Final_Industry_Day_Questions_and_Answers.docx

DOCUMENT

SECTION / PARAGRAPH / PAGE NUMBER

QUOTE

QUESTION

ANSWER

Attachment 4

Process Guide CGTO PG-85-00-290A and DOD Instruction 5230.24

LRS PSI Solicitation

In the LRS_PSI_ Solicitation it states that there shall be a contractor Non Disclosure Agreement (NDA) WITH Lockheed but I can’t find the name of the person we should contact to establish the NDA. Do you have that information?

Brittany R. Perry Contracts Negotiator, C-130 Contracts Lockheed Martin Aeronautics Company Work: 770/494-3106 Fax: 817/762-9642

SOW

Will the manuals for this equipment be provided and will the USCG have an agreement with the USAF for TMAPS access?

J model manuals are available on TMAPs. Pubs access is discussed in the RFP.

Access to proprietary data is between Lockheed Martin and the contractor.

Would the Government accept additional Key Personnel and their resumes to be included, which the Contractor deems essential to the successful performance of the contract?

No, please submit the required resumes.

Concern: Switching from contractor databases to USCG and others can lead to configuration control issues. Clarity here would be greatly appreciated.

Yes. Weight and Balance information needs to be entered and delivered in USCG AWBS format. Process Guide provided as a reference.

Concern: This will create a backlog of reviews for the COR and possible delays in flow. Would the USCG consider a onetime approval and recurring approvals on “changed or updated cover sheets?”

If ACMS card is a task, then cover sheets shall be provided to COR. If ACMS card is a reference to the PSI card, then it does not need to be provided.

Back-log should not be a concern.

Concern: Test equipment repairs generally require long periods of “out of service” time. If possible, will additional gear be available from the USCG on case-by-case basis?

Yes, in accordance with the Government Furnished Property clause the contractor shall properly maintain Government property. The contractor’s maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair.

BER will be determined on case by case basis between the contractor and USCG No additional equipment will be provided unless deemed to be in the best interest of USCG. The contractor should plan for long lead times for calibration/repairs. Calibrations and repairs should be in accordance with the applicable manuals.

Can this be 48 hours after receipt of replacement part?

Concern: Components have different configurations with regard to fittings and other items that must be removed from the old component to the new component. The new component should be fully installed and “form, fit, and function” inspected.

Shipment of non RFI component back to ALC later than 48 hours after discovery of need for replacement shall be approved on a case by case basis with the COR.

If printed on one side of the page, would such an 11x17 foldout be counted as two (2) pages, for page limitation purposes?

For graphics 11 x 17 is acceptable and will be counted as one page if only one side of the sheet is used.

OR would it be preferable to include the Subcontracting Plan as an Attachment to Factor I Technical Capability, and if included there the Plan would not be subject to the page limitations?

Is this Subcontracting Plan excluded from the page count limitations? Please clarify.

Subcontracting Plans are not to be submitted with the proposal. The proposed awardee (apparent successful offeror) will be required to submit a plan prior to contract award

Read FAR 52.212-2, Price in the RFP.

There is a $8,000,000 guarantee at time of award. Far clause 52.216-19 is for individual task orders issued under the contract after the $8,000,000.

Attachment 6 – USCG HC-130J Schedule of Supplies/Services

Concern: Having the same CLIN throughout the life of the contract sometimes causes issues with cost accounting and auditing / management of funding.

Would the USCG consider changing CLINs to reflect the following: H-CG-X001 through H-CG-X0359, and J-CG-X001 through J-CG-X0359, where X represents the year of the program, i.e. 1, 2, etc?

The Schedule of Supplies/Services will be revised to reflect 0 for the base year, 1 for Option Year 1, 2 for Option Year 2, 3 for Option Year 3 and 4 for Option Year 4.

Section 4.3.2/pg 21 Government Furnished Material (GFM)

Section 4.3.3/pg 21 Component Replacement / Repair Capability

Concern: A USCG component that fails during preflight/engine runs for the FCF will have to wait 14 days. If this is true, will the day-for-day delay be approved and schedule adjusted?

Yes Exceptions to this rule will be handled on a case by case basis by the COR.

Total scope only.

Who provides definition of tasks to meet MIL-STD-1530C (ASIP) requirements?

Is there a Force Structural Maintenance Plan available?

What is the reporting mechanism for the Individual Aircraft Tracking Program?

These would include defining the specific ASIP inspections for that input cycle, collecting the results, and tracking crack growth in an Individual Aircraft Tracking System.

USCG personnel provide ASIP requirements. All ASIPs will be issued on the CG-103.

Yes there is a Force Structural Maintenance Plan.

ACMS is the reporting mechanism.

ASIP inspections are on the FFP Depot Level Repair List. Discrepancies found during inspections shall be entered on applicable ACMS Card and submitted to COR.

Delivery to input.

What is the likelihood that a single aircraft will undergo both PSI and RMPL processes in a single depot visit?

Is there a provision for schedule relief in that case?

This is likely to occur and schedule relief will occur on case by case basis.

If the RMPL work is outside the scope of PSI, additional days will be allotted to contractor.

Any subcontracts will be between the prime and the subcontractor. All work associated with this requirement is to be performed at one location with the exception of painting.

Will access to AMMIS be available during bid phase?

A Clin for parts will be funded under the task order.

Access to AMMIS will not be available during the proposal process.

If there is a disagreement the issue would be handled through the disputes clause.

Does this include minor clips, angles, repair doublers, freeze plugs, etc?

This is subject to any parts that have a designated part number in IPB or a part number on a drawing.

What is the approval process for engineering dispositions of non-standard/non-recurring repairs?

Will on-site personnel provide final engineering approval or does approval come from ALC LRS PL Engineering from office?

Is there a guaranteed maximum suspense for approval responses from Engineering authority?

Is there opportunity to gain some sort of Limited Engineering Authority, whereby contractor engineers can provide disposition with after-the-fact oversight by ALC?

Non-standard repairs is handled iaw RFE process. Non-recurring repairs are handled iaw section 2.2.2 of SOW Final approval comes from either on-site LRS PL Engineering Rep or from LRS PL Engineering Rep at USCG ALC.

No, there is not a guaranteed max suspense.

No, there is not an opportunity to gain Limited Engineering Authority. LRS PL Engineering will approve all non standard repairs per RFE process.

How much disassembly will be allowed? Will the inspection checklist be available for review during bid phase?

Is it the intent of the USCG that this inspection precludes a full inspection upon arrival at the contractor's facility?

72 hours to conduct inspection subject to operational unit availability.

See checklist for disassembly requirements. Yes – in TMAPs and will be provided on DVD.

No, the PII is only to allow contractor to order long lead time parts found to be in need of replacement. Full inspection will be required for all aircraft in PSI.

Is there an Equivalent Flight Hour (EFH) bogie, or is it a combination of EFH and inspection results?

Will the determination be made before PSI input or is it the result of inspections after input? Is there an existing engineering package for CWB replacement?

Is it available from USCG?

USCG criteria. This RFP only calls for CWB inspections not replacements.

Determination of CWB inspections will be made prior to inductions. CWB replacement is not a part of this RFP.

CWB Inspection TCTO is on DVD.

Is there a definition of Safety of Flight" structure and systems?

LRS Engineering thru COR with input from contractor.

Safety of Flight has been eliminated. SOW now states in Section 5.2, “Temporary repairs shall not be reworked to permanent repairs without approval from COR.”

Is the "USCG certified structural engineer" an onsite USCG engineer, or a USCG-certified contractor engineer?

Yes.

Intent is to have an onsite USCG engineer or direct representative.

There appears to be no recognition that the contractor will by necessity be required to perform a full inspection of each aircraft at the time it arrives at their facility, including functional system checks.

The state of the aircraft will likely have changed significantly during the 180 days between the pre-inspection and induction at the facility.

We respectively request that the Government recognize this in the Statement of Work and address the processes for variances between the state of the aircraft at the pre-inspection and the state of the aircraft upon arrival at the contractor's facility.

Yes, when needed.

There is a PSI procedure card for receipt/acceptance of aircraft. If a component is installed and operational on arrival at contractor facility, it should be installed and operational upon delivery to USCG.

Pre inspections are for the benefit of ordering long lead time parts and ensuring contractor knows health of aircraft.

The contractor should realize that upon completion of the PII, the aircraft will continue to fly in an operational environment and continue to corrode and develop fatigue. The purpose of the PII is to order the long lead time parts and let the contractor gauge the status of the aircraft. Upon arrival at PSI facility, contractor shall follow Milestones and maintenance cards to handle other discrepancies. See SOW for guidance.

Will Inspection Standards be provided, or engineering drawings to fab the standards?

USCG supplying inspectors and equipment.

The USCG will be supplying the Inspectors

Section 1.0 refers to an onsite COR for CFM. Section 5.0 says ALC Product Line personnel will maintain on-site technical expertise at the contractor’s facility". The PSI, depot level repairs and all other aspects of this SOW performed by the contractor will have significant daily oversight from the LRS PL QA Inspectors. Paragraph 5.2 says "Corrosion removal exceeding material removal limits in accordance with TOs 1C-130A-23 and1C-130J-23 requires disposition by USCG certified structural engineer and concurrence of the Coast Guard ALC LRS Engineering".

Who will have signature authority for routine Over and Above efforts and Discrepancy Reports?

COR will have signature authority with input from onsite QA inspectors.

General

General

Attachments 1, 2, 5 and 6

A1U Mod CLIN

A1U Mod CLIN

A1U Mod CLIN

Why does the USCG provide certified NDI inspectors to perform inspections?

This is not a typical requirement for depot repair?

This gives USCG QA check that we desire to have.

This paragraph states that the FFP shall include all work listed in the PSI task list?

Paragraph 4.2.5 states milestone 5 inspection cards shall be completed. Then paragraph 5.6 states the USCG will, “perform inspections.”

What specific NDI tasks in the PSI task list are accomplished by the USCG?

All NDI requiring specific NDI equipment and specifically qualified NDI personnel will be completed by USCG personnel. For example, visual inspections can be completed by contractor but an eddy current will be completed by USCG personnel.

This paragraph requires space for 28 USCG support personnel and specifically states, (non-touch). Are the USCG NDI personnel part of the 28?

How many USCG personnel are assigned to accomplish NDI inspections?

NDI inspectors will not be included in 28 personnel and will come to facility on an as needed basis.

Similarly sized programs required one or two on-site Government support personnel.

Please provide a description of tasks/ responsibilities for the 28 USCG personnel for a 7 aircraft per year operation.

QA and other tasks deemed necessary by USCG. Surveillance is key to USCG program success.

FAR 52.217-5

There will be a NDA between the awardee and the OEM for access to HC-130J information.

FAR 52.212-2

FAR 52.212-2

The USCG requires on-site QA of engine and propeller work.

Pg 7

Pg 7

Will the government reimburse the contractor for the ferry flight crews travel to and from the de-paint/paint facility or should this cost be part of the proposed PSI proposal price?

Do the Ferry crews have to meet Coast Guard flight service requirements or are other service requirements acceptable i.e. Air Force or Navy?

Ferry crews will be USCG personnel.

Pg 7

Pg 7

For depaint and paint aircraft being done off site from PSI, do we include the shipping cost back to the depaint/paint facility after the ferry flight back to the PSI facility?

Should this cost be included in the CLIN depaint H-CG-203 and should the painting of the flight controls be included in paint CLIN H-CG-204 and should those CLINs include shipping costs?

All flight control painting costs should be included in FFP for PSI. If you need to ship components, then all costs should be included in FFP.

Pg 10

Pg 10

Does this statement mean that the FFP CLIN pricing for repairs should include the material to make the repairs or do you want the price to replace the component?

If not, how do you know what the material cost and/or the cost to repair the component will be, until you see the extent of the repair?

Yes. FFP CLINs shall include all costs with the applicable task. Contractor’s experience should help estimate material costs. Any contractor proposed replacement of parts needs LRS Engineering approval. Any items in Attachment 3 are not included in FFP CLIN pricing.

Pg 12

Pg 12

Pg 12

Section 2.8/Pg 13

It is not mentioned in this paragraph, but, since the engine is being torn down, should the assumption be that the engine has to be tested?

If so, is it correct to assume that a test cell would be required?

How is this being done currently?

Will the Coast Guard allow use of their test cell?

If so, is there a cost involved?

Yes, on the wing.

No test cell required, tested on aircraft.

Tested on aircraft.

Not applicable.

Section 2.8/Pg 13

If you do not have to have a de-paint/paint facility on site, what is the purpose behind having to have a T-56 engine shop on site when this capability can be subcontracted?

Why is the CG requiring the engine to be torn down?

Since this is a FAR Part 12 contract why can’t the engine be shipped off site for repair?

USCG wants oversight of all PSI tasks and T-56 maintenance procedures.

And to ensure flight readiness. Not every engine will be torn down. This will be done as needed.

For USCG ACMS requirements.

Using FAR Part 12 for Commercial Items does not have anything to do with whether the Coast Guard allows off site subcontractors or requires all work to be completed in one facility.

Section 2.8/Pg 13

Section 2.8/Pg 13

The USCG will not expect these engines to be disassembled by the contractor. Rolls Royce may visit your facility to do this.

S ection 2.11/Pg 14

Section 3.0/Pg 14

It is not required at the time of proposal submission.

Section 3.0/Pg 15

Lockheed Martin has been approached about establishing an NDA/PIA in order to view and utilize the proprietary C-130J tech data, drawings and publications. Contractors have been told by LM that it is their policy not to establish a NDA/PIA for the C-130J model data.

How is the government going to address this issue prior to final RFP?

If the Coast Guard does not provide the tech data will this be a sole source award to LM?

LM has stated this will be handled on a case by case basis. Contractor should work with LM to obtain this required document. USCG has no control over LM proprietary data.

USCG anticipates several contractors gaining a NDA/PIA with LM.

This is not a sole source award.

Section 3.1.4/Pg 16

Section 3.1.4/Pg 14

Section 3.1.6/Pg 16

Please define “working as an engine mechanic?” Does the individual have to have worked in a T-56 overhaul facility or does working around T-56 engines qualify?

If a person is FAA powerplant licensed mechanic with experience on T-56 and other turbine engines what is the purpose of having to have 8 years experience on the T-56 and 3 years on the AE2100D3 engine except to add cost to the government?

No. For the engine shop chief, “working around T-56 engines” does NOT qualify. This individual shall have a minimum of eight years working as an engine mechanic on T-56 engines with at least three years of experience on the AE2100D3 engines.

The purpose is to have an engine shop chief with experience.

Section 3.1.6/Pg 16

Section 4.2.1/pg 18

Section 4.2.2/pg 18

Section 4.2.2/pg 18

Section 4.2.2/pg 18

Section 4.2.10/pg 20

Section 4.2.10/pg 20

Section 4.2.12/pg 20

Section 4.2.12/pg 20

There is a CLIN for contractor provided FCF crews, but is there a CLIN for contractor provided Ferry Crews?

Should this price include travel or will it be reimbursed by the government?

How many days should we assume per ferry light and will we be reimbursed for the crew for anytime over that stated period?

No. USCG will supply ferry crews.

Section 4.5/pg 24

Section 5.4.3.3/pg 27

Section 5.4.3.4/pp 27-28

Section 5.6/pg 30

All NDI requiring specific NDI equipment and specifically qualified NDI personnel will be completed by USCG personnel. For example, visual inspections can be completed by contractor but an eddy current will be completed by USCG personnel.

Section 7.0/pg 35

Section 8.0/pg 36

Section 8.2/pg 37

Section 8.2/pg 37

Section 8.2/pg 37

Section 8.2/pg 38

Using FAR Part 12 for Commercial Items does not have anything to do with whether the Coast Guard allows off site subcontractors or requires all work to be completed in one facility.

Section 8.2/pg 38

Section 8.2/pg 38

Section 8.2/pg 39

Section 8.2/pg 39