52.212-1_Instructions_to_Offerors_(TAILORED)_and_Addendum.pdf

52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) (TAILORED)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quote in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the Quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quote is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotes. The Quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2)

(i) Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government’s control prior to the time set for receipt of quotes; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the quote wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Quotes may be withdrawn by written notice received at any time before the exact time set for receipt of quotes. Oral quotes in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile quotes, quotes may be withdrawn via facsimile received at any time before the exact time set for receipt of quotes, subject to the conditions specified in the solicitation concerning facsimile quotes. An quote may be withdrawn in person by a Quoter or its authorized representative if, before the exact time set for receipt of quotes, the identity of the person requesting withdrawal is established and the person signs a receipt for the quote.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with quoters. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

(h) Multiple awards. The Government may accept any item or group of items of an quote, unless the quoter qualifies the quote by specific limitations. Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

https://assist.dla.mil/online/start/

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all quotes exceeding the micro-purchase threshold and quotes at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.)

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. N/A – Formal debriefings are not required under FAR Part 8.4, however if an unsuccessful quoter requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the award decision shall be provided in accordance with FAR 8.405-2(d).

(End of Provision) http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

Addendum to 52.212-1

A. Introduction

The following Instructions are being solicited in accordance with FAR Part 13 in conjuction with FAR Part 12.

Vendors may provide questions up to 24 hours from the RFQ closing date/time. DFAS will only respond to untimely questions at its discretion and does not intend to extend the closing time for submission of quotes as a result of questions received.

Vendors must quote “All or None.” Quotes are requested to remain valid for a minimum of 45 days from the RFQ closing date. The Government may make an award without conducting exchanges with individual quoters about their quotes.

The anticipated award effective date resulting from this RFQ is November 1, 2018.

B. General Format and Instructions for Quotation Preparation/Submission

QUOTE SUBMISSION REQUIREMENTS:

Quotes must be submitted to the following POC before the specified RFQ closing date/time:

Defense Finance Accounting Service Columbus Cecilia McLaughlin (Contract Specialist) 3990 East Broad Street Building 21‐Room 2B/217 Columbus, Ohio 43213‐1152 Email: cecilia.m.mclaughlin.civ@mail.mil Phone: 614‐701‐2775

Electronic submission of quotes to the Contract Specialist is the preferred method for submission and shall be transmitted NLT the specified RFQ closing date/time.

MISCELLANEOUS:

Quotations will be accepted on other than the SF 1449 and shall consist of two sections:

Quote submitted shall consist of and be clearly identified as:

Section I – Non‐ Price Information; and Section II – Price Information

A general information page is required for both sections and shall include at a minimum:

• Name, address, and telephone number and point of contact(s) POCs;

• Quoter’s CAGE Code and DUNS number.

SECTION I – Non‐Price Information Submission Requirements

Section I shall consist of one factor: Past Performance. Section I must not exceed 10 pages total. Excess text past 10 pages will not be evaluated.

Factor 1‐ Past Performance:

Vendors may submit up to three (3) recent contracts (including Federal, State, and local government and private for efforts similar to this Government requirement performed within the last 36 months from the RFQ issue date. Each past performance engagement identified must include a summary which addresses relevancy to this requirement, information on any problems encountered, and any corrective actions taken.

Each effort must be identified by: contract number, contract value, period of performance, description of requirement, sponsoring Government department and agency, Government Contracting Officer or point of contact (POC) with full address, phone/fax number or email address for each reference. If other than a Government contract, identify company name, telephone number, POC, location, type of work performed and the period of performance. The Agency would not be responsible for seeking out missing information.

The Government reserves the right to obtain recent past performance information for use in the evaluation of past performance from any and all sources – including sources other than those provided in the quote.

Vendors may provide the attached Past Performance Questionnaire (PPQ, Attachment 2) to the respective contract administrator or PM for each contract submitted in the event past performance information is not available within PPIRS. The administrator or PM is required to forward the PPQ directly to the government POC contact listed for the RFQ. The government is not responsible for ensuring receipt of PPQs.

Entities providing references are required to submit all completed PPQ’s to the Contract Specialist, Cecilia McLaughlin via email: cecilia.m.mclaughlin.civ@mail.mil or fax: (614) 701-2918, prior to the RFQ closing date.

The Government reserves the right to contact any reference to discuss past performance. PPIRS reports and PPQs are excluded from the page count.

SECTION II – Price Information

Factor 3 - Price:

Submitted pricing for CLINS within the SF1149 is preferred but alternate submissions using Word/Excel/PDF documents are also acceptable. There are no page limits relevant to pricing information.

Pricing information shall be identified as: “Price Information.” Only relevant pricing information is to be included within the Pricing section.

(End of Addendum to 52.212-1)