21Q4008_PWS_08192021_FINAL.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

16 August 2021 1

PERFORMANCE WORK STATEMENT

Creating an Action Plan for DoDEA’s

Diversity, Equity, and Inclusion (DEI) Program

1. General Information

1.1 Agency

1.1.1 For school year (SY) 2020-22, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction to approximately 66,000 dependents of military and civilian employees.

Student enrollment is based primarily on deployment of military troops worldwide. In the

Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In

Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain and Italy. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In addition, DoDEA operates fully accredited

Virtual High School with teaching hubs in each DoDEA region: Americas, Europe, and Pacific.

1.1.2 DoDEA schools’ demographics reflect those of the US military it serves. The DoDEA senior leadership and HQ staff demographics are not identical to our schools’ demographics.

1.2 Background

1.2.1 DoDEA recognizes that successful Diversity, Equity, and Inclusion (DEI) strategic implementation requires (1) well-informed leadership teams that champion DEI initiatives, (2) engaged leaders, managers, supervisors, and administrators that participate on diversity councils, (3) strong instructional leadership in every school, (4) informed employees that value the impact of race, diversity, equality, and inclusion on DoDEA’s culture, and (5) integrated approaches to promote DEI principles in curriculum implementation, educator preparation, and professional learning.

1.2.2 DEI focuses on race, equity, diversity and inclusion which simply means “fairness or justice in the way people are treated, especially when dealing with the seven protected classes of people.

DEI Terms and Definitions can be found in Section 6 below.

1.2.3 DoDEA has never had a systemic contract for this type of work.

1.3 Scope of Work

1.3.1 The Contractor shall provide the necessary tools, supervision, expertise and resources in establishing a DEI Program and analyze and interpret DoDEA’s survey results and provide an assessment evaluation, consultation, program development, and professional learning to implement systemic changes to support the DEI outcomes and objectives in a school system agency.

1.3.2 DoDEA expects to award one contract for a base year and four 12-month option years.

2. Requirement

2.1 (Objective 1) Evaluation Assessment

The Contractor shall provide a DEI Evaluation Assessment Report of the internal survey data provided to identify inequities, barriers, and gaps systemwide that inhibit DEI progress throughout

16 August 2021 2 the agency within recruitment and retention, development and promotion, and teaching and learning;

and comparison to other Federal agencies and other larger school system’s DEI Programs subsequently allowing DoDEA to constructively and collectively develop DEI goals and objectives that align with the agency’s overarching vision, mission, and strategy.

The tasks listed below are provided to help the contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach.

2.1.1 Supporting Tasks — The Contractor shall:

1) Review DoDEA’s DEI survey results by region (HQ, Americas, Europe, and Pacific), and examine and analyze the data to identify inequities, barriers, and gaps systemwide that inhibit

DEI progress throughout the agency within recruitment and retention, development and promotion, and teaching and learning.

2) Identify racial predictabilities that inhibit student’s achievements and recommend steps to increase student achievement.

3) Identify critical DEI areas for implementation based upon relevant themes by each region as identified in the data evaluation.

4) Design and recommend steps and/or training for each region to improve DEI systemwide along with an evaluation assessment tool to monitor and measure progress.

5) Submit a draft Evaluation Assessment Report 30 days prior to the end of the Period of

Performance that addresses the following (at a minimum): (1) Executive Summary, (2)

Overview that includes applicable regulatory laws policies, etc. (3) Methodology, (4)

Management Overview, (5) Data Analysis Review with critical themes, (6) Recommended

Measurable Goals outcomes comparable to other school systems, (7) DEI Evaluation Progress

Assessment Tool, and (8) Conclusion.

6) Attend a scheduled monthly meeting, determined by the COR, and provide a monthly progress report due the 5th of each month. The progress report should provide a detail summary overview of the steps and/or tasks in-progress or completed in support of this Objective.

2.1.2 Performance Standards and Acceptable Quality Levels (Objective 1)

The following applies to Objective 1:

Performance Standard (PS1) - Tasks will be completed by the required completion date.

Acceptable Quality Level (AQL 1) – 100 % of tasks will be completed by the required completion date.

2.2 Objective 2: Consultation

Provide interactive expert DEI consultation services 50 leaders that includes SES Executives, senior leadership, the DEI Director, and twelve working groups (20 participants per group) to allow them to constructively and collectively learn additional information from the Evaluation Assessment Report and to develop DEI strategic goals aligning with the agency’s overarching vision, mission, and strategy to address inequities, barriers, and gaps systemwide that inhibit DEI progress throughout the agency within recruitment and retention, development and promotion, and teaching and learning.

The tasks listed below are provided to help the contractor in gaining a better understanding of the

16 August 2021 3 contractor is expected to develop the total solution for meeting all the requirements of the objective in

2.2.1 Supporting Tasks — The Contractor shall:

1) Facilitate and lead interactive 90 minute consulting session discussions at mutually scheduled and agreed upon dates and times, by the COR, to address DEI topics, concerns, objectives, goals, and other DEI centered topics to assist the agency with strategically understanding DEI initiatives to implement the DEI Program that addresses inequities, barriers, and gaps systemwide which inhibits DEI progress throughout the agency within recruitment and retention, development and promotion, and teaching and learning. Sessions shall be provided at the same rate of an hourly session. The government estimates no more than 75 sessions annually.

2.2.1 Performance Standards and Acceptable Quality Levels (Objective 2)

The following applies to Objective 2:

Performance Standard (PS2) – Task will be completed by the required completion date.

Acceptable Quality Level (AQL 2) – 100% of tasks will be completed by the required completion date.

2.3 Objective 3: DEI Program Development (Optional Services)

Assist DoDEA in recommending and developing policies, procedures, and assessment tools to implement the DEI Program to align with regulatory policies, laws, and the agency’s overarching vision, mission, and strategy to improve recruitment and retention, development and promotion, and teaching and learning, and increase student achievements.

The tasks listed below are provided to help the contractor gain a better understanding of the contractor is expected to develop the total solution for meeting all the requirements of the objective in

2.3.1 Supporting Tasks — The Contractor shall:

1) Assist in creating and provide a draft of DoDEA’s DEI Charter and Strategic Plan.

2) Assist in recommending, creating and providing drafts of the DEI Program policies and procedures as well as policies and procedures that supports the implementation of new initiatives identified, discovered or developed during Objectives 1 & 2.

3) Provide expert guidance and assistance with implementing the recommendations and goals identified, discovered or developed during Objectives 1 & 2.

4) Develop/provide draft of standardized communication messaging content (flyers, presentations, etc.) designated for each audience level (students and employees).

5) Develop/provide draft processes and procedures for subgroups (categories of people) that engage in DEI discussions at each level.

6) Develop/provide draft of an annual auditing evaluation process that evaluates the Agency’s success and recommends opportunities for improvement. The annual evaluation process must analyze data on an annual and longitudinal basis and should display progress between years.

7) Provide draft recommendations regarding the ways and methods students, educators, employees, teams, etc. can be recognized for DEI improvements and successes.

16 August 2021 4

8) Attend a scheduled monthly meeting, determined by the COR, and provide a status report and drafts of the required tasks requested due the 5th of each month. The status report should provide a detail summary status overview of each requested tasks that includes in-progress, submitted for review, or completed in support of this Objective.

2.3.2 Performance Standards and Acceptable Quality Levels (Objective 3)

The following applies to Objective 3:

Performance Standard (PS3) – Tasks will be completed by the required completion date.

Acceptable Quality Level (AQL 3) – 100% of tasks will be completed by the required completion date.

2.4 Objective 4: DEI Professional Support Services

Develop and provide DEI Support Services to assist in improving the DEI environment within the agency and school system to improve recruitment and retention, development and promotion, and teaching and learning, and increase student achievements.

The tasks listed below are provided to help the contractor gain a better understanding of the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach. Table 1 provides the estimated sessions for the required meetings.

2.4.1 Supporting Tasks — The Contractor shall:

1) Plan and conduct high-quality, engaging and interactive professional learning sessions in format approved by the COR as outlined below:

a. Senior Leadership: Facilitate/lead bi-annually—the Winter Planning Meeting and

Summer Worldwide Leadership Meetings, respectively—both of which are a one-day event for approximately 50 DoDEA senior leaders. Sessions shall include digital or web-based readings as read-ahead, references during the sessions, and for in-depth study after the sessions. Provide a draft copy of the digital or web-based readings as read-ahead, references three weeks (3) prior to the session event for feedback from the COR. Notes:

DoDEA will provide the facilities. The exact location, dates and times of the meetings will be determined by the COR.

b. District, Regional, and HQ DEI Working Group Virtual Sessions: Facilitate/lead 90-minute virtual professional learning for each of the 12 DEI Working Groups (20 participants per group) —eight districts, three regions, and HQ—in the fall, winter, and spring, per the table below. Provide digital and/or web-based readings as read-ahead, references used during the sessions and/or for in-depth study after the sessions. Provide a draft copy of the digital or web-based readings as read-ahead, references three weeks (3) prior to the event for feedback from the COR. Note: The sessions are expected to occur in

October, February, and May of each year during the life of the contract. The exact dates and times of the virtual sessions will be determined by the COR post-award.

Table 1

16 August 2021 5

4) Rehearsals: For each session listed above, present the proposed topics virtually to the COR, DEI

Program Manager, and members of the DEI Working Groups for review and approval. The rehearsal is to review and approve the content to be provided during Task 1a and 1b to ensure the content is reflective of this DEI requirement and ready to be presented to the SES executive, senior leadership, and the DEI Working Group to support the objective.

5) Medium and Minutes: Provide the medium through which each session occurs, provide the sessions’ notes at the conclusion of each session within three (3) business days to the COR for review and approval.

6) Provide pre-recorded DEI specific training, when required by the COR, for students, educators, employees, and administrators of all levels within 30 days when notified by the COR regarding a specific DEI topic. The approved training will be uploaded to DoDEA’s LMS.

7) Provide a draft evaluation survey ten days prior to each session with DoDEA approved questions to be administered by DoDEA to allow attendees to submit feedback to include recommendations/opportunities for improvement. DoDEA will provide the raw data to the

Contractor to incorporate. DoDEA will finalize and administer the survey and perform analysis of the data.

2.4.1 Performance Standards and Acceptable Quality Levels (Objective 4)

The following applies to Objective 4:

Performance Standard (PS4) – Tasks will be completed by the required completion date.

Acceptable Quality Level (AQL 4) – 100% of tasks will be completed by the required completion date.

2.5 Objective 5 (General Requirements) The following tasks apply to the contract as a whole.

2.5.1 Supporting Tasks — The Contractor Shall:

1) Submit the finalized drafts for all required deliverables noted in this PWS (5) business days after receipt of final written feedback from the COR.

2) Ensure all expert consulting services and deliverables aligns with the agency’s overarching vision, mission, and strategy and complies with regulatory laws, and external and internal policies such as Executive Order on Diversity, Equity, Inclusion, and Accessibility in the Federal Work Force, Executive Order 13985: Advancing Racial Equity and Support for Underserved Communities through the Federal Government, and DoD Instruction 1020.05.

3) Attendance: Attend all virtual and/or in person meetings requested by the COR in support of this contract.

4) Provide a primary and alternate Point of Contact (POC) (name, telephone number, and email address) who shall have experience in a similar position and shall be responsible for the performance of this requirement. The primary and alternate POC shall have full authority to act

Categories # of sessions

HQ (1) Region

(x3)

Americas

(x2)

Europe

(x3)

Pacific

(x3)

Total

Hours*

Fall Sessions (12) 1.5 4.5 3.0 4.5 4.5 18

Winter Sessions (12) 1.5 4.5 3.0 4.5 4.5 18

Spring Sessions (12) 1.5 4.5 3.0 4.5 4.5 18

Total (61) 4.5 13.5 9.0 13.5 13.5 65.5

* The hour designation is the estimated length of the total sessions and represents annual estimates.

16 August 2021 6 for the Contractor on all contract matters relating to the daily operation of this contract.

Personnel provided as replacements after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes 10 business days in advance of the change.

5) Contractor must have at a minimum of one year of DEI expertise, DEI program evaluation, and data analysis experience preferably in a school system.

3 Constraints

3.1 Place of Performance: Performance and meeting location to be determined by the COR throughout the life of the contract based upon the various tasks required.

3.2 Holidays and Hours of Operation

1) The hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns shall be adhered to. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

2) Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST

3.3 Privacy—The Contractor shall:

1) Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

2) Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally

Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.4 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

1) IT Requirement: Ensure that all electronic hardware and software that is procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural & Transportation Barriers Compliance Board Electronic

Information Technology (EIT) Accessibility Standards (36 CFR part 1194). More information may be found at http://www.section508.gov.

2) Deliverable Requirement: Ensure the following occur:

▪ Outputs/deliverables do not adversely affect accessibility features of existing EIT technologies.

▪ EIT related to the requirements of the contract are accessible to people with disabilities, per 29

U.S.C 794(d).

▪ Outputs/deliverables including functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR Part 1194 Subpart B, C and D apply to this acquisition.

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3.5 Data: All data developed as a result of any work awarded under this contract is and shall remain the property of DoDEA.

3.6 Travel

Contractor Travel

Travel may be required for objectives in this PWS on an as needed basis. Travel will be purchased and billed in accordance with the CLIN and SCLINS structure noted below:

SCLIN 1 (Airfare/Car Rental)

The first SCLIN for travel shall be for airfare and car rental. The contractor will be asked to provide the airfare/car rental price for each travel event. The Government will then use independent market research to determine the reasonableness of the price. The Government will only reimburse the contractor for the agreed upon airfare/rental car price determined prior to travel. Airfare shall only be purchased at economy/coach class levels unless the contractor can present evidence, which the Government can confirm, of the unavailability of economy/coach class seating options for a specific trip. Car rental class shall be no higher than an economy size.

Rental above economy size shall be justified and approved by the contracting officer prior to travel. Claims for rental car gasoline shall be supported by original receipts. A refundable ticket shall be purchased regardless of the mode of travel; whether purchasing airline tickets, train fare or bus tickets.

SCLIN 2 (Per Diem)

The second SCLIN shall be for Per Diem which shall be calculated using the rates published by the General Services Administration’s (GSA’s) found at https://www.gsa.gov/perdiem. For example, if an approved trip to Los Angeles, CA has a current GSA Per Diem rate of $158 during the dates of travel, the Government will not reimburse at any rate higher than $158. No other expenses outside of Airfare and Per Diem shall be reimbursed resulting from travel associated with the contract.

Travel Plans: The contractor shall provide a detailed travel plan in support of the objective(s) to the COR no less than ten (10) business days prior to travel unless the travel is in response to an emergency as determined by the Government. The travel plan shall include the name of the traveler(s), location, purpose, and dates of travel; and a breakdown of anticipated travel expenses associated with either one of the two travel SCLINS (airfare/rental car/Per Diem). Travel within

50 miles is considered local travel and not reimbursable. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

NOTE: A refundable ticket shall be purchased regardless of the mode of travel; whether purchasing airline tickets, train fare or bus tickets.

3.7 Security Requirements

3.7.1 Installation/Base Passes and Access: The local supporting military installation will issue all required installation/base passes to Contractor employees at no cost to the Contractor. To be eligible to perform work under this contract, the Contractor shal l meet all applicable

European installation/base access requirements covered including Army in Europe

Regulation 190-16 and USAFE Instruction 31-208. Passes shall be in each Contractor

16 August 2021 8 employee’s possession at all times while on a military installation. The Contractor shall return base passes to the appropriate office within one business day upon termination of employment or completion of this contract. The Contractor shall ensure that it coordinates

Installation/Base Passes Access well in advance of the projected start dates for their employees as the turnaround is unpredictable and can vary for different locations.

3.7.2 Visitor Policies: The Contractor shall ensure all Contractor employees strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal

Physical Security, March 2001 and DoDEA Regulation 4700.1, DoDEA Antiterrorism

Program and Standards Para 4.7.11, which can be provided by the COR upon request. This shall include the mandatory use of visitor badges necessitating the positive identification of all visitors and Contractors. Visitor or Contractor non-compliance with the visitor policy will be documented within 24 hours of occurrence for follow-up with the Contracting

Officer or Installation Commander, as appropriate.

3.7.3 Identification Badges: All Contractor and subcontractor personnel who require physical access to a Federally-controlled facility and/or access to a Federally-controlled information system shall follow the Federal Information Processing Standards Publication (FIPS PUB) Number

201 "Personal Identity Verification of Federal Employees and Contractors"; and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification OMB Guidance M-05-24, dated August 5, 2005, "Implementation of

Homeland Security Presidential Directive (HSPD) 12-Policy for a Common Identification

Standard for Federal Employees and Contractors" as required by FAR 4.13. The Contractor shall provide picture identification badges to all Contractor personnel. Identification badges shall be worn and visible at all times while Contractor personnel are on Government premises. Badges shall display a recent picture of Contractor employee, the Contractor employee’s name, company name, and expiration date.

3.7.4 Access to and Disclosure of Information: The Contractor may require access to data and information proprietary to a Government agency, another Government contractor, or of such nature that its dissemination or use, other than as specified in this contract, would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor employees shall divulge, or release data or information developed or obtained under performance of this contract, except to authorized Government personnel or upon written approval of the COR or designated representative. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified, proprietary or other similar items or information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this contract, may subject the contractor, contractor’s agent, or employees to criminal liability under Title 18, Sections 793 and 798 and/or other sections of the United States Code. Neither the contractor nor the contractor’s employees shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of operations.

1) The Contractor shall direct to the COR, all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

2) Inquiries received by the Contractor for work performed under this contract shall be referred to the Contracting Officer for evaluation under the Freedom of Information Act (FOIA) of

16 August 2021 9

1975, Public Law 93-502, 5 U.S.C., Section 552. The Contractor shall not release any information concerning the project to the public without written authorization from the

Contracting Officer.

3) The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract, or any phase of any program hereunder, without the prior written approval of the Project Officer/COR. The Contractor shall not release information regarding individuals without prior authority of the Project Officer/COR. Any documentation showing individuals’ names or other personal information will be controlled and protected. The provisions of the

Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

3.8 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.)

may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the

Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Resources

The Government will provide (1) the facilities for face-to-face events, ( (2) any escorts required on bases/installations.

5 Contract Deliverables

Milestone/Deliverable

Word

Excel

Digital

Copies

Task /

PWS

Planned Frequency

Progress Report Yes Yes

PWS

2.1.1

Task 6

5th Day of the Month.

Draft Evaluation

Assessment Report Yes Yes

PWS

2.1.1

Task 5

30 days prior to end of POP.

Final Evaluation

Assessment Report Yes Yes

PWS

2.1.1

Task

5/PWS

2.5.1

Task 1

Five (5) days after COR’s final written feedback.

Status Report Yes Yes

PWS

2.3.1

Task 8

5th Day of the Month.

16 August 2021 10

Milestone/Deliverable

Word

Excel

Digital

Copies

Task /

PWS

Planned Frequency

Digital Materials Yes Yes

2.4.1

Task 1 a & b

3 weeks prior to each session.

Session’s Notes Yes Yes

PWS

2.4.1

Task 5

Within three (3) days of each session.

Pre-recorded DEI

Training Yes Yes

PWS

2.4.1

Task 6

30 days after request from COR

Evaluation Survey Yes Yes

PWS

2.4.1

Task 7

10 days prior to each session.

Objective 2.5.1 Yes Yes

PWS

2.5.1

Final: Five (5) business days after receipt of written feedback from COR.

POC Changes Yes Yes

PWS

2.5.1

(3)

10 business day prior to POC changes

Service Contract

Reporting

PWS

2.5.1

(6)

Annually per the SCR guidance their meeting or professional learning.

6 Acronyms and Definitions

DoD/DOD Department of Defense

DFARS Defense Federal Acquisition Regulation Supplement

EIT Electronic Information Technology

FAR Federal Acquisition Regulations

IAW In Accordance With

PA/PII Privacy Act/Personally Identifiable Information

QASP Quality Assessment Surveillance Plan

SCORM Shareable Content Object Reference Model

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (CO) – The only individual with expressed authority to obligate (bind) the

Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a CO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a CO to

16 August 2021 11 assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor – Supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) -– Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) – A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

DEI Terms and Definitions

Antiracism – Active and conscious effort to work against multidimensional aspects of racism

BIPOC – Black, Indigenous, People of Color

Critical Race Theory (CRT) – Systematic racism is part of the American life and challenges the beliefs that allow it to flourish. It is an approach to grappling with a history of white supremacy that rejects the belief that what is in the past is in the past and that the laws and systems that flow from that past are detached from it. It attends not only to laws transformative role which is often celebrated but also to its role in establishing the very rights and privileges that legal reform was set to dismantle. Note:

There are multiple definitions of CRT. This definition came from statements made by Dr. Kimberle

Crenshaw, a founding critical race theorist and law professor at UCLA and Columbia universities, in a

CNN article, What critical race theory is—and isn’t published of October 1, 2020. Source:

https://www.cnn.com/2020/10/01/us/critical-race-theory-explainer-trnd/index.html

Discrimination – Differential treatment of an individual or group of people based on race, color, national origin, religion, sex (including pregnancy and gender identity), age, marital and parental status, disability, sexual orientation, or genetic information

Diversity – Condition of being different or having differences. Differences among people with respect to age, class, ethnicity, gender, health, physical and mental ability, race, sexual orientation, religion, physical size, education level, job and function, personality traits, etc.

Equity – Fair treatment for all while striving to identify and eliminate inequities and barriers

Ethnicity – Cultural factors, including nationality, regional culture, ancestry, and language

Gaslighting – Deliberate attempt to undermine a victim’s sense of reality or sanity. In a work context, it usually means behaviors that undermine the success, self-confidence, self-esteem or wellbeing of the target. For people in underrepresented or less powerful groups, it is more likely to occur with more severe and harmful cumulative effects. Tactics can include withholding (critical information, meeting invitations, silent treatment), isolation (exclusion, instigating conflict with coworkers), and

16 August 2021 12 discrediting (consistently shooting down the target’s ideas, ignoring or taking credit for their work/achievements)

Implicit Bias – Unconscious bias, i.e., “…(a)attitudes and stereotypes that influence judgment, decision-making, and behavior in ways that are outside of conscious awareness and/or control” -

Source: Webster’s Dictionary

Inclusion – Action or state of including or of being included within a group or structure

Intersectionality – Complex, cumulative way in which the effects of multiple forms of discrimination

(such as racism, sexism, and classism) combine, overlap, or intersect, and their multiple effects on the same individuals or groups

Micro-aggression – Any comment or action that unconsciously/unintentionally expresses or reveals a prejudiced attitude toward a member of a marginalized group, such as a racial minority. These small, common occurrences include insults, slights, stereotyping, undermining, devaluing, delegitimizing, overlooking or excluding someone. Over time they can isolate, alienate, and adversely affect the health and wellbeing of those receiving them

Privilege – Unearned sustained advantage that comes from race, gender, sexuality, ability, socioeconomic status, age, and other differences

Professionals & Support Staff – Although DoDEA is an educational agency, the term “educators” has been avoided because the emphasis is on all staff.

Professional Learning – Implementation of a comprehensive recursive process that provides sustained learning experiences aimed to engage and enhance professional practice. It includes a framework and design of the interconnections between teaching and learning within the broader context of alignment to and implementation of content and processes pertaining to standards, curriculum programming, and instructional practices necessary to improve student learning and achievement. A comprehensive, sustained, and intensive approach to improving teacher and principal effectiveness in raising student achievement (Source Learning Forward, 2009, per https://learningforward.org/standards-for-professional-learning/)

Racism #1 – Belief that race is a fundamental determinant of human traits and capacities and that racial differences produce an inherent superiority of a particular race

Racism #2 – Behavior or attitudes that reflect and foster this belief

Racism #3 – Political or social system founded on racism and designed to execute its principles –

Source: https://www.merriam-webster.com/dictionary/racism

DEI - Diversity, Equity, and Inclusion

7 Performance Requirement Summary (PRS) and Quality Assurance Surveillance Plan (QASP)

7.1 Performance Requirement Summary (PRS)

https://www.merriam-webster.com/dictionary/race#h1

16 August 2021 13

Performance Objective Performance

Standard

AQL

Objective 1 PWS 2.1.1

Supporting Tasks

As specified in the

PWS

100% completion within required timeframe.

Objective 2 PWS 2.2.1

Supporting Tasks

As specified in the

PWS

100% completion within required timeframe.

Objective 3 PWS 2.3.1

Supporting Tasks

As specified in the

PWS

100% completion within required timeframe.

Objective 4 PWS 2.4.1

Supporting Tasks

As specified in the

PWS

100% completion within required timeframe.

Objective 5 PWS 2.5.1

Supporting Tasks

As specified in the

PWS

100% completion within required timeframe.

Task 6, Service Contract

Report

Annually, per SCR guidance

100% completion within required timeframe.

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor the contractor’s performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at the Government’s discretion.