Pre-Proposal Conference 12R0001.pdf

HQ0236-12-R-0001

Dining Hall Services

Contracting Officer: Brian Kehoe

PRE-PROPOSAL CONFERENCE

AGENDA

Administrative Items GCMC Representatives GCMC Mission Background RFP Submission Requirements How will Proposals be Evaluated Vendor Questions Tour Dining Hall Additional Questions and Answers

ADMINISTRATIVE MATTERS

Restrooms Sign attendance register Provide business card Sign in sheet will be posted to FBO.gov PPT slides and questions and answers posted to FBO.gov

GCMC Representatives

G.C. Marshall European Center for Security Studies

(GCMC), Defense Security Cooperation Agency Brian Kehoe, Contracting Officer Peter Sizemore, Deputy of Contracting Division Sonnya Acuff, Chief of Contracting Division Jeremy Mott, COR Sabine Lipf, ACOR Thomas Collette, Deputy Director of Events Support Directorate

(ESD)

JoAnna McFall, Acting Chief ESD Resources

Disclaimer

"This pre-proposal conference and site visit is for informational purposes only. Statements or representations made during the conference are not legally binding. Changes resulting from the conference are official only if issued through an amendment to the RFP. Therefore, if anything stated at the pre-proposal conference or site visit conflicts with information contained in the solicitation, the solicitation governs until/unless it is amended."

The mission of the Marshall Center is to create a more stable security environment by advancing democratic institutions and relationships;

promoting active, peaceful security cooperation; and enhancing enduring partnerships among the nations of North America, Europe, and Eurasia.

WHY WE NEED THIS PROCUREMENT

The Marshall Center Dining Hall (MCDH) is a dining facility providing for the nutritional needs of the GCMC guests seven days a week. The MCDH supports the mission by providing a first class restaurant style environment allowing GCMC guests to continue dialogue outside the classroom environment. This model is different from the US Army Dining Facility system and should more closely emulate food service operations found in Colleges and Universities as well as business and industry dining facilities.

BACKGROUND

Met with key stakeholders to review Dining Services and business requirements.

Discussed relevancy of existing requirement and GCMC challenges.

Solicited Industry Comment and Input via FBO.gov.

Developed an RFP that follows the DSCA/GCMC procurement process and reflects current industry practices.

BACKGROUND (cont)

CURRENT CONTRACT

SELRICO SERVICES, INC.

W912PE-07-D-7009

FIRM FIXED PRICE IDIQ CONTRACT

NTE MAXIMUM QUANTITIES

BACKGROUND (cont)

PROPOSAL REQUIREMENTS

Signed by an official authorized to bind the company to a contract.

If you specify that the proposal is not firm for at least 90 calendar days after the proposal due date, then your proposal may be rejected.

If you state that the proposal is contingent on negotiation of offeror terms and conditions, then your proposal may be rejected.

RFP SUBMISSION REQUIREMENTS

Electronic proposal must be received on or before 11 JANUARY 2012, 12 Noon Local Garmisch time to the Issuing Office at the following address:

Brian.k.kehoe@marshallcenter.org Peter.f.sizemore@marshallcenter.org

REF: See next slide for important information to include mailto:Brian.k.kehoe@marshallcenter.org� mailto:Brian.k.kehoe@marshallcenter.org� mailto:Peter.f.sizemore@marshallcenter.org�

RFP SUBMISSION REQUIREMENTS

RFP Number Fill out blocks 17a, 30a, 30b, and 30c of the SF1449 Clearly Identify Technical and Price submissions Technical and Price Volumes shall be submitted separately Price information shall not be included in the technical

Volume Completion of the Reps and Certs (FAR 52.209-5, 52.209-7, 52.212-3 (Alt 1), 52.212-5(Deviation), DFARS 252.229-7001(Alt 1))

AWARD STRUCTURE

A single Firm Fixed Price type contract with Indefinite Delivery

Indefinite Quantity arrangements will be awarded.

Detailed in instructions to offerors of the RFP technical and price evaluation factors.

Carefully review section instructions when preparing proposals.

Comply with all instructions requirements.

Experience, past performance and sample menus are of equal importance. Service levels is less important than any of the other three technical factors. When combined, the technical factors are significantly more important than price.

Failure to furnish a complete proposal may result in elimination from consideration.

HOW THE PROPOSAL BE EVALUATED

QUESTIONS

Review of Questions – questions and answers as of today have been posted on fed biz ops.

Additional Questions Please be sure to write down all your questions on the

Q&A sheets provided.

DINING HALL TOUR

During the walk-through please stay with the group, be respectful of current contractor’s operations, and save any questions until we reconvene after the tour in this room.

FINAL QUESTIONS?