Attachment_20_Task_Order_5_-_Strategic_Evaluation_Border_Security_Rev_2.pdf

PERFORMANCE WORK STATEMENT (PWS)

The Undersecretary of Defense for Policy (USD(P)) and The Defense Security Cooperation Agency (DSCA)

Assessment, Monitoring, and Evaluation (AM&E) of Security Cooperation Programs Task Order #5 – Strategic Evaluation

PART 1

GENERAL INFORMATION

1. GENERAL. This is a non-personnel services task order to provide strategic evaluations supporting the Assessment, Monitoring, and Evaluation (AM&E) of Security Cooperation Programs. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform strategic evaluations supporting Assessment, Monitoring, and Evaluation (AM&E) Security Cooperation Programs as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this task order.

1.2 Background: The National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2017, contained sweeping reforms to the Department of Defense’s security cooperation (SC) authorities. These reforms were enacted as chapter 16 of title 10, United States Code (U.S.C.)

(hereafter, “Chapter 16”). Section 383 of Chapter 16 (hereafter “Section 383”) requires that the Secretary of Defense maintain a program of assessment, monitoring, and evaluation (AM&E) in support of security cooperation programs and activities of the Department of Defense (DoD). The elements of this program include the following:

• Initial assessments of partner capability requirements, potential programmatic risks, baseline information, and indicators of efficacy for purposes of planning, monitoring, and evaluation of security cooperation programs and activities of the Department of Defense.

• Monitoring of implementation of such programs and activities in order to measure progress in execution and, to the extent possible, achievement of desired outcomes.

• Evaluation of the efficiency and effectiveness of such programs and activities in achieving desired outcomes.

• Identification of lessons learned in carrying out such programs and activities, and development of recommendations for improving future security cooperation programs and activities within DoD.

1.3 Objectives: The overall objective of this acquisition is to provide the U.S. Department of Defense (“DoD”) with strategic evaluation services to support the Assessment, Monitoring, and Evaluation (AM&E) of Security Cooperation Programs.

1.4 Scope: Scope of work performed includes a broad range of evaluation expertise to evaluate the effectiveness of a wide range of security cooperation missions and initiatives throughout the

DoD. This includes expertise in planning and conducting evaluations that are based on standards articulated by the American Evaluation Association and the Development Assistance Committee of the Organization for Economic Cooperation and Development, as required by DoDI 5132.14.

1.4.1 Specific Mission Area #1: For purposes of this evaluation task order, contractor shall conduct an evaluation of ongoing US-led border security efforts in the Sahel. The focus period will cover a retrospective evaluation of past border security activities (conducted between approximately 2013-2018) and will evaluate 1) the extent to which those activities have impacted US bilateral and multilateral relations in the region, 2) changes in these nations’ border security capacities, and 3) fundamental changes to the security environment within this region.

1.4.2 Specific Mission Area #2: For purposes of this evaluation task order, contractor shall conduct an evaluation of ongoing US-led border security efforts in North and Central America -including Mexico, El Salvador, Guatemala, Honduras, Nicaragua, Costa Rica, and Panama. The focus period will cover a retrospective evaluation of past border security activities (conducted between approximately 2013-2018) and will evaluate 1) the extent to which those activities have impacted US bilateral and multilateral relations in this region, 2) changes in these nations’ border security capacities, and 3) fundamental changes to the security environment within this region.

1.4.3 Specific Mission Area #3: For purposes of this evaluation task order, contractor shall conduct an evaluation of ongoing US-led border security efforts in the Caucasus – including Azerbaijan, Georgia, and Armenia. The focus period will cover a retrospective evaluation of past border security activities (conducted between approximately 2013-2018) and will evaluate 1) the extent to which those activities have impacted US bilateral and multilateral relations in this region, 2) changes in these nations’ border security capacities, and 3) fundamental changes to the security environment within this region.

1.4.4. Contractor shall demonstrate ability to conduct and complete multiple evaluations simultaneously within the specified period of performance.

1.5 Period of Performance: The period of performance shall be for a 12 month period with an option period of 6 months.

1.6 General Information

1.6.1 Type of Contract: The Government will award a labor-hour (LH) task order.

1.6.2 Quality Control: The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s quality control plan is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within ten (10) days of task order award. Amendments/changes to the QCP shall be delivered to the Contracting Officer’s Representative (COR) and Contracting Officer (KO) within three (3) business days following any change.

1.6.4 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5 Recognized Holidays: Contractor personnel are not customarily expected to work on holidays, but holiday work is possible, subject to advance scheduling with the Contractor.

Recognized Federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.6 Hours of Operation: The Contractor is responsible for conducting business Monday through Friday except US Federal Holidays (unless holiday work is approved and scheduled in advance) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price task orders, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. Workers typically work eight (8) hours per day, 40 hours per week.

Flextime workers start not earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours as required.

When the Government grants administrative leave to Government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, Contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the On-site Manager to the extent that the overall performance is not adversely impacted. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor shall provide the COR a current schedule for its entire staff assigned to the contract, including planned leave. The Contractor shall assign alternates to cover assignments of any of its staff that are absent sufficient to ensure that the services are not disrupted.

1.6.7 Place of Performance: The work to be performed under this task order will be performed at various Government Continental United States (CONUS).

1.6.8 Security Requirements: Contractor personnel performing work under this task order shall have at a minimum a favorable National Agency Check (NAC). A Secret Clearance is preferred for contractor personnel, but some support personnel may not require a security clearance (i.e.

administrative, junior researcher). The security requirements are in accordance with the attached

DD254.

1.6.8.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contractor shall provide qualified personnel for the following key position of Program Manager.

1.6.11.1 Program Manager. The Program Manager will assume responsibility for overall management and functioning of all evaluation activities. This includes overseeing all aspects of evaluation such as planning and budgeting for each assigned activity, identifying appropriate staffing levels, securing appropriate qualified staff, and reporting and deliverables. The Program Manager must meet the minimum qualifications:

• Master’s degree in management or related field

• 10 years’ of program management experience with emphasis on project cost, schedule, performance, and requirements management Preferred Qualifications for the Program Manager include:

• Secret Security Clearance

• Active duty military experience or experience within the Department of Defense

1.6.12 Non-Key Personnel: The Contractor shall provide qualified personnel for the following non key positions of Senior Evaluator, Senior Evaluation Methodologist, and Senior Analyst.

1.6.12.1 Senior Evaluator. The Senior Evaluator will assume responsibility for functioning of all technical evaluation activities. This includes providing relevant technical guidance, conducting field work and research, overseeing evaluation design & execution, and ensuring evaluation meets all Department of Defense guidelines and policies.

Minimum Requirements:

• Master's degree in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• 10 years’ experience in evaluation and performance management of projects; project management; research methods; and/or project design.

• Secret Security Clearance Preferred Requirements:

• PhD in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• Familiarity with American Evaluation Association (AEA) standards

1.6.12.2 Senior Evaluation Methodologist. The Senior Evaluation Methodologist will assume responsibility for functioning of evaluation methodology and design. This includes providing relevant technical guidance, identifying and executing appropriate agreed upon methodology, and conducting field work and research.

Minimum Requirements:

• Master's degree in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• Possesses experience in conducting project monitoring and program evaluations, surveys, assessments, and data analysis.

• Possesses knowledge of international best practices on project design, implementation, evaluation and learning, as well as excellent interpersonal, writing and presentation skills.

Preferred Requirements:

• Secret Security Clearance

• PhD in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• 10 years’ experience in evaluation and performance management of projects; research methods; and/or project design.

• Familiarity with American Evaluation Association (AEA) standards

1.6.12.3 Senior Analyst. The senior analyst shall be responsible for ensuring various DoD guidance, processes, and procedures of the DoD environment are addressed within the evaluation framework. This researcher should be familiar with DoD environment and doctrine, and should have a firm grasp of the DoD security cooperation environment. Senior researcher, along with the program manager, shall also be conversant in theater and/or country clearance requirements and should be able to interface directly with Geographic Combatant Command and/or Embassy staff as required.

Minimum Requirements:

• Master's degree in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• Experience with DoD policies and procedures Preferred Requirements:

• PhD in Evaluation Sciences or in development or a related development field, such as Economics, Evaluation Sciences, Political Science, Public Administration, Business Administration, or other discipline related to development assistance required.

• Secret Security Clearance

• 10 years’ of US military or DoD experience

• US military deployment experience

• Background in US security cooperation programs

1.6.13 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Contractor Travel: The Contractor may be required to travel CONUS, OCONUS, and within the NCR during the performance of this task order. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this task order. The Contractor shall submit a travel estimate to and obtain written approval from the COR before incurring any reimbursable travel expenses. Reimbursement of expense shall be in accordance with FAR 31.205-46. The Contractor shall be reimbursed for actual expenses incurred, and allowable based on FAR 31.205- 46 travel related expenses.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15.1 The Contractor, without the written consent of the DoD, shall not provide any supporting documents, data files, reports, correspondence, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical documents related thereto or independent thereof to any party outside of DoD, regardless of the medium (or media) by which they were produced, preserved, stored, or created. All documents, data files, reports, correspondence, and all other documents and writings, produced under this PWS and contract, are property of the Government and shall be delivered to the COR promptly, upon request.

1.6.15.2 The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media or other unauthorized persons or organizations unless the Government has conducted the appropriate security review and granted written approval (e.g. posting information to a public website). The Contractor shall safeguard classified and unclassified information provided or generated under this contract.

1.6.15.3 The Contractor is responsible for obtaining non-disclosure agreements from all employees working under this task order, and all applicable corporate, supplier, and sub-tier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data that will be used or accessed during the duration of this contract.

1.6.16 Organizational Conflict of Interest: The Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may use other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase Out Period: The Contractor shall provide a phase-out plan no later than sixty (60) days prior to expiration of this task order. The Contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via a web portal or some other portal as the Government directs. The Contractor shall overlap with incoming Contractor during transition for a nominal period of 30 days and will work with Government personnel and the incoming contractor to transfer knowledge, information and documentation for all projects and tasks related to this contract. The type of information and documentation to be transferred includes but is not limited to:

• Project management processes;

• Points of contacts;

• Location of technical and project management documentation;

• Program data, data bases and data management systems

• Status of ongoing technical initiatives;

• Appropriate contractor to contractor coordination to ensure a seamless transition;

• Identify schedules and milestones;

• Identify actions required of the Government;

• Establish and maintain effective communication with the incoming contractor/Government personnel for the period of the transition via weekly status meetings

Note: All automated data files in the possession of the contractor are the property of the Government and shall be turned over to the KO or the COR at the completion or termination of the task order. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible by the Government

1.6.17 Contractor Manpower Reporting:

(a) The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(b) There are four separate ECMRA tools at the ECMRA website: Army, Air Force, Navy and All Other Defense Components. The appropriate ECMRA reporting tool to use is determined by the requiring activity being supported by the service. The Contractor shall use the “All Other Defense Components” tool unless otherwise directed by the Contracting Officer’s Representative or Contracting Officer.

(c) Reporting inputs will be for the labor executed during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall completely fill in all required data fields. The Contractor shall enter initial data into the appropriate ECMRA tool to establish the basic contract record no later than 15 business days after receipt of contract award or contract modification incorporating this clause. The Contractor shall notify the Contracting Officer when the basic contract record has been established in the appropriate ECMRA tool.

(d) Contractors may direct technical questions to the help desk at: http://www.ecmra.mil.

[Reference: DPAP memorandum of 28 November 2012, “Enterprise-wide Contractor Manpower Reporting] http://www.ecmra.mil/ http://www.ecmra.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense ECMRA Enterprise-wide Contractor Manpower Reporting FAR Federal Acquisition Regulation GCCs Geographic Combatant Commands IDD Initiative Design Document KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit TO Task Order WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES.

3.1 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide direct support outlined in the PWS to include desk space.

3.2 Utilities: The Government will provide basic work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, and general office supplies) while working in Government facilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: The Contractor shall possess and maintain at a minimum an active Secret clearance up to an active Top Secret (TS) clearance with SCI eligibility clearance from the Defense Security Service. The DD 254 is provided as Attachment.

PART 5

SPECIFIC TASKS

5.0 TASKS. The Contractor shall support the Undersecretary of Defense for Policy (USD(P)) and its representative for security cooperation, the Deputy Assistant Secretary of Defense (DASD) for Security Cooperation (SC), in planning, designing, and conducting strategic evaluations of border security programs and activities to measure the effectiveness, efficiency, and impact of border security programs worldwide.

5.1 Select Evaluation Methods. Methods will be selected by the contractor so that the evaluation can best answer the set of prioritized evaluation questions. Methods will most likely draw upon mixed qualitative (e.g., key informant interviews, focus group discussions, group interviews, direct observation, etc.) and quantitative (e.g., surveys) methods and provide recommendations for future security cooperation resources and programming.

5.2 Draft scope of work which outlines the requirements for each evaluation. The scope of work will include:

• Purpose of the evaluation

• Scope of the evaluation, including specifics of which initiatives are included

• Intended users and audience

• Evaluation questions and issues to be addressed in the evaluation

• Evaluation methods and approaches (including level of rigor)

• Roles and responsibilities of evaluation team members; participation of stakeholders

& partners

• Schedule and logistics to include proposed schedule of required field work

• Report requirements, including an unclassified summary

• Follow-up briefings planned

• Dissemination and posting of the summary on www.open.defense.gov

5.3 Conduct field work and analyses required by evaluation method, including data collection and data analysis. Provide logistics for in-country evaluation visits, including scheduling interviews, making all travel arrangements for the evaluation team, and coordinating with DASD (SC)’s independent evaluation officer, who typically accompanies the evaluation team during the conduct of field work. Field work would include the following types of visits:

• National Capital Region Stakeholder interviews: Approximately 10-20 interviews per evaluation.

• Initial week long visit to Geographic Combatant Commands (GCCs) and components prior to subsequent Embassy Country Team Visits

• 1-2 week long country visits, to conduct interviews/data collection with Embassy

Country Teams, Ministry of Defense, and other partner nation stakeholders.

• Follow-up week long visit to Geographic Combatant Commands (GCCs) and components prior to drafting final evaluation report

5.4 Provide a mid-term briefing for each specific mission area which includes a presentation of major findings to date to DASD(SC), DSCA, and other appropriate stakeholders at the conclusion of data collection. This in-person session should be used to assess program progress and to present the findings of the evaluation. Ideally, this should be conducted shortly after all country http://www.open.defense.gov/ visits have been completed, but prior to final COCOM stakeholder interviews and delivery of the final written report.

5.5 Provide draft evaluation reports for each specific mission area in accordance with the standards detailed in Section 3.5 of DoDI 5132.14. DASD(SC) requires clear and actionable recommendations as part of an evaluation report. Evaluations under this contract will inform specific management decisions. The findings, conclusions, and recommendations from these evaluations will serve as an evidence base for decision making and support planning for future security cooperation assistance. DASD(SC) will internally track these recommendations, and document related decisions regarding their implementation, including timelines for action and resolution.

5.6 Provide draft evaluation report that includes the evaluation reports for each specific mission area as well as a summary report that aggregates findings and recommendations from across the three Specific Mission Areas to facilitate learning about the conduct of border security programs.

5.7 Provide final report, which includes all the elements listed in the draft report as well as a complete set of annexes. In addition, all the comments raised by DASD(SC), DSCA, and other stakeholders will be adequately addressed in the report and documented in a comprehensive comments matrix.

5.8 Provide final presentation to present evaluation findings, conclusions, and recommendations to DASD(SC), DSCA, and other relevant stakeholders.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List.

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Requirements Performance Standards Acceptable Quality Level Method of

Surveillance Strategic Evaluation Questions & Proposed Methodology (Paragraph 5.1)

In accordance with American Evaluation Association (AEA) best practices.

Communicated with DASD (SC) and DSCA prior to initiation of detailed evaluation work

DASD (SC) and DSCA Review

Scope of Work (Paragraph 5.2) Will include number of labor hours by category Scope of work must identify anticipated labor hours by category

DASD (SC) and DSCA Review

Conduct Field Work (Paragraph 5.3)

Must complete manning/resource profile, flight itineraries, lodging reservations, and all required DOD training (ISOPREP, SERE, Anti-terror, and Medical Assessments)

Complete APACS requests and all requirements must be met/submitted NLT 30 days in advance of scheduled OCONUS travel.

DASD (SC) and

DSCA

Review/Submission

Mid-Term Briefing for each specific mission area (Paragraph 5.4) PowerPoint Presentation

6-10 slide summary presentation of status to date. Must identify key issues, significant findings, and lessons learned to improve the process.

DASD (SC) and DSCA Review

Draft Evaluation Report for each specific mission area (Paragraph 5.5)

Hard-copy Can contain grammatical errors, but must identify key thematic findings.

DASD (SC) and DSCA Review

Draft Evaluation Report (Paragraph 5.6) Hard-copy Can contain grammatical errors, but must identify key thematic findings.

DASD (SC) and DSCA Review

Final Evaluation Report (Paragraph 5.7) Physical Report (4 copies) 99% free of grammatical errors.

Ready for submission to Congress.

DASD (SC) and DSCA Review

Final Presentation (Paragraph 5.8) PowerPoint Presentation

Free of grammatical errors and must focus on key findings/recommendations

DASD (SC) and DSCA Review

Monthly Activity/Status Report (Paragraph 1.6.18) Will include summary of labor hours for each functional category and itemized progress against initial stakeholder list

Slide 1 will include itemized stakeholder list with status (either interview pending, interview complete, or follow-up required) Slide 2 will include itemized list of labor hours completed versus labor hours planned versus anticipated labor hours remaining

DASD (SC) and DSCA Review

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

All deliverables shall be submitted using Microsoft Office suite of tools (for example, MS Word, MS Excel, MS PowerPoint), or Adobe PDF format, unless otherwise specified by the COR.

Electronic submission shall be made via email, unless otherwise agreed to by the COR.

The COR has the right to reject or require correction of any deficiencies found in the deliverables.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

The following table specifies the deliverables for this requirement. At the beginning of the project, the contractor will deliver 6.1-6.3 for the two Specific Mission Areas specified in 1.4.1 and 1.4.2.The Contractor is expected to adhere to the due dates for reference items 6.1-6.3.

However, schedules for reference items 6.4 and beyond become dependent on a number of factors beyond the Contractor’s control including, but not limited to; force protection constraints, accessibility to Combatant Command and U.S. Embassy locations, and availability of key stakeholders. The Contractor shall account for external schedule complications and will adjust staffing, billing and due dates of deliverables accordingly. Delays in scheduling should not influence the labor hours required to complete a comprehensive strategic evaluation. Any reimbursable expenses (i.e. travel costs) incurred by the Contractor as a result of schedule delays shall be reimbursed by the government, provided all reimbursable expenses were previously approved and COR is notified of any increased costs due to external scheduling delays.

Ref. Deliverable Number of Deliverables Due Date

6.1 Initial Meeting 1 NLT 7 days after award (DoA)

6.2 Strategic Evaluation Questions 1 NLT 14 days after DoA

6.3 Report on Evaluation Methods 1 NLT 30 days after DoA

6.4 Mid-Term Briefing for first mission area (this will

commence start of work on second mission area) 1 Conducted within 30 days of completion of Embassy team visits, but prior to the final COCOM visit.

6.5 Draft Evaluation Report for first mission area 1 NLT 60 days of conclusion of field work and final COCOM visit

6.6 Mid-Term Briefing for second mission area (this

will commence start of work on third mission area assuming 6 month option period executed)

1 Conducted within 30 days of completion of Embassy team visits, but prior to the final COCOM visit.

6.7 Draft Evaluation Report for second mission area 1 NLT 60 days of conclusion of field work and final COCOM visit

6.8 Mid-Term Briefing for third mission area

(assuming 6 month option period executed)

1 Conducted within 30 days of completion of Embassy team visits, but prior to the final COCOM visit.

6.9 Draft Evaluation report for third mission area

(assuming 6 month option period executed)

1 NLT 60 days of conclusion of field work and final COCOM visit

6.10 Draft Evaluation Report which combines final

mission area reports and summarizes major findings across the three mission areas

1 NLT 30 days after delivery of draft evaluation report for third mission area

6.11 Final Evaluation Report 1 NLT 30 days after delivery of draft evaluation report

6.12 Final Presentation 1 NLT 30 days after final evaluation report

6.13 Monthly Activity/Status Report Monthly over

life of contract NLT 10th of each month

Subcontract Plan Individual and/or Summary Semi-Annually

Subcontracting Report

(ISR/SSR)

(Contingent upon execution of contract)

Small Business Participation Commitment Document

Semi-Annually (Contingent upon execution of contract)

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Labor-Hour (LH) CLINs

The data provided below identifies the labor hours which the offeror is required to propose against for the LH CLINs. Any variations to the labor categories and labor hours under the LH CLINs will be viewed as a change to the requirement, and the offeror may be determined to be nonresponsive and ineligible for award.

BASE PERIOD 1 (12 MONTH) LABOR HOUR

Specific Mission Area #1 and Specific Mission Area #2

CLIN PWS Task ID Labor Category Required Annual Hours

0001 1.6.18; 5.1 thru 5.7 Program Manager 740

0001 5.1 thru 5.7 Senior Evaluator 1120

0001 5.1 thru 5.7 Senior Evaluation Methodologist 1160

0001 5.1 thru 5.7 Senior Analyst 1200

0001 5.1 thru 5.7 Research Assistant 1200

0001 5.1 thru 5.7 Junior Researcher 360

0001 5.1 thru 5.7 Tech Writer IV 320

0001 5.1 thru 5.7 Junior Administrative Assistant 320

0002 1.6.18; 5.1 thru 5.7 Program Manager 740

0002 5.1 thru 5.7 Senior Evaluator 1120

0002 5.1 thru 5.7 Senior Evaluation Methodologist 1160

0002 5.1 thru 5.7 Senior Analyst 1200

0002 5.1 thru 5.7 Research Assistant 1200

0002 5.1 thru 5.7 Junior Researcher 360

0002 5.1 thru 5.7 Tech Writer IV 320

0002 5.1 thru 5.7 Junior Administrative Assistant 320

OPTION 1 (6 MONTHS) LABOR HOURS

Specific Mission Area #3

CLIN # PWS Task ID Labor Category Required Annual Hours

1001 1.6.18; 5.1 thru 5.7 Program Manager 740

1001 5.1 thru 5.7 Senior Evaluator 1120

1001 5.1 thru 5.7 Senior Evaluation Methodologist 1160

1001 5.1 thru 5.7 Senior Analyst 1200

1001 5.1 thru 5.7 Research Assistant 1200

1001 5.1 thru 5.7 Junior Researcher 360

1001 5.1 thru 5.7 Tech Writer IV 320

1001 5.1 thru 5.7 Junior Administrative Assistant 320

1.6.5 Recognized Holidays: Contractor personnel are not customarily expected to work on holidays, but holiday work is possible, subject to advance scheduling with the Contractor. Recognized Federal holidays are as follows: