLETC.