HLC0000123 Submission Checklist - corrected.pdf

This is a submission checklist for the Sponsor Based Transitional Re-Entry Housing Program for Adults, a Notice of Funding Availability (NOFA HLC0000123) issued by the Massachusetts Executive Office of Housing and Livable Communities. The procurement seeks proposals for seasonal emergency overnight shelter and warming center services to serve individuals without children meeting HUD's homeless definition. A virtual bidders' conference is scheduled for October 7, 2026 at 1:00 PM, with written questions due by 3:00 PM that same day. Applications are due October 16, 2026 at 3:00 PM, and award announcements are anticipated by October 30, 2026. The funded programs will operate from November 15, 2026 through April 30, 2027, with priority regions including Greater Boston, Western Massachusetts, Greater Worcester, Bristol and Plymouth Counties, and Upper Merrimack Valley. Eligible respondents include municipalities partnered with established homelessness service providers or nonprofits with municipal partnerships. All programs must operate as low-threshold facilities and participate in the Homelessness Information Management System (HMIS) and local Continuum of Care's Point In Time Count.

The total procurement represents approximately $15 million in one-time state appropriation with no renewal options, distributed through cost-reimbursement grants with individual maximum obligation amounts subject to appropriation and funding availability. Eligible one-time costs include material goods such as cots, mattresses, and linens, seasonal staffing, and administrative costs capped at 10 percent of other requested funding, while clinical supports for medical and behavioral health services are ineligible. Required services include housing search, case management, behavioral health connections, and employment readiness assistance. Evaluation criteria weight scope of services and outcomes at 40 percent, organizational experience and capacity at 30 percent, budget and cost-effectiveness at 20 percent, and need and location at 10 percent. Applicants must submit comprehensive documentation including scope of services, experience and capacity narratives, a detailed budget using the provided Excel template, evidence of HMIS readiness, current financial internal controls policies, Massachusetts Substitute Form W-9, and Contractor Authorized Signatory Listing.