Amendment_0001.pdf

HP602214RCPL006

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

OBVSS Korea The purpose of this amendment is to:

1) Incorporate the questions received from vendors w ith Government's answ ers.

2) Incorporate changes to the PWS (see bold, underlined areas).

3) Incorporate Exhibits 1 & 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-14-R-0001

X 9B. DATED (SEE ITEM 11)

07-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-May-2014

CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. GEORGETTE HENDRICKSEN

UNIT 35007

APO AP 96376

HE1260 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-14-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

OBVSS KOREA Q&A

QUESTIONS AND ANSWERS

OBVSS-KOREA

Solicitation Number: HE1260‐14‐R‐0001

Q1. What are the number of different models of buses and type?

A1. In Korea, we use:

Daewoo 45Pax, Model: “BS 106” Hyundai 45Pax, Model: “New Super Aero City” & “Aero City”

Q2. What power is available and what are the requirements for each bus?

A2. 24 Volt

Q3. Will there be any live video/audio requirements (Live vs store and forward)?

A3. No. SD Card Storage only. SD will be removed and connected to PC or Laptop to view. Or, laptop will be connected via USB directly to the DVR on the bus.

Q4. What type of events should be recorded or everything?

A4. No external event connections are required (no brake, turn signal, door open/closed, etc.). Only the G sensor, GPS coordinates, video/audio need to be recorded.

Q5. What data is required to be collected? (OBDII, battery condition, maintenance systems, etc.)

A5. Only the G sensor, GPS coordinates, video/audio need to be recorded.

Q6. What wireless requirements, if any, are there? (yard size and locations, number of simultaneous buses for transfer) A6. There are no wireless or cellular requirements.

Q7. What are the video storage requirements – on‐line, off line number of days, weeks, months?

A7. There should be about 30 hours per week and expect 2 weeks of data to fit on a 128 GB SD card.

Q8. Storage on bus – how many days?

A8. DVR shall store at approximately 2 weeks of data before endless loop recording mode kicks in.

Q9. What is the required frame rate and resolution?

A9. 120fps [30fps/ch], 720/480

Q10. Is an RFID or other passenger tracking system required?

A10. No

Q11. Do you need wireless AP function on board for police/supervisor drive‐up access?

A11. No

Q12. Do you need wireless AP public access?

A12. No

Q13. Is "Live view" cellular coverage required? Who will be the carrier?

A13. No. There is no requirement for cellular, Wi‐Fi or RF.

Q14. At each of the locations, will all buses be available for installation at a central location? Or will the buses be housed at more than one place?

A14. In Korea, buses will be available at the military motor pool (TMP) for each base listed in the RFP exhibits.

Q15. Will one digital video playback system be required for each bus? Or will a laptop or tablet be provided for each of the locations? If the digital video playback system is to be installed in each bus, how will the system be mounted?

A15. No digital video playback systems are required on buses. Contractor shall provide playback software will be installed on Government owned PC’s and/or Laptops [Playback software must be Window 7 + higher compatible].

Q16. Have you considered connecting all of your Surveillance cameras to the internet? This would allow your main office to login and view what is happening on each bus. Please comment.

A16. Yes, we considered this, but it is not required/cost effective for our operation.

Q17. Reference 2.2.1 18 Minimum Mobile DVR requirements (equivalent or better). Does the Government require real‐time transmission of video?

A17. No. No requirement for real time transmission. The Government requires all video/audio to store on a SD Card.

Q18. Reference 2.2.1 18 Minimum Mobile DVR requirements (equivalent or better) How much video time does the Government estimate they will capture on a daily basis?

A18. Approximately 4‐6 hours/day per bus.

Q19. Also, per above, will the daily estimated usage differ between certain time periods (i.e. weekdays

vs. weekends, school year vs. summer time)?

A19. Yes, depends on location/bus route – mostly little or no usage on the weekend and during the summer.

Q20. Reference 2.2.1 18 Minimum Mobile DVR requirements (equivalent or better). Does the Government require mobile broadband connectivity through cellular networks?

A20. No, mobile broadband or cellular connectivity.

Q21. Reference 2.2.1 18 Minimum Mobile DVR requirements (equivalent or better) Does the Government require the OBVSS solution to be compatible with local Japanese or other cellular carriers for mobile broadband connectivity?

A21. No, not required [To view, SSD will be removed and connected to PC or Laptop via USB cable]

Q22. Reference 2.3 19 Equipment Removal/Installation Please provide a description of the equipment quantities and types (wiring, conduit, brackets, and miscellaneous materials) that the offeror will be required to remove from each bus.

A22. Removal is simple. Remove 4 old cameras with short strips of conduits – wires to cameras are routed normally behind the upper baggage rack plastic walls. Remove DVR with mounting bracket [4 screws] and cables to bus fuse panel. Additional details are contained in Exhibits 1 & 2.

Q23. Will the OBVSS require a wireless connection to download data?

A23. No

Q24. Will the OBVSS require any other connection like cellular, radio, or Bluetooth to download the data?

A24. No

Q25. Will the OBVSS require cameras that are programmable and triggered by certain events?

A25. No ‐ Cameras/DVR is recording as long as the ACC switch is turned on by the bus driver.

Q26. Will the OBVSS cameras require external encoding/decoding?

A26. No

Q27. Is there an incumbent for this contract? If so, who is the incumbent? What is the incumbent’s contract number?

A27. No – the old OBVSS contract was terminated 30 September 2012.

Q28. The PWS does not indicate how many busses, by location, have OBVSS installed. For each of the seven locations of Attachment 1 of the PWS, how many busses have no current OBVSS equipment needing to be removed?

A28. For Korea – The numbers are stated in the PWS, however about seven of the older buses at Daegu have already been replaced with newer buses which have no OBVSS installed

Q29. Is OBVSS removal and installation to be accomplished at government facilities of the seven locations of Attachment 1 of the PWS? Or may the busses be taken to a contractor facility for removal and installation work?

A29. No, work is to be done at the TMP facilities [to take the buses off site would require a great deal of coordination and a Military or TMP driver].

Q30. Would the government clarify the training requirement of paragraph 2.5 of the PWS. Specifically:

Q30a. How many individuals are to be trained at each of the locations?

Q30b. Usually only 1 or 2 per location.

Q30b. Is there a requirement for more than one training session per location?

A30b. No – one is sufficient.

Q30c. Will the government make available the required training facilities or is training desired at off‐ base contractor facilities?

A30c. Training will be on base at a Government provided facility (normally the Student Transportation Office (STO).

Q31. Is the total in the government‐provided CLIN 0005AB for a quantity of “40,000” a fully burdened with fee total or is the contractor to burden this dollar amount?

A31. This CLIN is for replacement and repair parts and is a fully burdened amount.

Q32. Paragraph 3.1 of the PWS states “…Contractor must complete all initial work prior to 19 August 2014.” Will the government please clarify how “initial work” is defined?

A32. Initial work consists of the removal of the current OBVSS systems on each bus and installation of new systems on each bus per the requirements.

Q33. Paragraph 5.0 of the PWS states “…Delivery is FOB Destination within 30 days after contract award to the location specified at Attachment 3.” Taking into account manufacturer lead time, equipment shipment by air would be required to meet this 30 day suspense. To reduce cost to the government, would the government consider changing the requirement to delivery within 60 days to enable shipment by sea to take advantage of the significantly lower cost?

A33. Please submit your quote using the guidance in paragraph 5.0 of 30 days.

Q34. What is the forecasted date for contract award?

A34. The forecasted contract award date is: 24 Jun 2014.

Q35. What would be the expected Notice to Proceed date?

A35. The notice to proceed date will be the date of contract award.

Q36. Is a proposed installation schedule required as part of the RFP response?

A36. Yes, the proposal submittal requirements have been amended to reflect this clarification.

Q37. Could the Government procure this solution through GSA Schedule 70? If not, which contract vehicle will be used for procurement?

A37. The requirement is being solicited using full and open competition procedures in accordance with FAR Parts 12 and 13.

Q38. I did not see a requirement for a particular labor wage scale. Is there a wage scale requirement for this RFP?

A38. No, a wage scale is not required.

Q39. Will any weekend work be possible? Because of the physical separation of all the sites, time will be required to travel to and mobilize at each site.

A39. According to the PWS at Section 2.3, removal and installation of the OBVSS shall be during normal working hours which are provided. Any deviations to this scheduling shall be coordinated with the Government COR prior to any work being initiated.

Q40. Can this RFP be set aside for SDVOSB? If not, will disabled veteran status be used in the proposal evaluation?

A40. There is no set‐aside for this procurement.

Q41. Paragraph 2.4 of the PWS states, “The existing OBVSS equipment is listed in Exhibits 1 and 2 of this solicitation package,” but we are unable to locate these two Exhibits.

A41. Both exhibits are contained in one posted stand‐alone document.

Q42. Sec 2.2 calls for audio, are we looking for one audio microphone per bus?

A42. Each inside camera shall be equipped with a microphone

Q43. Sec 2.2.2 Easy to use on screen menu ‐ pertains to the video software or to a screen on the DVR?

A43. Video Playback software only – no DVR screen required

Q44. Sec 2.2.3 Ability to record an event (a simple input relay?) or erratic driving sensor ‐ please define erratic.

A44. No external event connections are required. Swerving excessively and/or sudden braking should be detected by the G‐sensor [3 axis display] and displayed on the Digital Video Playback System graph.

Q45. Sec 2.2.3 On screen mapping. Mapping at the bus depot to monitor all bus movements, or are they requesting a monitor interface in each bus?

A45. Not required. DVR shall store video/sound/g‐axis/GPS data and if needed, the SSD will be removed and taking to the Student Transportation Office (STO) to be viewed on a PC or Laptop.

Q46. Additionally: Will the DVR be required to download via 802.11 as they enter the bus yard?

A46. No

Q47. Is the 5‐year warranty an absolute requirement?

A47. No, the Government requests a 5 year warranty and the offeror may propose an alternative duration.

Q48. Attachment 2 provides the location of the cameras. Camera 1 is "exterior mounted camera" so does that mean it will be placed on the outside of the bus? If so, will the camera have to be waterproof/weatherproof?

A48. Yes. Exterior, waterproof camera.

Q49. Are all the bus types the same? If not, what kind of buses will the system be installed in?

A49. See Question & Answer for Number 1

Q50. Section 2.2.4 requires low light, color cameras and low light capable cameras. Are they not one and the same?

A50. Yes. PWS corrected.

Q51. Section 2.2.3 requires GPS tracking. Is tracking required in intervals (e.g. every 30 seconds, minute, etc.) or 24/7 starting when the bus is turned on?

A51. Every 2‐3 minutes is sufficient.

Q52. Section 2.2.4 requires a high quality built in audio gain amplifier. Is it the same thing as a high quality microphone?

A52. Yes.

Q53. Will it be possible to use subcontractors for this contract?

A53. Yes, this is entirely up to the offeror.

Q54. Will the contractor technician be required to be at all locations during the install?

A54. The expectation is that a Contractor representative will be available to respond to Government questions at each location.

Q55. Will it be possible to do a site survey for this solicitation?

A55. No.

Q56. Could you please provide the parts and items for item 0005AB?

A56. Please re‐read the intent of CLIN 0005. SubClin 0005AB is intended for a Contractor submitted, Government approved repair parts listing which is intended to complement the new system being proposed.

Q57. Item 0003, 1003, 2003, 3003, and 4003 is "as needed maintenance services." With this item number, will we be able to charge for troubleshooting prior to repair?

A57. Each maintenance call will be unique and charged based on the level of effort required for the repair.

Q58. If an additional system has to be installed, will the install charges fall under item 0003, 1003, 2003, 3003, and 4003 or is there another item number for additional installations?

A58. SubClin 0005AA at Schedule B is designed to satisfy Question 59.

Q59. Section 2.8 Extended Warranty states that USPS will be used to send items back to the user's location. As we are a Japanese company and located in Japan, will it be possible to use a courier service (Kuroneko Yamato, Sagawa, etc.) instead of USPS?

A59. Yes.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DoDEA Pacific Korea District

Purchase, Removal & Installation of On-Board Video Surveillance System (OBVSS) to Support

Student Transportation Buses (School Buses)

1.0 SCOPE

1.1 Background. The Department of Defense Education Activity - Pacific (DoDEA- Pacific) transports school age children to and from school and extracurricular school activities. DoDEA Pacific will provide an On-Board Vehicle Surveillance system (OBVSS aka school bus camera surveillance) with passive vehicle locator system (GPS) able to observe and record activity inside and outside the bus and record the movement of its school buses within the designated DoDEA school Korea district.

1.2 Scope. The contractor shall (a) Provide an integrated school bus video camera recording system and passive vehicle locator system; (b) Remove existing Mobile DVRs from buses that currently have the previously installed equipment; (c) Train designated government employees on the operation, maintenance and warranty program; (d) Provide digital video playback and mapping software and (e) Provide maintenance/repair services as needed.

2.0 GENERAL REQUIREMENTS

2.1 General. The contractor shall provide all labor, tools, equipment, parts, wiring, conduit, brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and transportation required to provide installation services for the OBVSS systems installed on approximately 73 buses. Please note: Korean buses are left side driver and right side exit. All buses are 24V DC.

2.2 Hardware. Mobile Digital Video Recorder (DVR) with SD card and GPS tracking tool, digital video cameras with 100% display and recording and audio of all passengers and driver inside the buses and full recording of vehicle’s outside perimeter. A list with the number of required equipment for each Korea district location is referenced in Attachment 1.

2.2.1 Minimum Mobile DVR requirements (equivalent or better)

- 100% Solid State

- Digital memory SD card with ≥64 GB capacity

- 3 axis accelerometer and G-sensor for charting playback

- Codec must be high compression for small video feedback

- Endless loop recording mode

- USBS port for external video file storage when needed

- Equipment and disk media shall be securely housed to prevent theft or tempering

- Minimum Five year warranty on DVR equipment and operational functions

2.2.2 Minimum Digital Video Playback System (DPS) (equivalent or better)

- 100% viewing coverage within the vehicles simultaneously while recording

- Mapping software

- Event indexing

- Easy to use on-screen menu

- Minimum 720x480 DI Video Resolution

- DVR Viewer compatible with Windows 7 (or newer) Software for PC or Laptop

2.2.3 Minimum GPS Specifications

- DVR must have built in GPS module and antenna for GPS synchronization.

- On screen mapping must be capable of displaying/playback simultaneously along with video display/playback of 100% vehicle coverage.

- Mapping system must update maps automatically at least once per year and will not require customer interaction or any additional costs in order to perform this task.

- Ability to record an event alarm or erratic driving sensor.

- GPS vehicle speed & on screen mapping to show bus location on map.

2.2.4 Minimum Camera Features and Specifications (equivalent or better)

- Four low light, color cameras (image sensor) per bus

- High quality built-in audio gain amplifier (microphone)

- Minimum five year warranty required on all camera equipment and operational functions

- Selectable motion detection for memory conservation.

2.2.5 Configuration. The contractor shall mount the cameras to achieve the conceptual views depicted in Attachment 2.

- One interior front mounted camera looking rearward in the passenger compartment.

- One interior rear-mounted for viewing looking forward in the passenger compartment

- One exterior right side mounted camera to capture the boarding/sidewalk area.

- One wide angle camera to view the driver, front door and exterior view.

- All interior cameras must be able to perform to the facial recognition level.

2.3 Equipment Removal/Installation. Contractor shall remove existing OBVSS, if installed, and install new equipment during normal working hours. Normal working hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday, except U.S. holidays.

The optimal time for these efforts is 16 June 2014-16 August 2014. However, the contractor can coordinate installation during times the buses are not in operation, typically 0800-1400 on school days.

2.3.1 The contractor shall coordinate trip itinerary with the Contracting Officer’s Representative (COR) and each Student Transportation Office (STO) location to ensure offices are open and available for access by the contractor.

2.3.2 The contractor or the designated technician shall coordinate with the government’s local POC and coordinate base entry requirements, vehicle passes, work location, and other miscellaneous details regarding the work requirement.

2.3.3 The COR or local designated government representative shall coordinate any requirements for the contractor’s employees and vehicles to access overseas U.S.

military installations in support of this contract with the military.

2.4 The contractor shall return all removed equipment to the government for disposal.

Note: The existing OBVSS equipment is listed in Exhibits 1 and 2 of this solicitation package.

2.5 Training. The contractor shall provide training to designated members at the locations specified at Attachment 1 on the use of the newly installed OBVSS equipment following installation.

2.6 Technician. The contractor shall designate a technician to be the overall point of contact with the government COR for work performed under this contract. The technician shall be fluent in English to be able to read, write, and speak in order to communicate with the COR.

2.7 Unscheduled Maintenance/Sustainment/Equipment Relocation. If the Government requires on-site maintenance due to an inoperable OBVSS system, or relocation of the OBVSS to replacement buses, the Government shall notify the Contractor of the issue and resolution shall be accomplished through a local contract representative or technician within 2 working days or sooner.

2.8 Extended Warranty. The contractor shall provide a five year extended warranty on all components and software. The contractor shall provide a process to maintain operability of the system with minimum on-site repair visits. The contractor shall designated repair facility with a one week turnaround (does not include shipping time) of the repaired or replaced item. The system must allow easily removal and replacement of key components by government personnel. The contractor shall provide the self-addressed appropriate packaging for components and U.S Postal Service postage pre-paid shipping labels. The contractor is responsible for shipping costs back to the user’s location via USPS (domestic rates apply).

3.0 DELIVERABLES

3.1 The contractor shall provide a work schedule to the COR within 30 days of contract award. The schedule will include projected timelines for performing removal and installation of equipment at all locations. Contractor must complete all initial work prior to 16 August 2014.

4.0 Liability

4.1 The contractor is responsible for damages it causes to the buses or equipment/systems during the course of this contract if attributed to the quality of the contractor’s workmanship.

5.0 Shipping Instructions: Delivery is FOB Destination within 30 days after contract award to the location specified at Attachment 3.

6.0 SECURITY

6.1. The District Superintendent Office Korea and its locations are controlled access areas and require prior coordination before access will be granted to contractor personnel. A list of any and all contractor personnel and numbers of personnel that will be needed on each job shall be submitted to the Government COR prior to start of work.

6.2. All contractor personnel and transportation modes to and from the Installation are subject to search.

6.3. All Contractor personnel shall be required to conform to base regulations:

a. Designated routes

b. Parking regulations

c. Base vehicle speed limits

d. Automotive liability insurance

e. Valid License Plate

f. Valid Driver’s License

6.4. The Contractor must be able to provide a satisfactory criminal background check on each identified contract employee prior to unsupervised contact or unescorted facility access being granted to contractor employees.

ATTACHMENT 1

PURCHASE AND INSTALLATION OF OBVSS EQUIPMENT

KOREA DISTRICT LOCATIONS

KOREA District Transportation Supervisor – Program Manager

LOCATION # OF BUSES All POCs will be provided at each location at time of award.

CAMP CASEY STO 0

SEOUL STO 26

OSAN STO 10

HUMPHREYS STO 18

DAEGU/CHINHAE

STO

Total 73

Installed Units: 73 Total: 73

ATTACHMENT 3

SHIPPING INFORMATION

INSTRUCTIONS FOR FOB SHIPMENT

DoDEA PACIFIC KOREA DISTRICT

MARK FOR: DODEA PACIFIC KOREA DISTRICT

POC: Mr. Donald Brown, DISTRICT TRANSPORTATION SUPERVISOR

YONGSAN SOUTH POST GATE 10

BUILDING 3648

SEOUL KOREA

MAILING ADDRESS:

DODEA PACIFIC KOREA DISTRICT

ATTN: POC: MR. DONALD BROWN,

UNIT 15549

APO AP 96205-5549

(End of Summary of Changes)