DRAFT_LRS_PSI_Solicitation.doc

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0501

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE OF 107

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG38-13-R-H00001

6. SOLICITATION

ISSUE DATE

XXX

Ms. Sherri Peele

b. TELEPHONE NUMBER (no collect calls)

252-335-6768

8. OFFER DUE DATE/ LOCAL TIME

XXX

9. ISSUED BY CODE Z50100

USCG, Aviation Logistics Center (ALC)

Attn: Ms. Sherri Peele

1664 Weeksville Rd., Bldg. 63, ALD

Elizabeth City, NC 27909

10. THIS ACQUISITION IS

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UNRESTRICTED OR FORMCHECKBOX

SET ASIDE % FOR:

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SMALL BUSINESS FORMCHECKBOX

ECONOMICALLY DISADVANTAGED

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HUBZONE SMALL BUSINESS WOMAN OWNED SMALL BUSINESS

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SERVICE DISABLED VETERAN- (EDWOSB)

OWNED SMALL BUSINESS FORMCHECKBOX

8 (a)

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WOMAN OWNED NAICS: 336411

SMALL BUSINESS (WOSB) SIZE STANDARD: 1500 Emp

ELIGIBLE UNDER WOSB PROGRAM

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

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SEE SCHEDULE

12. DISCOUNT

TERMS

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13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

13b. RATING D0-A1

14. METHOD OF SOLICITATION

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RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE ;Z50100

Commanding Officer, USCG, ALC 1664 Weeksville Road

Receiving Section, Bldg. 63

Elizabeth City, NC 27909

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE Z50100

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Rd.

Elizabeth City, NC 27909

Payment Status 252-335-6852

Email: ALC-Fiscal@uscg.mil

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This Solicitation is for contractor facilities and personnel to perform Progressive Structural Inspection (PSI) on the Coast Guard’s HC-130H and HC-130J aircraft fleet in accordance with this solicitation and statement of work. This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract using firm fixed price and time and material CLINS for a base year with four one year option periods.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

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27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 5.212-3 & 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 42.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

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29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (Rev. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

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INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

36. PAYMENT

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COMPLETE

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PARTIAL

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FINAL

37. CHECK NUMBER

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PARTIAL FORMCHECKBOX

FINAL

38. S/R ACCOUNT NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42 a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL CONTAINERS

STANDARD FROM 1449 (REV. 2/2012) BACK

CONTINUATION OF SF 1449 – BLOCKS 17B - 25

Block 17b: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in the System for Award Management (SAM). To receive award contractor must be registered in SAM http://www.sam.gov.

Block 18a: The invoice shall be sent to the following address with a copy to Sherri Peele via sherri.l.peele@uscg.mil and a copy to the COR monthly and in accordance with the milestone payments who will be identified in the contract. The invoice shall be dated the same as the date submitted. The invoice shall identify the contract, task order number and Contract Line Item Number (CLIN). Milestone payments are applicable to CLIN 1 for PSI and each associated Option Year CLIN, firm-fixed price (FFP) CLINs shall be billed on a monthly basis in accordance with FAR clause 52.212-4 and time and material (T&M) CLINs shall be billed monthly in accordance with FAR 52.212-4 Alt I, Contract Terms and Conditions.

Invoices may be submitted electronically to ALC-Fiscal@uscg.mil or submitted via mail to:

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Road

Elizabeth City, NC 27909

Payment Status – 252-335-6852

Blocks 19 through 24: The Schedule of Supplies/Services is a separate excel Attachment to this solicitation. The period of performance is a base year with four one year option periods. Each CLIN is required to have a unit and total price unless listed as not separately priced (NSP) or to be determined (TBD).

This Request for Proposal is issued, in accordance with FAR Part 12, Commercial Items in conjunction with FAR Part 15, Contract Negotiations as best value procurement. The contract format is in accordance with FAR 12.303, Contract Format for the Acquisition of Commercial Items. Questions concerning this solicitation contact Ms. Sherri Peele, Contract Specialist at 252-335-6768 or via email at sherri.l.peele@uscg.mil. See Instructions to Offerors for additional information Page 82.

Anticipated Award Date: The contract is expected to be awarded on or about June 1, 2013.

See FAR 52.212-1 Addendum, for submission of proposals.

Schedule of Supplies/Services – See Separate Attachments Attachment 5 HC-130H Schedule of Supplies/Services

Attachment 6 HC-130J Schedule of Supplies/Services

The USCG shall order a minimum of $10,000,000 of the estimated quantities designated in the Schedule of Supplies/Services.

The contract maximum value will be determined at time of award.

The ceiling price for the time and material portion of this contract will be established at time of award. If the contractor exceeds the ceiling price it will be at its own risk.

STATEMENT OF WORK (SOW)

1.0 Scope

The United States Coast Guard (USCG) Aviation Logistics Center (ALC), Long Range Surveillance (LRS) Product Line (PL) has a need to consolidate requirements for services in support of the Progressive Structural Inspection (PSI) processes and depot level repair processes completed on both the HC-130H and HC-130J aircraft. This demonstrated need includes contractor-furnished resources, capabilities, technical assistance, and suitable facilities to support its primary functional areas of:

· PSI (and all de-painting and painting) of HC-130H aircraft

· PSI (and all de-painting and painting) of HC-130J aircraft

· Depot Level repairs to HC-130H aircraft

· Depot Level repairs to HC-130J aircraft

· Unscheduled Depot Level Maintenance (UDLM) including Time Compliance Technical Order (TCTO) development and implementation as well as Contract Field Teams (CFTs)

· Non Recurrent Repairs

· HC-130H Parts

· HC-130J Parts

· Storage, stocking of inventory, control, accounting, issue, and shipping of supply parts and aeronautical equipment

· Preservation, storage, and maintenance of replacement aircraft parts

· Technical engineering support in aeronautical and avionics fields

· Aircraft sheet metal shop support

· Maintenance and Component Repair on T-56 engines and HC-130H propellers

· Maintenance on AE 2100D engines and HC-130J propellers

· Widespread Fatigue Damage Inspection of Center Wing Box

· Rapid Modification Production Line

· Avionics Modernization (A1U) TCTO installation for HC-130H

1.1 Summary of Contract Work to be Performed

The United States Coast Guard (USCG) Aviation Logistics Center (ALC), Long Range Surveillance (LRS) Product Line (PL), has a need to establish continued support for PSIs and depot level repair of its HC-130H and HC-130J aircraft. The PSI is the depot level inspection of the HC-130 series aircraft to ensure airworthiness through detailed non-destructive inspection procedures. Additionally, these inspections ensure compliance with Aircraft Structural Integrity Program (ASIP) requirements. The PSI is required to be completed every 48 months due to the corrosive nature that USCG aircraft operate in throughout the world. The LRS PL estimates a need to complete PSIs for five HC-130H and two HC-130J per year with the possibility of one aircraft in the rapid modification production line. The maximum number of PSI aircraft expected to be at an overhaul facility at one time are three HC-130H’s and one HC-130J in PSI with one HC-130H or HC-130J in the rapid modification production line.

The USCG intends to utilize a competitive, single award Indefinite-Delivery Indefinite-Quantity (IDIQ) hybrid contract with Firm Fixed Price (FFP) task orders, with some Time and Material (T&M) Contract Line Item Numbers (CLINs). Task orders will be issued on a FFP basis for PSIs, the depot level repairs, the de-painting/painting of the aircraft (when not associated with PSI), A1U installation, and the widespread fatigue damage inspection of the center wing box. Additionally, ALC intends to have a labor rate established in the contract to enable completion of work that is not covered on a FFP CLIN, including but not limited to: UDLM, CFTs, TCTOs, sheet metal shop support, engine maintenance, rapid modification production line, and other critical items that arise during the period of performance. With the high probability of a plethora of original/unique discrepancies being discovered during the PSI, the ALC intends to have the contractor submit a composite labor rate to support touch labor completion of non recurrent repairs. Labor hours for non recurrent repairs is a separate CLIN in the Schedule of Supplies/Services and requires prior Government approval to perform the work. In order to help ensure timely delivery of Contractor Furnished Material (CFM) parts, the ALC intends to fund a task order for each aircraft in PSI and have the on-site COR approve the contractor acquisition of CFM parts from Aviation Maintenance Management Information System (AMMIS) approved sources of supply and/or manufactures list. If the contractor desires to purchase a part from a non AMMIS approved source and/or manufacture, the contractor must initiate a Supply Item Change Record (SICR) in accordance with current ALC guidance. The contractor shall utilize ALC Instruction, 5213.1F SICR Preparation and Routing Procedures when confronted with this situation.

The hourly labor rate specified in this SOW is considered “fully burdened”, inclusive of overhead, routine engineering support, general and administrative (G&A) expense, and profit for the life of this contract. For work designated as non recurrent repairs, the fixed price hourly labor rate will apply. These hours are specifically limited to that labor performed by personnel actually engaged in the direct performance of work required. “Hands on” labor shall not include any labor performed by support or supervisory type personnel, such as, but not limited to: timekeepers, payroll clerks, purchasing, materials handling, routine engineering services, quality control, storing and issuing personnel. For the accomplishment of this work, the contractor’s fixed price hourly labor rate will be utilized. Quality control personnel are considered those personnel who apply standards to finished work/products to determine the finished production work is serviceable in all respects.

The minimum guaranteed amount for the IDIQ contract will be $10,000,000.

This solicitation and resulting contract will satisfy the structural overhaul requirements for USCG HC-130H and HC-130J aircraft. The services are divided into twelve PSI Milestones including paint and de-paint as part of PSI and thirteen additional capabilities (as described in Section 2 of SOW). The inspection effort will be accomplished in accordance with the USCG HC-130H PSI Specification and USCG HC-130J PSI Specification contained in Attachment 1 and 2. Some inductions initially may be limited to center wing box inspection services under the UDLM process (described in Section 2.3 of SOW). Such inspection is subject to the USCG’s determination of the extent of work to follow.

The final delivery from any PSI effort will be a fully maintained and tested aircraft provided within 220 days of induction. The first PSI aircraft will be inducted by the contractor no later than 120 days after award. Aircraft may be inducted earlier if both parties agree. The 120 days will provide ample time for the contractor to obtain applicable documents, Government Furnished Equipment (GFE), CFM, completion of first Pre-induction inspection and allow ample time for contractor initial purchase of required parts. The contractor may request additional days if delays are Government caused.

The contractor may be required to have up to four aircraft in PSI work at any given time. The contractor shall execute a program to complete each PSI aircraft within 220 calendar days after induction for de-paint. Flow days start accruing on the date of aircraft arrival for de-paint (Milestone 2) and end upon completion of Milestone 12.

2.0 Tasks

2.1 PSI - The contractor shall propose a FFP for the complete PSI (including de-painting and painting) in accordance with the PSI work cards included in the reference list. The primary deliverable of the inspection effort will be the final report of all discrepancies noted. The Government will then make a determination on each discrepancy and authorize the work effort for the repair phase to correct discrepancies noted and approved. The price(s) established shall be based on the contractor providing all flight crews for ferry flights between PSI facility and paint/de-paint facility if required and encompass all required contractor furnished services and supplies/parts. The USCG reserves the right to utilize USCG flight crews for completion of the ferry flights to paint/de-paint facility if deemed in the best interest of the Government.

2.2 Repair Phase - Once the inspections are completed, the contractor shall commence repairs noted in the inspection process. The Government will issue a modification to the task order following review of the PSI Basic Inspection Report submitted for each aircraft. The modification will provide funding and authorization for the repair phase work to correct all approved discrepancies and any work effort as required by the PSI basic work specification. The modification will include all funding for parts and materials and labor costs for all approved FFP depot level repairs, and T&M funded non recurring repairs.

2.2.1 Depot Level Repairs – These repairs are defined as the FFP repairs noted on the CLIN sheet.

2.2.2 Non Recurrent Repairs - The PSI basic work specification identifies some FFP depot level repairs; however, there will be instances where repairs must be completed that have not been FFP’d. The estimates shall be provided to the on-site COR with a fixed price hourly labor rate and estimated hours to completion. Work determined to be outside the specific requirements of the PSI basic specification or work not designated as an FFP depot level repair CLIN shall be addressed as a non recurrent repair on a T&M basis. This work requires prior Government approval.

Work determined by the COR to be unnecessary during the repair phase effort shall be documented on the contractor generated Noted but Not Corrected Report. Discrepancies reviewed and endorsed by the COR as necessary may then be submitted for formal planning and estimating to the contractor’s planning staff. Discrepancies noted as non recurrent repairs shall be submitted to the COR in Microsoft Excel format and shall provide a detailed description of the necessary work, inclusive of labor hours required and direct materials, aircraft tail number and specify related changes, if any, to the delivery schedule.

The contractor shall attempt to capture as many discrepancies as possible for inclusion in the 45-day PSI Inspection report. At any time during contract performance, when sufficient data becomes available on a repetitive task being performed in this category, the contractor or the Contracting Officer (KO) may initiate negotiations to establish a FFP for this task for the remaining life of the contract.

While a substantial amount of these repairs will be on the FFP depot level repair list, some of the tasks will not be on the FFP CLIN list. Repairs determined to be outside the specific requirements of the PSI basic inspection will be funded on a T&M basis using the non recurrent repair labor hour CLIN. Only work authorized by the KO or specifically identified in the PSI Work Specification as being mandatory should be accomplished during the repair phase effort. Aircraft deficiencies noted on the Aircraft Condition Report (CG-103) that are not covered by the PSI Work Specification shall be included in non recurrent repairs category under the repair phase effort. The contractor is solely responsible for the acquisition of materials required for PSI basic of USCG aircraft with the exception of the components listed on the Government Supplied Material list (see Attachment (3)). Upon completion of the contractual period, any remaining assets (supplied but not used) shall be returned to the USCG in the same condition in which they were received. The contractor shall ship all components back to USCG within 30 days of the end of the contractual period as specified in Section 11.0 of SOW.

Requests for components in Attachment (3) shall be submitted to the COR as soon as the need is known or anticipated. The request shall include the applicable task order number, tail number, part number(s) required, and shall include a desired and required date of delivery. Delays in receiving GFM do not automatically result in an adjustment to the delivery schedule of an aircraft unless the delay creates a documented and justified delay of the work. In no case shall a request for GFM be submitted less than fourteen (14) calendar days prior to the required date of delivery. In no case shall an acceptable required date of delivery be less than fourteen (14) calendar days in the future from the request of any/all GFM.

When delivery of a CFM component is anticipated to adversely affect the aircraft production or delivery schedule, and where the capability exists, the contractor shall request authority to repair/overhaul or request assistance in obtaining the component from the on-site COR. In the event the contractor is unable to secure materials or replacement parts which will impact the scheduled delivery completion date, the contractor shall so notify the on-site COR. Notification may be accomplished electronically and must include an identification of the item(s) needed, applicable part numbers, required date of delivery, a description of efforts made to secure the item(s) with proposed lead-times from other sources, and an endorsement from the on-site COR. The contractor shall acknowledge actual receipt of any GFM provided. If the contractor requests GFM which is not listed in Attachment (3) and the GFM is approved by the COR, the cost to the Government of the supplied GFM will be deducted from the FFP of the order or given as credit to the Government. The Government providing GFM does not absolve the contractor from meeting the aircraft delivery schedule. Delivery is considered complete when any GFM is received at the contractor’s facility.

Airframe Structural Repair (including corrosion damage) – The airframe structure (if damaged prior to arrival at the contractor’s facility) shall be repaired and/or replaced as either a FFP from the depot level repair list or as a non recurring repair task. Direct man-hours to be included in repair or replacement are those required to disassemble, remove damaged material/structure, prepare replacement material and parts for installation, prepare damaged area for installation of new or repair material and/or parts, and reassemble. Airframe structure damaged after induction into PSI basic due to contractor negligence or error shall be repaired and/or replaced at no cost to the Government.

Disposition of Parts Determined “Beyond Economical Repair” (BER). Items/parts/components determined by the contractor and the on-site COR as BER shall be identified and notification provided to the KO through the on-site COR. Disposition instructions will be provided via task order modification. Pending receipt of disposition instructions, BER items/part/components shall be stored at the contractor’s facility separated from “Ready for Issue (RFI)” items. Electronic notification is acceptable.

Condemned Aircraft. In the event an aircraft’s condition is so severe as to warrant a BER recommendation by the contractor, such determination will be forwarded to the KO and coordinated through the on-site COR. Formal disposition instructions will be forwarded by modification from the KO. At a minimum, work funded but not accomplished shall be credited to the Government at final billing.

2.3 Unscheduled Depot Level Maintenance (UDLM) including Time Compliance Technical Order (TCTO) development and implementation - A UDLM is any maintenance action required that was not anticipated prior to the event that requires input to a depot level facility due to the nature or extent of the effort. Therefore, no accurate estimate can be provided for the number of UDLMs that will be required. In the event a ULDM is required, the contractor will be provided a UDLM specification to identify the tasks to be accomplished for the particular aircraft. The depot level repairs section identifies standard UDLM tasks. Aircraft may be subject to UDLM on short notice and can include TCTOs, installation of aircraft modifications/new equipment and drop-in heavy maintenance.

When a UDLM is identified by the ALC, the contractor will be provided a UDLM work specification and shall submit a work request proposal. Work request proposals shall include: all preparation, inspection, removal and replacement of items to gain access to the job being performed, testing, functional or operational checks, de-sealing, de-painting, finishing, painting, resealing, cleaning, drilling, fitting, de-burring, trimming, sanding, rigging, lubrication, installation, reassembly, or any and all activities of similar nature required to perform the specific work identified.

The contractor’s proposal shall include the estimated number of labor hours required to accomplish the necessary tasks. The number of direct labor hours required, delivery input, and completion date of the work required will be submitted to the on-site COR using the fixed price hourly labor rate specified in the contract and any of the FFP depot level repair CLINs. Engineering support personnel shall be included in the price and not separately charged.

The contractor shall also be responsible for initiating a written request to the COR which will be forwarded to the KO for issuance of a task order to proceed with any work necessary, but not defined in the UDLM work specification, as soon as the need for such work becomes known.

Additionally, there will be occasions when aircraft at operational units sustain damage that renders the aircraft unsafe to fly to the depot repair facility. The ALC requires the ability to send a Contractor Field Team (CFT) to the operational unit to correct the discrepancies found in the field. In the event a CFT is required to be performed, the work required will be handled on a T&M basis. CFT work shall also include all required engineering support to accomplish a particular task. Travel will be in accordance with the terms and conditions located in FAR 52.212-4 Addendum in the solicitation.

2.4 Parts Support - The FFP established for PSI basic inspections, and the FFP depot level repair list shall include all items and aircraft parts necessary for completion of the effort, the FFP shall not include those items listed on Attachment (3). There will be a separate CLIN for contractor purchased parts reimbursed at actual cost.

The contractor shall support storage, stocking of inventory, inventory control, issuance, and shipping of supply parts and aeronautical equipment. The contractor shall supply all items and aircraft parts not listed on Attachment (3).

All items not listed on Attachment (3) shall be ordered and purchased by the contractor with concurrence from PL Engineering. The contractor will be provided access to AMMIS in order to view approved sources of supply and/or manufacturers for various components.

Additionally, the LRS PL at the ALC will work with the contractor’s supply department to ensure all ALC SICR processes are followed for acquiring CFM components. All support material (including personal protection equipment (PPE), administrative supplies, and hazardous material (HAZMAT) items) shall be the responsibility of the contractor at no additional cost to the Government.

All replacement part(s) used in the PSI must either be from an approved manufacturer and/or source of supply in AMMIS or be approved by LRS Engineering in accordance with ALC policies. Only parts that have traceability to the approved manufacturer of those specific part(s) or alternate part(s) shall be used. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly. HC-130 Engineering approval must be received prior to utilization of a manufacturer or supplier not recognized as authorized in AMMIS. Engineering shall respond within five days.

In the event a part for the aircraft cannot be obtained commercially through an approved USCG manufacturer or source of supply or provided by the USCG as GFM, the contractor may be authorized to make the part locally. However; the contractor shall utilize ALC Instructions, 13020.10A Local Manufacture of Parts By ALC and 4200.3A ALC Spare Parts Breakout/New Product Development. Additionally, the USCG reserves the right to manufacture parts via ALC’s Industrial Operations Division (IOD). All parts made at the contractor’s facility must be approved by LRS Engineering and subsequently enrolled into AMMIS, via the ALC SICR process and have applicable drawings created and part numbers assigned.

Obsolete Parts Processes. In the event certain parts or processes become obsolete, the contractor shall notify the COR in writing and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to complete the overhaul. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The KO will make a written determination as to the disposition of the component.

CFM costs for non-FFP efforts shall be supported by documentation of a competitive pricing process. Any agreements with material suppliers must be supported with documentation supporting price reasonableness for all direct materials purchased. The contractor shall be reimbursed for contractor-furnished direct parts and materials at cost, plus the fixed material handling cost percentage specified in the contract.

Additionally, the USCG will not reimburse the contractor for handling fees or royalties to their suppliers. The USCG reserves the right to review any costs associated with this effort and may require documentation of a competitive pricing process to support any invoices submitted for direct material cost and may reject invoices deemed unreasonable. These procedures for reimbursement of direct material costs shall govern the process for non-FFP efforts for the entire contractual period.

The contractor shall support preservation, storage, and maintenance of RFI and non RFI USCG aircraft components in accordance with appropriate PSI specification documentation. The contractor shall have adequate climate controlled storage for avionics and other weather sensitive parts while also ensuring avionics are protected from electrostatic discharge hazards.

2.5 Technical Engineering Support in Aeronautical and Avionics Fields

The contractor shall provide engineering technical support for related aircraft and electronic components, subsystems and systems, and ground support equipment. This technical engineering support shall include: reverse engineering of existing equipment; generation of technical data packages suitable for commercial procurement in limited quantities; engineering investigations for component reliability and product improvement; formulation of Integrated Logistics Support Plans (ILSP) and other logistics related studies in support of existing and new systems; performance of product feasibility, failure mode, and trend analyses; technology upgrade investigations; and systems enhancement and supportability studies.

The HC-130 aircraft inducted into the PSI inspection cycle often require major structural repairs or modifications that are not specifically addressed in the structural repair manuals. In order to ensure aircraft structural integrity is consistently maintained, the Request for Engineering (RFE) process will be used to document and design structural repairs. When necessary, a substantiation analysis will be included in the repair order to ensure that Original Equipment Manufacturer (OEM) design strength is maintained. The contractor will be provided with LRS PL Instruction, “Request for Structural Engineering” for compliance. In no event shall the contractor implement RFEs, processes or procedures that affect HC-130H or HC-130J aircraft configuration (form, fit or function) without Government approval.

Any waivers/deviations from the specifics of the PSI basic specification and/or the technical orders shall be referred to the on-site COR for approval prior to beginning any work or repair. Within the fixed priced basic specification, the contractor shall provide engineering support that is inclusive of the following: determination of serviceability, installed structure compliance to drawings, and determination of flight critical/continued service for previously installed repairs.

The contractor may be requested to provide engineering support for unusual or extraordinary circumstances. In the event the contractor or the Coast Guard identifies an unusual, non-standard repair requirement, the Coast Guard will request in writing, engineering support to provide resolution for such occurrences. The fixed-priced engineering hourly labor rate, specified at CLIN H-CG-0004 and J-CG-0004 shall apply for this support.

The contractor may also be called upon to assist with Engineering Investigations (EIs), support accident investigations, develop special inspection criteria, conduct discrepancy evaluations, incorporate changes (e.g., Airworthiness Directives (AD)s, Service Alert Bulletins, and Service Bulletins (SB)s), and other services as deemed necessary.

2.6 Aircraft Sheet Metal Shop Support

The contractor shall have the capability to make repairs and complete overhauls to the flight controls and aircraft skin for both PSI aircraft and components returned from the operational fleet. This ability is required to ensure proper depot level maintenance is completed.

The contractor shall perform HC-130H cargo handling system inspections and repairs, HC-130J enhanced cargo handling system inspections and repairs, HC-130 flight control repairs and overhauls to include elevators, elevator trim tab, aileron, aileron trim tab, rudder, rudder trim tab and HC-130H flap assemblies, wing leading edges, landing gear door modifications and repairs. This sheet metal shop support shall also support repairs to components from operational Coast Guard aircraft. These repairs to components for operational (aircraft not assigned to PSI or depot level maintenance on this contract) Coast Guard aircraft will be handled on a T&M basis.

2.7 Depot Maintenance on T-56 Engines and Propellers

The contractor shall have the ability to remove the T-56 engines and propellers from the HC-130H aircraft and safely preserve and store the engines and propellers in a climate controlled facility and also re-install and perform operational checks on the engines and propellers. The ability to perform T-56 Quick Engine Change (QEC) assembly PSIs, turbine tear down inspections, T-56 turbine rotor replacements, modular compressor tear downs and build ups and QEC build ups including major component replacements for both PSI aircraft and T-56 engines returned from the operational fleet is required. Additionally, the contractor shall perform 54H60 propeller build up including major component replacements and propeller blade repairs for both PSI aircraft and operational fleet replacements. These repairs and build-ups mentioned above for components from operational (aircraft not assigned to PSI or depot level maintenance on this contract) Coast Guard aircraft will be handled on a T&M basis.

2.8 Depot maintenance on AE 2100D3 engines and propellers

The contractor shall have the ability to remove the AE 2100D3 engines and propellers from the HC-130J aircraft and safely preserve and store the engines and propellers in a climate controlled facility and also re-install and perform operational checks on the engines and propellers. The AE 2100D3 engines are operated under a Power by the Hour (PBH) contract so all parts for the engines come directly from Rolls Royce. The list of components covered by the PBH contract is included in Attachment 9. The contractor shall perform AE2100D3 engine QEC progressive structural inspections and perform 2100D3 QEC build ups including major component replacements.

2.9 Center Wing Box Inspection

In the event that center wing box inspection services are required, the ALC will notify the contractor to ascertain the contractor’s capability to accept and perform additional work. Since the HC-130J will not require this inspection during the contract period, contractors shall only provide FFP for CLIN H-CG-0116. If center wing box inspection services are required, LRS Engineering will place the requirement for inspection on the CG-103, Aircraft Condition Report. Upon completion of the inspection during the PSI, all required repairs will be handled and treated the same as a non recurrent repair item as described above in Section 2.2.2 on a T&M basis. The ALC will determine, based on an assessment of present and future capability, if the additional work represents a performance risk for work currently being performed. Note: Based on the discrepancies resulting from the center wing box inspection, the ALC will make the determination as to the extent of further work required. USCG may authorize up to 60 days extra to the 220 day PSI completion requirement for correction of discrepancies found during the center wing box inspection.

2.10 Rapid Modification Production Line

There is a compelling need to ensure configuration management of the HC-130H and HC-130J fleet in order to provide the aircraft operators that have the same capabilities, performance and cockpit architecture. The rapid modification production line enables the PL to rapidly upgrade the fleet with depot level TCTOs versus taking four to five years to wait for all aircraft to cycle through the PSI line. The contractor shall provide system integration support for related aircraft, electronic components, subsystems and systems. The contractor shall assist in developing integration plans and strategies, develop/define interfaces, assist in implementing integration plans and strategies and test the results of integration of new and/or existing systems for use by platforms and facilities. Support shall include assistance with actual integration of systems, subsystems and components and all supporting requirements associated with the new capability. In addition, the contractor shall provide user documentation, maintenance documentation and logistics documentation reflective of this support. The rapid modification production line shall also support flight operations, ground operations and servicing of HC-130H and HC-130J prototype aircraft involved with prototype evolutions at the contractor’s PSI facility. Initial modifications (first two aircraft) will be handled on a T&M basis with subsequent modifications converted to a FFP.

The contractor shall provide modification support and capabilities for HC-130H and HC-130J aircraft, associated systems, and support equipment including search, detection, navigation and other related electronic components, subsystems and systems. Additionally, the contractor shall provide requisite engineering, fabrication and installation of modification kits and generation of the applicable technical documentation in support of the modification process. Kit design, fabrication and integration shall be accomplished in accordance with the standards specified and with accepted commercial practices. The contractor shall make every effort to use military standard common hardware. Kit peculiar items shall meet USCG screening requirements and contain complete documentation for future reprocurement. Kits approved for fabrication shall be delivered with complete installation drawings, schematics and procedures for their incorporation into equipment or systems.

2.11 Avionics Modernization (A1U) TCTO Installation for HC-130H The USCG has a need to install the A1U TCTO on several HC-130H model aircraft over the next 4 years. The initial installation will be handled on a T&M basis for validation of the TCTO. The contractor shall provide a FFP to install this TCTO on subsequent aircraft. A draft of the TCTO is included in the applicable reference list.

3.0 Publication and Personnel Requirements

As a minimum, the contractor must possess and maintain, for the life of this contract, qualified facilities and personnel to perform the services specified by this SOW for the life of this contract. The contractor shall have personnel trained and capable of servicing and maintaining the liquid oxygen system (LOX) for the HC-130J. Additionally, the contractor must possess access to all required U.S. Air Force Technical Order specifications, drawings and data to include, but not limited to, specific load/stress analysis data, historical load analysis data or equivalent strength analysis data peculiar to the HC-130(H) aircraft as well as any subsequent technical specification revisions issued by the U.S. Air Force. Additionally, the contractor must possess and maintain a registered Defense Logistics Service Center (DLSC) certification number, which is provided on the DD Form 2345. Contractors shall provide a copy of their DD2345 (Military Critical Technical Data) with their proposal. The applicable technical documents are listed in Attachment 3. As updated, revisions to all applicable manuals, instructions and all other references will be applicable to execution of all aspects of this SOW. The contractor must have access to all U.S. Air Force maintenance, repair and overhaul manuals and performance/ test/acceptance criteria and data to ensure the aircraft is maintained for eventual operation in accordance with the Original Equipment Manufacturers (OEM) specifications or applicable U.S. Government regulations. The U.S. Coast Guard does not maintain nor can it provide technical documents or directives of another Government agency. Additionally, the contractor must possess access to OEM data and drawings, whether by designation as an OEM service center or through a partnering agreement at the contractor’s expense.

The applicable documents will be accessible to any offeror for preparation of the proposal. Requests to the KO for access to the document repository will be honored after the offeror completes a Non Disclosure Agreement (NDA). The contract vehicle will not include data rights clauses as all data applicable to successfully perform the maintenance and repair services is proprietary to the USCG and, specific to the C-130J, to Lockheed Martin. The COR will be the primary conduit between the USCG and the contractor. The contractor shall apply and maintain access to the Technical Manual Application System (TMAPS) managed by the Naval Air Technical Data & Engineering Service Command (NATEC) to ensure applicable updates and revisions are obtained and complied with. Additionally the contractor shall have access to the USCG portal to obtain up-to-date ALC instructions and comply with all information contained in these documents. These manuals are to be utilized for the sole purpose of performing PSI functions. The contractor shall establish a Non Disclosure Agreement (NDA) and/or Proprietary Information Agreement (PIA) with Lockheed Martin in order to view and utilize technical data, drawings, directives and publications required to perform the work on the HC-130J due to the OEM, Lockheed Martin, owning the technical data rights to the information.

If a contractor is unfamiliar with the process for gaining access to the NATEC/TMAPS portal, they shall contact the COR for procedures. Additionally, the contractor shall apply for and maintain access to AMMIS, ALMIS and the USCG portal to appropriately track and record maintenance, obtain up to date ALC Instructions and comply with all information contained in these documents.

3.1 Key Personnel

The contractor shall provide personnel with adequate skills to perform the requirements of this SOW and ALC required on-site support efforts. Key personnel shall meet or exceed the requirements specified below. The contractor shall notify the KO at least 30 days prior to change of personnel in any of the key positions identified in the SOW. The Government reserves the right to approve personnel assigned to the key positions and may choose to waive requirements if deemed in the best interest of the Government.

3.1.1 HC-130 PSI Program Manager

The contractor shall provide and maintain for the life of this contract one qualified Program Manager. The Program Manager will be the direct liaison with the COR for all performance issues, contract issues, and scope definitions as outlined in the SOW. In order to be qualified for this position, the individual shall have at least ten years of aircraft maintenance or logistics/parts management supervisory or managerial experience in a position similar to that required for this contract within the last 15 years. Additionally, this individual shall have documented experience with HC-130 aircraft or similar aircraft type. A strong knowledge of USCG and Department of Defense (DOD) aircraft maintenance practices and procedures is desired.

3.1.2 HC-130 PSI Quality Assurance Manager

The contractor shall provide and maintain for the life of this contract one qualified Quality Assurance Manager. The Quality Assurance Manager must be either an FAA Certified Inspector Authorization Mechanic or a previously qualified Primary Quality Assurance Technician on HC-130 aircraft or aircraft of similar type. Additionally, within the last ten years, the Quality Assurance Manager must have seven years of experience with fixed wing aircraft heavy maintenance and possess repair experience on aircraft of similar category and class of aircraft as the HC-130. This individual shall have expertise in the inspection procedures and have experience working in environments where quality systems were implemented per International Standards Organization (ISO), American National Standards Institute (ANSI)/American Society for Quality (ASQ), or a comparable higher-level non-Governmental quality system. This person shall be able to interpret drawings, schematics and to read blueprints, be skilled in the use of precision measuring equipment, and knowledgeable in aviation and avionics terminology. Additionally, this person shall be able to operate and maintain fuel LEL monitors, borescopes, indascopes, zaglo kits, weight/balance scales, micro and manometer, various gages and other related equipment. This individual shall have documented leadership of a previous depot level QA division.

3.1.3 HC-130 PSI Production Manager

The contractor shall provide and maintain for the life of this contract at least one qualified Production Manager. The Production Manager shall be responsible for the daily oversight and long range planning for all aspects of this contract. The Production Manager shall have five years of documented management of depot level maintenance for HC-130 aircraft or similar aircraft type within the past ten years at a facility conducting depot maintenance on multiple aircraft at the same time. It is highly desired that this individual have an extensive knowledge of USCG aeronautical engineering policy as outlined in Commandant Instruction Manual CIM 13020.1 (series).

3.1.4 HC-130 PSI Structural Specialists

The contractor shall provide and maintain for the life of this contract at least two qualified Structural Specialists. These specialists shall have at least 5 years of designing repair schemes for structural issues outside of the HC-130 structural repair manuals and have documented experience with aircraft major overhaul maintenance and repair experience on HC-130 series aircraft. The specialists shall be able to read and interpret engineering and technical data. The contractor shall maintain design responsibilities for non-standard repairs with final approval resting with the Government.

3.1.5 HC-130 PSI Aircraft Lead Mechanic

The contractor shall provide and maintain for the life of this contract one lead aircraft mechanic per HC-130 aircraft in PSI or the rapid modification production line. This individual shall have a minimum of eight years working as an aircraft mechanic with three years as the supervisor of a depot repair/overhaul team. An Aircraft and Powerplant FAA certification is desired but not required.