21Q4008_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purspose of this solicitation is to provide responses to questions received, update FAR 52.212-1 & 52.2121-2 Addendums, and extend the closing date and time. All other Terms and Conditions remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125421Q4008

X 9B. DATED (SEE ITEM 11)

20-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125421Q4008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Sep-2021 05:00 PM to 07-Sep-2021 09:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

To:

Refer to PWS 2.4 Objective 4.

The maximum quantity has increased by 4.00 from 75.00 to 79.00.

CLIN 1003

The minimum quantity has changed from UNDEFINED to 3.00.

The maximum quantity has changed from UNDEFINED to 12.00.

CLIN 1004

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

The minimum quantity has increased by 3.00 from 15.00 to 18.00.

The maximum quantity has increased by 14.00 from 65.00 to 79.00.

SUBCLIN 1005AA

The minimum quantity has changed from UNDEFINED to 1.00.

The maximum quantity has changed from UNDEFINED to 10.00.

SUBCLIN 1005AB

CLIN 2003

The minimum quantity has decreased by 7.00 from 10.00 to 3.00.

The maximum quantity has decreased by 48.00 from 60.00 to 12.00.

CLIN 2004

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

SUBCLIN 2005AA

SUBCLIN 2005AB

CLIN 3003

CLIN 3004

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

SUBCLIN 3005AA

SUBCLIN 3005AB

CLIN 4003

CLIN 4004

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

SUBCLIN 4005AA

SUBCLIN 4005AB

CLIN 5003

The minimum quantity has decreased by 9.00 from 10.00 to 1.00.

The maximum quantity has decreased by 54.00 from 60.00 to 6.00.

CLIN 5004

OPTIONAL: This CLIN and subsequent option CLINs will only be used if required to proceed with this Objective.

In accordance with FAR Part 52.217-8.

The minimum quantity has decreased by 6.00 from 15.00 to 9.00.

The maximum quantity has decreased by 25.00 from 65.00 to 40.00.

SUBCLIN 5005AA

The pricing detail quantity has decreased by 5.00 from 10.00 to 5.00.

The maximum quantity has changed from UNDEFINED to 5.00.

SUBCLIN 5005AB

The pricing detail quantity has decreased by 5.00 from 10.00 to 5.00.

The maximum quantity has changed from UNDEFINED to 5.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 5005AA has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2026 TO

29-MAR-2027

N/A DOD EDUCATION ACTIVITY

ATTN: SUITE 06H05-09

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-5847

FOB: Destination

HE1254

N/A DOD EDUCATION ACTIVITY

ATTN: SUITE 06H05-09

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-5847

The following Delivery Schedule item for SUBCLIN 5005AB has been changed from:

N/A DOD EDUCATION ACTIVITY

ATTN: SUITE 06H05-09

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-5847

N/A DOD EDUCATION ACTIVITY

ATTN: SUITE 06H05-09

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-5847

The following have been added by full text:

FINAL QS & AS

DoDEA Diversity, Equity, and Inclusion (DEI)

Solicitation # HE125421Q4008

FINAL Qs & As

1. Section 2.d. of the solicitation offers specific guidance for Volume names, content, and page count. This table directs vendors to deliver a four (4) volume proposal, and details for each.

The text below the Section 2.d Table appears to provide guidance counter to the table.

Following the text, vendors are directed to provide a three (3) volume proposal.

a. Will the Government clarify the Volume construct and organization, so vendors can meet the Government’s guidance and intent?

RESPONSE: Vendors are to provide three (3) Volumes as listed in the solicitation with the requested information in the table.

2. Volume 1 – Factor 1: Technical Approach found on Page 37 of 108 provides vendors with

Sample products due at the time of solicitation.

a. Does the Government have preferences for Sample Products delivery? Will the

Government need Sample Product separated from Volume I?

RESPONSE: Vendors shall provide all required samples electronically with their response but separate from the Volumes requested. See revised FAR

52.212-1 and 52.212-2 Addendums for updates.

b. Are vendors expected to include Sample Products in Volume I?

RESPONSE: No

3. The Government’s SF1449 provided with the solicitation directs vendors to submit proposals

NLT 5:00 PM on 3 Sep 2021.

The posted BetaSAM guidance for this solicitation directs a submission delivery NLT Sep

03,2021 at 11:00am EDT.

a. Will the Government clarify the proposal delivery time of day?

RESPONSE: See the revised response due date.

4. Section 2.4.1 – Supporting Tasks – Task 6 states “The approved training will be uploaded to

DoDEA’s LMS.” Is the contractor expected to upload courses to the LMS or does DoDEA do that?

5. Section 2.4.1 – Supporting Tasks – Task 6 Is contractor responsible for managing the

DoDEA LMS?

a. Other than videos of DEI training sessions, does the Government foresee contractor requirements to upload additional content to the DoDEA LMS?

RESPONSE: The contractor is not required to manage or upload any files to

DoDEA’s LMS.

b. Is the Contractor expected to support DEI training and DoDEA LMS beyond uploading videos of DEI training sessions?

RESPONSE: The contractor will be required to provide pre-recorded DEI

Training for specific topics when requested by the COR.

6. The Government’s CLIN structure contained in SF 1449 Pages 2-21 specifies a Max

Quantity for each Item Number, and this guidance aligns with the Government’s Pricing

Sheet.

The table on Page 21, “CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE”, specifies differing maximum quantities than those listed in Pages 2-21.

Additionally, the guidance preceding the “CLIN MINIMUM/MAXIMUM QUANTITY

AND CLIN VALUE” table directs “The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table”.

a. Will the Government provide additional guidance clarifying the maximum quantities vendors should price to avoid unbalanced pricing?

RESPONSE: Vendors shall provide pricing for each CLIN quantities and not the max listed on Page 21. This is an IDIQ and the government has identified it’s minimum and maximum quantities that may be ordered for each CLIN at the same price for the quantities listed for each CLIN. See revised maximum quantities.

b. Will the Government clarify guidance for pricing Maximum Quantity for each CLIN?

RESPONSE: See response to 6a.

c. Will the Government clarify if the differences between Pages 2-21 and the Table on

Page 21 are intentional?

RESPONSE: See response to 6a.

7. The Government requested vendors provide DEI Consulting Experience with this solicitation. The tasking for “DEI Consulting Experience” is contained within the proposal’s

SAMPLE section.

Will the Government allow “DEI Consulting Experience” to be included as a SAMPLE document and not subject.

RESPONSE: Yes, the government will allow vendors flexibility in demonstrating their DEI

Consulting Experience.

8. Is the expectation the vendor will administer the survey for the assessment or will DoDEA be utilizing a currently deployed survey?

RESPONSE: DoDEA will administer the survey.

9. Can the government release a legible version of the deliverable table on page 95 of 108?

RESPONSE: Yes

10. In the RFP, Objective 4, DEI professional Support, on page 88 of 108, in the PWS, is not listed as an Optional Service in parenthesis, like it had been in the draft RFP, however on page 4 in the CLIN breakdown its listed as OPTIONAL, can the government clarify if

Objective 4 is optional or not?

RESPONSE: CLIN 0004 is no longer optional. See amendment.

11. Are the funds allocated for first year, $307,439.00, considered funds allocated to all of the

CLINs in the RFP or just those CLINs considered not optional?

RESPONSE: The resulting contract will be an IDIQ, and the funding has been identified for the quantities that will be order.

1. If we include services that are considered “optional” is the maximum Base year budget the same:

$307,439.00?

RESPONSE: The funding remains the same and has no impact on Optional

Services. Optional Services should be priced in the event the government exercise the option. The government will issue a Task Order for the actual

CLIN quantities required.

12. What is the expected outcome for this contract and beyond the base year and four 12-month options, will this be permanent instruction for the targeted community?

RESPONSE: The government will continue to review its needs throughout the Period of

Performance. The goal is to standup an agency DEI Program.

13. Is it correct that all training will be conducted with: 50 leaders that includes SES Executives, senior leadership, the DEI Director, and twelve working groups (20 participants per group), and not with students, school staff and paraprofessionals.

1. Beyond year one, will the deliverables of this RFP change?

RESPONSE: The deliverables will remain the same throughout the life of the contract unless mutually agreed upon by both parties.

14. Will the government consider the submission of CPARS in lieu of the Past Performance

Questionnaire for this requirement?

RESPONSE: The government will consider Past Performance options as noted in FAR

52.212-1 Instructions to Offerors Addendum.

15. In the case that CPARS are not accepted, would the government allow for an extension of the deadline in order for Past Performance Questionnaires to be successfully completed and submitted?

RESPONSE: See amendment for revised submission due date and time.

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

Paragraph (a) of FAR Clause 52-212-1 is changed to read as follows:

1. The Department of Defense Education Activity (DoDEA) plans to award a single Firm-Fixed-

Price (FFP), Indefinite-Delivery Indefinite-Quantity (IDIQ) contract with a Period of Performance of 30 September 2021 through 29 September 2026 (inclusive of options). Performance requirements for this contract are provided in the Performance Work Statement (PWS) of this request for quote (RFQ). FAR Part 12, 13, and FAR Part 13.5 procedures will be used to evaluate this requirement. FAR Part 15 procedures will NOT apply to this requirement.

Paragraph (b) of FAR Clause 52-212-1 is changed to read as follows:

2. The electronic files submitted must be Microsoft compatible and virus/malware free. Electronic media suspected by Government computers as possibly containing virus/malware will not be opened or considered. Facsimiles, CDs, or hard copies will not be accepted. Offerors who plan to submit a response to this solicitation shall submit their intent to do so. All question in writing via email were due no later than 13 August 2020 during the draft solicitation to the Contract

Specialist, Octavio Palmero at octavio.palmero@dodea.edu. Any questions received after this date, but no later than August 24, 2021, may or may not receive a response. If Government responses to technical questions affect the Performance Work Statement (PWS), an amendment to the solicitation will be issued. All electronic quotes must be received by the quote due date, September 7, 2021 9AM EST, to octavio.palmero@dodea.edu and noah.mitchell@dodea.edu.

Late responses will not be accepted unless determined by the Contracting Officer to be in the best interest of the government.

3. All quotes from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) with all required information prior to award, will not be considered. Vendors may register with SAM by visiting https://sam.gov/.

1. General Instructions

a. This section provides general guidance for preparing Quotes as well as specific instructions on the format and content of the Quote. The Offeror’s Quote must include all data and information requested by the solicitation and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement

(PWS). Nonconformance with the instructions provided in this Information to Offerors may result in removal of the Quote from further evaluation.

b. The Quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Quote should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror’s Quote.

2. General Information

a. Point of Contact. The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the mailto:octavio.palmero@dodea.edu mailto:octavio.palmero@dodea.edu mailto:noah.mitchell@dodea.edu https://sam.gov/

KO and CS. Written requests for clarification must be sent to the KO at the email address located below.

Contracting Officer:

Name: Dr. Noah Mitchell

Organization/Office Symbol: DoDEA Procurement Field Support Branch

Phone No.: 314-545-1813

E-Mail Address: noah.mitchell@dodea.edu

Contract Specialist

Name: Octavio Palmero

Organization/Office Symbol: DoDEA Procurement Field Support Branch

Phone No.: 470-260-2004

E-Mail Address: octavio.palmero@dodea.edu

b. Award without Discussions. The Government intends to award without discussions.

Therefore, the Offeror’s initial Quote should contain the Offeror’s best approach and/or terms for technical, past performance, and price; however, despite the intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation without any liability on the part of the Government. In such event, all Offerors will be notified in writing of the cancellation.

c. Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

Page size shall be 8.5 x 11 inches. Font Type: Times New Roman. Font Size: 12. Margin” 1”. The technical and past performance volumes of the Quote are to be submitted as a MSWord or PDF document. The price volume shall be submitted via MS Excel. The Government is not responsible for correcting formulas in the Offeror’s price volume.

d. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the Quote. The Government reserves the right not to consider for award any Quote that does not adhere to the administrative requirements of this solicitation. The following page limits have been established for all Quotes in response to the solicitation, as illustrated in the table below:

VOLUME TITLE ELECTRONIC

FORMATS

PAGE LIMITS

I General Adobe PDF / MS Word, 2007 / MS Excel 2007 or newer

No Page Limit

II Technical

Approach

Adobe PDF / MS Word, 2007 / MS Excel 2007 or newer

Not to Exceed 20 Pages

(Excluding Sample

Documents Requested) mailto:noah.mitchell@dodea.edu mailto:octavio.palmero@dodea.edu

III Past

Performance

Adobe PDF / MS Word, 2007 / MS Excel 2007 or newer

Past Performance

Questionnaire and at least 3

References no more than 5.

IV Price Adobe PDF / MS Word, 2007 / MS Excel 2007 or newer

No Page Limit

VOLUME I: GENERAL. This volume shall include the following:

a. Tax identification number (TIN)

b. Dun & Bradstreet Number (DUNS).

c. Complete Business Mailing Address.

d. Cage Code/NAICS Code; and

e. Contact Name, Phone, Fax and E-mail address

f. Completed Representations and Certifications FAR Clause 52.212-3

g. Completed section (d) items 1&2 FAR Clause 52.204-24 Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment

h. Signed and dated copy of page 1 of SF1449 and amendments, if any.

Volume 1 – Factor 1: Technical Approach

Performance Work Statement (PWS) Section 2: The offeror shall provide a comprehensive technical approach in providing DEI services that identify inequities, barriers, and gaps systemwide that inhibit DEI progress throughout the agency within recruitment and retention, development and promotion, and teaching and learning as outlined in the PWS, preferably, in a large school system for students and employees.

Additionally, the offeror shall provide the following with their submission:

1. SAMPLE EVAUATION ASSESSMENT REPORT: Using the sample data provided in Technical Exhibit 1-4 provide a sample Evaluation Assessment Report that addresses the following (at a minimum): (1) Executive Summary, (2) Overview that includes applicable regulatory laws policies, and etc. (3) Methodology, (4) Management Overview,

(5) Data Analysis Review with critical themes, (6) Recommended Measurable Goals outcomes comparable to other school systems, (7) DEI Evaluation Progress Assessment

Tool, and (8) Conclusion or an actual DEI Evaluation Assessment Report with PII redacted of equal or greater complexity, preferably in a large school system.

2. SAMPLE TRAINING MATERIALS: Provide sample of DEI training created, developed, and implemented, preferably in a large school system, that addresses all K-12 age groups and employees.

3. DEI CONSULTING EXPERIENCE: Evidence of experience in providing expert DEI

Consulting Services to SES Executives and senior leadership.

4. SAMPLE DEI PROGARM MATERIALS: Materials may include, but not limited to, polices, procedures, and Standard Operating Procedures (SOP) developed.

5. SAMPLES OF PRE-RECORDED DEI TRAINING: Pre-recorded training should focus on DEI topics for the intended audienace.

The quote should not simply rephrase or restate the Government’s requirements but rather, shall provide convincing rationale to address how Offerors intend to meet these requirements.

Offerors shall assume that the Government has no prior knowledge or experience and will base its evaluation on the information presented in the Offer’s quote.

***Note: PLEASE READ THE PWS CAREFULLY.

Volume II – Factor 2: PAST PERFORMANCE.

Offeror shall send the attached Past Performance Questionnaire to their references, completion, and submission to the Contract Specialist, Octavio Palmero at octavio.palmero@dodea.edu. The offeror shall not complete or submit this form on the behalf of their references.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts.

Offeror shall submit past performance information on at least two (2), but not more than five (5), recent contracts for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided DEI services similar in scope, magnitude of effort, and complexities.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor

Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your quote.

Volume III – Factor 3: PRICE.

(A) This factor will not be assigned a rating. However, the Offeror’s price quote will be evaluated IAW FAR Part 13.106-2(b) for price reasonableness, and balancing of prices based upon the Offeror’s priced quote using the Pricing Sheet (Attachment 2) as follows:

1. Reasonableness. Attachment 1 must be complete for each Contract Line Item Number

(CLIN) the Offeror proposes.

mailto:octavio.palmero@dodea.edu

The Government intends to award a contract without discussions with Offerors after quotations are received, however, the Government reserves the right to communicate with Offerors, if needed. It should be noted that there is no obligation on the part of the government to make an award to any Offeror in response to this RFQ.

Contractor Responsibility – To be eligible for award, the offeror must be determined responsible as defined in Federal Acquisition Regulation (FAR) 9.104-1.

(End of Provision Addendum)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

BASIS FOR CONTRACT AWARD This acquisition will be conducted using Federal

Acquisition Regulation (FAR) Parts 12 and 13 (to include 13.5). FAR Part 15 procedures will

NOT be used for this acquisition. The Government will award a Firm Fixed-Price, Single

Award Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will offer the best value to the

Government, price and other factors considered. The resulting IDIQ contract may be awarded to an Offeror with a higher priced quotation if the perceived benefits of the higher priced quotation merit the additional cost. The evaluation process shall proceed as follows:

1.Technical Approach Evaluation Factor:

Volume 1 – Factor 1: Technical Approach.

Performance Work Statement (PWS) Section 2: The government will evaluate the offeror’s comprehensive technical approach in providing Diversity, Equity, and Inclusion (DEI) services that identify inequities, barriers, and gaps systemwide that inhibit DEI progress throughout the agency within recruitment and retention, development and promotion, and teaching and learning as outlined in the PWS, preferably, in a large school system for students and employees.

Additionally, the government will evaluate the following items submitted by the offeror with their technical submission:

1. SAMPLE EVAUATION ASSESSMENT REPORT: Using the sample data provided in Technical Exhibit 1 provide a sample Evaluation Assessment Report that addresses the following (at a minimum): (1) Executive Summary, (2) Overview that includes applicable regulatory laws policies, and etc. (3) Methodology, (4) Management Overview, (5) Data

Analysis Review with critical themes, (6) Recommended Measurable Goals outcomes comparable to other school systems, (7) DEI Evaluation Progress Assessment Tool, and (8)

Conclusion or an actual DEI Evaluation Assessment Report with PII redacted of equal or greater complexity, preferably in a large school system.

2. SAMPLE TRAINING MATERIALS: Provide sample of DEI training created, developed, and implemented, preferably in a large school system, that addresses all K-12 age groups and employees.

3. DEI CONSULTING EXPERIENCE: Evidence of experience with providing expert

DEI Consulting Services to SES Executives and senior leadership.

4. SAMPLE DEI PROGRAM MATERIALS: Materials may include, but not limited to, polices, procedures, and Standard Operating Procedures (SOP) developed.

5. SAMPLES OF PRE-RECORDED DEI TRAINING: Pre-recorded training should focus on DEI topics for the intended audienace.

Technical Approach Ratings:

The Technical Approach Factor will be rated in accordance with the following Adjective Rating

Method:

Combined Technical Approach / Risk Rating Method

Adjectival Rating Description

Outstanding

Submission indicates an exceptional approach and understanding of the requirements and contains multiple strengths and risk of unsuccessful performance is low.

Good

Submission indicates a thorough approach of the requirements and contains at least one strength and risk of unsuccessful performance is low to moderate.

Acceptable

Submission indicates an adequate approach of the requirements and risk of unsuccessful performance is no worse than moderate.

Unacceptable

Submission does not meet requirements of the solicitation, and thus, contains one or more deficiencies and/or risk of unsuccessful performance is unacceptable. Submission is unawardable

Offeror’s who receive an “Unacceptable” technical rating will not be considered further for award.

Volume II – Factor 2: Past Performance. The government will evaluate the offeror’s past performance by reviewing information collected to determine the quality of the Offeror’s overall record of recent and relevant past performance.

In assessing the Offeror’s ability to successfully perform the contract, evaluation of past performance will result in Past Performance Recency, Relevancy, and Overall Ratings as follows:

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent according to the following:

Past Performance Recency Ratings

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will determine how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation. The Government is not bound by the Offeror’s assessment of relevancy. To be relevant, the Offeror must demonstrate that performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Relevancy will be rated in accordance with the following Rating method:

Past Performance Relevancy

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat

Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the similar work of effort and complexities this solicitation requires.

Past Performance Overall Rating. Past Performance Confidence assessment will be based on the following Rating method:

Past Performance Confidence Assessment

Satisfactory

Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the

Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The

Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the

Government has no expectation that the Offeror will be able to successfully perform the required effort.

In addition to past performance information submitted by the Offeror and Questionnaires completed for the Offeror, past performance information may be obtained from Contractor

Performance Assessment Reporting System (CPARS), Federal Awardee Performance and

Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program

Managers, Contracting Officers, or other sources known to the government.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this

RFQ. The Government also reserves the right to give greater consideration to an individual

Offeror’s past performance information rather than the combined past performance information of an Offeror.

Offerors without a record of recent or relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor. However, the Government reserves the right to make a determination that a “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

If the Government chooses to conduct discussions, Offerors will be provided an opportunity to address any adverse past performance information not previously addressed. Adverse past performance is defined as past performance information which supports a less than satisfactory rating on any evaluation aspect or any unfavorable comments received from sources without a formal rating system.

The Government may reject a quote if it is found that the Offeror deleted, misrepresented, or withheld any information that might have a negative impact on its past performance record.

Volume III – Factor 3 Price. The price quotes will be evaluated using FAR Part 13.106-2(b) for price reasonableness but not rated. Offeror’s proposed prices will be determined using

Attachment 1 by multiplying the quantities identified in the RFQ by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amounts for each CLIN. The individual CLINs will be totaled to determine the offeror’s total proposed price. To account for the option periods possible under Clause 52.217-8 (maximum six months), the unit prices from the last option year will be used.

FAR 52.212-2 paragraph b is addended below:

b. Evaluation of Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base period. The Offeror shall submit pricing for the base period and all option periods. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision Addendum)

(End of Summary of Changes)