HE1280-11-R-0001 Amendment 0004.pdf

HE601411RCM0094

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

This amendment is issued to:

a) Extend the Proposal Due Date to June 24, 2011, 1500 local time, Mainz-Kastel, Germany; and

b) Amend FAR 52.212-1, (B)(1)(b), Sub-factor tw o (2) - Corporate Experience, to provide clarity.

1. CONTRACT ID CODE PAGE OF PAGES

J

FAR (48 CFR) 53.243

1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jun-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1280-11-R-0001

X 9B. DATED (SEE ITEM 11)

20-May-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jun-2011

CODE

DODDS-EUROPE PROCUREMENT DIVISION

LUDWIG WOLKER STR GEB 4003

MAINZ KASTEL 55252

HE1280 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1280-11-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jun-2011 03:00 PM to 24-Jun-2011 03:00 PM.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

(b) Submission of proposals. Submit signed and dated proposals to the office specified in this solicitation at or before the exact time specified in Block 8 of the solicitation cover sheet (SF 1449), the time specified is local time – Wiesbaden, Germany. When mailing proposals they shall be sent to the mailing address specified in Block 9 of the Standard Form 1449 or the address listed below. Additional instructions are provided under (p).

E-MAILED OR FAXED SUBMISSIONS ARE NOT AUTHORIZED AND WILL NOT BE

CONSIDERED.

The address for mail originating in Europe or for hand-delivery:

DoDDS-E Procurement Division Mainz-Kastel Station ATTN: Ms. Gina Romano/Ms. Bernadette Honish Gebaude 4003, Room 223 Ludwig Wolker Strasse 55252 Mainz-Kastel, Germany

The address for mail originating in Germany using DeutschePost:

ATTN: Ms. Gina Romano/Ms. Bernadette Honish Postfach 2267 65012 Wiesbaden

The address for mail originating in the U.S.:

ATTN: Ms. Gina Romano/Ms. Bernadette Honish Unit 29649 Box 7000

APO, AE 09002

(c) Period for acceptance of proposals. The Offeror agrees to hold the prices in its proposal firm for 120 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the solicitation.

(d) Reserved.

(e) Multiple Offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of proposals:

(1)(i) Any proposal, modification, revision, or withdrawal of an proposal received at the Government office designated in the solicitation after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government's control prior to the time set for receipt of proposals; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful proposal, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(2) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(3) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the Government office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Proposals may be withdrawn by written notice received at any time before the exact time set for receipt of proposals. Oral proposals in response to oral solicitations may be withdrawn orally.

If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before the exact time set for receipt of proposals, subject to the conditions specified in the solicitation concerning facsimile proposals. A proposal may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of proposals, the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal.

(g) Contract award. The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all proposals if such action is in the public interest; accept other than the lowest proposal; and waive informalities and minor irregularities in proposals received.

(h) Multiple awards. The Government reserves the right to make multiple awards. The Government reserves the right to make an award on any item for a quantity less than the quantity proposed, at the unit prices proposed, unless the Offeror specifies otherwise in the proposal.

There is no pre-set limit on either the number of awards, or the amount of workload any one entity would be eligible to win under this solicitation. However, DoDDS-E will determine the feasibility of awarding multiple countries to one entity based on the associated risks (including, but not limited to, programmatic risk and performance risk) and overall best value determination.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC, 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch http://assistdocs.com/ http://assist.daps.dla.mil/wizard

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its proposal, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 numbers that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The Offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of a proposal, the Offeror acknowledges the requirement that a prospective awardee(s) shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's proposal.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(m) Delivery of Proposals

1. Proposals - Proposals shall be received no later than the date and time specified in Block 8 of SF 1449 (the time specified is local time - Wiesbaden, Germany). See (b) above for mailing addresses.

2. If offerors intend to hand-deliver proposals, they shall contact one of the following individuals, at least one day in advance to make the appropriate arrangements:

Ms. Gina Romano, Contract Specialist, +49 (0) 6134-604-506, email:

gina.romano@eu.dodea.edu Ms. Bernadette Honish, Contracting Officer, +49 (0) 6134-604-733, email:

bernadette.honish@eu.dodea.edu

3. Mailing Proposals. If you are mailing your proposal, please send an e-mail to Ms. Gina Romano, gina.romano@eu.dodea.edu and Ms. Bernadette Honish, bernadette.honish@eu.dodea.edu with the following information:

Name of Company Company Address Date Mailed Company used to make delivery (U.S. Post Office, FedEx, DHL, UPS, etc.), tracking number if available, and A point of contact (name, phone number and e-mail address)

4. Offerors are hereby advised that the place for delivery of proposals is a secure building on a U.S. military installation. Therefore, when hand-delivering or utilizing a mail carrier service to deliver proposals, offerors should allow for sufficient time because of controlled access to this installation. When the Offeror arrives at the installation there will be a guard checking for installation passes. If the individual delivering proposals does not have a valid installation pass they will require an escort to gain access to the installation. The guards have the right to inspect all vehicles and packages before granting access to the installation. Proposal delivery must be made to the exact location stated in this solicitation on or before the date and time specified.

Offerors are also advised to make sure that the proposal is clearly marked as to:

The Solicitation number, The date and time for receipt, The intended recipient, and The telephone number of the intended recipient.

(n) Pre-proposal Conference

A Pre-proposal conference was held on February 24, 2011 in Vicenza, Italy. This is the only pre-proposal conference that will be provided for this solicitation. The PowerPoint presentation and questions and answers from the pre-proposal conference and any additional questions and answers received have been provided as Attachments 6, 7 and 8.

(o) Solicitation Questions and Intent to Submit Proposals.

mailto:gina.romano@eu.dodea.edu mailto:bernadette.honish@eu.dodea.edu mailto:bernadette.honish@eu.dodea.edu

Questions: Questions from the Offeror regarding the solicitation shall be submitted by e-mail only to Ms.

Gina Romano, gina.romano@eu.dodea.edu and Ms. Bernadette Honish, bernadette.honish@eu.dodea.edu no later than June 3, 2011. Answers to questions that DoDDS-E determines to be necessary for proposal preparation will be conveyed in the form of a solicitation amendment and posted on the Federal Business Opportunities website. Offerors are responsible to watch the web site for postings of amendments, answers to questions, and other instructions/information, if any, at the Federal Business Opportunities website (https://www.fbo.gov/). Technical questions submitted by telephone or verbally will not be honored.

The subject of the e-mail shall be “Questions to Solicitation Number HE1280-11-R-0001.” Please group your questions by solicitation contract sections and submit each group of questions as a Microsoft Word document attachment.

Submission of questions shall include at a minimum, company name, address, point of contact, phone number and:

EACH question submitted by the Offeror shall be numbered and include:

1. Identification of reference of one of the following:

General Solicitation

PWS

2. PWS section number and/or title (including subparagraph designations) and title being referenced, as applicable.

3. Solicitation section number and/or title (including subparagraph designations) being referenced, as applicable.

4. Complete description of the question

Intent: For planning purposes only, please send an e-mail to Ms. Gina Romano, gina.romano@eu.dodea.edu and Ms. Bernadette Honish, Bernadette.honish@eu.dodea.edu, notifying us if your company intends to submit a proposal in response to this solicitation no later than June 1, 2011.

The subject of the e-mail shall be “Intent to Submit a Proposal for HE1280-11-R-0001.” Please provide the company name and point of contact to include name, title, address, e-mail and phone number.

NOTE: Please be advised that intent to submit a proposal is not binding on the Offeror and is for planning/scheduling purposes only. In addition, an Offeror that submits a negative intent to bid response is not precluded from actually submitting a proposal. However, if you submit intent to bid and then later decide that you will not be submitting a proposal, please e-mail Ms. Gina Romano and Ms. Bernadette Honish so that scheduling adjustments can be made.

(p) Detailed Proposal Instructions. This paragraph provides detailed instructions for preparing the proposal.

A. GENERAL

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and https://www.fbo.gov/ mailto:Bernadette.honish@eu.dodea.edu conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in a proposal being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Proposals shall consist of a written hard copy and copies in CD ROM format. The hard copy response shall consist of four (4) separate volumes, each copy of each volume being packaged in a ringed-loose-leaf binder. The CD response shall consist of one (1) CD for each volume. See the table below for the required number of copies to be submitted for each volume. Each volume shall be individually titled as follows:

Volume Number

Title

Number of Copies

Page Limitations

Volume I

Technical Proposal

Paper: Original and 1 copy CD Copies: 7

150 pages (excluding

Seed Project and Sample PM Schedule ) The Seed Project and Sample PM Schedule do not have a page limit

Volume II

Past Performance Information

CD Copies: 7

None

Volume III

Price Proposal

CD Copies: 2

Volume IV

Solicitation, Proposal and Award Documents and Certifications/Representations, Evidence of Responsibility

CD Copies: 2

The written format (hard copy) proposal has governance over any inconsistencies found between it and the CD ROM. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Each CD and hard copy shall clearly identify each volume, copy number (i.e., copy 2 of 4), which countries the Offeror is proposing on, solicitation number, Offeror’s name, address and contact information. Documents shall be submitted on PC-compatible data CDs and shall be in Microsoft Office Word and Excel compatible with Microsoft Office 2003 or earlier. Signed documents may be submitted in Adobe Acrobat or “PDF” format and compatible with Adobe Acrobat Reader 9.0 or earlier. Organizational charts may be provided in PowerPoint compatible with Microsoft Office 2003 or earlier. Each volume shall have a Table of Contents.

The original of each Volume shall be marked ORIGINAL and all other copies shall be marked COPY # ___ of ___.

2. Proposals Included in the Official Contract File: Offerors are advised that its proposal will become part of the official contract file.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Amendment/Cancellation: DoDDS-E reserves the right to amend or cancel the solicitation as necessary to meet DoDDS-E requirements.

5. Page Size, Typing, Spacing and Page Numbering:

a. Page size shall be 8.5 by 11 inches or standard size of the country unless otherwise indicated.

b. The proposal shall be page numbered.

c. Type size shall not be less than 12-point font type Times New Roman. Charts, graphs, and tables may be no less than 8-point font Times New Roman.

d. Each page shall be single-spaced and shall not be compressed. Each page shall have a 1” margin on all 4 sides; header and footer information may be contained within the 1” area.

e. For Excel charts the scaling may not be lower than 75%.

f. Tables, Charts, Graphs and Figures: Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays should be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. These limitations shall apply to both electronic (CD) and paper proposals.

7. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

8. Communications Prior to Contract Award: Offerors shall direct all communications to the attention of the Contract Specialist/Contracting Officer cited in the solicitation unless otherwise amended. Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

9. Offerors’ proposals that simply repeat the requirements or state “we will conform to the requirements as stated” are not acceptable and will be considered non-responsive.

B. PROPOSAL VOLUMES

1. VOLUME I – TECHNICAL

The Offeror shall prepare a proposal that will detail its capabilities and approach to satisfy the requirements in this solicitation. The Technical Proposal must clearly describe the Offeror’s proposed solution to fulfill the requirements of this solicitation. The PWS of the solicitation describes the services that will be acquired.

The Technical Proposal shall address the following two (2) Sub-factors in separate sections, each printed independently. A reading of the technical proposal should leave an evaluator with a detailed understanding of all aspects of the technical proposal.

a. Sub-factor one (1) - Technical Approach

i. Technical Approach to the Requirement: Completeness of Offeror’s concept to address all requirements in the PWS. The contractor must explain the approach to meeting the requirements outlined in the solicitation. This narrative must tell the story of who, what, where, and how the work will be performed. It should describe processes, resources, equipment, manpower, schedules, materials, etc. that are proposed to ensure that all requirements in the PWS are properly performed to the standards required by the PWS with the goal of maximum reliability and functionality. Include any proposed innovative features that may add value for the Government. As part of the technical approach, the Offeror shall also provide the following:

1. Seed Project: The Offeror shall provide a technical proposal to Attachment 1, “Seed Project,” which contains a sample project work request. The Offeror should give their assumptions in their technical proposal when submitting the technical approach to the project. The Offeror shall provide, at a minimum, labor categories, estimated hours for each labor category, and proposed materials in detail to accomplish the seed project.

2. Sample Preventative Maintenance Schedule: The Offeror shall provide a sample Preventative Maintenance schedule with a detailed listing of maintenance tasks associated with providing service to the Aviano Elementary/High Schools, Italy. The Offeror shall utilize the information included in Exhibit H, “Installed Equipment – Summary of Components,” page 6 (Aviano EHS Inventory Database and Associated Documentation) and any other exhibits needed.

ii. Staffing/Management Plan:

1. Offeror shall present clear evidence of how the workforce will be obtained and maintained during the life of the contract. The staffing plan must also show how many individual skill sets will be used at each location to meet the objectives of the

PWS.

The Offeror shall submit a Management/Staffing Plan identifying proposed positions to be filled and describing in detail how proposed plan will assure accomplishment of the work requirements of the PWS. The plan shall include copies of current organizational chart(s) and lines of authority and supervision pursuant to management of this effort. The staffing plan shall include a description on how the Offeror will recruit, retain, train, supervise, and coordinate its staff.

The plan shall include, at a minimum, the following:

(1) Each category of personnel, including subcontractor personnel and/or partners, who will be assigned to perform contract tasks.

(2) The approximate number of personnel by category, including those to be provided by any subcontractor firms, who will be available to perform work on the contract. Also provide rationale for the use of subcontractors instead of in-house resources.

(3) Clear identification of functional duties/responsibilities of all personnel proposed and the integration of facilities maintenance, custodial staffing and management.

(4) Number of personnel per shift, start and stop time of each shift, and provide an example of one (1) complete thirty (30) day shift rotation/schedule for April 2011 for each country proposed. Offerors should take note of holidays, teacher work days, breaks, etc.

(5) The organizational charts should be sufficient to provide an understanding of the roles and responsibilities and placement of proposed personnel. In the event that the Offeror utilizes subcontractors, the organization chart shall identify which staff are subcontractors. In summary, the organization chart shall identify the organization of work for the effort, to include, at a minimum, the following:

• Hierarchy of responsibility;

• Designation of labor categories proposed with the names, at a minimum, of Key Personnel responsible for each Division of Work;

• Full-Time Equivalent (FTE) that individual represents;

• Designation as to whether the identified positions are prime or subcontracted staff; and

• Location – city, country.

For Example:

Please note that this is for example purposes only.

Donna Doe Italy Program Manager

(1 FTE)

ABC Company

Somewhere, Italy

Jim Can Aviano Manager

(1 FTE)

ABC Company Aviano, Italy

Aviano High School 5 FTEs – Custodial, DEF Company (sub) Grounds Maintenance… Facilities…

James Jump Spain Program

Manager

(I FTE)

XYZ Company (sub) Anywhere, Spain

John Smith MSMP Program Director

(1 FTE)

ABC Company

Somewhere, Italy

2. The Offeror shall also submit a resume for the Offeror’s proposed Contract Manager that satisfies the requirement at PWS 4.1 and a “Letter of Commitment.”

iii. Quality Control Plan: The Offeror shall present a Quality Control Plan that clearly demonstrates how he/she will maintain the quality of the services and recognize and correct problems before they become systemic. A mere reiteration of the solicitation requirements is not acceptable. The quality control plan shall discuss the Offeror’s policies and procedures to ensure compliance with the contract requirements and its methods of documenting and enforcing quality control procedures of both the prime contractor and subcontractors. It shall address potential problem areas associated with the use of subcontractors and describe processes for replacement of non-performing or substandard subcontractors.

iv. Transition-In Plan: The transition-in plan shall fully describe how the Offeror will assume full performance of the contract in a timely, efficient and cost effective manner.

The transition-in plan shall include a discussion on how the Offeror will assume work-in-process, hire qualified personnel and obtain all needed training and assume full responsibility of all PWS requirements by the end of the transition-in period.

b. Sub-factor two (2) - Corporate Experience

i. Corporate Experience: Offerors shall provide information on relevant contracts of a similar size and complexity, active within the last three (3) years, which demonstrate the offeror’s ability to perform the proposed effort. “Similar size and complexity” means:

similar in dollar amount, type of work and number of offeror employees working on the contract as it relates to this solicitation. In addition to providing its own corporate experience, the Offeror shall provide the same information for proposed subcontractors.

This information may include the experience of predecessor companies, major subcontractor, or proposed key personnel.

Please submit the following information:

A. Contracting Agency (Company), address and phone number.

B. Contract number and type of contract.

C. Date of contract, period of performance, and place of performance.

D. Address and phone number of contracting and technical officers.

E. Size of contract (average number full time equivalents provided per year) and dollar/euro value.

F. Brief description of contract work and responsibilities.

G. Indicate comparability of each contract/work to the immediate one. It is not sufficient to merely state that a contract/work is comparable in magnitude and scope. Rationale must be provided to convince the Government that a contract/work is indeed similar.

If APPLICABLE (see below):

H. Detailed description of general construction/maintenance/repair project and responsibilities. The project work should be from a diverse range of construction/maintenance/repair tasks, such as new construction, demolition, repair, maintenance and interior/exterior alteration/renovation of buildings, systems and infrastructure. Include specific dollar amount of this project work if different from the overall dollar/euro value.

ii. Project Work Experience: The Offeror shall provide between three (3) and six (6) completed general construction/maintenance/repair projects that occurred within the last three (3) years within the countries proposed, which demonstrate relevant experience in a diverse range of construction/maintenance/repair tasks, such as new construction, demolition, repair, maintenance and interior/exterior alteration/renovation of buildings, systems and infrastructure. At least two (2) projects should range from $3,000 to $100,000 and at least one (1) project should be at a value of $100,000 or more. Failure to provide at least three (3) projects as stated will be considered a weakness.

The following information should be provided:

A. Contracting Agency (Company), address and phone number.

B. Contract number and type of contract.

C. Date of contract, period of performance, and place of performance.

D. Address and phone number of contracting and technical officers.

E. Size of contract (average number full time equivalents provided per year) and dollar value.

F. Brief description of project work and responsibilities.

G. Indicate similarity of each project work to the immediate one. It is not sufficient to merely state that a project work is comparable in magnitude and scope. Rationale must be provided to convince the Government that a project work is indeed similar.

The Offeror may add Letter (H) (see above) under Corporate Experience to provide the information required for Project Work Experience if both fall under the same contract number.

2. VOLUME II – PAST PERFORMANCE

The Offeror shall demonstrate satisfactory performance (not corporate experience) on current and completed contracts. Offerors shall submit the information below for both the Offeror and proposed subcontractors.

Offerors shall submit a list of all contracts (prime and major subcontracts) in performance or completed within three (3) years immediately prior to the date of the Offeror’s proposal, which are relevant to the efforts required by this solicitation. Feedback from supported organizations will be examined to ascertain the quality of support services, including the timeliness to the organization’s requirements. The Government is not bound by the offeror’s assessment of relevancy. Data concerning the prime Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. This volume shall be organized into the following sections:

a. Section 1 - Contract Descriptions - This section shall include the following information in the following format:

(i) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(ii) Government or private sector (corporate/management) contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(iii) Government’s technical representative/COR or private sector (corporate/management) equivalent, and current e-mail address, telephone and fax numbers.

(iv) Government contract administration activity and the Administrative Contracting Officer's name or private sector (corporate/management) equivalent, and current e-mail address, telephone and fax numbers.

(v) Contract Number or private sector equivalent and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, and Delivery Order number (if applicable).

(vi) Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

(vii) Awarded price/cost.

(viii) Final or projected final price/cost.

(ix) Original delivery schedule, including dates of start and completion of work.

(x) Final, or projected final, delivery schedule, including dates of start and completion of work.

(xi) A copy of each reference’s completed Performance Evaluation identified above.

(xii) A copy of any government issued audit reports received by the

Offeror within the past two (2) years, i.e. Incurred Cost Submission Report, Timekeeping Audit Report.

(xiii) Attachment 3 – “Past Performance Certification” shall be signed by an authorized official who can sign on behalf of the Offeror and submitted with the Offeror’s proposal. This attachment is not intended for the recipient of the past performance questionnaire.

b. Section 2 – Performance - Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved.

Provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence on any contracts with poor past performance. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. Also list any contracts for which the customer did not exercise an option to continue the contract within the last three years with an explanation as to why the option was not exercised.

Such narrative shall include a summary of any corrective action taken to resolve or correct the situation or describing any extenuating circumstances.

c. Section 3 – New Corporate Entities/Joint Ventures/No Relevant Past Performance - New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. A joint venture having no past performance history itself may provide references based on the constituent companies. In addition, offerors having no relevant organizational past performance record may provide references for proposed personnel.

d. Section 4 – Performance Risk Assessment Questionnaire (Attachment 2) - For all contracts identified in Section 1, Past Performance Questionnaires must be completed and submitted. The Offeror shall complete Section 1 of the Past Performance Questionnaire and e-mail the questionnaire to the Government contracting activity or private sector equivalent or technical representative responsible for the past/current contract. The Offeror shall instruct their Past Performance Points of Contact's (POCs) to electronically complete Section 3 of the questionnaire in English and e-mail the entire questionnaire to the Contracting Officer and Contract Specialist within seven (7) calendar days of receipt. Questionnaires should be e-mailed to Bernadette.Honish@eu.dodea.edu and to Gina.Romano@eu.dodea.edu. Questionnaires received later than five (5) days after the date of receipt of proposals shall not be considered.

e. Section 5 - The Offeror may also separately describe any quality awards or certifications that indicate the Offeror possesses a high-quality process for developing and producing the product or service required, e.g. ISO 9001. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three (3) years old, present evidence that the qualifications still apply.

f. References other than those identified by the Offeror may be contacted by the

Government with the information received used in the evaluation of the Offeror’s past performance. DoDDS-E will also review the Federal Government’s Past Performance Information Retrieval System (PPIRS) for existing performance evaluations.

3. VOLUME III – PRICE

a. Offerors are required to complete and submit a price proposal in response to this solicitation that shall be comprised of three (3) separate parts as follows:

mailto:Bernadette.Honish@eu.dodea.edu mailto:Gina.Romano@eu.dodea.edu

Part I – The Offeror shall complete in its entirety for routine monthly services and material handling rates the Schedule of Supplies/Services contained in the solicitation beginning on page 5. ALL applicable SubCLINs shall be completed within the schedule for each country the Offeror elects to compete for providing unit prices and total amounts (unit price x quantity = total amount) for the base period and all option periods.

Offerors are HEREBY NOTIFIED that the estimated hours provided in Exhibit U, Historical Routine Services, is for informational purposes only. The Offeror should not use this as the only basis for formulating a proposal for fixed monthly routine services.

Part II – The Offeror shall complete in its entirety the “Non-Routine Pricing Spreadsheet” located at Exhibit R. This part of the price proposal constitutes work under the proposed contract for all non-routine services which includes applicable work orders, project work and minor construction. Exhibit R shall be completed for each country the Offeror elects to compete for providing fully burdened composite labor rates and total amounts (labor rate x estimated hours = total amount) for the base period and all option periods. Offerors shall use the estimated hours provided at Exhibit J, “Projected Workload for Other than Routine Services,” as a basis in formulating their fully burdened composite labor rates and total amounts. The estimated hours in Exhibit J have been broken out between non-routine work orders and non-routine project work. Under Exhibit R, these numbers have been combined for total estimated hours (non-routine work orders plus non-routine project work) per country.

Note that Exhibit T, “Historical Non-Routine Financial Data,” is provided for informational purposes only to give offerors a general idea of previous non-routine work accomplished for fiscal years 2009 – 2010.

Offerors are HEREBY NOTIFIED that the estimated hours provided in Exhibit J represent the Government’s “best estimate” giving consideration to the availability AND non-availability of both historical and projected workload data. These estimated hours are provided for pricing and evaluation purposes only and as such are not to be viewed as a future guarantee of work under any resultant contract.

Part III - Seed Project: The offeror shall provide a detailed price proposal corresponding to the technical proposal (see Volume I) for Attachment 1, “Seed Project.” Please note the price proposal for the Seed Project shall be submitted under Volume III and the technical proposal for the Seed Project shall be submitted under Volume I.

b. Offerors are advised that in the event unit prices x quantity and labor rates x quantity have in any instance been incorrectly calculated, the unit price or labor rate will govern. Offerors are also cautioned that failure to complete pricing in its entirety as provided for by the Schedule and Exhibit R for the base period and all option periods for each country the Offeror elects to compete for may render the Offeror’s proposal ineligible for further consideration and subsequently rejected by the Government.

c. The price proposal is presumed to represent an offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price should be explained in the proposal. Any significant inconsistency, if not explained, raises a fundamental issue of the understanding of the nature and scope of the work required and of the Offeror’s financial ability to perform the contract and may be grounds for rejection of the proposal. The burden of proof for price credibility is with the Offeror.

4. VOLUME IV - SOLICITATION, PROPOSAL AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS, EVIDENCE OF RESPONSIBILITY

a. Complete blocks 12, 17, and 30 of the solicitation Page 1, SF1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation. An authorized official who can sign on behalf of the company shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

b. Complete the necessary fill-in clauses and certifications contained in the solicitation. If the Offeror has completed the Online Representations and Certifications Application (ORCA), the Offeror shall only note this in their proposal and is not required to submit a hard copy version.

This includes: 52.212-4 ALT I (a)(4) – labor rate attributable to profit; 52.212-4 ALT I (i)(ii)(D)(2) Indirect Costs; 252.229-7001 –tax exclusions; 52.223-13; 52.209-7; 52.225-25.

c. Evidence of Responsibility: The Offeror must submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1. Accordingly, offerors should seriously address each element of responsibility. To be determined responsible, a prospective contractor must:

i. Have adequate resources, including financial, facilities, equipment and personnel, to perform the contract, or the ability to obtain them (see FAR 9.104-3(a));

ii. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

iii. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

iv. Have a satisfactory record of integrity and business ethics;

v. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

vi. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104- 3(a)); and

vii. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at FAR 9.108).

(End of Summary of Changes)

Intent: For planning purposes only, please send an e-mail to Ms. Gina Romano, gina.romano@eu.dodea.edu and Ms. Bernadette Honish, Bernadette.honish@eu.dodea.edu, notifying us if your company intends to submit a proposal in response to this solicitation no later than June 1, 2011. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1280-11-R-0001.” Please provide the company name and point of contact to include name, title, address, e-mail and phone number.