HLC0000123 Submission Checklist - corrected2.pdf

This is a Submission Checklist for a Notice of Funding Availability (NOFA HLC0000123) issued by the Massachusetts Executive Office of Housing and Livable Communities for One Time Grants for Winter Capacity. The NOFA seeks proposals for seasonal emergency overnight shelter and warming center services, with a virtual bidders' conference scheduled for October 7, 2026 at 1:00 PM and written questions due by 3:00 PM that same day. Applications are due October 16, 2026 at 3:00 PM, with award announcements anticipated by October 30, 2026. The funded programs will operate from November 15, 2026 through April 30, 2027 to serve individuals without children meeting HUD's homeless definition through low-threshold facilities. The total procurement represents approximately $15 million in one-time state appropriation with no renewal options, distributed through cost-reimbursement grants with individual maximum obligation amounts subject to appropriation and funding availability.

Applicants must submit a comprehensive package including a letter of transmittal, scope of services, experience and capacity narratives, budget in Excel spreadsheet format using the provided template, documentation of respondent eligibility, evidence of municipal or provider partnerships, proof of HMIS readiness, current financial internal controls policies, resume of project manager (optional), Massachusetts Substitute W-9 Form, and Contractor Authorized Signatory Listing. Eligible respondents are municipalities partnered with established homelessness service providers or nonprofits with municipal partnerships. Eligible one-time costs include material goods such as cots, mattresses, and linens, seasonal staffing, and administrative costs capped at 10 percent of other requested funding, while clinical supports for medical and behavioral health services are ineligible. Evaluation criteria weight scope of services and outcomes at 40 percent, organizational experience and capacity at 30 percent, budget and cost-effectiveness at 20 percent, and need and location at 10 percent. Priority regions include Greater Boston, Western Massachusetts, Greater Worcester, Bristol and Plymouth Counties, and Upper Merrimack Valley.