ATTACHMENT 3 - SF 1408.docx
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- Solicitation number
- HDTRA1-18-S-0002
- Issued by
-
Defense Threat Reduction Agency
About this file
This document contains a Standard Form 1408 Preaward Survey of Prospective Contractor Accounting System Checklist for a contractor. The checklist evaluates whether the contractor's accounting system is in accordance with generally accepted accounting principles and can properly segregate direct and indirect costs, identify costs by contract and cost objectives, exclude unallowable costs, and provide necessary cost data to support pricing of follow-on acquisitions. It inquires about the accounting system's timekeeping, labor distribution, cost accumulation, cost segregation between preproduction and production, and ability to provide financial data required by contract clauses concerning cost limitations and progress payments. The contractor must explain how its current accounting system supports responses to each item in the checklist narrative section.
This opportunity is a Broad Agency Announcement from the Defense Threat Reduction Agency seeking proposals for new initiatives in nuclear detection technologies related to search, standoff detection, sensitive site exploitation, threat diagnostics and characterization, consequence management, contamination avoidance, and attribution. Proposed technology solutions must provide substantial improvements over current capabilities in areas like size, weight, power consumption, cost, compatibility, and background mitigation while meeting military operational requirements for suitability and maintainability.
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Text version
ATTACHMENT 3 – STANDARD FORM 1408
Preaward Survey of Prospective Contractor Accounting System Checklist Instructions:
1. Mark “X” in the appropriate column.
2. On Page 2 provide a narrative describing how the current accounting system supports your response to each item.
Contractor Name:
Point of Contact:
CAGE Code:
DUNS Code:
| Yes |
| No |
| N/A |
| Note |
1. Is the accounting system in accord with generally accepted accounting principles?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs.
b. Identification and accumulation of direct costs by contract.
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. Accounting system provides financial information:
a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16).
b. Required to support requests for progress payments.
4. Is the accounting system designed, and are the records maintained in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?
5. Is the accounting system currently in full operation? (If not, describe in Page 2 narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.)
Instruction: Use this section to explain how the current accounting system supports your response to each item. If a response is N/A provide further explanation. Use as much space as needed. Provide references to current policies and procedures if applicable.
| Note |
| Narrative |
File details come from the government source that posted it. Updated .