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HE1280-14-R-0008 Attachment 2
MINIMUM PERFORMANCE REQUIREMENTS
PREVENTATIVE MAINTENANCE (PM) - STRUCTURAL
(PWS Section 5.1.10.1)
Work Category
Performance Requirement
| Description of Standard |
| Frequency |
| 1.0 |
| Structural |
| Inspect Structural components for deterioration, failure, damage, cleaning, and maintenance issues |
| Restore items and surfaces requiring cleaning, adjusting or repair to the original condition or appearance. |
| See Below |
| 1.1 |
| Foundations RM |
| Inspect interior perimeter walls for water seepage. Inspect interior perimeter walls for cracking, spalling, or faulty mortar joints. Inspect vents for loose coverings and loose or damaged frames. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.2 |
| Basements RM |
| Inspect for dampness and mold. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.3 |
| Floor Slabs RM |
| Inspect floor slabs for settlement or cracks. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.4 |
| Reinforced Concrete Structures RM |
| Inspect for spalling, cracks, exposed or rusted reinforcement rods and ties, and any significant, visible deflection. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.5 |
| Pre-cast Concrete Structures RM |
| Inspect for spalling and cracks. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.6 |
| Structural Steel RM |
| Inspect for cracks, rust, and any significant, visible deflection. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.7 |
| Masonry RM |
| Inspect for structural and other cracks. Inspect for open mortar joints other than weep holes. Inspect for efflorescence and graffiti. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.8 |
| Wooden Structures RM |
| Inspect for rot and cracks and any significant, visible deflection. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 1.9 |
| Structural Sustainment |
| Structural Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Request Threshold will be processed as a Work Order or Project Work Request following the instructions in PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
PM – EXTERIOR SITE WORK
(PWS Section 5.1.10.2)
Work Category
| Description of Standard |
| Frequency |
| 2.0 |
| Exterior Site Work – General (for a breakdown of Routine versus Non-Routine work, see items 2.1 through 2.16, below) |
| Inspect, maintain and repair the Exterior Site Work systems and components as set forth in 2.1 through 2.16, below and record work in Schooldude.com®. Trace system malfunctions to the cause and take corrective action as required in Work Order or Project Work Request. If the problem is outside of DoDDS-E school boundaries, or pertains to an item or system not within DoDDS jurisdiction or control, coordinate with the local DPW or BCE to ensure the problem is corrected. Notify the school administrator and COR of any temporary disruptions in service. Obtain written permission from COR for any scheduled utility interruption. |
| N/A |
| See Below |
| 2.1 |
| Sanitary Sewer System |
| Visually inspect sanitary sewer systems to ascertain the presence or absence of leaks or seepage. Record inspection in Schooldude.com®. |
| Inspections performed and recorded in Schooldude.com®. |
| Annual in Spring |
| 2.2 |
| Exterior Water Distribution System |
| Inspect exterior water distribution systems within facility boundaries for evidence of malfunctions in the exterior water distribution system. Record inspection in Schooldude.com®. |
| Inspections performed and recorded in Schooldude.com®. |
| Annual in Spring |
| 2.3 |
| Fire Hydrant Inspection Documentation |
| Contractor shall coordinate with cognizant Government fire officials to obtain copies of their fire hydrant inspection test results and shall maintain these results on file at the Contractor’s district office for inspection by the COR. |
| Inspection results recorded in Schooldude.com®. |
| Annual |
| 2.5 |
| Transformer Station RM |
| Inspect transformers and switches dedicated solely to serving DoDDS facilities, cleaning and adjusting mechanical breakers as required. Record results in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®, Cleaning and mechanical breakers adjusted IAW manufacturer’s specifications |
| Annual |
| 2.6 |
| Exterior Lighting RM |
| Inspect exterior lighting system for proper operation and record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. |
| Annual |
| 2.7 |
| Gas Service |
| See Below |
| N/A |
| 2.7.1 |
| Gas Service RM |
| Inspect gas mains, meters, service lines, and shut-off valves for leaks, damage and/or deterioration, and record results in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. |
| Annual |
| 2.7.1.1 |
| Gas Service Walk-Thru RM |
| Walk-thru inspection of gas lines around each facility, checking for odor and/or checking installed valves/gages for evidence of leaks. |
| Inspections performed and recorded in Schooldude.com®. |
| Weekly |
| 2.8 |
| Storm Drainage RM |
| Inspect storm drainage system and record inspection in Schooldude.com®. Clear catch basins, traps and grates. |
| Inspection performed and recorded in Schooldude.com®. System permits free flow of water within design capabilities. |
| Semi-Annual |
| 2.9 |
| Interlocking Concrete Block Pavements RM |
| Inspect interlocking concrete block pavements for uneven surface conditions (missing/ cracked /broken blocks, protruding blocks or block fragments, excessive settling) and other conditions that pose a hazard to personal safety or property; record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®; pavement system permits movement of foot/vehicular traffic within design capabilities. |
| Annual |
| 7.10 |
| Bituminous Concrete Pavements RM |
| Inspect bituminous concrete pavements for uneven surface conditions (potholes, protruding pavement, excessive cracking or settling) and other conditions that pose a hazard to personal safety or property; record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®; pavement system permits movement of foot/vehicular traffic within design capabilities. |
| Annual |
| 2.11 |
| Concrete Pavements RM |
| Inspect concrete pavements for uneven surface conditions (potholes, protruding pavement, excessive cracking or settling) and other conditions that pose a hazard to personal safety or property; record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®; pavement system permits free movement of foot and vehicular traffic within design capabilities. |
| Annual |
| 2.12.1 |
| Parking Areas RM – Gravel Paved Parking Areas |
| Inspect gravel paved parking areas for potholes, excessive ruts or erosion, deteriorated and/or out of place wheel/bumper barriers, and other conditions that pose a hazard to personal safety or property. Record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. |
| Annual |
| 2.12.2 |
| Parking Areas RM – Hard Paved Parking Areas |
| Inspect paved parking areas for uneven surface conditions such as potholes, protruding pavement, excessive cracking or settling, curbstones or deteriorated/out-of-place wheel/ bumper barriers, and other conditions that pose a hazard to personal safety or property. Also inspect for proper marking, striping and signage, including reserved or restricted parking space assignments. Record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. |
| Annual |
| 2.13 |
| Curbs and Gutters |
| Maintain and repair all curbs and gutters. |
See Below
| 2.13.1 |
| Curbs and Gutters RM |
| Inspect curbs, gutters/paved ditches and storm drain inlets for excessive wear, missing or damaged components, obstructions, and other conditions that impair curb and gutter functional capability, recording inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. System permits free flow of water within design capabilities |
| Annual |
| 2.14 |
| Fencing RM |
| Inspect fences, gates, entrances, and transition points for damage and/or excessive wear, lubricate moving parts as required, and adjust tension. Record inspection results in Schooldude.com®. |
| Inspections performed and results recorded in Schooldude.com®. Moving parts lubricated and tension adjusted as required. |
| Annual |
| 2.15 |
| Exterior Signage RM |
| Inspect exterior signs (excluding sports scoreboards (see 3.29, below)) for damage and/or excessive wear to the sign and/or sign mountings, and clean signs that have become marred or illegible if doing so will not damage the reflective capability of the sign. Record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®, and signs are legible. |
| Annual |
| 2.16 |
| Exterior Sports Equipment RM |
| Inspect exterior sports equipment for serviceability and safe operation, and record inspection in Schooldude.com®. |
| Inspection performed and recorded in Schooldude.com®. |
| Annual |
| 2.17 |
| Exterior Site Work Sustainment |
| Exterior Site Work Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Request Threshold will be processed as a Work Order or Project Work Request following the instructions in PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
PM - INTERIOR/EXTERIOR SURFACES
(PWS Section 5.1.10.3/5.1.10.4)
Work Category
| Description of Standard |
| Frequency |
| 3.0 |
| Interior/Exterior Finish RM – General |
| For routine maintenance, perform inspections of Interior/Exterior Finish items for deterioration, failure and damage, and record findings in Schooldude.com®. Clean, adjust and/or lubricate as indicated in RM work descriptions as expressed in this section below. For cleaning, adjustment and/or lubrication use manufacturer operation and maintenance instructions, when available. Otherwise, prevailing local regulations and/or commercial standards and practices shall apply. For repairs and other sustainment effort under the Work Request Threshold, match original color, texture and finish as closely as practicable to present a neat appearance. Moveable doors, windows and other moving components shall move smoothly and freely. Ensure that weather stripping reduces outside airflow consistent with energy conservation measures and as designed. Roofs are watertight and drainage system components permit free flow of water. Absent specific standards cited in a Work Order or Project Work Request, prevailing local regulations and/or commercial standards and practices apply. |
| Inspections and repairs/sustainment performed and recorded in Schooldude.com®. |
| Weekly and as Required by Notification of the COR |
| 3.01 |
| Weekly Walk-Thru Inspection RM |
| Conduct a walk-thru inspection of the school to check for broken windows, doors or other apparent damage. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Weekly |
| 3.1 |
| Exterior Wall Materials RM |
| Inspect walls for cracks and joint sealant integrity. Inspect for graffiti. Inspect walls at grade for clay or soil accretion. Inspect weep holes for obstructions and wick deterioration. Repair cracks and separations. Remove graffiti, or if painted, paint over to match the surrounding area. Remove soil accumulation. Remove weep hole obstructions and replace wick. Record repairs in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.2 |
| Thermal Insulation RM |
| Inspect insulation for damage, deterioration, dampness and missing pieces, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.3 |
| Corner Guards and Chair Rails RM |
| Inspect corner guards and wall bumpers for damage and loss of adhesion to wall surface. Inspect chair rails for damage, deterioration, and loss of adhesion to wall surface. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.4 |
| Concrete Floor and Base RM |
| Inspect for damage and deterioration and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.5 |
| Ceramic or Stone Pavers and Base RM |
| Inspect for looseness, damage, deterioration and loss of grout. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.6 |
| Ceramic Tile Floors and Base RM |
| Inspect tile for looseness, damage, deterioration and loss of grout. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.7 |
| Terrazzo Floors RM |
| Inspect floors for looseness, damage, deterioration and loss of grout. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.8 |
| Vinyl and vinyl lenonium and Base RM |
| Inspect tile for deterioration, cracks, visible surface damage and loss of adhesion to substrate. Inspect base for surface damage and loss of adhesion to wall. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.9 |
| Carpet and Carpet Base RM |
| Inspect for deterioration, stains and loss of adhesion to substrate. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.10 |
| Computer Room Floor RM |
| Inspect tile for deterioration, damage, and loss of adhesion to panels. Inspect panels for horizontal and vertical alignment and structural stability. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.11 |
| Industrial Arts Room Floor RM |
| Inspect for deteriorated or damaged portions of the finished floor, sub-flooring, and loose or buckled flooring. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.12 |
| Wood Floors RM |
| Inspect for deteriorated or damaged portions of the finished wood floor, sub-flooring, and loose or buckled flooring. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.13 |
| Gymnasium/ Stage Floors RM |
| Inspect gymnasium and stage floors for deterioration or damage and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. Report all damages to the COR for DoDDS project programming. |
| Annual |
| 3.14 |
| Paint RM |
| Inspect painted surfaces for markings, scuffs and other visual damage, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.15 |
| Ceramic Wall Tile RM |
| Inspect tile for cracks, damage or deterioration, loss of grout and visibly stained grout; record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.16 |
| Gypsum Wall Board and Plaster RM |
| Inspect for gouges, punctures, and scrapes, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.17 |
| Wall Coverings (wallpaper; vinyl; and fiberglass) RM |
| Inspect for tears, punctures, markings and loss to substrate, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.18 |
| Acoustical Wall Covering and Ceiling Tile RM |
| Inspect for damage, stains, missing tiles or loss of adhesion to substrate, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.19 |
| Door and Window Frames RM |
| Inspect frames for damage and chipped paint, and record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.20 |
| Doors RM |
| Inspect doors for scratches, chipped paint, denting and similar damages to paint and door veneer. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.21 |
| Door Hardware and Locksets RM |
| Inspect for inoperable or missing hardware, locks, latches, lock-sets, hinges, window operating devices, locks and lifts, door stops, door closures, storm checks, door or window screens and parts, kick plates, handrail supports and parts, hasps, and all other builder’s hardware. Includes making new or replacement keys for new or existing building locks, as required. Clean, adjust and lubricate as required. Coordinate with Government Key Control Officer whenever copies of keys are made. Record inspection findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. Door hardware and lockset cleaning, adjustment and/or lubrication result in normal operation and/or appearance. |
| Inspections Semi-annual, Clean, adjust and lubricate as required. Make keys as Ordered Under Priced Work Orders or Project Work Requests |
| 3.22 |
| Windows RM |
| Inspect for broken seals, glass, operating mechanisms and stops to ensure proper operation. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.23 |
| Stairways RM |
| Inspect stair railings and support brackets for secure anchorage and stability. Inspect nosing for deterioration of abrasive surface and loss of adhesion to stair tread. Prior to repair or replacement of any railing, notify the COR for a determination of the requirements of the ADAAG. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.24 |
| Student Lockers RM |
| Inspect lockers for damage or deterioration and record findings in Schooldude.com®; adjust and/or lubricate latches and hinges as required. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®, and locker latches and hinges adjusted and/or lubricated as required. |
| Annual |
| 3.25 |
| Built-in Cabinets RM |
| Inspect cabinets for damage or deterioration and record findings in Schooldude.com®; adjust and/or lubricate latches and hinges as required. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®.Latches/hinges adjusted or lubricated as required. |
| Annual |
| 3.26 |
| Architectural Woodwork RM |
| Inspect reception and writing counters, direction signs, vanity counters, and other items of architectural woodwork for damage, scratches, dents, gouges, and any damage to components of other materials. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.27 |
| Basketball Backboards RM |
| Inspect basketball backboards and supporting posts. Tighten mounting screws and bolts, as necessary. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. Loose screws and bolts tightened as required. |
| Annual |
| 3.28 |
| Casework RM |
| Inspect drawers and doors for proper adjustment and operation. Inspect cabinet surfaces for damage, chipped paint or deterioration, and sink installations for water tightness. Record findings in SCHOOLDUDE.COM. Clean, lubricate and/or adjust drawer and door hardware as required. |
| Inspection performed and findings recorded in Schooldude.com®. Drawer and door hardware cleaned, lubricated and/or adjusted as required to operate properly. |
| Annual |
| 3.29 |
| Sports Courts & Scoreboards RM |
| Inspect surfaces, nets, goals, and surrounding structures for damage and missing components. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.30 |
| Signage RM |
| Inspect signs for stability of attachment and for damage/deterioration. Record findings in Schooldude.com®. |
| Inspection performed and findings recorded in Schooldude.com®. |
| Annual |
| 3.31 |
| Roofing and Roofing Systems, Gutters, and Roof Drains RM |
| Inspect roofing membranes for cracks, blisters, and leaks. Inspect metal components for adherence and wind damage. Inspect tiles for loose, missing, or broken components. Inspect gutters and downspouts for loose or missing components, poor connections and heating element condition, if applicable. Inspect roof vents. Inspect flashings for rust, corrosion, damage, and insecure fastening. Record findings in Schooldude.com®. Clear roof drains, clear obstructions and debris from gutters and downspouts, and sweep or clear debris off the roof. |
| Inspection performed and findings recorded in Schooldude.com®. Gutters, downspouts roof drains and roof are cleared of obstructions and debris. |
| Annual |
| 3.32 |
| Pre-engineered and Re-locatable Buildings RM |
| Inspect facilities to ensure sections remain properly fitted, snug and free of weather or insect/small animal penetration. Record findings Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.33 |
| Floor Grills RM |
| Inspect slats, assembly and pedestals to ensure level alignment and stability. Remove debris from floor grill. Record findings in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. Drains permit free flow of water within design specifications, and all debris cleared from floor grill. |
| Semi-Annual |
| 3.34 |
| Roll-up Blinds and Doors, Overhead Electric Doors Exterior Glass (Prime) and Spandrel Replacement RM |
| Inspect roll-up assemblies, guides, and locks for smooth operation, ease of movement, and true alignment. Inspect Roll-up Blinds and Doors, Overhead Electric Doors Exterior Glass (Prime) and Spandrel Replacement (including laminated glass and fragmentation retention film). Record findings in Schooldude.com®. Clean, lubricate and/or adjust moving parts as required. |
| Inspection performed and results recorded in Schooldude.com®. Moving parts cleaned, lubricated and/or adjusted as required. |
| Annual |
| 3.35 |
| Overhead Electric Doors RM |
| Inspect roll-up mechanisms, safety devices, electric and manual controls, guide rails, insulated panels, wind stops, and locks for true alignment and smooth operation. Record findings in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. Moving parts cleaned, lubricated and/or adjusted and doors operate properly. |
| Annual |
| 3.36 |
| Interior Blinds RM |
| Inspect operating mechanism for proper operation. Record findings in Schooldude.com®. Clean, lubricate and/or adjust moving parts to permit proper operation. |
| Inspection performed and results recorded in Schooldude.com®. Moving parts cleaned, lubricated and/or adjusted as required to operate properly. |
| Annual |
| 3.37 |
| Drapery Tracks and Curtain Rods RM |
| Inspect tracks and operating mechanisms for proper operation. Inspect curtain rods, brackets, covers, rollers, and stops for damage and missing components. Record findings in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.38 |
| Interior Walls (includes wall partitions, built-in room dividers, paneling, etc.) RM |
| Inspect for damaged or deteriorated framing members. Inspect all wall, partition or built-in room divider surfaces, veneers, paneling, and interior trim for broken, cracked, loose, missing, badly defaced, deteriorated, damaged, or otherwise defective components. Repair or replace framing members and/or damaged wall surfaces, and restore surface to good condition. Record repairs in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.39 |
| Weather-stripping RM |
| Inspect seals, automatic door bottoms, astragals, and thresholds for integrity, adjustment and smooth operation, and condition of neoprene rubber. Record findings in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.40 |
| Porches, Carports, Handicapped Lifts & Access Ramps, Outside Stairways, Landings, Balconies, Storage Buildings, and Storage Sheds RM |
| Inspect for defective, damaged, or deteriorated portions of porches, carports, outside stairways, landings, balconies, storage buildings, and storage sheds, including: floors, ceilings, shelves, post balustrades, steps, walls, screens, windows and doors. Repair work includes resetting/replacing trim, securing siding, removing unwanted attachments, replacing shelves and brackets, repairing and replacing doors and related hardware, correcting steps and balustrades and related hardware. Record repairs in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.41 |
| Miscellaneous Moving Parts RM |
| Inspect all items with moveable parts – Interior Blinds, Exterior Rolladens, Retractable Chalk and Display Boards, Stage Curtains, Moveable Wall Partitions, Retractable Bleachers, Retractable Basketball Goals, and Retractable Mat Storage – that have not been covered in 3.1 through 3.38, above, to ensure smoothness of operation, function and operability. Record findings in Schooldude.com®. |
| Inspection performed and results recorded in Schooldude.com®. |
| Annual |
| 3.42 |
| Interior/Exterior Finish Sustainment |
| Interior/Exterior Finish Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Request Threshold will be processed as a Work Order or Project Work Request following the instructions in PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
| 3.43 |
| Move/Replace Equipment |
| As part of the service included in this requirement, the Contractor shall move and replace standalone furniture and equipment in the immediate area of the worksite(s) if required to accomplish any services included in this contract. The contractor shall coordinate with applicable school staff when necessary for any work performed under this PWS. |
| Inspection performed and results recorded in Schooldude.com®. |
| As issued under Work Order or Project Work Request |
PM - MECHANICAL
(PWS Section 5.1.10.4/5.1.10.9)
Work Category
| Description of Standard |
| Frequency |
| 4.0 |
| Mechanical – General |
| Unless otherwise stated, do not accomplish any work within any kitchen that is controlled by the AAFES for use in their school lunch program. |
| N/A |
| 4.01 |
| Mechanical RM – weekly Walk-Thru Inspection (Schools) |
| Conduct weekly walk-thru inspection of critical mechanical systems and system components throughout the school to spot water leaks, flooding or hazardous conditions, and record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Weekly |
| 4.0.2 |
| Mechanical RM – Kitchen Facilities |
| Conduct inspection of each AAFES kitchen to ensure that any activities are not jeopardizing the mechanical or electrical systems integrity for the entire facility. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
Kitchen Facilities
| Conduct inspection of SHAPE kitchen to ensure that any activities are not jeopardizing the mechanical or electrical systems integrity for the entire facility. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
Kitchen Facilities
| Perform manufacturer recommended PM for all equipment. Follow the manufacturer’s recommendations and best maintenance practices to repair or replace damaged or broken items. Record inspections and repairs in Schooldude.com®. |
| Kitchen equipment operates within manufacturer’s specified parameters. |
| As recommended by manufacturer |
| 4.1 |
| Interior Plumbing Systems |
| Maintain all plumbing systems to ensure proper working order. |
| N/A |
| 4.1.1 |
| Toilets, Privacy Panels, & Urinals RM |
| Inspect toilets, privacy panels, urinals and trough urinals to ensure all components are in working order. Components include panels, doors, hinges, floor and wall mounts, toilets, urinals, flush valves (including movement-sensing or pressure-sensing devices), handles, seats, plates, drains, water supply lines, flow meters & timing devices, gaskets, sewer connections and sewer lines. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 4.1.3 |
| Sinks, Faucets, Stoppers, Drains, Soap Dispensers, Showers and Shower Heads RM |
| Inspect the following items to ensure all components are in working order: sinks, faucets, drains, drain stoppers, strainers, wall mounts, soap dispensers, water valves (including movement-sensing or pressure-sensing devices), handles, plates, drains, water supply lines, flow meters and timing devices, gaskets, back-flow preventers, sewer connections and sewer lines. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 4.2 |
| Sanitary Sewage System RM |
| Inspect all sink and floor drains, traps, chemical and oil collection systems, sump pumps and other drain lines passing through the buildings to ensure proper drainage and that no harmful wastes, chemicals or POL products are entering the sewer system. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 4.2.1 |
| Floor Drains |
| Clean drain covers, traps and strainers, and record work performed in Schooldude.com®. |
| Drain covers, traps and strainers permit free flow of water. |
| Annual |
| 4.2.2 |
| Floor Drains |
| Flush floor drains and fill traps with water to prevent sewer gases from entering rooms through a floor drain, and record work performed in Schooldude.com®. Do not use chemicals that are dangerous to the environment or the sewer lines to clear a line blockage. Clear blockages using either a plunger or non-toxic chemicals, such as baking soda or vinegar. If mechanical auguring of the sewer line is required, see PWS 4.2.3 below. |
| Activity recorded in Schooldude.com®. |
| As required to prevent escape of sewer gasses into environment. |
| 4.2.3 |
| Cleaning and Unclogging Sewer Lines Sustainment |
| Cleanout sewer lines with an auger and flush the lines, as required. Work may require use of optical or other device to diagnose problem. Replace damaged sewer lines if required to repair leaks and under the Work Request Threshold. |
| Sewer lines permit free flow of waste water within design specifications. |
| As Required |
| 4.3 |
| Chemical Waste Collection Systems RM |
| Inspect systems to ensure there are no leaks, and chemical waste is not draining into the building sewage system. Inspect all chemical and Petroleum, Oil or Lubricants (POL) Storage Tanks. Repair any leak, or replace the tank before the system is used again. Record inspections and repairs in Schooldude.com®. |
| Inspections/repairs recorded in Schooldude.com®. |
| Annual Inspection, Repairs as Required |
| 4.3.2 |
| Chemical or Special Waste Disposal |
| Prepare estimate of work to be performed and perform all work as specified in Work Order or Project Work Request. Coordinate with and follow procedures established by DPW, BCE or other operating body designated as having jurisdiction by the local German/Belgian Government. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
| 4.4 |
| Domestic Water Supply RM |
| Inspect all water supply lines and connections for system leaks. Make all required repairs under the Work Request Threshold. Record inspections and repairs in Schooldude.com®. |
| Inspections/repairs recorded in Schooldude.com®. |
| At Start of each School Year. |
| 4.4.2 |
| Flushing Domestic Water System |
Under Routine Services, provide annual non-pressure flushing of all plumbing fixtures except toilets.
| Schedule of performance submitted timely and all work performed IAW Host Nation Regulations |
| At the start of the School Year |
| 4.4.2.1 |
| Water Quality Testing Domestic Water System |
| Perform a water quality analysis test of all drinking fountains per Environmental Protection Agency (EPA) standards for schools when requested |
| IDIQ Project Work Request |
| When Requested by COR |
| 4.5 |
| Domestic Water Heating Systems/ Components RM |
| Operate domestic water heating systems IAW local German/Belgian regulations and practices. |
| Domestic water heating systems and components operation is performed IAW local German/Belgian regulations and practices; inspection is recorded in the Schooldude.com®. |
| Annually |
| 4.5.1 |
| Domestic Water Heating Systems/ Components RM |
| Inspect all water heating system components, back-flow preventers, parts, heat exchangers, and lines for leaks, blockages and loss of delivery pressure. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 4.5.2 |
| Domestic Water Heating Systems/ Components Sustainment |
| For repair work under the Work Request Threshold, repair or replace any parts, connections or lines, as required, to maintain or return the system to an operational condition. |
As Required
| 4.6 |
| Emergency Eyewash & Deluge Systems RM |
| Inspect, flush and test the entire system IAW manufacturer’s specifications to ensure proper operation in an emergency situation, and record inspection in Schooldude.com®. Record in Logbook kept at location of the eyewash |
| Inspection recorded in Schooldude.com®. |
| Weekly |
| 4.8 |
| Elevators, Motorized Wheelchair Platforms, and Mechanical Lifts for Auto Crafts RM |
| Inspect and test all elevators, motorized wheelchair platforms and mechanical lifts for auto crafts in accordance with the German TüV or Belgian authority to ensure proper operability. Check equipment for the following: uniform ascent and descent; accurate floor leveling at stops; functioning of lights, telephones, emergency enunciators and other electronic functions; door or gate operation; structural integrity of cab, panel and railing or platform; and cable or traction/cog gear wear. Follow the manufacturer’s recommendations and best maintenance practices to repair or replace damaged or broken items. Record inspections and repairs in Schooldude.com®. |
| Where required, use certified mechanic(s) or service organization(s) qualified to perform the inspection. Inspection recorded in Schooldude.com®. |
| Monthly with Annual TüV or Belgian Cert |
| 4.8.1 |
| Mechanical Systems Sustainment |
| Mechanical Systems Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Order Threshold will be processed as a Work Order or Project Work Request following the instructions in PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
| 4.3.2 |
| Chemical or Special Waste Disposal |
| Prepare estimate of work to be performed and perform all work as specified in Work Order or Project Work Request. Coordinate with and follow procedures established by DPW, BCE or other operating body designated as having jurisdiction by the local German or Belgian Government. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
| 4.4 |
| Domestic Water Supply RM |
| Inspect all water supply lines and connections for system leaks. Make all required repairs under the Work Request Threshold. Record inspections and repairs in Schooldude.com®. |
| Inspections/repairs recorded in Schooldude.com®. |
| At Start of each School Year. |
| 4.4.2 |
| Flushing Domestic Water System |
Under Routine Services, provide annual non-pressure flushing of all plumbing fixtures except toilets.
| Schedule of performance submitted timely and all work performed IAW Host Nation Regulations |
| At the start of the School Year |
| 4.4.2.1 |
| Water Quality Testing Domestic Water System |
| Perform a water quality analysis test of all drinking fountains per Environmental Protection Agency (EPA) standards for schools when requested |
| IDIQ Project Work Request |
| When Requested by COR |
| 4.5 |
| Domestic Water Heating Systems/ Components RM |
| Operate domestic water heating systems IAW local German or Belgian regulations and practices. |
| Domestic water heating systems and components operation is performed IAW local German or Belgian regulations and practices; inspection is recorded in the Schooldude.com®. |
| Annually |
| 4.5.1 |
| Domestic Water Heating Systems/ Components RM |
| Inspect all water heating system components, back-flow preventers, parts, heat exchangers, and lines for leaks, blockages and loss of delivery pressure. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 4.5.2 |
| Domestic Water Heating Systems/ Components Sustainment |
| For repair work under the Work Request Threshold, repair or replace any parts, connections or lines, as required, to maintain or return the system to an operational condition. |
As Required
| 4.6 |
| Emergency Eyewash & Deluge Systems RM |
| Inspect, flush and test the entire system IAW manufacturer’s specifications to ensure proper operation in an emergency situation, and record inspection in Schooldude.com®. Record in Logbook kept at location of the eyewash |
| Inspection recorded in Schooldude.com®. |
| Weekly |
| 4.8 |
| Elevators, Motorized Wheelchair Platforms, and Mechanical Lifts for Auto Crafts RM |
| Inspect and test all elevators, motorized wheelchair platforms and mechanical lifts for auto crafts in accordance with the German TüV or Belgian authority to ensure proper operability. Check equipment for the following: uniform ascent and descent; accurate floor leveling at stops; functioning of lights, telephones, emergency enunciators and other electronic functions; door or gate operation; structural integrity of cab, panel and railing or platform; and cable or traction/cog gear wear. Follow the manufacturer’s recommendations and best maintenance practices to repair or replace damaged or broken items. Record inspections and repairs in Schooldude.com®. |
| Where required, use certified mechanic(s) or service organization(s) qualified to perform the inspection. Inspection recorded in Schooldude.com®. |
| Monthly with Annual TüV Cert or Belgian Cert |
| 4.8.1 |
| Mechanical Systems Sustainment |
| Mechanical Systems Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Order Threshold will be processed as a Work Order or Project Work Request following the instructions PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
PM – HVAC SYSTEMS
(PWS Section 5.1.10.4/5.1.10.5/5.1.10.10)
Work Category
| Description of Standard |
| Frequency |
| 5.0 |
| Heating and HVAC Systems |
| Operate, inspect, maintain and repair the central (or District) heating systems, including mains, valves, regulators, service lines and system components as specified in this contract. Trace system malfunctions to the cause and take corrective action. If the problem is not within DoDDS-E School boundaries, coordinate with the local DPW or BCE to ensure the problem is corrected. Notify the Contracting Officer of any temporary disruptions in service. Obtain prior written permission of the COR for any scheduled utility interruption. |
| N/A |
| 5.01 |
| Heating and HVAC Systems RM – Operation and Walk-Thru Inspection (Schools) |
| Operate Heating and HVAC Systems, to include conducting walk-thru inspections of the systems and system components at each school to ensure that systems are operating properly and no damage has occurred. Record inspection in Schooldude.com®. |
| Heating and HVAC Systems operating properly, set at proper temperature, and walk-thru inspection recorded in Schooldude.com®. |
| Weekly. (Seasonable as Required) |
| 5.1 |
| Heating Systems RM |
| Operate all heating systems IAW manufacturer operating guidelines and local codes and regulations. Inspect all heating systems to ensure they are properly cleaned and lubricated, and performing to designed standards. Determine and/or verify service frequency requirements, establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts as required. Record inspection and PM requirements in Schooldude.com®. |
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.2 |
| Dust Collection/Wood Chip Removal Systems RM |
| Inspect all dust collection/wood chip removal systems to ensure they are properly cleaned and lubricated, and performing to designed standards. Verify or determine manufacturer service frequency requirements, establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts. Record inspection and PM requirements in Schooldude.com®. |
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.3 |
| Vacuum Systems and Motors RM |
| Inspect all vacuum systems and motors to ensure they are properly cleaned and lubricated, and performing to designed standards. Determine and/or verify manufacturers’ service frequency requirements establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts. Record inspection and PM requirements in Schooldude.com®. |
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.4 |
| Central Forced Ventilation Systems RM |
| Inspect all central forced ventilation systems to ensure they are properly cleaned and lubricated, and performing to designed standards. Determine and/or verify manufacturers’ service frequency requirements, establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts. Record inspection and PM requirements in Schooldude.com®. The Contractor is responsible for locating and securing copies of these from the OEM or the Internet. Once manuals have been located, they shall be preserved and provided to the Government. |
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.5 |
| Exterior Exhaust Hoods or Forced Air Systems RM |
| Inspect all exterior exhaust hoods or forced air systems to ensure they are properly cleaned and lubricated, and performing to designed standards. Determine and/or verify manufacturers’ service frequency requirements, establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts. Systems include kitchens; auto-craft shops; cosmetology labs; air room kilns; paint spray booths; glazing booths; soldering benches; photography labs; chemistry labs; biology labs; foundries; and welding booths, etc. Record inspection and PM requirements in Schooldude.com®. The Contractor is responsible for locating and securing copies of these from the OEM or the Internet. Once manuals have been located, they shall be preserved and provided to the Government. |
Performance of this item is not required in any kitchen used by AAFES to prepare and distribute school lunches.
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.6 |
| Flammable Material and Chemical Storage Cabinets RM |
| Inspect all Flammable Material and Chemical Storage Cabinets to ensure they are properly cleaned and lubricated, and performing to designed standards. |
| Inspection recorded in SCHOOLDUDE.COM and cleaning, lubrication performed as required. |
| Annual |
| 5.7 |
| Chemical Dispensing Stations and Teacher Demonstration or Work Stations RM |
| Inspect all Chemical Dispensing Stations and Teacher Demonstration or Work Stations to ensure they are properly cleaned and lubricated, and performing to designed standards. Clean, lubricate and/or change filters, belts as required. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. Cleaning, lubrication, filter/belt changes performed as required. |
| Annual |
| 5.8 |
| Air Conditioning/ Ventilation Systems RM |
| Inspect all air conditioning or ventilation systems to ensure they are properly cleaned and lubricated, and performing to designed standards. Determine and/or verify manufacturers’ service frequency requirements, establish PM schedule, and perform PM, per schedule. Inspect, lubricate, clean, exchange filters, grills, diffusers, and re-attach or re-install all connections, components and parts for the various HVAC systems commonly found in DoDDS-E Schools. Record inspection in Schooldude.com®. |
| Service frequency requirements determined IAW manufacturer standards for PM or, absent manufacturer standards, sound trade practices. Inspection and PM schedule recorded in Schooldude.com® and PM performed per schedule. |
| Semi-Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.9 |
| Heating Radiators and Radiator Covers RM |
| Check radiator valves during the heating season for operation according to manufacturer’s recommendations. Bleed air as required. Inspect all radiator covers. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com® Radiator covers are clean and free of debris. |
| Annual and before the heating season |
| 5.10 |
| Gas Supply System RM |
| Inspect and test the entire gas supply system to ensure operation at design standards. Check all system components for locations of potential system failures or gas leakage. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Semi-Annual plus Annual TüV Cert or Belgian certification |
| 5.11 |
| Central Heating RM |
| Inspect the entire heating system (includes system distribution piping within the maintenance responsibility of DoDDS) to ensure operation at designed standards. |
| Inspection recorded in Schooldude.com®. |
| Annual (Prior to Heating Season) |
| 5.11.1 |
| System Components RM |
| Check system components for locations of potential system failures. Ensure the heating system is balanced. Coordinate with the local DPW or BCE to ensure proper delivery temperatures and flow at heat exchangers. |
| Inspection recorded in Schooldude.com®. |
| Monthly |
| 5.11.2 |
| Grills and Registers RM |
| Remove heating and ventilation system grills and registers, and hand and vacuum clean both sides. Accomplish system balancing at the same time to return the system to designed operational conditions. |
| Cleaning and balancing accomplished to return the system to designed operational conditions. |
| Annual |
| 5.11.3 |
| Heating Plant |
| See Below |
| N/A |
| 5.11.3.1 |
| Coordination RM |
| Coordinate with the local DPW or BCE for assistance when a DoDDS-E school is serviced by a long distance heating line. |
| Coordination accomplished. |
| 5.11.3.2 |
| Central Heating Plants RM |
| Inspect and maintain all central heating plants located directly in a DoDDS-E facility. Conduct annual system maintenance of the entire heating plant. Record inspection and maintenance in Schooldude.com®. |
| Inspection and maintenance recorded in Schooldude.com®. |
| Annual prior to heating season (Pressure tanks Certified by TüV every 2 years or by Belgian requirements) |
| 5.11.3.3 |
| Logs RM |
| Maintain operational logs for each major heating system in the mechanical room where equipment is installed. Equipment rooms shall be kept neat and clean. |
| Logs maintained. Room kept clean with no debris or dirt collecting on the floor. |
| Weekly |
| 5.11.3.4 |
| Supply Lines and Tanks RM |
| Check water and fuel supply lines for signs of deterioration or leaking, and record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 5.11.3.5 |
| Filters RM |
| Replace system filters. |
| Follow manufacturer’s standards to replace system filters. |
| Semi-Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.12 |
| Compressed Air Systems RM |
| Inspect and test the entire compressed air system to ensure operation at design standards. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Semi-Annual-Or As Required by Manufacturer’s PM Schedule |
| 5.12.1 |
| Compressed Air System Components RM |
| Check all system components for locations of potential system failures or leakage. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 5.13 |
| HVAC Systems Sustainment |
| HVAC Sustainment that is required over and above the routine requirements described in this section above and is estimated to cost more than the Work Request Threshold will be processed as a Work Order or Project Work Request following the instructions PWS Para 5.1.3. |
| Timely estimates submitted and all work performed as specified in Work Order or Project Work Request. |
| As issued under Work Order or Project Work Request |
PM - ELECTRICAL
(PWS Section 5.1.10.6)
Work Category
| Description of Standard |
| Frequency |
| 6.0 |
| Electrical |
| Inspect, maintain and repair permanently installed electrical equipment. |
| N/A |
| 6.1 |
| Outlet and Junction Boxes RM |
| Inspect outlet and junction boxes, and record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 6.2 |
| Conductors RM |
| Inspect electrical conductors, conduits, fittings and tubing, and record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. |
| Annual |
| 6.3 |
| Circuit Breakers and Panel Boards |
| See Below |
| N/A |
| 6.3.1 |
| Circuit Breakers and Panel Boards RM (Schools) |
| Inspect panel boards for tripped breakers and for mechanical or physical damage/deterioration. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. Tripped breakers re-set, and any damage/deterioration identified for repair action. |
| Weekly |
| 6.3.2 |
| Circuit Breakers and Panel Boards Annual RM |
| Inspect circuit breakers and panel boards for mechanical or physical damage/deterioration. Record inspection in Schooldude.com®. |
| Inspection recorded in Schooldude.com®. Components and connections meet manufacturer’s specifications and/or applicable electrical codes. |
| Annual |
6.3.3
| Circuit Breakers and Panel Boards Documentation |
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