HSBP1016R0030_-_AMENDMENT_FOUR_-_Questions_and_Answers_Document.pdf

HSBP1016R0030 AMENDMENT 4 – Q&A Page 1 of 4

HSBP1016R0030 – AMENDMENT FOUR Questions and Answers

Q1: Under the previous contract and within the contract value (c.2011), did the incumbent contractor provide the paper, plastic and perishable products or, were the products provided by the Government under a separate contract?

A1: Paper, plastics and perishable products were provided by the Contractor.

Q2: Per Amendment 03 we have attempted to contact Mr. David Barrett at Ability One, however we have not received any response with the request for data on the products provided through Ability One. Could the Government provide historical data from the previous 5 years for products provided by Ability One?

A2: The requirement for AbilityOne Supplies is a new requirement for this contract action.

If vendor is unable to contact the designated AbilityOne POC, please attempt contact with another member of the AbilityOne Program. If no contact can be made, that information should be included in the offerors proposal documentation.

Q3: During the Site visit, the name of the current contractor was stated as “RMC”. We have been unable to find “RMC” in the SAM.gov database. What is the full legal name of the company or companies that are currently contracted to perform these services?

A3: Robert McDonough Construction

Q4: What is the current contract # for the Custodial work?

A4: HSBP1011C00032.

Q5: What is the current contract # for the Grounds Maintenance work?

A5: HSBP1015P00181

Q6: The information given on FBO.gov regarding the previous contract price states “Custodial:

(2011) - $4,383,850.50. Is this amount for the full 5 years of the contract, or is it just for the initial year of service?

A6: The amount provided is the awarded amount for a Base Year contract with 4 option years.

Q7: The information given on FBO.gov regarding the previous contract price states “Grounds Maintenance: (2015) - $242,400.12. Is this amount just for a single year of service?

A7: The amount provided is the awarded amount for a 12 month period of performance.

Q8: Is there a change in the PWS from the current contract to this solicitation that will be a change in the required level of effort?

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A8: The level of effort required for this contract action is as depicted in the solicitation documents, and as reinforced/clarified through the site visits.

Q9: Section 5.1 of the PWS states that the Cleaning Schedule (to be submitted with Initial Proposal) should include a “Complete listing of all on-site designated supervisors and contractor points of contact, with phone numbers and email addresses.” As required by the government, we would be offering first right of refusal to current contractors employees. Please provide the current contractors listing of their designated on-site supervisor’s names, phone numbers and email addresses so that we can include this information with our proposal. If not, will the government accept the Cleaning Schedule with only the contractors corporate points of contact, with the expectation that the Cleaning Schedule will be updated after award by the winning offeror?

A9: Information regarding the staffing and contractor personnel for the current contract will not be published due to the proprietary nature of that information. It is acceptable for proposals to indicate that actual “complete listing of all on-site designated supervisors and contractor points of contact, with phone numbers and email addresses” shall be provided within 5 days following award.

Q10: Section 5.1 of the PWS states in the table on page 15 -16 that the Quality Assurance Plan (QAP) shall be submitted to the COR (D) “with initial proposal” yet on page 16 it is stated in the title of DELIVERABLE #2 Quality Assurance Plan (QAP) is “(Submitted 15 days after Award)” . Please clarify which is correct?

A10: The QAP shall be submitted with initial proposal documentation.

Q11: On page 11 of the PWS, in section 4.2.8 Vehicle Wash Drain Trough, there is a reference to the “task and frequency schedule”, and in many of the Location attachments it references “Task and Frequency Charts”. There are no Task and Frequency charts or schedules included with the solicitation. Please provide these schedules for each location so we can accurately gauge the government’s expectations.

A11: All references to Task and Frequency Schedule or Charts should be omitted, and are to be considered an administrative typographical error in the writing. It will be the responsibility of the prospective offeror to develop proposed schedules within their solicitation proposal submission, in accordance with their recommended performance of the work.

Q12: How many acres are we responsible to maintain at each location.

A12: Locations 1,3,8,9,10,12 is 15.5 acres.

Location 2 none Location 4 and 16 has 16 acres total.

Location 5 has 2.25 acres Location 6 has 35.50 acres total of all site associated with this location

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Location 7 has 35.25 acres total of all site associated with this location Location 13 has 4.75 acres Location 14 has 1.94 acres Location 15-A, B, C, D, E, F, G and J has 4 acres Location 15-K, L, M and N has 3.75 acres Location 17 has 19 acres Location 18-A has 9.5 Acres Location 18-C has 1.5 acres Location 19 has .75 acres

Q13: What are the height restrictions for grass in the, “Improved Areas”. Do you have maps of each location that shows the difference between “improved” & “unimproved?”

A13: Height of the grass should present a professional Appearance. There are no maps available.

Q14: Regarding 4.3.1 Composting, it states that we are to compost from on-site cafeterias, but we did not see any on our site visit. Is this paragraph applicable?

A14: N/A

Q15: Regarding 4.3.6 Over-seeding, Dethatching and Plugging: is this just for the “improved areas”?

A15: Yes

Q16: Regarding 4.3.8 Flowerbeds and Plants: If the government provides us flowers to plant that we did not damage, will we be able to do a separate purchase order for our labor cost?

A16: Yes. The order will be placed outside the normal firm fixed price criteria of the contract, and will be paid via government purchase card if applicable.

Q17: 4.3.10 Soil and Ground Covers: Aeration & Cultivation: Is each location expected to have cultivation provided such as location 6 & 7 that are large areas of wild grass, or is this more applicable to locations like # 4 & 16 “Improved area”

A17: Yes

Q18: How many palm trees are on the location 1 property?

A18: Location(s) 1,3,8,9,10,12 has a total of 55 palm trees.

Q19: Is a licensed arborist required to trim trees?

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A19: Yes. Licensed with the California Department of Consumer Affairs, Contractors State License Board under the category of "Landscaping Contractor" (C-27 License). As an arborist, the individual may graft trees, shape, or plant trees.