Industry_Day_Consolidated_Questions_Final.pdf

Question No. Reference Question Category (Contract or Technical) Question Government Response

9 Industry Day Contract

What competition type is this solicitation going to be: Unrestricted Full and Open, Small Business set aside or a combination of both?

Are there going to be small business participation requirements if the competition will be unrestricted?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour. Small business participation is planned.

10 Industry Day Technical Is there any specific tool that government has in mind for the TO Management? Does the government mean dashboards or other type of TO Management tools?

The Government does not have a specific tool in mind. Rather, this should be viewed similarly to a program management function.

6 Industry Day Technical

Will DoD please explain what other “general security cooperation-related support” is envisioned beyond the specific categories cited on page 3?

Will DoD please clarify who will be responsible for preparing the Quality Assurance Surveillance Plan?

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8 Industry Day Contract

Will DoD kindly explain what is meant by the term “non-personnel services contract”?

A determination will be made and addressed in the RFP. We anticipate building a process to evaluate compliance for each evaluation TO. "Conflict of Interest: Evaluators should strive to eliminate biases or vested interest in the evaluation outcomes. Evaluators or contracted firms should recuse themselves from an evaluation if they played any role in planning or supporting the execution of the program or could be perceived to benefit from the program being evaluated." (DoDI 5132.14, January 13, 2017)

This will be a multiple award IDIQ. The precise number of awards will be be determined during the source selection process.

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour.

Is the Government considering any conflict of interest between Functional Category 1 on Security Cooperation Support and Functional Category 3 on Monitoring and Evaluating Security Cooperation Programs?

Can the government confirm that this is a multi award IDIQ and if yes is there any determination yet how many awards there may be?

Is the government planning to use an ad hoc contract vehicle or any other specific contract vehicle?

A personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor’s personnel. There will not be an employer-employee relationship established under this IDIQ or any subsequent task orders.

Additional definition of "Security Cooperation Support" is provided on page 13 of the IDIQ draft PWS. (Part 5, Specific Tasks, 5.1 Functional Category 1 - Security Cooperaiton Support)

The Contracting Officer and Contracting Officer Representative (COR) are responsible for preparing the Quality Assurance Surveillance Plan.

Personnel security clearances may vary depending on the task order. The Facility Security Clearance will be at the SECRET level.

We intend to use tradeoff procedures. Evaluation criteria will be stated in the solcitation.

Will DoD please confirm whether all contractor personnel working on Task Orders will be required to have at least an active Secret clearance? Or does this requirement only apply to embedded contractor personnel?

What criteria will the DoD use to evaluate responses to this PWS?

11 Industry Day Contract Is the government planning to use FFP, Labor Hours, T&M or Cost Plus type Task Orders, or a combination of several?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour. Small business participation is planned.

12 Industry Day Contract Does the government intend to issue the first TO together with the IDIQ? If not, are there going to be Labor Categories for quotation at the IDIQ level?

Yes, the intent is to issue actual task orders with the base IDIQ. We plan to provide estimated workload data for consideration by vendors.

13 Industry Day Technical Is the Government implying that the contractor personnel should have only AM&E quals over SC quals? Or there is a need for both considering the three functional areas?

Answers below for each funcntional category:

Functional Category 1 (Security Cooperation Support): AM&E and SC - Mix of AM&E, SC, Program Management, Budgeting, Logistics quals. Ex. SME support should be a mix of expertise to support GCC fusion cells.

Functional Category 2 (AM&E Training): AM&E and SC - AM&E and Training/Course development expertise.

Functional Category 3 (Evaluations): AM&E - Primarily AM&E qualifications

14 Industry Day Technical Does the government plan to have Key Personnel at IDIQ level, Program Director or other IDIQ level Management and Technical leads?

We may identify some personnel as "key" personnel but we do not intend to evaluate resumes as part of the technical evaluation. Resumes may be requested after contract award.

15 Industry Day Technical Apart form the locations and units is the government intention to also provide some specific programs that the contractor may support, asses, monitor and evaluate within the scope of the solicitation?

Will be addressed in the individual task orders.

17 Industry Day Contract Will there be a small business utilization requirement for the other than small prime contractors? We intend to have small business participation in some capacity yet to be determined.

18 Industry Day Contract/Technical

For those businesses without facility clearances at time of the submission, will there be an opportunity to bid on the solicitation and be sponsored to obtain a facility clearance? This is especially important to access new players that have appropriate technical qualifications, especially small businesses, who may not have had an opportunity to obtain a facility clearance.

There is no intent to sponsor a facility clearance. The Facility Security Clearance will be at the SECRET level.

19 Industry Day Contract Can the government confirm its intention to issue a multiple award IDIQ contract for this work?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour.

20 Industry Day Contract Can the government provide more detail on the anticipated contract structure, specifically the scope, total contract ceiling, and number of Task Orders under the master IDIQ?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour. The contract ceiling is estimated at $300 currently. The specific number of task orders are unknown.

21 Industry Day Contract/Technical We assume that the Prime contractor will be required to hold the TS Facility clearance and that individual task orders may come out at the Secret or lower clearance levels. Can the government confirm?

The Facility Security Clearance will be at the SECRET level.

16 Industry Day Contract We intend to have small business participation in some capacity yet to be determined.Will there be any small business set asides?

22 Industry Day Contract/Technical

We assume that the government is looking for a team that includes the full range of best of breed capabilities to support the multiple tasks described in the Sources Sought Notice; can the government confirm?

If we understand your question, vendors will be able to submit proposals for each of 3 functional categories. The Government still needs to determine if there is any potential conflict among the functional categories for a single vendor.

23 Industry Day Contract Will a contractor selected to support the high level SC program management role/task be restricted from bidding on the SC evaluation work that it could theoretically evaluate or oversee?

The Government still needs to determine if there is any potential conflict among the functional categories for a single vendor.

24 Industry Day Technical

Will a contractor which is currently or has recently supported the planning, execution, or evaluation of specific DoD Security Cooperation programs within the scope of the SC programs subject to AM&E in the anticipated statement of work be permitted to bid on this opportunity?

Yes.

25 Industry Day Contract

At the PSC "New Frontiers in Assessment, Monitoring, and Evaluation (AM&E)” event in October of 2018, OSD mentioned the possibility of releasing multiple IDIQs to cover the range of task areas anticipated for the final solicitation. Is this approach still under consideration? Will there be separate multi-holder IDIQs for each of the three Functional Categories?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour. No, there is no plan to have separate mutiple award IDIQs for each Functional Category.

26 Industry Day Technical Can USD(P) and DSCA provide an approximate percentage of labor allocation anticipated across the Functional Categories? We will provide estimated workload data for task orders.

27 Industry Day Technical Can USD(P) and DSCA clarify details on its plans for training? Yes, in the individual task orders.

28 Industry Day Technical Is there an intention to have a DC-based training center or will training take place at Wright-Patterson AFB? We do not know this information at this point.

29 Industry Day Contract/Technical

Can USD(P) and DSCA elaborate on which functional areas will require Secret or Top Secret (including SCI eligibility) personnel security clearances? Or, will functional areas two or three require embedded Contractor personnel?

The Facility Security Clearance will be at the SECRET level.

30 Industry Day Contract/Technical Will Requests for Task Order Proposals carry Secret and Top Secret designations? How will bidders be able to access them? The Facility Security Clearance will be at the SECRET level.

31 Industry Day Technical

While security clearance requirements for personnel will be determined for each task order, Part 5.1.1 SME of the draft PWS states: “Much of this expertise will be embedded experts at the GCCs, who will require appropriate security clearances.” Is there a minimum clearance level required for personnel embedded at the GCCs?

Personnel security clearances may vary depending on the task order.The Facility Security Clearance will be at the SECRET level.

32 Industry Day Technical Can USD(P) and DSCA provide an update on which COCOMs have developed IDDs and how many personnel have been trained?

All COCOMs piloted IDD development for FY20 and are developing them now for FY21 planning. The IDD process will continue to evolve based on feedback from the CCMDs.

33 Industry Day Technical Which training materials have been used to train these personnel?

January 5, 2018 Guidance which included an IDD template and a "Freedonia" example.

A new IDD templates was released in early 2019 and an IDD guide is currently under development with updated examples.

34 Industry Day Technical Will USD(P) and DSCA make public the results of the initial security cooperation evaluations? If so, how will they be shared?

Per the DoDI 5132.14, "To promote transparency of DoD’s security cooperation programs, completed evaluations by the centralized evaluation office will include a separate summary for posting on DoD’s public website (www.open.defense.gov) unless the USD(P), in consultation with other DoD Components, determines that disclosure of the summary information could be expected to cause foreseeable harm to the United States or a partner nation."

35 Industry Day Technical According to DoDI 5132.14, “AM&E is required for all significant security cooperation initiatives.” Can USD(P) and DSCA further define what constitutes significant security cooperation initiatives?

SSCIs are intended to provide a comprehensive and integrated look of security cooperation programs in a given country. SSCI is defined as "multiple SC activities planned over multiple years in support of a specific SC objective."

36 Industry Day Technical How will the work be shared between DSCA and USD(P)? While the sources sought notice defines DSCA’s role under Section 382 of the NDAA, it does not define USD(P)’s role.

Per the DoDI 5132.14, "The USD(P) is responsible for the oversight and management of the security cooperation AM&E enterprise." This includes formulating policies and processes to standardize and synchronize DoD Component AM&E efforts, maintain and oversee a centralized evaluation office, and annually determine priorities for independent evaluations. DSCA is the primary stakeholder for the Program Management TO, USD(P) Security Cooperation is the primary stakeholder for the Evaluation and Security Cooperation Support TO, and DISCS is the primary stakeholder for the AM&E Training

TO.

37 Industry Day Contract/Technical How will future contractors be expected to coordinate with the current DSCA contractor providing AM&E support through the

TEAMS BPA?

We do not know this information at this point.

38 Industry Day Technical How will the contractor be expected to interface with the current monitoring system?

Current monitoring systems are inadequate to task. The contractor is expected to, "Support(ing) performance monitoring of security cooperation programs and activities, including establishment of monitoring methods, development of metrics, data collection and analysis." (PWS pg. 2, Section 1.3 Objectives)

39 Industry Day Contract/Technical

At the AM&E Industry Day, four potential task orders were laid out covering Evaluations, SC Support, AM&E Training, and Program Management. Can USD(P) and DSCA clarify under which of the three Functional Categories the SC Support Task Order would be issued?

Evaluations will be under Functional Category 3.

SC Support will be under Functional Category 1.

AM&E Training will be under Functional Category 2.

Program Management will be under Functional Category 2.

40 Industry Day Contract

Would USD(P) and DSCA consider releasing the names of attendees from the March 26, 2019 Industry Day, so that offerors may expand teaming based upon firms that have demonstrated an interest in this solicitation?

We will not release the names of attendees without the consent of attendees.

41 Industry Day Contract/Technical

Would USD(P) and DSCA consider urgently determining what level of Facility Security Clearance (if any) will be required at the time of the offer (and updating the FBO entry)? This important factor helps inform teaming arrangements for small and non-small businesses alike.

The Facility Security Clearance will be at the SECRET level.

42 PWS, 1.4.2 Technical

What is the precise scope of “AM&E Training” in this section? As written, this section implies that in addition to “security cooperation AM&E topics, ” the required training includes all aspects of, including but not limited to, AM&E [emphasis added] of institutional capacity building/defense institution building. Is this interpretation correct?

This is the DISCS TO. Provide this question for their response.

43 Technical

What is the precise scope of “ Evaluations” in this section? Does the government intend to include AM&E training performed per section

1.4.2 as one of the “security cooperation activities” to be evaluated in this functional category?

No. Per the DoDI 5132.14, "Maintains and oversees a centralized evaluation office to coordinate and facilitate the conduct of independent evaluations of significant security cooperation initiatives and to provide DoD-wide guidance, tools, and templates on all aspects of AM&E..." SSCI's are defined as multiple SC activities planned over multiple years in support of a specific SC objective.

44 Industry Day Contract How does the government intend to handle pricing; for example rate card at the IDIQ level? Pricing will addressed in the RFP.

45 Industry Day Contract What are the primary evaluations factor/order for an IDIQ? A determination of evaluation factors will be made and addressed in the RFP.

46 Industry Day Contract How does the government intent to evaluate technical capabilities? A determination of evaluation factors will be made and addressed in the RFP.

47 Industry Day Contract What procurement vehicle will the AM&E Opportunity be used, e.g.

OASIS?

The Government plans to issue and IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour.

48 Industry Day Contract What is the Gov’t approach/intentions regarding small business participation in work under this IDIQ? We intend to have small business participation in some capacity yet to be determined.

49 Industry Day Contract How and with whom will the government manage tasking, oversights and evaluation of work to be performed by multiple contractor teams under this IDIQ?

There will be CORs assigned.

50 Industry Day Contract What is the anticipated number and scope of TOs to be issued under each of the three functional task areas described in the draft PWS?

The Government plans to issue an IDIQ contract. Tasks orders may be FFP, T&M or Labor Hour. The contract ceiling is estimated at $300 currently. The specific number of task orders are unknown.

51 Industry Day Technical What is the proposed Gov’t concept for a fusions cell in terms of people and skills?

Fusion cells in the GCCs will be responsible for providing day to day assessment and monitoring support. Individuals should have a rudamentary understanding and functional expertise in full spectrum planning for security cooperation. They will be supported by available experts - from government, FFRDCs, or consultants-- as required. The five areas to be considered include: strategy, doctrine, and plans; defense systems; enablers;

personnel; and institutional support.

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