Attachment_02_Perperformance_Minutes.pdf

HDEC03-18-R-0007

ADDITION AND UPGRADE TO COMMISSARY, PENSACOLA, FL

17 JULY 2018

INTRODUCTION

A MR. J. Gazaway, Contracting Officer B. MR. Manny Mendoza, HQ DeCA, Program Manager C. MS. Terry Stacy, Contracting Specialist

Welcome all to the preproposal conference for the Architectural/Refrigeration Upgrade Commissary here at NAS Pensacola, FL.

PURPOSE: To provide you with a clear understanding of the solicitation and its requirements. We want you to be successful in this endeavor and

We ask that all questions raised during these proceedings be written down and passed forward. The written questions aid us in being able to evaluate and provide a written response to the question. The questions with the answers will be included in a future amendment.

However, if there is a conflict between a verbal answer provided today and a written answer provided by amendment, the written answer will prevail.

This is a Low Price Technically Acceptable acquisition. This means that you must have an acceptable rating in all technical and past performance factors to be considered for award. The lowest price offeror with an acceptable rating in ALL factors will receive the award. This will be discussed further.

THE SOLICITATION:

1. The magnitude of construction for this project is between $10,000,000 and $25,000.00.

2. The bid acceptance period for this solicitation is 540 days.

Amendment 0005

Attachment 02

3. Section B. There are five CLINs in this solicitation.

0001 COMMISSARY BUILDING CONSTRUCTION

0002 COMMISSARY EQUIPMENT

0003 COMMISSARY BUILDING MAINT & REPAIR

0004 MAINTENANCE & EMERGENCY REPAIR FOR HVAC &

REFRIGERATION

0005 COMMISSARY EQUIPMENT OVER & ABOVE

Any taxes, permits etc are the contractor’s responsibility. It is your responsibility to find out the tax laws and permitting requirements in this state. If you are required to pay any sort of permits or taxes ie, state, local, county, city, federal or local these should be included in your total proposal price. Your price must include all costs associated to perform this project.

We will not entertain these costs as a separate charge later.

DOUBE CHECK MATH ON YOUR CLINS MAKE SURE THEY ADD UP

THE BOTTOM LINE

4. Offerors are reminded to submit their best and complete proposal the first time around as we anticipate award without discussions.

The date and time for receipt of offers is presently set for 1 Aug 2018 at 2:00 P.M. (CST) at 2250 Foulois Street, Suite 3, Bldg 8400, Lackland AFB TX 78236-1007, as indicated in the solicitation. Fax or e-mail proposal packages will not be considered.

5. Proposals received after the time and date specified on the solicitation will be considered late and unacceptable. Proposals should be submitted to ensure they will arrive prior to the closing time and date at Block 13.A. of the SF1442. This also includes any and all proposals sent via express mail services.

6. At this time we do not anticipate any extensions for the closing date of proposals and again, we anticipate award without discussions.

7. Minutes of this meeting and the attendance register will be posted in an amendment and will be available via FedBizOpps. Any questions and answers will also be included in an upcoming amendment.

8. All offerors should read the RFP carefully and thoroughly and submit any questions in writing to the Contracting Officer (CO) immediately.

9 . Section K: Section K is one of the documents that should be submitted with your price proposal. Check and double check that each block is appropriately marked. Have someone else in your company review and double-check each block.

10. Offerors are reminded that they must be registered in the System for Award Management (SAM) to be awarded a contract with the government. Lack of registration will make you ineligible for award.

12. Offerors must submit their Bid Bonds with their proposals to be eligible for award. The bid bond shall be submitted based on the total amount of your proposal. If you are the successful offeror a Performance and Payment bond must be received and approved prior to issuance of the Notice-To-Proceed.

13. Amendments can be acknowledged by filling in Block 19 of SF 1442, or by signing and returning each amendment with your proposal.

14. Required clauses in this contract include:

Davis Bacon Act Buy American Act and Balance of Payments (COTS)

Miller Act – Bid, Performance and Payment Bonds Value Engineering (55/45 split)

Liquidated Damages (FAR clause 52.211-12) in the sum of $1, 660.13 will be assessed for each day of delay.

(Section I page 16)

Payments Under Fixed Price Construction Contracts (FAR

52.232-5) – Payments are made through Wide Area Workflow based on percentage of work completed as designated by the government’s technical inspector. It is not our policy to pay for stored material or material not yet installed/completed. A maximum of 10% retainage may be withheld from any payment when satisfactory progress is not being made.

The Prompt Payment for Construction Contracts (FAR 52.232-27) –For monthly progress payments payment should be made

HDEC03-18-R-0007

within 14 days after receipt of a proper invoice; 30 days for final invoice after receipt of a Release of Claims .

SECTION L – PROPOSAL PREPARATION INSTRUCTIONS

15. Section D. Specific Instructions: Part I – Price Proposal This section tells you what you need to know regarding preparation and submission of your proposal. Please follow the instructions very closely and carefully.

This Section provides instructions for submission of your proposal to include the contents of each binder, as follows:

EACH PART ON its OWN CD IN PDF FORMATE

PART I - PRICE PROPOSAL (Original and 1 copy)

SF 1442

Bid Bond (standard form 24) Section B (Price Proposal) Representations and Certifications (Section K) Subcontracting Plan (for large Businesses only + CD)

PART II – TECHNICAL PROPOSAL (1 Original & 3 copies) Preliminary Summary Project Schedule Project Organizational Chart Personnel Qualification Narratives Resumes Past Experience of the refrigeration contractor Management Plan

PART III PAST PERFORMANCE - One original & 1 copy of a minimum of 1 and a maximum of 5 of the most relevant projects performed within the last 5 years.

To receive an acceptable rating for past performance each project submitted must be recent, relevant, and have an overall rating of Satisfactory or better.

To be considered recent and relevant refer to section L and M of the Solicitation.

HDEC03-18-R-0007

SECTION M, EVALUATION FACTORS FOR AWARD

This section addresses and defines the acceptable and unacceptable ratings for your technical proposals and past performance and provides the minimum standards to be accepted for award.

TECHNICAL Acceptable/Unacceptable Ratings An ACCEPTABLE proposal is defined as a “Proposal meets the requirements of the solicitation”.

An UNACCEPTABLE proposal is defined as a “Proposal does not clearly meet the minimum requirements of the solicitation.”

PAST PERFORMANCE Acceptable/Unacceptable Ratings Acceptable – Based on the offerors performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable – Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

This Section contains 3 pages of Technical Evaluation Factors and Past Performance Factors. These factors reflect the minimum standards required to receive acceptable ratings. You must receive an acceptable rating for each and every factor to be considered for award.

EXAMPLE

For instance – If the project duration is 540 calendar days then your schedule should reflect this. If your schedule goes beyond 540 you will receive an Unacceptable rating, and therefore, will not be considered for award. Contrary, if you provide a schedule of less than 540 days you may still receive an acceptable rating but will have no additional consideration for a shorter schedule.

ANOTHER EXAMPLE-

If we specify that your key personnel must have a minimum of 5 years experience and you submit someone with less than 5 years, you will be considered Unacceptable. More than 5 years will still only be acceptable.

Again - Award will be made to the Lowest Price Technically Acceptable offer. (The acceptable offeror with the lowest price!)

One last thing: Don’t forget :

SF 1442,

Bid Bond Representations and Certifications Price Proposal Technical Proposal Past Performance

Good luck – This concludes my presentation. Any questions?