A2-10-R-5001.pdf

HEGUAM90222000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

GuamTotal Maintenance Services

See Next Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-May-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-10-R-5001

X 9B. DATED (SEE ITEM 11)

30-Mar-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-May-2010

CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. ANGELA DASH, UNIT 35007

APO AP 96376-5007

HE1260 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-10-R-5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

AMENDMENT 0002

The purpose of this Amendment is to:

1. Extend the due date for proposals to 23 June 2010 at 0900 local Japanese Standard time. The hard copy proposals must be received at the Procurement office by this date and time in order to be considered.

2. Update section 4.3 of the PWS to include Andersen Middle School’s soccer field. Section 4.3 of the PWS is updated as such:

Leve1 1: Turf shall be cut and maintained at a uniform height between one inch (1”) and not more than two inches (2”) from the ground throughout the contract performance period. This applies to the football field at Guam High School and the soccer fields at both Andersen Middle School and McCool E/M School.

3. Incorporate all questions received from vendors with the Government’s answers. All questions and answers are shown below:

Q1. Does DoDEA have a base listing of various sizes and types of materials and/or supplies that are typically maintained at each school? (i.e.: a/c filters, light bulbs, etc.)

A1. No, currently DoDEA’s requirements are being performed under the Navy’s BOS contract, and the BOS contractor currently maintains the supplies and information.

Q2. Does DoDEA have any historical data on the numbers and types of Work Orders for routine maintenance ($1500 threshold or below)?

A2. Yes. See attached PDF.

Q3. Can DoDEA furnish a listing of existing contractors and subs that currently provide maintenance services?

A3. Yes. See attached excel spreadsheet.

Q4. Please provide information on the bus dispatch offices (scope of work, type of systems and square footages) for Andersen and Navy Base Guam. Will the contractor be required to maintain the bus staging and parking areas as well? If so, to what extent and how large is the area?

A4. The contractor will be required to maintain the bus parking area and bus dispatch offices. Below are the square footages of the areas requiring maintenance:

Andersen Dispatch – 702 Sq Ft.

Navy Base Dispatch – 1000 Sq Ft.

Q5. Can DoDEA provide approximate areas for grounds maintenance? (i.e.: acreages for grass mowing areas, sports fields, etc.

A5. Yes. Please see below for the approximate areas for grounds maintenance:

Andersen Schools to include soccer field………13 acres

Andersen Bus Parking/Staging Area…………...1/2 acres

Guam High School (all other areas)…………....7.45 acres

Guam High School baseball field……………...1.76 acres

Guam High School soccer/football field………2.7 acres

McCool E/M School…………………………..17.76 acres

McCool E/M School soccer field………………1.25 acres

Q6. Item 3.13.1.5 indicates that contractor “….shall not commence work on any project until all required coordination and permits are obtained.” Does this refer to permits from Joint Region/NAVFAC/CE? Or will DoDEA self manage the permitting processes? (It was indicated in the pre-proposal conference that DoDEA facilities are separate and apart from base installations).

A6. The contractor will need to secure permits from NAVFAC / CE and/or the appropriate agency before any work can begin.

Q7. Item 3.18.2 (Computer Equipment): Draft PWS indicates that contractor is to “Provide labor, cables, wireless connections, hardware, software and services necessary to ensure reliable Internet connectivity between contractor employees and Government representatives…..” . Does this mean that none of the schools currently have wireless connectivity? Installation of any computer equipment within military facilities on base normally involves N6 command to ensure One Net conformance for force protection purposes. Will the contractor be responsible for this coordination? Also, if hard wiring is required, will this be provided by DoDEA or will all the associated costs be borne by the contractor? Finally, does this item include providing DoDEA representatives with laptops or other hardware and software? If so, how many will be required for each school?

A7. Yes, the schools do have wireless connectivity. DoDEA is not on One Net, we have a separate internet provider and coordination will be the responsibility of the contractor. All connectivity hook-ups are the contractor’s responsibility. Only software will be provided to the contractor representatives as required at three per school and three at the Guam District Superintendent’s Office.

Q8. Section 4.4 (Sports Fields – Routine): Please provide total areas to be maintained. Is there any historical data available for the types and amounts of organic fertilizers presently used? Will the contractor be required to dispose of natural debris (leaves, etc.) at military landfills? Who will be responsible for cost?

A8. See question 5 for info on total areas. Currently there are no fertilizers presently used as this is a new requirement. Contractor can dispose of natural debris on base but will need to coordinate with AF Civil Engineers for the Andersen facilities and NAVFAC for the Navy facilities. It is my understanding that contractor is responsible for all cost such tipping fees. At both landfills (Navy & AF) there are chippers/mulchers for green waste.

Q9. Section 6 (Exterior Site Works Program): Item 6 – Exterior Sports Equipment includes overhead canopies. Will any of these canopies require disassembly during contingencies (heavy weather)?

A9. Yes, if winds of 40 mph or greater are anticipated.

Q10. Item 9.4.4 (Chemical Waste Collection Systems): Please provide more information on this system. Does this include any systems within classroom laboratories? If so, how many?

A10. Currently, all chemical waste is disposed of via DZSP 21 Hazmat, coordinated via NAVFAC Environmental.

Q11. Item 10.5 (Chemical Dispensing Stations and Teacher Demonstration or Work Stations) Please provide the number of stations per school and the system manufacturer as well as the types of Chemicals typically used.

A11. Guam High School, Andersen Elementary School and Andersen Middle School do not have any stations.

McCool Elementary Middle School currently has 18 Teacher Demonstration / Work Stations and 9 Teacher Movable Work Stations. For these stations, only general household chemicals are used.

Q12. In reference to Section L, page 177, “…the offeror shall send 3 copies of the Technical Proposal and 1 copy of the Price Proposal”. Do these totals include the originals of each proposal ( i.e. 1 original and 2 copies of the Technical Proposal and 1 original Price Proposal)?

A12. The offeror shall send 1 original and 2 copies of the Technical Proposal, and 1 original price proposal.

Q13. Please confirm that the scope description of the Quality Control Plan is included in PWS subsection 3.7.

A13. Yes, the scope description of the contractor’s Quality Control Plan is included in PWS subsection 3.7.

Q14. Are there any liability or insurance requirements, in addition to RFP Section I, CLAUSES INCORPORATED BY REFERENCE; 52.228-5 -- Insurance -- Work on a Government Installation?

A14. Only FAR 52.228-5 applies at this time to this requirement.

Q15. How many work orders for each category under this PWS were completed last year and what were the actual costs associated with each work order?

A15. See attached PDF and excel spreadsheet.

Q16. Please provide the work order historical information for last year?

A16. See attached PDF and excel spreadsheet.

Q17. Due to these unanswered questions that have an impact on our proposal and final pricing, can the proposal submission date and time be extended?

A17. Yes. The solicitation due date has been extended to 31 May 2010. All hardcopy proposals must be received at the DoDEA Pacific Procurement Division by this date to be considered for contract award.

Q18. The actual CLIN breakout is not consistent with the RFP Performance Requirements in sections 4.0 - 15.0. The question is:

Where is the CLIN, or where do you apply the pricing for the following?:

a. Contract Management

b. Initial Survey

c. Project Manager

d. Quality Control Plan

e. Asset Management

f. Warranty Database

A18. There will not be a separate CLIN for any of the above listed items, as they are all considered other direct costs, and should be incorporated in your pricing as such.

Q19. The RFP requires a minimum of 5 Past Performance references. Can this total include both the prime and sub-contractors?

A19. Yes, however at least 3 Past Performance references must be for the prime contractor.

Q20. In reference to Solicitation HE1260-10-R-5001, Guam Total Maintenance Services, Section L, Submittal Requirements, Factor 4 – Seed Project, could the Government please clarify the information to be included in this section? Is it the Government’s intention for the Seed Project pricing information (detailed cost breakdown) to be included in Volume I/Technical Proposal and not in Volume II/Price Proposal? It appears that the Submittals (Attachment 3, Section 1.2) are intended to be submitted post-award; are any of these Submittals required with the proposal submission?

A20. The information for the Seed Project should be included in Volume I – Technical Proposal. The Submittals in Attachment 3 – Section 1.2 should be submitted post-award, however a plan of how these items will be submitted or acknowledgement of these submittal items should be included in your Technical Proposal, as the Seed Project will be evaluated with your technical proposal.

Q21. What are the size and age of each generator? How old are the transfer switches? Are these ATS or MTS? Is there a maintenance in place now? What kind?

A21. Information on each generator is shown below:

Andersen Schools……….250 KW w/200 gal day tank and 50 KW w/70 gallon day tank Transfer switches are about 9-10 years old and they are ATS. Yes; preventative maintenance is being done to them by DZSP 21.

Guam High School……..600 KW w/400 gallon day tank Transfer switches are about 3 years old and they are ATS. Yes; preventative maintenance is being done to them by

DZSP 21.

McCool E/M School……600 KW w/400 gallon day tank Transfer switches are about 2 years old and they are ATS. Yes; preventative maintenance is being done to them by

DZSP 21.

Q22. What is the Square footage for each location to calculate approximate quantities and loads of interior lights? What is percentage of incandescent/FLUORESCENT LIGHTS? Are all fluorescent lights low energy type? If not, are we require to install low energy type or replace as is?

Bldg 372, South Bus Disptach………………..1000 sq feet Bldg 21000, North Bus Dispatch………………704 sq feet Andersen School Sewage Lift Station…………252 sq feet Andersen Elementary School……………..195,000 sq feet Andersen Middle School……………………95,000 sq feet Guam High School…………………………115,000 sq feet McCool E/M School………………………..170,000 sq feet Incandescent lighting possibly 5 percent and fluorescent or other about 95 percent. Not sure if they are low energy type fluorescent but I would presume so. Replace as is, is fine.

Q23. Electric main breaker size, panel size, Circuit breaker size and circuit quantities

A23. Unknown, but we can arrange by request to visit the schools to confirm or contact the PMI contractors on the attached list.

Q24. Chiller units and cooling tower size and age. Is there a maintenance in place now? What kind?

A24. Chillers Andersen E/M School: 2 each, 450 tons and 1 each, 125 tons (9 years old) Guam High School; 2 each, 160 tons (3 years old) McCool E/M Schools: 2 each, 180 tons (2 years old)

The size of the cooling tower size is unknown, but preventative maintenance are being done to both chillers and cooling towers. Cooling towers are the same age as the chillers as well.

Q25. Motor size and age?

A25. Unknown, but we can arrange by request to visit the schools to confirm or contact the PMI contractors on the attached list.

Q26. Variable frequency drive size and age?

A26. Unknown, but we can arrange by request to visit the schools to confirm or contact the PMI contractors on the attached list

Q27. Motor size and age?

A27. Unknown, but we can arrange by request to visit the schools to confirm or contact the PMI contractors on the attached list

Q28. Variable frequency drive size and age?

A28. Unknown, but we can arrange by request to visit the schools to confirm or contact the PMI contractors on the attached list

Q29. Usage of salt per month for water softener?

A29. Information on each school is shown below:

Guam High School…………120 bags is good for 3 -4 months McCool E/M School………..120 bags is good for 3 -4 months Andersen Schools…………..20 bags every week for 52 weeks

4. Any additional questions concerning this requirement must be received via email to the contract specialist no later than 28 May 2010 at 0900 local Japanese Standard time.

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-May-2010 09:00 AM to 23-Jun-2010 09:00 AM.

(End of Summary of Changes)