HDTRA1-14-R-0005_Draft_RFP_-_Post_J4CP_Review.pdf

CODE

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PAGE(S)

until local time

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F 57 - 61

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X H 119 - 128 anne.behne@dtra.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 128

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HDTRA1 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ANNE BEHNE 703-767-3584

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 5

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

6 - 9

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

11 - 12

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 14 - 20 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 21 - 29 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

30 - 47

PART II - CO NTRACT CLAUSES

DEFENSE THREAT REDUCTION AGENCY/J4C

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

48 - 56

6. REQUISITION/PURCHASE NO.

INO139926839

5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HDTRA1-14-R-0005

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot

DTRIAC

FFP

Supplies/Nonpersonal Services in support of the Defense Threat Reduction

Information Analysis Center (DTRIAC) in accordance with the Statement of

Objectives, Section C.

FOB: Destination

PURCHASE REQUEST NUMBER: INO139926839

NET AMT

0002 Lot

DTRIAC

FFP-LOE

Supplies/Nonpersonal Services in support of the Defense Threat Reduction

Information Analysis Center (DTRIAC) in accordance with the Statement of

Objectives, Section C.

CEILING PRICE

0003 Lot

DTRIAC

COST

Supplies/Nonpersonal Services in support of the Defense Threat Reduction

Information Analysis Center (DTRIAC) in accordance with the Statement of

Objectives, Section C.

ESTIMATED COST

0004 Lot

DTRIAC

CPFF

Supplies/Nonpersonal Services in support of the Defense Threat Reduction

Information Analysis Center (DTRIAC) in accordance with the Statement of

Objectives, Section C.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0005 Lot

CDRL

Contract Data Requirement List (CDRL) - Data in accordance with DD Forms

1423 in support of Items 0001-0004 as specified on individual task orders as

Exhibit A.

CLAUSES INCORPORATED BY FULL TEXT

252.216-9000 LEVEL OF EFFORT (AUG 2010)

TO BE SPECIFIED AT THE TASK ORDER LEVEL

a. This Contract is a term form of contract within the meaning of FAR 16.306(d)(2). The Contractor shall devote the following level(s) of effort during the below listed time period(s):

LEVEL(S) OF EFFORT TIME PERIOD

b. Deviation(s) downward in any of the level(s) indicated above, within 10 percent, will have no effect on any other provision of this Contract, including the fixed fee as part of the consideration.

c. At any time that the Contractor has reason to believe that the deviation permitted by Paragraph b. above will be exceeded, the Contractor shall so advise the Contracting Officer for the purpose of obtaining his written consent to such deviation, or negotiating the appropriate change(s) to the cost, fixed fee, or contract period.

d. Prior to final payment of any amount of fixed fee due the Contractor hereunder, the Contractor shall provide to the

Contracting Officer a certification that he has exerted the level(s) of effort required by Paragraphs a. and b., as from time-to-time amended, or as changed by written approval of the Contracting Officer.

(End of Clause)

MINIMUM/MAXIMUM

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$5,000.00 $25,370,000.00

Section C - Descriptions and Specifications

STATEMENT OF OBJECTIVES

Defense Threat Reduction Information Analysis Center (DTRIAC) Operations

18 November 2013

1.0 SCOPE

Services to be provided will be for the operations of the Defense Threat Reduction Information

Analysis Center (DTRIAC), located at Kirtland AFB, NM and the support office at Fort Belvoir, VA. Services include conducting analytical activities, preserving and expanding the knowledge base, providing research related to DTRA mission areas, conducting outreach to the Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) community, on Combating Weapons of Mass Destruction (CWMD) topics, and maintaining the Information Technology (IT) readiness and innovation potential to further advance information sharing.

2.0 BACKGROUND

The DTRIAC manages a vast collection of unclassified and classified knowledge bases. It promotes the use of existing Scientific and Technical Information (STI) to meet Department of

Defense (DoD) research, development, test, evaluation, training, mission rehearsal, logistics, maintenance, and operational requirements. The DTRIAC acquires digests, analyzes, evaluates, synthesizes stores, publishes, and disseminates STI related to all DTRA mission areas.

The DTRIAC provides a CWMD knowledge base and information analysis capability to support

DTRA in all its mission areas, and serves the broader CWMD community of interest (COI). It is required to provide scientific and technical information products and services that may be in the form of studies and analyses to DTRA CWMD customers, and other authorized customers in accordance with DoD policies. The DTRIAC will identify and deliver CWMD information by building tailored, high-tech, open and secure information integration and sharing enterprise solutions to serve the entire CWMD COI.

The goal is to establish the DTRIAC as the leading source of DoD CWMD information.

3.0 OBJECTIVES

3.1 Routine Operations

Provide services to operate DTRIAC, including but not limited to conducting analytical activities on CWMD topics and maintenance, preservation and expansion of the DTRIAC holdings.

3.1.1 Maintain and Improve the Information Base

Manage the DTRIAC collection and provide services having broad application to DTRA’s

CWMD mission. Expand and update the collection through identification, acquisition, protection, preservation, and storage of classified and unclassified information. Apply data and information analysis and fusion techniques, methodologies, tools, and applications to respond to customer needs. This sub-task also includes performing indexing and data retrieval capabilities, as well as, developing enhanced methods to improve cataloging.

3.1.2 Customer Service and Outreach to the Threat Reduction Community of Interest

Provide customer service support for all DTRA mission areas. This support will include activities such as data/collection identification and acquisition for DTRIAC, coordinating and responding to inquiries, attending meetings/conferences/symposia, developing S&T informational products such as the DTRIAC newsletter. The overall goal of this sub-task is to promote and foster the exchange of information to raise awareness to the IAC’s capabilities.

3.1.3 Provide STI Program Support

Provide assistance in tracking and processing technical reports, in addition to, providing operational support for day-to-day activities including accessions, information research, cataloging, and collection maintenance. This support also includes inputting technical and R&D funding data into the Unified Research and Engineering Database (URED), as mandated by DoD.

3.1.4 Information Technology Maintenance and Initiatives

Improve and enhance capabilities of the Scientific and Technical Information Archival and

Retrieval System (STARS) to increase performance and data availability. Capitalize on new and improving technology to optimize effectiveness and reduce risks.

3.1.5 Transition Planning

Provide transition strategies, schedules and list responsibilities for facilitating an effective transition.

3.2 Technical Value Added

Provide services to conduct studies and analytical activities on all CWMD-related topics.

3.2.1 Provide analysis in accordance with DoDI 3200.14 (“Principles and Operational Parameters of the DoD Scientific and Technical Information Program”) and perform the following analytical functions: (1) Verify and validate the technical accuracy and reliability of existing data, (2)

Generate and evaluate data collection and analysis techniques reported in the literature, (3)

Develop alternative approaches to collecting and analyzing the same or similar data for CWMD technical areas (see http://www.dtra.mil for additional information), and (4) Identify and fill voids in existing data or knowledge bases.

3.2.2 Provide CWMD subject-matter experts to provide in-depth analysis and create specialized technical information products (i.e., state-of-the-art reports; handbooks; data books; data sets;

http://www.dtra.mil/ critical reviews; standards and technology benchmarks; problem definitions; and alternative technology analyses) consistent with DTRA Research & Development technical areas.

3.2.3 Conduct preliminary specialized studies and analyses of problems and provide advice on scientific, technical, and operational support topics within the scope of the DTRIAC. Perform other initial unique scientific and technical activities that allow for research of greater depth and specialization related to DTRA’s broad CWMD role. Make accessible subject matter expertise

(e.g., scientists, engineers, information specialists) with the ability to provide expert and unbiased scientific and technical analyses to support the conduct of these preliminary specialized studies and activities. Support Technical Area Tasks (TATs) efforts requiring these preliminary specialized studies and analyses.

3.2.4 Provide interface (to include providing access to resident knowledge and expertise) with performers of TATs as necessary to assist in the performance of TAT efforts, or to provide other support as needed for the TAT performers to effectively and efficiently accomplish their objectives.

3.2.5 Optimize, customize and/or modify existing analytics, search, retrieval, reporting, visualization tools, technologies, methodologies, and/or applications, etc., as required to meet specialized requirements. Such requirements would include specialized customer analytics, search, retrieval, reporting and/or visualization needs, capabilities and/or other customer requirements within the existing DTRIAC framework.

3.2.6 Analyze the existing DTRIAC data collection and the CWMD community areas of focus to ensure that information of value is available within the collection. Continually ensure that information of value is readily discoverable, accessible, and efficiently provided to customers to meet real-time demands. Identify information and data gaps (including inaccurate information and data) within the collection and report these findings to the Government.

3.2.7 Generate scientific, technical, and other related information within the technical scope of this SOO in a timely fashion. Retrieve, organize, and highlight relevant information and prepare bibliographies of selected reference citations in response to technical and customer inquiries. Be prepared to give value judgments on the accuracy and reliability of the data.

3.2.8 Provide all authorized users with focused, expert assistance and unbiased scientific, technical, and operational support information within DTRA’s mission areas.

5.0 DELIVERABLES

Specific deliverables will be specified at the task order level.

6.0 OTHER REQUIREMENTS

Government Furnished Equipment/Facilities/Data

The Contractor will be provided work space in DTRIAC facilities as needed and access to documents, and software/hardware. Government will allow access to government-owned vehicles for use on Kirtland AFB. Government will furnish a forklift for use in DTRIAC’s document warehouse. The contractor will be provided four (4) workspaces at the Defense Threat

Reduction Center (DTRC) at Fort Belvoir, VA.

Contractor shall provide a hand receipt holder to account for government property located in government facilities. The contractor shall utilize the Defense Property Accountability System

(DPAS) for tracking agency inventory. The contractor shall verify the DPAS inventory for accuracy and completeness.

Contractor shall ensure an appropriate number of personnel are trained and able to write and submit a building/facility work order for issues within DTRIAC spaces.

Security Requirements

Contractor personnel required to carry out these tasks will need appropriate clearances and be authorized access to applicable DoD/DTRA facilities. Contractor personnel tasked to carry out the above tasks will need at least Secret clearances and authorized access to all facilities, documents, and programs necessary to complete the foregoing tasks. An appropriate number of personnel with Top Secret Clearances will be required for both Kirtland AFB, NM and Fort

Belvoir, VA locations. Contractor will comply with all DoD requirements for the handling, storage and transportation of classified documents.

Travel Requirements

Specific travel requirements will be at the task order level.

Section D - Packaging and Marking

252.247-9001 PACKAGING AND MARKING

(a) All data contained in Exhibit A, Contract Data Requirements List (CDRL), DD Form 1423 delivered under this contract shall be delivered using best commercial practices to meet the packaging requirements of the carrier and to insure delivery, to the addressees specified on the Data Item Cover Sheet, at destination and in accordance with applicable security requirements.

(b) All data and correspondence submitted to the Contracting Officer shall reference the Contract Number, the

CDRL number, and the date submitted. A copy of all correspondence sent to the Contracting Officer's

Representative (COR) or Project Manager shall be simultaneously provided to the Contracting Officer.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996

52.246-3 Inspection Of Supplies Cost-Reimbursement MAY 2001

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

52.246-7 Inspection Of Research And Development Fixed Price AUG 1996

52.246-8 Inspection Of Research And Development Cost

Reimbursement

MAY 2001

52.246-8 Alt I Inspection Of Research And Development-Cost

Reimbursement (May 2001) - Alternate I

APR 1984

52.246-9 Inspection Of Research And Development (Short Form) APR 1984

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.246-9000 INSPECTION AND ACCEPTANCE Alt I (JUL 2007)

Government inspection and acceptance of data is specified on the Contract Data Requirements List, DD Form 1423.

In accordance with FAR 52.246-[Fill-in as applicable at the task order level], inspection and acceptance for all work performed at any and all times under this contract shall be the responsibility of the:

_____ Contracting Officer's Representative (COR) or Project Manager (PM). The Wide Area Work Flow

(WAWF) Acceptor DoDDAC is located in DTRA 252.201-9000 Project Manager or DTRA 252.201-9002

Contracting Officer’s Representative.

_____ Administrative Contracting Officer (ACO). The WAWF Acceptor DoDAAC can be found in the

“Administered By” block on page 1 of the contract.

Specific Inspection and Acceptance Terms will be defined in each Task Order.

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

F.1 PERIOD OF PERFORMANCE

Basic Contract: The basic ordering period shall be from the date of contract award, plus five (5) years.

Task or Delivery Order: Task/delivery period of performance may not extend more than 24 months, including options, beyond the ordering period.

F.2 CONTRACT DELIVERIES *TBD for the individual task/delivery orders

Specific delivery schedules for individual task orders will be defined in each task/delivery order.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

52.242-15 Stop-Work Order AUG 1989

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

52.242-17 Government Delay Of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.201-9000 PROJECT MANAGER (SEP 2013)

The Project Manager for this requirement is:

TO BE DETERMINED FOR THE IDIQ

DTRA/J9ST

8725 John J. Kingman Rd, MS 6201

Fort Belvoir VA 22060-6201

Telephone number e-mail:

WAWF Acceptor DoDAAC: HDTRA1

252.201-9001 CONTRACTING OFFICE POINT OF CONTACT (POC) (Dec 2007)

The POC in the Procuring Contracting Office for this contract action is Anne Behne, Contract Specialist, DTRA/J4CRB, email address anne.behne@dtra.mil.

252.201-9002 CONTRACTING OFFICER'S REPRESENTATIVE (MAY 2007)

a. The Contracting Officer's Representative (COR) for this contract is:

b. The COR will act as the Contracting Officer’s Representative for technical matters providing technical direction and discussion as necessary with respect to the specification/statement of work and monitoring the progress and quality of the Contractor’s performance. The COR is NOT an Administrative Contracting Officer (ACO) and does not have the authority to take any action, either directly or indirectly that would change the pricing, quality, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort, which goes beyond the scope of the specifications/statement of work in the contract.

c. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or has otherwise resolved the issue.

252.204-9002 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION

CITATIONS (MAY 2012)

In accordance with DFARS 204.7108 Payment Instructions, payment shall be made by the numbered payment instruction identified below:

_____ (1) Line item specific: single funding.

252.204-0001 Line Item Specific: Single Funding. (SEP 2009)

If there is only one source of funding for the contract line item (i.e., one ACRN), the payment office will make payment using the ACRN funding of the line item being billed.

_____ (2) Line item specific: sequential ACRN order.

252.204-0002 Line Item Specific: Sequential ACRN Order. (SEP 2009)

If there is more than one ACRN within a contract line item, the payment office will make payment in sequential

ACRN order within the line item, exhausting all funds in the previous ACRN before paying from the next ACRN using the following sequential order: Alpha/Alpha; Alpha/Numeric; Numeric/Alpha; and Numeric/Numeric.

_____ (3) Line item specific: contracting officer specified ACRN order.

252.204-0003 Line Item Specific: Contracting Officer Specified ACRN Order. (SEP 2009)

If there is more than one ACRN within a contract line item, The payment office shall make payment within the line item in the sequence ACRN order specified below, exhausting all funds in the previous ACRN before paying from the next ACRN.

Line Item ACRN Order

_____ (4) Line item specific: by fiscal year.

252.204-0004 Line Item Specific: by Fiscal Year. (SEP 2009)

If there is more than one ACRN within a contract line item, the payment office will make payment using the oldest fiscal year appropriations first, exhausting all funds in the previous fiscal year before disbursing from the next fiscal year. In the event there is more than one ACRN associated with the same fiscal year, the payment amount shall be disbursed from each ACRN within a fiscal year in the same proportion as the amount of funding obligated for each

ACRN within the fiscal year.

_____ (5) Line item specific: by cancellation date.

252.204-0005 Line Item Specific: by Cancellation Date. (SEP 2009)

If there is more than one ACRN within a contract line item, the payment office will make payment using the ACRN with the earliest cancellation date first, exhausting all funds in that ACRN before disbursing funds from the next. In the event there is more than one ACRN associated with the same cancellation date, the payment amount shall be disbursed from each ACRN with the same cancellation date in the same proportion as the amount of funding obligated for each ACRN with the same cancellation date.

_____ (6) Line item specific: proration.

252.204-0006 Line Item Specific: Proration. (SEP 2009)

If there is more than one ACRN within a contract line item, the payment office will make payment from each ACRN in the same proportion as the amount of funding currently unliquidated for each ACRN.

______ (7) Contract-wide: sequential ACRN order.

252.204-0007 Contract-wide: Sequential ACRN Order. (SEP 2009)

The payment office will make payment in sequential ACRN order within the contract or order, exhausting all funds in the previous ACRN before paying from the next ACRN using the following sequential order: alpha/alpha;

alpha/numeric; numeric/alpha; and numeric/numeric.

_____ (8) Contract-wide: contracting officer specified ACRN order

252.204-0008 Contract-wide: Contracting Officer Specified ACRN Order. (SEP 2009)

The payment office will make payment in sequential ACRN order within the contract or order, exhausting all funds in the previous ACRN before paying from the next ACRN in the sequence order specified by the contracting officer.

ACRN Order

_____ (9) Contract-wide: by fiscal year.

252.204-0009 Contract-wide: by Fiscal Year. (SEP 2009)

The payment office will make payment using the oldest fiscal year appropriations first, exhausting all funds in the previous fiscal year before disbursing from the next fiscal year. In the event there is more than one ACRN associated with the same fiscal year, the payment amount shall be disbursed from each ACRN within a fiscal year in the same proportion as the amount of funding obligated for each ACRN within the fiscal year.

_____ (10) Contract-wide: by cancellation date.

252.204-0010 Contract-wide: by Cancellation Date. (SEP 2009)

The payment office will make payment using the ACRN with the earliest cancellation date first, exhausting all funds in that ACRN before disbursing funds from the next. In the event there is more than one ACRN associated with the same cancellation date, the payment amount shall be disbursed from each ACRN with the same cancellation date in the same proportion as the amount of funding obligated for each ACRN with the same cancellation date.

_____ (11) Contract-wide: proration.

252.204-0011 Contract-wide: Proration. (SEP 2009)

The payment office will make payment from each ACRN within the contract or order in the same proportion as the amount of funding currently unliquidated for each ACRN.

_____ (12) Other.

If none of the standard payment instructions identified in paragraphs (d)(1) through (11) of this section are appropriate, the contracting officer may insert other payment instructions, provided the other payment instructions--

(i) Provide a significantly better reflection of how funds will be expended in support of contract performance; and

(ii) Are agreed to by the payment office and the contract administration office.

252.216-9005 PROFIT OR FEE ON TRAVEL COSTS (JUL 2008)

Travel shall not be a profit or fee bearing cost element.

(End of clause)

252.232-9000 CONTRACT FUNDING PROFILE (OCT 1998)

Subject to FAR Clause 52.232-22, Limitation of Funds, the amount of $_____________ is obligated for work to be performed during the period beginning with contract award and continuing through _________________.

Additional incremental funding planned, but not obligated, is:

FY____ $____________________

252.232-9001 PRICES/COST

a. Subject to the provisions of the Clauses of this Contract entitled LIMITATION OF FUNDS, ALLOWABLE

COST AND PAYMENT, and FIXED FEE, the total allowable cost under this Contract shall not exceed $________

A_____ _____, which is the total estimated cost of the Contractor's performance hereunder, exclusive of fixed fee.

In addition, the Government shall pay the Contractor a fixed fee of $__________B_____________ for the performance of this Contract. It is understood and agreed that the Government's obligation is limited to

INCREMENTAL FUNDING in the amount of $_________C____________. Within this amount

($________C_________), the fixed fee shall bear the same relationship to the total fixed fee, as the costs incurred bear to the total estimated cost.

b. Interim payment vouchers may be submitted for provisional payment pursuant to the Clauses of this Contract entitled ALLOWABLE COST AND PAYMENT and FIXED FEE.

Fill in the dollar amounts as applicable:

A: $______________

B: $______________

C: $______________

252.232-9002 ACCOUNTING AND APPROPRIATION DATA

CLIN ACRN ACCOUNTING AND APPROPRIATION DATA AMOUNT

252.232-9012 WIDE AREA WORK FLOW (WAWF) – RECEIPT AND ACCEPTANCE (RA)

INSTRUCTIONS (November 2011)

(a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests (Jan 2004), Contractors must submit payment requests in electronic form. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply. To facilitate this electronic submission, the Defense Threat Reduction Agency (DTRA) has implemented the DoD sanctioned Wide Area Workflow-Receipt and Acceptance (WAWF-RA) for contractors to submit electronic payment requests and receiving reports. The contractor shall submit electronic payment requests and receiving reports via WAWF-RA. Vendors shall send an email notification to the Contracting Officer Representative (COR), Program/Project Manager or other government acceptance official identified in the contract by clicking on the Send Additional Email

Notifications link upon every submission of an invoice/cost voucher in WAWF-RA. To access WAWF, go to https://wawf.eb.mil.

** For questions, contact the DTRA WAWF Team at wawfhelp@dtra.mil ** mailto:wawfhelp@dtra.mil

(b) Definitions:

Acceptor: Contracting Officer’s Representative, Program/Project Manager, or other government acceptance official as identified in the contract/order.

Pay Official: Defense Finance and Accounting Service (DFAS) payment office identified in the contract/order.

SHIP To/Service Acceptor DoDAAC: Acceptor DoDAAC or DCMA DoDAAC (as specified in the contract/order).

DCAA Auditor DoDAAC: Needed when invoicing on cost-reimbursable contracts. (Go to www.dcaa.mil and click on the appropriate link under the Audit Office Locator to search for your DCAA DoDAAC.)

>>>>> For contracts that are administered by the Office of Naval Research (ONR): <<<<<

Enter the ONR DoDAAC in the DCAA Auditor DoDAAC field in WAWF.

(c) WAWF Contractor Input Information:

The contractor shall use the following information in creating electronic payment requests in WAWF:

Invoice Type in WAWF:

If billing for Cost Type/Reimbursable contracts (including T&M and LH), select “Cost Voucher”

If billing for Firm-Fixed Price (FFP) Materials Only, select “Combo”

If billing for FFP Materials and Service, select “Combo”

If billing for FFP Services Only, select “2-n-1 (Services Only)”

** If the contract contains both FFP and Cost Type (including T&M and LH) line items, they must be invoiced separately on appropriate types mentioned above. Upon the written approval of the Project

Manager or Contracting Officer’s Representative, the contractor may invoice both line items in one type of invoice.

For WAWF Routing Information, See Table Below:

Description

SF 26 SF 33 SF 1449 DD 1155

Located in Block/Section

Contract Number 2 2 2 1

Delivery Order See Individual Order 4 2

CAGE Code 7 15a 17a 9

Pay DoDAAC 12 25 18a 15

Inspection Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Acceptance Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Issue Date 3 5 3 3

Issue By DoDAAC 5 7 9 6

Admin DoDAAC 6 24 16 7

Ship To / Service

Acceptor DoDAAC 6 24 16 7

Ship to Extension Do Not Fill In

Services or Supplies Based on majority of requirement as determined by monetary value

Final Invoice?

Do not change “N” (no) to “Y” (yes) unless this is the last invoice and the contract is ready for closeout.

http://www.dcaa.mil/

(d) Final Invoices/Vouchers -Final Payment shall be made in accordance with the Federal Acquisition Regulation

(FAR) 52.216-7, entitled “Allowable Cost and Payment.”

Invoices - Invoice 2-n-1 (Services Only) and Invoice and Receiving Report (Combo)

Select the “Y” selection from the “Final Invoice?” drop-down box when submitting the final invoice for payment for a contract. Upon successful submission of the final invoice, click on the Send Additional Email Notifications link to send an additional email notification to the Contracting Officer Representative (COR), Program/Project

Manager or other government acceptance official identified in the contract.

Cost Vouchers - Once the final DCAA audit is complete for cost reimbursable contracts and authorization is received to submit the final cost voucher, select the “Y” selection from the “Final Voucher” drop-down box when submitting the final cost voucher. Upon successful submission of the final cost voucher, click on the Send Additional

Email Notifications link to send an additional email notification to the following email address:

finalcostvouchers@dtra.mil

(e) WAWF Training may be accessed online at http://www.wawftraining.com. To practice creating documents in

WAWF, visit the practice site at https://wawftraining.eb.mil. General DFAS information may be accessed using the

DFAS website at http://www.dfas.mil/. Payment status information may be accessed using the myInvoice system at https://myinvoice.csd.disa.mil. Your contract number and shipment/invoice number will be required to check status of your payment.

Note: For specific invoice related inquiries email: vendorpay@dtra.mil. Vendors shall forward any additional DTRA related WAWF questions to wawfhelp@dtra.mil.

252.242-9003 - ASSIGNMENT OF CONTRACT ADMINISTRATION SERVICES (CAS) FUNCTIONS (FEB

2012)

a. The contract administration functions stated in FAR 42.302(a) are assigned to: See Page 1, Section A, Block 6 of this contract.

b. Notwithstanding that assignment, in accordance with FAR 42.202(b)(2), the following functions are determined to be best performed by the PCO and are retained by the DTRA Contracting Office:

(1) FAR 42.302(a)(3) Conduct post-award orientation conferences.

(2) FAR 42.302(a)(20) Ensure processing and execution of duty-free entry certificates.

(3) FAR 42.302(a)(40) Perform engineering surveillance to assess compliance with contractual terms for schedule, cost, and technical performance in the areas of design, development, and production.

(4) FAR 42.302(a)(51) Consent to the placement of subcontracts.

(5) Approval or disapproval of the data items listed on Exhibit A, DD Form 1423, Contract Data

Requirements List.

(END OF CLAUSE)

mailto:finalcostvouchers@dtra.mil https://wawftraining.eb.mil/ http://www.dfas.mil/ mailto:wawfvendorpay@dtra.mil

Section H - Special Contract Requirements

AUTHORITY TO ISSUE ORDERS

H.1 AUTHORITY TO ISSUE ORDERS

DTRA/J4C Contracting Officers are authorized to issue orders hereunder. Other Contracting Officers may issue orders with the advanced written approval of the DTRA/J4CR Division Chief.

252.201-9003 LIMITATION OF AUTHORITY (JUN 2009)

No person in the Government, other than a Contracting Officer, has the authority to provide direction to the

Contractor, which alters the Contractor’s obligations or changes this contract in any way. If any person representing the Government, other than a Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Procuring Contracting Officer (PCO).

Contractor personnel shall not comply with any order or direction which they believe to be outside the scope of this contract unless the order or direction is issued by a Contracting Officer.

252.203-9000 Prohibition on the Use of Senior Mentors (JUNE 2010)

(a) The use of senior mentors by the Defense Threat Reduction Agency (DTRA) enhances the readiness of the

Agency across a wide range of strategic, operational, joint, functional, technical, management and development mission areas. The relevant prior service, joint force experience, and unique expertise of these senior consultants provide senior leadership with valuable insights and contribute to the continuous improvement of the Agencies’ operations.

(b) For the purposes of this clause, Senior Mentor is defined as a retired flag, general or other military officers (O-6) or retired senior civilian official (Senior Executive Service (SES), Senior Level (SL), Scientific and Professional

(ST)) who provides expert experience-based mentoring, teaching, training, advice, and recommendations to senior military officers, staffs and students as they participate in war games, warfighting courses, operational planning, operational exercises, and decision-making exercises.

(c) In accordance with Secretary of Defense Memorandum entitled “Policy on Senior Mentors” dated April 1, 2010, DTRA will hire all senior mentors as highly qualified experts (HQE) under 5 U.S.C. 9903. This policy balances the need for DTRA to secure the specialized knowledge required for these operational exercises with the need to hire such experts in a manner that promotes public trust and confidence.

(d) The Contractor shall not include the use of senior mentors in bids or proposals for services/supplies offered to

DTRA.

(e) The Contractor shall include the substance of this clause in all subcontracts.

252.204-9003 Contractor Access to DTRA Facilities or Information Systems (AUG 2007)

Contractors requiring access to Defense Threat Reduction Agency (DTRA) facilities or information systems worldwide will be required to obtain a Common Access Card (CAC), and shall comply with the identity proofing, registration, and accreditation requirements provided by the DTRA Physical Security Branch, Security and

Counterintelligence Directorate. Further information may be obtained by contacting the Physical Security Branch at

703-767-2972 or 7951.

252.204-9006 - DTRC SPACE ALLOCATION (JUN 2013)

(a) DTRA will allocate xxx (number of) work spaces as indicated below for performance of this contract.

# of Spaces Location (e.g, DTRC/DLA)

(b) Onsite Contractor personnel may perform services in both Government-furnished classified and unclassified workspace facilities depending on the contract security requirements.

252.209-9000 ORGANIZATIONAL CONFLICTS OF INTEREST (FEB 2011)

a. Purpose. The primary purpose of this Clause is to aid in ensuring that: (1) the Contractor's objectivity and judgment are not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to work under this Contract, (2) the Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public information regarding the Government's program plans and actual or anticipated resources, and (3) by virtue of its access to proprietary information belonging to others, the

Contractor does not obtain any unfair competitive advantage.

b. Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "contractor") in the activities covered by this Clause as prime contractor, subcontractor, cosponsor, joint venturer, consultant, or in any similar capacity.

(1) Maintenance of Objectivity: The Contractor shall be ineligible to participate in any capacity in contracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this Contract. Furthermore, unless so directed in writing by the Contracting Officer, the

Contractor shall not perform any services under this Contract on any of its own products or services, or the products or services of another firm if the Contractor is, or has been, substantially involved in their development or marketing.

In addition, if the Contractor under this Contract prepares a complete, or essentially complete, Statement of Work to be used in competitive acquisitions, the Contractor shall be ineligible to perform or participate in any capacity in any contractual effort which is based on such Statement of Work or specifications. Nothing in this subparagraph shall preclude the Contractor from competing for follow-on contracts.

(2) Access To and Use of Government Information: If the Contractor, in the performance of this

Contract, obtains access to information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, (b) compete for work based on such information for a period of six (6) months after the completion of this Contract, or until such information is released or otherwise made available to the public, whichever occurs first, (c) submit an unsolicited proposal to the Government which is based on such information until one year after such information is released or otherwise made available to the public, and (d) release such information unless such information has previously been released or otherwise made available to the public by the Government.

(3) Access To and Protection of Proprietary Information: The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as "proprietary data") under this Contract, it shall treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure. A copy of each such written agreement shall be furnished to the Contracting Officer. In addition, the Contractor shall obtain from each employee who has access to proprietary data and Government information (defined in subparagraph b(2)) under this Contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the

Contractor or thereafter, disclose to others or use for their benefit, proprietary data received in connection with the work under this Contract.

c. Subcontracts: The Contractor shall include this Clause, including this paragraph, in consulting agreements and subcontracts of any tier. The terms "contract," "Contractor," and "Contracting Officer" will be appropriately modified to preserve the Government's rights.

d. Representations and Disclosures:

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award, all facts relevant to the existence or potential existence of organizational conflict of interests as that term is used in FAR

Subpart 9.5.

(2) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract, prompt and full disclosure shall be made in writing to the Contracting Officer which shall include a description of the action the Contractor has taken or proposes to take to avoid or mitigate such conflicts.

e. Remedies and Waiver:

(1) For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed during this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or potential therefore) subsequent to contract award, the Contracting

Officer may terminate this contract for convenience if such termination is deemed to be in the best interest of the

Government.

(2) The parties recognize that it is impossible to foresee each circumstance to which this clause might be applied in the future and that the clause has effect which will survive the performance of this contract.

Accordingly, the Contractor may at any time seek a waiver from the Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Head of Contracting Activity will grant such a waiver in writing.

f. Modifications: Prior to a contract modification, when the Statement of Work is changed to add new work or the period of performance is significantly increased, the Contracting Officer will request, and the Contractor is required to submit, either an organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

g. Termination: The restrictions imposed by paragraph b(1) of this clause will terminate one year after final payment on this contract. Restrictions upon use of government information and the requirement to protect proprietary information are permanent.

h. If an OCI mitigation plan is incorporated into the contract, the detailed implementation of the requirements of this clause is in the Contractor’s OCI mitigation plan attached to this contract.

252.209-9002 NON-GOVERNMENT SUPPORT PERSONNEL (JAN 2008)

The following companies may have access to contractor information, technical data or computer software that may be marked as proprietary or otherwise marked with restrictive legends: ITT Exelis; Suntiva Executive Consulting;

CACI; BRTRC; TASC, Inc; and Science Applications International Corporation. Remainder to be completed at

Task/Delivery Order level.. Each contract contains organizational conflict of interest provisions and/or includes contractual requirements for non-disclosure of proprietary contractor information or data/software marked with restrictive legends. The contractor, by submitting a proposal or entering into this contract, is deemed to have consented to the disclosure of its information to DTRA’s support under the conditions and limitations described herein.

252.215-9004 KEY PERSONNEL (AUG 2012)

The personnel listed below are considered essential to the work being performed hereunder. Prior to removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. No deviation shall be made by the Contractor without the prior written consent of the

Contracting Officer; provided, that the Contracting Officer authorizes in writing the change, such authorization shall constitute the consent of the Contracting Officer required by this paragraph. The personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

252.216-9003 CONSULTANTS (OCT 1998)

Services of consultants shall be at rates and for periods approved in advance by the Contracting Officer.

Requests for approval shall be submitted to the Contracting Officer sufficiently in advance of the need to use a consultant under this Contract. The request shall include (a) a copy of the proposed consultant agreement, (b) a brief biography of the consultant, and (c) an indication of the area(s) in which consultant's expertise will be utilized and why it is essential for contract performance. In addition, significant deviations from the dollar amount approved for consultant services, or changes in the consultants to be utilized, must likewise be approved in advance upon submission of adequate justification.

252.223-9003 CONTRACTOR PERSONNEL SAFETY, INJURY AND ILLNESS (MAR 2012)

(a) All Contractors requiring access to any Defense Threat Reduction Agency (DTRA) Facility shall have an

Environment, Safety and Occupational Health program and shall ensure their personnel are aware of and comply with the program.

(b) For accidents or incidents which occur during the performance of this contract, the contractor shall report all accidents or incidents which result in bodily injury and/or death immediately to the COR and the Contracting

Officer.

(c) The contractor shall obtain appropriate medical and emergency assistance for its employees and provide all notifications required by law.

(d) The contractor shall file a report of all incidents and accidents by submitting an online Accident Report via the

DTRA Environment, Safety, and Occupational Health Office webpage

[http://dtranet/apps/safety/Accident/includes/Main.cfm?displayPage=Accident.Cfm] or electronic DTRA Form

9, Report of Civilian, Military, or Contractor Personnel Injury or Illness to the COR and the Contracting Officer within 48 hours.

(e) The contractor will cooperate and assist the Government if a Government investigation of the accident/incident is conducted

252.223-9004 – Environmental, Radiation, Safety Notification, Compliance and Liability (JUN

2013)

(a) Environmental, Radiation, and Safety Notification: The Contractor shall notify the

Contracting Officer (CO) and Contracting Officer Representative (COR) of any occurrence of non-compliance with Environmental, Radiation, and Safety regulations that occur at any of the Contractor’s facilities at which government property is located as soon as practicable, but not later than 24 hours after identification of an incident. The Contractor shall make initial notification by telephone or email. Then, shall follow-up with a written report within

10 business days.

(b) The Contractor shall notify the CO/COR of any external Environmental, Radiation, and

Safety audits or inspections conducted at the facility and provide any reports resulting from the audit. The final report shall be provided to the CO/COR within 30 days following the audit.

(c) The Contractor shall comply with all Federal, State, and local Environmental, Radiation, and Safety regulations, including, without limitation, statutes, ordinances, court orders, consent decrees, administrative orders, or compliance agreements applicable to the facilities where the Government Property is located.

(d) The Contractor shall acquire all necessary permits, and licenses.

(e) DTRA will not be responsible, financially or otherwise,…