Attachment_17_Task_Order_4_-_Program_Management_PWS_Rev_1.pdf

PERFORMANCE WORK STATEMENT (PWS)

The Defense Security Cooperation Agency (DSCA)

Task Order #4 – Program Management Support

Part 1

General Information

1. GENERAL: This is a non-personnel services task order to provide program management support services to the Defense Security Cooperation Agency (DSCA). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide program management support to DSCA as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this task order.

1.2 Background: DSCA advances U.S. national security and foreign policy interests by building the capacity of foreign security forces to respond to shared challenges. DSCA leads the broader U.S. security cooperation enterprise in its efforts to train, educate, advise, and equip foreign partners. The agency is responsible for planning, coordination, administration and supervision of Department of Defense (DOD) programs for transfer of defense articles and services by sale or grant to foreign governments and international organizations. These programs include Building Partner Capacity programs under chapter 16 of title 10, United States Code (U.S.C.) (hereafter, “Chapter 16”); Foreign Military Sales (FMS) in which defense articles and services are sold to eligible foreign countries and international organizations with Foreign Military Financing (FMF) and host nation funding; and the International Military Education and Training (IMET) Program, wherein training is provided by grant aid. These DOD programs include the use of “Pseudo” FMS cases (now referred to as Building Partner Capacity (BPC) cases) providing defense articles and services to foreign countries that are funded by the U.S. BPC cases support programs and authorities such as the DSCA Southeast Asia Maritime Security Initiative, Coalition Readiness Support Program, Global Security Contingency Fund, and several additional authorities enacted under the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2017, which established Chapter 16.

Under this task order, the contractor will provide programmatic support services for DSCA’s SC programs to lend experienced expertise to high priority and high visibility programs to intensively assist the Government with management of these programs and assure responsiveness from requirement definition to delivery and case closure. Responsibilities include identifying requirements, submitting Congressional Notifications, tracking Letters of Requests (LORs) and Memorandum of Requests (MORs), implementing Letters of Offer and

Acceptance (LOA), and implementing actions to manage and execute assigned BPC program cases and activities that are funded under U.S. legislative authority.

1.3 Objectives: The overall objective of this acquisition is to provide on-site program management support to DSCA.

1.4 Scope: The contractor will assist DSCA in complying with security cooperation policies and procedures. They will support defined programs and authorities to ensure that the DSCA assistance for assigned countries operates in an effective and responsive manner. The continuation of contractor support is required to lend support to FMS and BPC and related country programs. Responsibilities include identifying and implementing actions to manage and execute FMS and BPC cases that are funded under U.S. legislative authority.

1.5 Period of Performance: The period of performance is for a 12-month base period and four 12-month option periods.

1.6 General Information

1.6.1 Type of Contract: The Government will award a firm-fixed price (FFP) task order.

1.6.2 Quality Control: The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s quality control plan is the means by which he assures himself that his work complies with the requirement of the contract

1.6.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays: Contractor personnel are not customarily expected to work on holidays, but holiday work is possible, subject to advance scheduling with the Contractor and COR. Additionally, there may be other one-off Holidays added (i.e. Inauguration Day) throughout the contract. Recognized Federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The Contractor must maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement Monday through Friday except US Federal Holidays (unless holiday work is approved and scheduled in advance) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price task orders, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. On-Site contractor duty hours must include the core duty hours of 0900-1530, Monday through Friday. Contractor personnel may be allowed flexible work hours, with a start time between 0700 and 0900.

Occasionally the Government will require coverage for an extended period to support emerging taskers. The workday may be extended to 2000 on these occasions. The Contractor is authorized to vary scheduling, as necessary, to cover these short notice assignments. The Contractor is not authorized separately billed premium pay for this effort.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the reasons noted in 1.6.6.1. The Contractor shall provide the COR a current schedule for its entire staff assigned to the contract, including planned leave. The Contractor shall assign alternates to cover assignments of any of its staff that are absent sufficient to ensure that the services are not disrupted.

Contractor personnel shall not perform any end of day security checks. If Government personnel are not available in the building/location of work to oversee Contractor activities, Contractor personnel shall leave the premises. Alternate work locations must be coordinated with and approved by the COR prior to the Contractor performing work or costs incurred will not be reimbursed. The Contractor and COR shall ensure the KO is notified of COR approved alternate work locations.

1.6.5.1 Administrative Leave/Emergency Closures: When the Government grants administrative leave to Government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, Contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the On-site Manager to the extent that the overall performance is not adversely impacted. When contractor employees are not allowed access to the worksite due to weather/emergency closures, the Government shall not be charged for the previously scheduled work hours, unless the contractor can show work was performed, deliverables have been met, and the Government received a benefit. The KO shall have the option of seeking remedies which permit the Contractor to (a) reschedule the time lost due to closure or (b) telework or (c) report to work at an alternate duty location. Situational telework, in accordance with 1.6.6.2, may be authorized.

1.6.6 Place of Performance: The Contractor shall perform tasks at the DSCA, 201 12th Street South, Suite 203, Arlington, VA 22202, and/or telework schedule as authorized and approved by the Supervisor and Contract Officer's Representative (COR), subject to space constraints.

1.6.6.1 Off-site performance is defined as any location/facility not identified in PWS (hours spent and work completed during travel is conducted and reported in accordance with travel procedures addressed in the PWS) and occurs as a result of KO or COR approval to work at an alternate location during a Government observed holiday as listed in 1.6.5 or Emergency Office Closures as defined in 1.6.6.1. The CORs are required to monitor and certify the Contractor’s performance for any work conducted off-site; therefore the Contractor shall provide a plan to the Government for monitoring the work accomplished and hours expended by labor category that will allow the COR to validate the level of effort performed and the number of hours invoiced.

The Contractor’s plan shall detail how they will (a) notify the COR in advance of their employee’s intent to work off-site, and (b) at the completion of the off-site performance, how they will validate and report the work accomplished and the hours expended by labor category.

1.6.6.2 Telework: Situational telework may be authorized, in accordance with the Contractor’s policies, by the DSCA COR. The DSCA COR will ensure the telework plan aligns with the DSCA mission, prior to implementation. The telework plan shall identify the specific day(s) and hours for planned telework, and identify the tasks to be accomplished during the telework hours.

1.6.7 Security Requirements: All contractor personnel must have a minimum of a Secret clearance. Deliverables will be Unclassified when possible, but may be classified Secret if directed by OUSD Policy. The security requirements are in accordance with the attached DD254.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 For Official Use Only (FOUO) and Privacy Act. The Contractor must comply with the requirements of DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, as well as The Privacy Act of 1974, as amended at 5 U.S.C. 552. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO and Privacy Act information/material. The Defense Privacy, Civil Liberties, and Transparency division maintains a library, https://dpcld.defense.gov/Privacy/About-the- Office/DoD-Federal-Privacy-Rule/Subpart-A/, of all applicable regulations.

The Contractor must not divulge any information, classified or unclassified, about DOD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DOD facility.

Identification shall be worn and displayed as required.

Contractor personnel will generate or handle documents that contain For Official Use Only information at the Contractor and Government facility. Contractor shall have access to, generate, and handle classified material only at the facilities identified in section six (6), seven (7), or eight

(8) of the DD Form 254. All contractor deliverables shall be marked in accordance with DoDM 5200.1, Vol. 3, Vol. 4, Information Security, DoD 5400.7-R, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables.

Upon completion of this contract (i.e. - terminated for cause, retirement, etc.), the contractor personnel shall surrender all Government supplies, materials and equipment to the COR or designated Government representative. Upon the completion of the contract, all contractor personnel officially in-processed through the DSCA Security Officer, must officially out-process with the DSCA Security Officer for a de-briefing and return all access badges to the DSCA Security Officer.

DSCA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

https://dpcld.defense.gov/Privacy/About-the-Office/DoD-Federal-Privacy-Rule/Subpart-A/ https://dpcld.defense.gov/Privacy/About-the-Office/DoD-Federal-Privacy-Rule/Subpart-A/ https://dpcld.defense.gov/Privacy/About-the-Office/DoD-Federal-Privacy-Rule/Subpart-A/

1.6.8 Personnel Security. This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, Contract Classification Specification. The following security requirements shall apply to this effort.

1.6.8.1 The overall classification of work associated with this PWS is at the SECRET level for purposes of access to unclassified DoD computer networks. The Contractor MUST have a current facility clearance of SECRET issued by the Defense Industrial Security Clearance Office (DISCO) to work this effort. All personnel assigned to this contract must be U.S. citizens.

1.6.8.2 Contractor personnel working in support of this contract shall have a favorably completed Access National Agency Check and Inquiries (ANACI) or National Agency Check with Local Agency and Credit Check (NACLC), resulting in final SECRET eligibility adjudicated by the Defense Industrial Security Clearance Office (DISCO) or another recognized clearance adjudication facility provided they have been claimed in the Joint Personnel Adjudication System (JPAS) as an industry contractor for the awarded company. DSCA requires a Visitor Authorization Request (VAR) to be submitted to the DSCA Security Officer signed by the Contractor Facility Security Officer (FSO) verifying the contractor personnel security credentials.

INTERIM SECRET eligibility may be accepted by DSCA provided it has been awarded by the Defense Industrial Security Clearance Office (DISCO) and JPAS reflects the information for the contract awarded company. INTERIM SECRET or SECRET accesses must be posted in JPAS by the FSO before the start of the contract for those individuals in support of this contract.

Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to provide to fill positions requiring access to classified information on a DSCA contract/order.

1.6.8.3 The Contractor will forward a Visitor Authorization Request (VAR) to the DSCA Security Mailbox, dsca.ncr.odam.mbx.security-ops-admin@mail.mil, for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract.

1.6.8.4 Visit requests shall be processed and verified through the Joint Personnel Adjudication System (JPAS) to SMO DDAAHB6. JPAS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access level of the contract/order in the Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by fax to (703) 601-0964. The Contractor may use their own format as long as all of the following information is provided on company letterhead:

* Company Name, address, telephone number, assigned CAGE code, facility security clearance

* Contract/Task Order Number

* Name, Rank, Title or Position, SSN, DOB, POB, Nationality, Citizenship

* Clearance and Date

* Purpose of visit

* Date/Duration of visit

* Name of COR/Alt COR

1.6.8.5 DSCA Security Personnel can be contacted for Industrial or Personnel Security related issues at dsca.ncr.odam.mbx.security-ops-admin@mail.mil.

mailto:dsca.ncr.odam.mbx.security-ops-admin@mail.mil mailto:dsca.ncr.odam.mbx.security-ops-admin@mail.mil mailto:dsca.ncr.odam.mbx.security-ops-admin@mail.mil

1.6.8.6 Contractor employees will be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this task order.

1.6.8.7 Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on any DOD installation or in DSCA Headquarters 201 12th ST, Arlington VA, 22202.

1.6.8.8 Operation Security (OPSEC) Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor will attend annual OPSEC training offered by DSCA.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9.1 Monthly Status Reports: The Contractor shall provide a monthly status report to the COR and Task Monitor (TM) within the first 10 calendar days of each month of performance covering the previous calendar month’s performance. The report shall include a list of tasks completed in the previous calendar month; hours of labor used in the previous calendar month;

problems or issues encountered and recommended solutions; identified or implemented process improvements and other accomplishments; current assignments for personnel; anticipated personnel absences; and other information as agreed to by the government and contractor.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Personnel Qualifications (Key and Non-Key Personnel): The Contractor shall provide qualified personnel for the following positions: SME/Team Lead, SME/Program Analysts, SME/Financial Analyst, and Logistics/Transportation Analyst. The Contractor shall ensure that they possess the skills, knowledge, training, and certification(s) required to satisfactorily perform all services required by the PWS.

The personnel listed below is considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the Contractor shall (1) notify the KO thirty (30) days in advance (except in instances of death, illness, and/or termination) and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the KO’s written consent, provided that the KO may ratify in writing the proposed change, and that ratification shall constitute the KO’s consent required by this document.

The SME/Team Lead is identified as Key Personnel.

1.6.11.1 Subject Matter Expert (SME)/Team Lead (Key Personnel). The Contractor shall provide a SME/Team Lead who shall be responsible for the performance of the work defined in this task order. The name of this person and an alternate who shall act for the contractor when the SME/Team Lead is absent shall be designated in writing to the contracting officer. The SME/Team Lead or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The SME/Team Lead or alternate shall be available during normal business hours as outlined above, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The SME/Team Lead shall be responsible for managing and overseeing the activities of all contractor personnel, as well as any subcontractor efforts used in performance of this effort. The contractor's management responsibilities will include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the Performance Work Statement (PWS).

The SME/Team Lead will serve as the on-site lead for the team, responsible for managing tasks and team members. The SME/Team Lead will be responsible for ensuring the timeliness and quality of the work products of the team. The SME/Team Lead must be knowledgeable and experienced with the Security Cooperation Information Portal (SCIP) and the Defense Security Assistance Management System (DSAMS) and able to facilitate the training and onboarding of other contract team members.

General Experience – A minimum of four (4) years of work experience (sometime within the last ten (10) years) related to an understanding of Foreign Military Sales and its related fields of logistics, financial management, military education and training, transportation, and current security cooperation database management tools, are prerequisites of the position. At least one (1) year must be related to BPC programs. The restrictions outlined in the various authorities for executing these cases requires intensive management over and above that typically required of typical FMS country programs. Experience in program management or as a project lead is required.

Education: Bachelor’s degree required

Increased experience in related security cooperation areas and programs is a capability above threshold minimum requirements; such as BPC programs - military requirements and capability development, and Global Train and Equip programs through the FMS process.

General Skills required: This position requires a person with strong computer, analytical skills, and the ability to research and communicate effectively in writing. The positions call for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management staff, Department of Defense (DoD) counterparts, as well as foreign clients and industry representatives. Experience with document writing, review, and ensuring quality control is required.

Technical Skills required: Knowledge and prior experience in Security Assistance policy and procedure, related legislation with the ability to assist in the management of complex operations involving compliance with policy issues. Personnel must be able to foster a positive relationship with DoD Agencies, State Department, respective Combatant Commanders, Joint Staff, and Military Departments and in country Security Cooperation Officers in the allocation and execution of BPC programs.

Computer Skills required: Proficient in MS Office Suite applications Outlook, Word, Excel, and PowerPoint; proficiency with Excel to perform data evaluation, formulas, analytics and spreadsheets. Must be able to transfer presentation graphics from Excel into PowerPoint or Word. Proficient in DSAMS and SCIP.

Increased computer skills is a capability above threshold minimum requirements; such as SharePoint, Access database, graphical arts, and media presentation.

1.6.11.2 SME/Program Analysts (Non-Key Personnel). SME/Program Analysts will be subject matter experts to be assigned in support of the Regional Portfolio Directors (RPDs) or Country Portfolio Directors (CPDs) in their oversight of the U.S. Government’s Security Cooperation (SC) programs. Services will include, but are not limited to, programmatic and administrative support; assisting in coordinating and facilitating information; fostering interdepartmental relationships; performing research; analyzing data; pulling reports from various data systems;

reviewing Letters of Offer and Acceptance (LOAs) and training an equipment lists; developing congressional notification tables; supporting Program Management Reviews and/or Security Assistance Management Reviews; facilitating communication with implementing agencies; and supporting the RPDs or CPDs in the day-to-day management of programs. The subject matter experts will also support as needed on special projects that may include administrative support, development of briefing material, and logistical support for meetings.

General Experience – A minimum of three (3) years of work experience (sometime within the last five (5) years) related to an understanding of Foreign Military Sales and its related fields of logistics, financial management, military education and training, transportation, and current security cooperation database management tools, are prerequisites of the position. The restrictions outlined in the various authorities for executing these cases requires intensive management over and above that typically required of typical FMS country programs.

Increased experience in related security cooperation areas and programs is a capability above threshold minimum requirements; such as BPC programs - military requirements development, Counter Terrorism, and Global Train and Equip programs and funding, Afghanistan Security Forces fund through the FMS process. Increased experience in program management, project lead, and/or process improvements is a capability above threshold minimum requirements.

General Skills required: The positions require personnel with strong computer, analytical skills, and the ability to research and communicate effectively in writing. The positions call for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management staff, Department of Defense (DoD) counterparts, as well as foreign clients and industry representatives.

Technical Skills required: Knowledge and prior experience in Security Assistance policy and procedure, related legislation with the ability to assist in the management of complex operations involving compliance with policy issues. Personnel must be able to foster a positive relationship with DoD Agencies, State Department, respective Combatant Commanders, Joint Staff, Military Departments and in country Security Cooperation Officers in the allocation and execution of FMS and BPC programs and the management of Foreign Military Financing (FMF).

Computer Skills required: Proficient in MS Office Suite applications Outlook, Word, Excel, and PowerPoint; proficiency with Excel to perform data evaluation, formulas, analytics and spreadsheets. Must be able to transfer presentation graphics from Excel into PowerPoint or Word.

Increased computer skills is a capability above threshold minimum requirements; such as SharePoint, Access database, graphical arts, and media presentation.

1.6.11.3 SME/Financial Analyst (Non-Key Personnel). One financial specialist to support the monitoring and reporting of program execution under the Security Cooperation Account managed by DSCA. Services will include, but are not limited to, programmatic and administrative support;

assisting in coordinating and facilitating information; fostering interdepartmental relationships;

performing research; analyzing data; producing weekly execution monitoring reports; budget management; and supporting the production and delivery of the 333 Quarterly Monitoring Report.

The government estimates one (1) full-time equivalent for this effort.

General Experience – A minimum of three (3) years of work experience (sometime within the last five (5) years) related to an understanding of financial and program management is prerequisite of the position.

Increased experience in related security cooperation areas and programs is a capability above threshold minimum requirements; such as BPC programs - military requirements and capability development, and Section 333. Increased experience in congressional correspondence, budget development, and/or process improvements is a capability above threshold minimum requirements.

General Skills required: The positions require personnel with strong computer, analytical skills, and the ability to research and communicate effectively in writing. The positions call for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management staff and Department of Defense (DoD) counterparts.

Technical Skills required: Knowledge and prior experience in financial management and project management. Understanding of budgeting and appropriations as it relates to program execution.

Personnel must be able to foster a positive relationship with DoD Agencies, State Department, respective Combatant Commanders, Joint Staff, Military Departments and in country Security Cooperation Officers.

Computer Skills required: Proficient in MS Office Suite applications Outlook, Word, Excel, and PowerPoint; proficiency with Excel to perform data evaluation, formulas, analytics and spreadsheets. Must be able to transfer presentation graphics from Excel into PowerPoint or Word.

Increased computer skills is a capability above threshold minimum requirements; such as SharePoint, Access database, graphical arts, and media presentation.

1.6.11.4 SME/Security Cooperation (SC) Logistics Analyst (Non-Key Personnel). The SME/SC Logistics Analyst will support the monitoring and delivery of BPC programs designed to enhance international partner nations security forces improve logistics functions in order to maintain and sustain U.S. provided capabilities. Services will include, but are not limited to, programmatic and administrative support; assisting in coordinating and facilitating information; fostering interdepartmental relationships; performing research; analyzing data; producing reports;

developing delivery forecasts; and assist in logistics policy revisions.

General Experience – A minimum of three (3) years of work experience (sometime within the last five (5) years) related to an understanding of Security Cooperation Building Partner Capacity Programs and its related fields of logistics, transportation, delivery and current security cooperation database management tools, are prerequisites of the position. The restrictions outlined in the various authorities for executing these programs requires intensive management over and above that typically required of FMS country programs.

Increased experience in related security cooperation areas and programs is a capability above threshold minimum requirements; such as BPC programs - military requirements and capability development, and Global Train and Equip programs through the FMS process. Increased experience in logistics systems and management, and/or process improvements is a capability above threshold minimum requirements.

Education: Bachelor’s degree required

General Skills required: The positions require personnel with strong computer, analytical skills, and the ability to research and communicate effectively in writing. The positions call for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management staff, Department of Defense (DoD) counterparts, as well as foreign clients and industry representatives.

Technical Skills required: Knowledge and prior experience in Security Assistance policy and procedure, related legislation with the ability to assist in the management of complex operations involving compliance with policy issues. Personnel must be able to foster a positive relationship with DoD Agencies, State Department, respective Combatant Commanders, Joint Staff, Military Departments and in country Security Cooperation Officers in the allocation and execution of BPC activities/programs to enhance partner nation institutional capacity in the logistics field.

Computer Skills required: Proficient in MS Office Suite applications Outlook, Word, Excel, and PowerPoint; proficiency with Excel to perform data evaluation, formulas, analytics and spreadsheets. Must be able to transfer presentation graphics from Excel into PowerPoint or Word.

Increased computer skills is a capability above threshold minimum requirements; such as SharePoint, Access database, graphical arts, and media presentation.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The Contractor may be required to travel within the Continental United States (excludes Alaska and Hawaii) (CONUS), Outside the Continental United States (OCONUS), and within the National Capital Region (NCR) during the performance of this task order. The Contractor will be authorized travel expenses for all travel outside the NCR consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this task order. The Contractor shall submit a travel estimate to and obtain written approval from the COR before incurring any reimbursable travel expenses. Reimbursement of expense shall be in accordance with FAR 31.205-46. The Contractor shall be reimbursed for actual expenses incurred, and allowable based on FAR 31.205-46 travel related expenses. For planning purposes, the Government anticipates five one-week OCONUS trips and three CONUS trips annually.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15.1 The Contractor, without the written consent of the DoD, shall not provide any supporting documents, data files, reports, correspondence, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical documents related thereto or independent thereof to any party outside of DoD, regardless of the medium (or media) by which they were produced, preserved, stored, or created. All documents, data files, reports, correspondence, and all other documents and writings, produced under this PWS and contract, are property of the Government and shall be delivered to the COR promptly, upon request.

1.6.15.2 The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media or other unauthorized persons or organizations unless the Government has conducted the appropriate security review and granted written approval (e.g. posting information to a public website). The Contractor shall safeguard classified and unclassified information provided or generated under this contract.

1.6.15.3 The Contractor is responsible for obtaining non-disclosure agreements from all employees working under this task order, and all applicable corporate, supplier, and sub-tier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data that will be used or accessed during the duration of this contract.

1.6.16 Organizational Conflict of Interest: The Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may use other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase Out Period: The Contractor shall provide a phase-out plan no later than sixty (60) days prior to expiration of this task order. The Contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via the DSCA share drive, SharePoint, or some other portal as the Government directs. The Contractor shall overlap with incoming Contractor during transition for a nominal period of 30 days and will work with Government personnel and the incoming contractor to transfer knowledge, information and documentation for all projects and tasks related to this contract. The type of information and documentation to be transferred includes but is not limited to:

• Project management processes,

• Points of contacts,

• Location of technical and project management documentation,

• Program data, data bases and data management systems,

• Status of ongoing technical initiatives,

• Appropriate contractor to contractor coordination to ensure a seamless transition,

• Identify schedules and milestones,

• Identify actions required of the Government,

• Establish and maintain effective communication with the incoming contractor/Government personnel for the period of the transition via weekly status meetings.

Note: All automated data files in the possession of the Contractor are the property of the Government and shall be turned over to the KO or the COR at the completion or termination of the task order. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible by the Government.

1.6.18 Contractor Manpower Reporting:

(a) The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(b) There are four separate ECMRA tools at the ECMRA website: Army, Air Force, Navy and All Other Defense Components. The appropriate ECMRA reporting tool to use is determined by the requiring activity being supported by the service. The Contractor shall use the “All Other Defense Components” tool unless otherwise directed by the Contracting Officer’s Representative or Contracting Officer.

(c) Reporting inputs will be for the labor executed during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall completely fill in all required data fields. The Contractor shall enter initial data into the appropriate ECMRA tool to establish the basic contract record no later than 15 business days after receipt of contract award or contract modification incorporating this clause. The Contractor shall notify the Contracting Officer when the basic contract record has been established in the appropriate ECMRA tool.

(d) Contractors may direct technical questions to the help desk at: http://www.ecmra.mil.

[Reference: DPAP memorandum of 28 November 2012, “Enterprise-wide Contractor Manpower Reporting]

1.6.19 Contractor Required Training. Contractor personnel shall complete the Defense Institute of Security Cooperation Studies (DISCS), IPSR-OL (SCM-011) International Programs Security Requirements - Online, SCM-OC-OL (SCM 201) Security Cooperation Management Orientation

- Online, SCM-P3 (SCM 361) Security Cooperation Policy, Plans, and Programs (5 days resident in Washington D.C. or Ohio). The Contractor must provide written evidence of any completed training by personnel to be assigned under this contract. Contractors who propose personnel who have not attended DISCS or other required courses must have personnel complete the required training within six (6) months of working at DSCA. Note: Any associated travel cost and http://www.ecmra.mil/ http://www.ecmra.mil/ expenses related to training personnel are not reimbursable by the USG. In addition, within ten working days of award of this contract, the Contractor personnel shall complete annual Government-furnished training on required topics such as Security Refresher, no FEAR, Anti- Terrorism, Ethics, and Information Assurance. The other training is estimated to be no more than six hours. Other training at DSCA may be taken with the consent of the COR if the training directly relates to performing the contract duties.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AECA Arms Export Control Act ANACI Access National Agency Check Inquiries BPC Building Partner Capacity CAC Common Access Card CBJ Congressional Budget Justification CDD Capability Development Division CPD Country Program Directors COR Contracting Officer Representative DLOR Draft Letters of Request DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAA Foreign Assistance Act FAR Federal Acquisition Regulation FMS Foreign Military Sales FTE Full Time Equivalent IAW IAW In Accordance With LOAs Letters of Offer and Acceptance LORs Letters of Request MOU Memorandum of Understanding MOR Memorandum of Request NACLC National Agency Check with Law and Credit OCI Organizational Conflict of Interest ODC Other Direct Costs PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control RPD Regional Portfolio Director SAMM Security Assistance Management Manual WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide direct support outlined in the PWS to include desk space.

3.2 Utilities: The Government will provide basic work space and its associated operating requirements (i.e., phones, desks, utilities, tablets, and general office supplies) while working in Government facilities. The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Equipment: The government may provide a telephone, laptop, tablet, or desktop in support of this requirement. Contractor personnel shall ensure portable devices and ancillary items are not lost, damaged, or misplaced and are not used by unauthorized persons. The Contractor shall not transfer any information to a Government computer that is not authorized or use the computer for unauthorized purposes. The Contractor shall report to the COR any occurrences of lost equipment or unauthorized use of a Government-furnished device within two (2) hours of occurrence. In the event a device is lost, or the security of a computer is compromised, the Contractor may be held financially liable, upon written direction from the KO, to replace or repair the affected computer with no additional cost to the Government.