HSFLAR-14-R-00002-000002_signed.pdf

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 20

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSFLAR-14-R-00002/000002

5. Revise Attachment 22. Replace attachment 22 in its entirety with attached attachment 22.

6. Attach responses to questions received from contractors regarding solicitation as of 25 Jun 2014.

7. Attach attendance roster for pre-proposal conference held on 24 Jun 2014.

8. Attach pre-proposal conference slides that were briefed at the pre-proposal conference held on 24 Jun 2014.

9. All other solicitation terms and conditions remain unchanged.

Period of Performance: 10/01/2014 to 09/30/2015

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

HSFLAR-14-R-00002

SECTION A

NOTE TO OFFERORS

1. This procurement is a 100% Historically Underutilized Business Zone (HUBZone) set aside.

2. The contract guaranteed minimum is $50,000.00. The estimated maximum for the base period (12 months) is $3,000,000.00 and four (4) 12-month option periods at $3,000,000.00 with a six month extension in accordance with FAR 52.217-8 with a total value for the life of the contract not-to-exceed $16,500,000.00.

3. The Receipt of Offers is scheduled for July 16, 2014, at 2:00 pm (Eastern Time) at 2000 Bainbridge Avenue, Bldg 1, Attn: Sheela Casper, Charleston, SC 29405. See Solicitation Section L.

4. A Pre-proposal Conference/Site Inspection has been scheduled for June 24, 2014, at 8:00 AM (Mountain Time). Offerors who wish to inspect the proposed work site shall meet with the Government Representatives at the scheduled time and place. See Section L, Provision 52.236-27 Site Visit. Due to FLETC being a secure facility, visitors to the Center must obtain a visitor’s pass, which requires advance coordination. Attendees must provide the following information to the procurement office by e-mail no later than four (4) days in advance of the conference: Company Name, Individual’s Name (as indicated on Driver’s License or other Government Issued Identification), Position/Title, and Date of Birth. Point of contact for coordination is Mr. Stephen Foster (Email to: Stephen.foster@fletc.dhs.gov). NOTE: No cameras, video cameras, or recording devices are permitted.

5. Offerors shall submit proposals in strict accordance with Section K, Provision 52.236-28 Preparation of Proposals – Construction and Section L, Provision 52.215-1 Instructions to Offerors - Competitive Acquisition and Provision L.12, Proposal Requirements. Pay careful attention to the Bonding Requirements at (See Clauses G.7 and G.8 and Section I, Section I 52.228-1 Bid Guarantee and Provisions L.4 and L.5).

6. Facsimile offers and/or modification to offers are NOT authorized.

7. Email or telegraphic offers are NOT authorized; however, timely email modifications to offers are authorized.

8. Inquiries must be submitted no later than June 27, 2014 at 2:00 pm (Eastern Time) to allow adequate time for written response prior to receipt of offerors. Send inquiries by e-mail to sheela.casper@fletc.dhs.gov. Late submissions will NOT be entertained.

9. Pay careful attention to Provision C.4 Project Management and Superintendence by the Contractor, and C.5 Contractor Quality Control.

10. Unit Price Book: The Unit Price Book (UPB) used on this contract will be the R.S. Means Facility Construction Cost Data or book, using the Bare Cost column, which provides for all costs excluding overhead and profit including subcontractor overhead and profit, adjusted by the Roswell, NM City Cost Index Weighted Average. The coefficient shall cover all overhead and profit and shall not be priced with the R.S. Means.

11. Offerors should pay special attention to the strict security requirements contained in Section H.29 PHYSICAL AND PERSONNEL SECURITY REQUIREMENTS of the solicitation.

12. If the incumbent contractor is performing task orders under the previous contract, the incumbent contractor will retain their designated site and a temporary location/facility shall be provided for the new contractor’s use until such time that all task orders from the previous contractor are completed (see Section F.4). The cost of the new contractor’s move from a temporary site to a designated area will be borne solely by the new contractor and not be subject to reimbursement by the Government. (see Section F.4)

NOTE: This is a competitive acquisition. Offerors are advised to pay particular attention to Proposal Requirements at Sections L, and Evaluation Criteria at Section M.

(End of Section)

Change Page - Amendment 02 25 Jun 2014 mailto:Stephen.foster@fletc.dhs.gov mailto:sheela.casper@fletc.dhs.gov complete, sign and return this Section K could deem your offer non-responsive.

L.10 Brand Name Manufacturers

Addresses for brand name manufacturers will be available upon request or may be obtained by referencing the Thomas Register.

L.11 Project Magnitude

The magnitude of this contract is between $50,000 - $16,500,000.

L.12 Proposal Requirements

a. Proposals shall be submitted labeled with “PROPOSAL FOR RFP HSFLAR-14-R-00002, ATTN: SHEELA CASPER. DO NOT OPEN IN MAILROOM.” Each section indicated below shall be submitted in a separate binder. Proposals shall be submitted in four separate sections as set forth below:

PAGE NUMBER

SECTION LIMITS OF COPIES CD DESCRIPTION

I N/A 1 1 Completed RFP II 50 4 1 Technical Proposal III 25 4 1 Past Performance Information IV 15 2 1 Price Proposal

b. In addition to the above, offers should comply with the following format:

(1) Print should be no smaller than a font size of 12 and should be on 8-1/2 by 11 inch paper. Charts, graphs or spreadsheets may be on foldout pages, but must fold within the page size specified.

(2) Margins shall be no smaller than 1 inch.

(3) Each page within a section shall be numbered consecutively.

(4) Each page containing proprietary information should be so marked.

(5) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE FAR 3.104

FOR OFFICIAL USE ONLY

c. Section I will consist of the following documentation:

(1) Completed and signed RFP (SF 1442, Solicitation, Offer, and Award), including acknowledgement of all amendments to the RFP that may be issued prior to the date specified for receipt of proposals. All signed amendments must also be included in this section.

(2) Cover letter delineating any exceptions taken to the RFP terms and conditions.

However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable.

(3) Completed Section B.

Change Pages - Amendment 02 25 Jun 2014 HSFLAR-14-R-00002

(4) All representations and certifications.

d. Section II –Key Personnel and Management Approach shall be provided to give the offeror’s proposed Key Personnel and Management Approach.

(1) Key Personnel: The proposal shall define that the following criteria have been met:

(a) Project Manager shall meet all criteria in accordance with Section C.4 of Solicitation.

(b) Project Superintendent shall meet all criteria in accordance with Section C.4 of Solicitation.

(c) Quality Control Manager shall meet all criteria in accordance with Section C.5 of Solicitation.

(2) Management Approach: The proposal shall define that the following criteria have been met:

(a) Offeror’s ability to manage multiple task orders with regards to the following criteria: Construction Cost, Construction Scheduling, Construction Quality.

(b) It will also include an evaluation of using e-verify to ensure compliance with these requirements.

e. Section III – Past Performance: The offeror shall submit Past Performance Information for itself in accordance with the format contained in the Section L of the RFP.

(1) Offerors must provide information on relevant contracts that are active or have been completed within the past three (3) years that demonstrate the offeror’s ability to perform the proposed effort. Relevant contracts are those of similar size, type, and complexity to the proposed effort. If there are extenuating circumstances concerning any negative past performance, provide background information and references for validation.

Only a maximum of three (3) projects the offeror considers the most relevant will be considered for evaluation. Do not list more than three projects. Projects exceeding the first three listed will not be considered or evaluated. The following information will be provided for each relevant project:

Date Contract Title and Number Description of Work Involved Location Dollar Amount Point of Contact Contracting Officer (Name, Title, Telephone, Facsimile) Technical Manager (Name, Title, Telephone, Facsimile)

If the total number of such contracts exceeds three (3), the offeror shall address its three (3) most relevant contracts. For all submittals, the performance on efforts identified shall be restricted to those completed or ongoing during the past three (3) years from the issuance date of this RFP. The offeror’s past performance information may include data on efforts performed by other divisions or corporate management, if such resources will be used and significantly influence the performance of the proposed effort. Contracts listed may include those with the Federal Government, state and local Governments or their agencies, and commercial customers. Offerors that are newly formed entities without prior contracts or that do not possess relevant corporate past performance should submit past information of their most recent/relevant contracts demonstrating the past performance for each of their key personnel.

(2) The offeror shall focus its responses so that they clearly correlate past performance with the requirements of this RFP. The offeror shall not include performance data from other divisions or corporate management entities not planned for direct involvement during the execution of the program. The offeror shall provide the most current information for the Points of Contact (POC’s).

(3) Offerors shall include two additional pages (8-1/2 X 11 page with .5” margins), in spreadsheet format, that simply list all contracts that the offeror is performing or has performed in the past three (3) years. If the listing(s) of said contracts exceed two (2) pages per entity, only the most recent contracts ongoing/completed shall be listed. The purpose of the spreadsheet is to capture the total scope of work (whether the offeror deems the work relevant or not to this instant RFP) that the offeror has ongoing or completed in the past three (3) years. The Government may obtain and use performance information on any or none of these programs. The spreadsheet(s) shall include (as a minimum) a brief program description, including relevancy along with current information as follows:

Contract Period of Maximum Stage of the Contracting Phone & Fax Number Performance Total Est. Program & Agency or No. for at least (Max Yrs) Dollars Brief Status Customer Two POCs

(4) It is not presumed that the offeror’s performance has been perfect. Rather, the proposal should contain evidence of the offeror’s ability to isolate the root causes of problems and should include a description of programs or actions taken to resolve those causes. Problems not addressed by the offeror, but found by the Government during the evaluation of the information in this section, will be assumed to still exist. The Government will use data provided by each offeror in this section and may use data obtained from other sources, i.e., Contractor Performance Assessment Reporting System (CPARS), Construction Contractor Appraisal Support System (CCASS), and/or Past Performance Information Retrieval System (PPIRS), in the development of the confidence assessment. The Past Performance Questionnaire, provided as Attachment # 20, will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

(5) The offeror shall send out – and track the completion of – the Past Performance Questionnaires to each of the offeror’s, critical subcontractors’, teaming contractors’ and/or joint venture partners’ (i.e., each entity’s) Points of Contact (POCs) identified. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror – i.e., it shall not be delegated to any other entity. A Transmittal Letter shall be used by the offeror in sending out the Past Performance Questionnaires. A Sample Transmittal Letter is provided as Attachment # 21. The offeror shall exert its best efforts to ensure that at least two POCs, per relevant contract, submit a completed Past Performance Questionnaire directly to the Contracting Officer not later than the date established in the RFP for the proposal submission. Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered sensitive and shall not be released to you, the offeror. Questionnaires shall be sent to and the best efforts made to ensure completion, and submission directly to the Contracting Officer, from at least two of the following (in descending order of availability):

(a) Program/Project Manager or Inspector, or equivalent

(b) Administrative Contracting Officer/Contract Administrator, or equivalent

(c) Procuring Contracting Officer/Contract Negotiator, or equivalent

(6) In the event that commercial contracts are presented as past performance sources of information, a Client Authorization Letter shall be issued for those commercial POC’s authorizing/instructing them to complete a Past Performance Questionnaire. A sample Client Authorization Letter is provided as Attachment# 22. The offeror is required to send the Client Authorization Letter(s) to each POC on commercial contracts. A separate copy of Client Authorization Letter(s) for each commercial

HSFLAR-14-R-0002

ATTACHMENT 21

SECTION J, ATTACHMENT 21

SAMPLE TRANSMITTAL LETTER

The Department of Homeland Security (DHS), Federal Law Enforcement Training Center (FLETC) requests past/present performance of the contractor soliciting input. The information obtained from the questionnaire will be used to evaluate past performance of offerors submitting a quotation in response to a Request for Proposal (RFP) HSFLAR-14- R-0002.

Please complete all sections, including your name, organization, e-mail address, telephone and fax. Include the Contractor’s name, contract number if applicable, contract value, the type of work performed for you, and the dates of the project or program.

Please identify yourself and the role you played in this project or program.

When completing a performance element, use the rating scale shown in the questionnaire.

Additional pages may be included if more space is needed for additional comments.

This information must be received at the DHS FLETC Procurement Office (PRO) on or before ____________.

Thank you for your time. Please submit responses via e-mail or mail in that order of preference to:

sheela.casper@fletc.dhs.gov E-mail:

Mail address: Department of Homeland Security Federal Law Enforcement Training Center ATTN: Sheela Casper 2000 Bainbridge Avenue, Bldg 1 Charleston, SC 29405

Change Page - Amendment 02 25 Jun 2014

ATTACHMENT 22

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government's Source Selection Evaluation Board (SSEB) in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your Past Performance Section. Should you propose to use critical subcontractors, teaming contractors, and/or joint venture partners, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters (with the questionnaires) to your own POCs and to those of your subcontractors, teaming contractors, or joint venture partners and include a copy in your past performance section.

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear [Client], We are currently responding to the Department of Homeland Security, Federal Law Enforcement Training Center (FLETC), Artesia, New Mexico, Request For Proposal (RFP) HSFLAR-14-R-00002 for the procurement of the Indefinite Delivery-Indefinite Quantity Construction contract.

An offeror's past performance has become an element of increased emphasis in the Government's acquisitions. They are requesting that clients of companies who submit proposals in response to this RFP be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and forward it directly to the Government Point(s) of Contact at the following address:

Department of Homeland Security Federal Law Enforcement Training Center 2000 Bainbridge Avenue, Bldg 1 Charleston, SC 29405 ATTN: Sheela Casper, Contracting Officer Phone: 843-566-8564

We have identified Mr./Ms. [Name] of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to:

(NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR'S POINT OF CONTACT).

Sincerely, [OFFEROR'S POINT OF CONTACT]

SOURCE SELECTION INFORMATION – See FAR 2.101 and FAR 3.104

PROCUREMENT SENSITIVE – FOR OFFICIAL USE ONLY

Change Page - Amendment 02

QUESTIONS AND ANSWERS – 2

25 JUN 2014

1. Do we have to be HUBZONE to qualify?

ANSWER: See FAR Clause 52.219-3 and 52.219-3, Alternate I for performance requirements for HUBZone requirements. Also, see FAR Clause 52.219-14, Limitations on Subcontracting for performance requirements. These clauses are incorporated by reference in Section I (See page 67 of 121 in the solicitation document).

2. Pg. 112 of 121 of the RFP references FACTS Sheets for Section III Past Performance. This attachment was not provided or is the FACTS sheets the same as the Past Performance Questionnaire (Attachment 20)? Please clarify or provide FACTS Attachment.

ANSWER: See updated Section L.12. FACTS sheets are not required as part of the past performance submission.

3. Can you please verify to what sections are to be binded together or separate. It appears only Section III – Past Performance is to be bound on its own, can you please confirm this?

ANSWER: See updated Section L.12. Each Section (I, II, III, and IV) must be kept in their own binder/submission. If the submissions are in other binders such as a spiral binder, it is acceptable.

Each copy must be in its own binder. A complete proposal submission will include 11 binders – One RFP Binder, Four Technical Proposal Binders, Four Past Performance Information Binder, and Two Price Proposal Binders.

Amendment 000002 HSFLAR-14-R-00002

Amendment 000002

6/25/2014

PRE‐PROPOSAL CONFERENCE

for

SOLICITATION HSFLAR‐14‐R‐00002

IDIQ Contract for Construction, Alteration, and Repair of Government

Owned Facilities

ARTESIA, NEW MEXICO

Date: 24 June 2014

Time: 0800

AGENDA

• 0730 Conference registration and Steve Foster, Contracting Officer Attendee Pickup

• 0800 Welcome/Introductions Steve Foster, Contracting Officer

• 0830 Solicitation Highlights Steve Foster, Contracting Officer

• 0900 Tour Site Doug Morgan, Project Manager

• 1100 Drop‐off/Departure

REMINDER

• No cameras, video cameras, or recording devices are permitted during this conference and site visit.

INTRODUCTION

• Acquisition Team Members

– Doug Morgan, Project Manager/COR

– Sheela Casper, Procuring Contracting Officer

• ALL QUESTIONS MUST BE SUBMITTED IN

WRITING TO THE POC INDICATED IN THE

SOLICITATION. QUESTIONS WILL NOT BE

ADDRESSED IN THIS FORUM.

SOLICITATION HIGHLIGHTS

• DISCLAIMER:

– Information provided is not all inclusive. The purpose is to provide highlights only.

– Refer to the solicitation for complete details.

– Failure to properly follow instructions contained in the solicitation may result in an offer being deemed as non‐responsive.

AMENDMENTS

• HSFLAR‐14‐R‐00002‐A00001 – released 18 Jun 2014

– Questions & Answers One

– Updated Sections C, H, L, M, and Spec 01 45 00

SECTION A

Solicitation/Contract Form

• Procurement: 100% Set Aside for Historically Underutilized Business Zone (HUBZone)

• Project Magnitude: Not to Exceed $16,500,000.00

• Guaranteed Minimum: $50,000.00

• Performance Period: One‐year Base Period with Four Option Years. An additional six‐month extension clause, FAR 52.217‐8, is also included.

• Offers Due: July 09, 2014, 2:00 p.m. (EASTERN TIME)

– Electronic submission is not allowable.

SECTION A

Continued

• Inquiries must be submitted in WRITING no later than 27 JUN 2014 at 2:00 PM (EASTERN TIME).

Responses will be provided via amendment and posted on www.fbo.gov.

– Only Written questions will be addressed

• E‐mail: sheela.casper@fletc.dhs.gov

• Proposal submission requirements IAW Section K, Section L and Section M.

SECTION B

Pricing

• CLIN X0001AA: Coefficient for Pre‐Priced items for NORMAL Working Hours

• CLIN X0001AB: Coefficient for Pre‐Priced items for OTHER THAN NORMAL Working Hours

• CLIN X0001AC: Coefficient for NON Pre‐Priced items

Note: “X” Represents the base plus each option period to include the six‐month extension. X represents 0,1,2,3,4,and 5

**Coefficients must remain the same for the entire contract period.

SECTION C

Description/Specifications/SOW

• Contractor is responsible in furnishing all labor, equipment, materials, management, and supervision to perform the designated work at FLETC Artesia, NM.

• See Attachment 2, Technical Specifications for detailed specifications.

• See Requirements in Section C.4 on specific requirements for the Project Management and Superintendent for this requirement.

SECTION C

Continued

• See C.19 on Requirement to maintain a 24 hours/day contact for emergency services.

• Section C.24 provides information on Warranty requirements.

SECTION E

Inspection

• Government Quality Assurance is not a substitute for Contractor Quality Control.

• See Section E.7 on Performance Evaluation Meeting Requirements.

SECTION F

Deliveries or Performance

• According to F.4, the contractor shall be fully operational and capable of starting work on any required task order within 30 days after contract award.

• According to F.4, the contractor shall submit the required payment bonds, performance bonds and insurance certifications.

SECTION G

Contract Administration Data

• A Contracting Officer’s Representative (COR) will be designated for each task order.

– A designation letter will be provided to the contractor detailing the authorities and limitations of the COR.

• Ordering procedures for this requirement are provided in Section G.5.

• Invoicing instructions are provided in Section G.10.

SECTION H

Special Contract Requirements

• Section H.29: Physical and Personnel Security Requirements.

• Section H.30: Operations Security (OPSEC) Requirements.

SECTION J

List of Attachments

• 24 Attachment to the Solicitation – See Section J for complete listing.

– DBA Wage Determinations

– Badge application forms (17a & 85p)

– Payment/Performance Bonds

– Bid Bonds

– Past Performance Questionnaire

SECTION K

Representations, Certifications, and Other

Statements of Bidders

• See FAR 52.236‐28, Preparation of Proposals, Construction.

• Ensure SAM Registration is current at www.sam.gov.

SECTION L

Instructions, Conditions, and Notices to

Offerors

• FAR 52.215‐1 Instructions to Offerors provides information on submitting the proposal to the Government.

• FAR 52.216‐1 Type of Contract shall be a SINGLE (1) Award for a Firm Fixed Price contract

• Section L.3‐ Size Standard

– NAICS 236220

– Size Standard, $33.5 million

SECTION L

Continued

• Section L.12 – Proposal Requirements

– Section I: Completed Request for Proposal

• SF 1442, Solicitation, Offer, and Award and all amendments

• Cover Letter

• Completed Section B (with proposed Coefficients)

• Representations and Certifications

• Amendment acknowledgement

– Section II: Technical Proposal

• Key Personnel Information

• Management Approach

– Section III: Past Performance Information

– Section IV: Price Proposal

• Pertinent back up documentation MUST be included for development of coefficients for evaluation of realism and reasonableness.

SECTION M

Evaluation Factors for Award

• Government May Award Without Discussions.

• Details on method for evaluation of proposals:

– Trade Off Source Selection between Non‐Price and Price Factors.

– Non‐Price factors when combined are approximately equal in weight to Price.

• Evaluation Factors

– Factor A: Key Personnel (Non‐Price Factor)

– Factor B: Management Approach (Non‐Price Factor)

– Factor C: Past Performance (Non‐Price Factor)

– Factor B: Price

• Evaluation of Options. Evaluation of Options will not obligate the Government to Exercise the Options.