HC102821R0012-Raised Floor Upgrade RFP.pdf

SEE A DDENDUM

(No Collect Call s)

HC102821R0012 26-Feb-2021

b. TELEPHONE NUMBER

618-418-6603

8. OFF ER DUE DAT E/LOCAL T IME

02:00 PM 30 Mar 2021

5. SOLICIT ATION NUM BER 6. SOLICITAT ION ISSUE DAT E

A UTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STA NDARD FORM 1449 (REV . 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR P RINT)

(SIGNAT URE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Us e Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTA NCE IS DIFFERENT A ND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO A DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM AT ION CALL:

a. NAME

MARK E. KRAFT

2. CONTRACT NO. 3. AWARD/EFF ECTIVE DATE 4. ORDER NUM BER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNA TURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISIT ION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. Y OUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

X

SIZE STANDARD:

NAICS:

332312

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUA NTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOM EN-OWNED SM ALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SM ALL BUSINESS P ROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF113

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC' D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDA RD FORM 1449 (REV. 2/2012) BA CK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCA L REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUA NTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102821R0012

Section SF 1449 - CONTINUATION SHEET

RFP INFORMATION

1. This request for proposal (RFP) is to upgrade the Raised Access Floor to meet load capacity in the computer rooms (1, 2A and 2B). All access floor panels shall be replaced with concrete core panels and upgrade the access flooring structure with new stringers to support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration. Lifting of existing racks shall be required for the removal and installation of the raised access floor panels. This effort includes installation of all equipment, electrical supplies and connections, testing, quality control and parts warranty.

The specifics are as follows:

Tracking Number HC102821R0012 Contract Title Data Center Raised Access Floor Upgrade and Signal Reference Grid Small Business Set Aside YES – Total Small Business Order Type Firm Fixed Price (FFP)

NAICS

332312

Period of Performance The resultant contract will be awarded with a 1-year Period of Performance. The anticipated start date of this requirement is April 26, 2021

Section 508 Applicable No Method of Evaluation Lowest Price Technically Acceptable (LPTA) Performance Based Yes DD254 Required Yes Proposal due date March 30, 2021 at 2:00pm CST

2. Offerors are requested to submit a written technical and price proposal in response to the Performance Work Statement (PWS) embedded in HC102821R0012 and Quality Assurance Surveillance Plan (QASP). Further information on submission of technical and price proposals is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ proposals shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB.

Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited to small business contractors (Set Aside 100%).

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) below will be used in the determination of technical acceptability.

b. After receipt of proposals, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be acceptable a contractor’s proposal to be rated overall Technically Acceptable each of the following subfactors must be rated Acceptable. Technical/ management proposals shall not exceed 20 pages.

(a) Subfactor 1: PWS Paragraph 6.1.1 - Project Schedule. In order for this subfactor to be rated Acceptable, the contractor shall submit a draft executable schedule with stated tasks for equipment installation that identifies all milestones that include start dates (draft schedule use June 1st as Day 1), submittal dates, estimated start dates, and completion dates necessary to complete the purchase and installation of the raised access flooring as required in PWS Paragraph 6.2, Task 2, and the installation and operational testing of the SRG grounding as required in PWS Paragraph 6.3, Task 3. Tasks do not require completion in sequential order and may occur concurrent with other tasks. The draft schedule shall be prepared using Microsoft Project or similar program within the stated Period of Performance of one (1) calendar year. The subfactor will only be rated acceptable if the Government can reasonably determine the schedule is executable.

(b) Subfactor 2: PWS Paragraph 6.2 - Raised Access Floor Upgrade. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the raised access flooring materials and the structural components expected to be used to include the Manufacturer’s material information data sheets that meet the specifications for the raised access floor system per PWS Paragraph 6.2.1.1 and Appendix B- Rigid Grid Access Flooring specification, and the specific methods to be use in lifting the operational IT racks per PWS Paragraph 6.2.1.2 to accomplish this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

Table 1. Technical/Management Ratings

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

(2) Past Performance: Past performance is being evaluated on this LPTA requirement but only on a acceptable/unacceptable basis and will be considered only after the technical proposal is determined acceptable.

Offerors will be evaluated on performance under existing and prior contracts for similar products or services with the past performance being rated as "Acceptable" or "Unacceptable." In order to be rated Acceptable, the

Government must determine that based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or that the offeror’s performance record is unknown. The contractor shall provide documented experience that demonstrates successful completion of projects installing raised access flooring in an active data center environment. This factor will be rated Unacceptable if, based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Past performance efforts cited must be for similar services, as outlined in the PWS, with satisfactory performance, and must have occurred within the last 5 years. A minimum of 2, but maximum of 5 past performance efforts may be submitted, and each past performance effort submitted shall not exceed 2 pages. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to that provided by the offeror. Past performance, information may be obtained through the Past Performance Information Retrieval System, through interviews with program managers on past efforts, or any other sources known to the Government.

Table 2. Past Performance Ratings

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(3) Price Factor:

(a) The Government will determine completeness of the offeror’s proposal by verifying that all solicitation requirements have been priced, figures are correctly calculated, and costs are presented in a clear and useful format.

The offeror shall submit pricing for the scope of work requested for the 1-year PoP. The total evaluated price will consist of the contractor’s proposed price for the work requested.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal.

(c) The Government may require surge support in accordance with DITCO Special Contract Requirement H6 – Option To Exercise Surge Support. The Government is providing a percentage value to be used by all offerors when proposing surge. Surge support will not exceed 5% of the offeror’s total proposed cost/price for the base and all option periods, excluding any 6-month extension of services pursuant to FAR 52.217-8. Offerors are instructed to propose this EXACT percentage for Surge CLIN 9999. Pricing for optional CLIN 9999 shall be quoted as a cost reimbursable, not-to-exceed CLIN. The Government will not conduct a cost realism analysis on optional surge CLIN 9999 if all other labor CLINs under the contract/task order are fixed price.

4. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

5. A fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS must be submitted with your proposal. A fixed price payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless you provide justification for this plan that the Government subsequently deems adequate. If justification is provided and deemed adequate, you shall ensure your monthly price (total price divided by 12), comes to no more than two decimal places. You will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

6. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

7. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

8. Portions of the successful offeror’s proposal may be incorporated into the contract.

9. Questions should be addressed to mark.e.kraft2.civ@mail.mil. Please provide any questions, in writing, no later than March 17, 2021 at 2:00pm (CST). The Government reserves the right to not answer questions submitted after this time.

10. Proposals are due no later than March 30, 2021 at 2:00pm (CST) and should be submitted electronically to mark.e.kraft2.civ@mail.mil. The Government will not accept proposals that are not submitted electronically (i.e., through e-mail).

Attachments:

Non-Disclosure Agreement (NDA) CLIN Pricing Worksheet

QASP

PWS

Performance Work Statement (PWS) Raised Floor Upgrade

Defense Information Systems Agency (DISA) San Antonio As of February 26, 2021

Contract Number: TBD Task Order Number: N/A Tracking Number: 832117745 Contractor Name: TBD Follow-on to Previous Contract and Task Order Number:

N/A

1. Contracting Officer’s Representative (COR) and Site Contacts.

a. COR.

Name: Ryan Franz Organization: DISA SEL42

DODAAC H98249

Address: HQ DISA Denver Phone Number: 303-224-1811

Fax Number: 303-224-1627 E-Mail Address: ryan.m.franz4.civ@mail.mil

b. Site Points of Contact

Name: Russell Harris, Facility Manager Organization: DISA SEL4A1 San Antonio Address: 3326 General Hudnell (Bldg. 200) San Antonio, TX 78226 Phone Number: 210-889-6040 E-Mail Address: russell.c.harris4.civ@mail.mil

Name: Christopher Johnson, Raised Floor Manager Organization: DISA SEL4A1 San Antonio Address: 3326 General Hudnell (Bldg. 200) San Antonio, TX 78226 Phone Number: 210-672-3044 E-Mail Address: christopher.a.johnson58.civ@mail.mil

2. Contract or Task Order Title. Raised Floor Upgrade - DISA San Antonio, TX

3. Background.

Defense Information Systems Agency (DISA) Computing Centers provide routine and mission-critical computer processing resources and support to numerous Government agencies, 24 hours per day, and seven (7) days a week.

DISA’s operational goal is to provide high availability and redundancy to all supported programs and workloads at a Tier III redundant datacenter. The San Antonio Data Center needs upgrades to the raised floor. The existing raised floor panels have reached the end of their useful life and must be replaced with concrete core panels for fire protection and higher floor load capacity, to meet the DOD standards. DISA’s IT mission requires computer room raised floor space be cooled in a standard computing room configuration with computer room air handers and the underfloor plenum.

4. Objectives.

This project will upgrade the Raised Access Floor to meet load capacity in the computer rooms. All access floor panels shall be replaced with concrete core panels and upgrade the access flooring structure with new stringers to support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration. Lifting of existing racks shall be required for the removal and installation of the raised access floor panels. Clean the structural floor during floor replacement. Work includes all installation of equipment, electrical supplies, connections, and testing, quality control and parts warranty. This is a requirement of the DoD Core Data Center (CDC) reference architecture and CDC engineering standards.

5. Scope. Upgrade the Raised Access Floor to meet load capacity in Computer Rooms 1, 2A and 2B.

5.1. Task 1: Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare and submit shop drawings and product data for approval by the Government.

Prepare and submit phased installation raised floor replacement plan and testing plan for the existing Signal Reference Grid (SRG).

5.2. Task 2: Raised Floor Upgrade in computer rooms. Replace all access floor panels with new concrete core panels in Computer Rooms 1, 2A and 2B. Upgrade the access flooring structure with new pedestals and stringers per the Rigid Grid Access Flooring Specification, Appendix B. As detailed in Appendix B, the new raised floor system shall support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration in Computer Rooms 1 and 2A. The pedestals and stringers in Computer Room 2B have been validated, under a separate engineering study, to meet the criteria detailed in Appendix B. Therefore in Computer Room 2B, the contractor may reuse the existing pedestals and stringers, however the contractor shall verify floor tile fit, structure tightness and perimeter stringer support to meet the manufacturer’s requirements and the requirements under this contract. Lifting of existing racks, cable tray, and equipment shall be required for the removal and installation of the raised floor outside. Unbolting, moving and re-bolting the existing racks resting on the raised floor shall be required for the removal and installation of raised floor panels. Un-supporting and re-supporting the overhead cable tray supports shall be required for the removal and installation of the raised floor panels. Unbolting, moving, and re-bolting the existing Fire Suppression Tanks resting on the raised floor shall be required for the removal and installation of the raised floor panels. Clean the structural concrete floor during replacement of the access flooring system.

5.3. Task 3: Signal Reference Grid (SRG) Testing. The existing SRG shall be maintained and tested to validate that the existing SRG remained operational after the raised floor system replacement. The SRG is a bare copper 2’ x 2’ grounding grid that is attached to the raised floor structure. During the raised floor structure removal and install, the SRG attachment points shall be unattached and then reattached in a phased approach. Prepare and submit a phasing plan, any additional product data sheets, and a testing plan for the, electrical grounding system, SRG in Computer Rooms 1, 2A and 2B.

5.4. Task 4: Close-Out documentation provide for Government review and acceptance to include inventory sheet, test reports, as-built drawings, warranty letters, and Operations & Maintenance manual.

The Government may require surge support during the performance of the project. Surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 5.00% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1: Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare and submit shop drawings and product data for approval by the Government. Prepare and submit a phased installation Raised Floor Replacement Plan and testing plan for the existing SRG to accomplish the project requirements as identified in this PWS and Appendices.

6.1.1 Project Schedule. The contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution. The project schedule shall be reviewed at weekly progress meetings. At the request of the Site Raised Floor Manager, the general phasing order shall be to start with work in Computer Room 2A, then Computer Room 2B, with Computer Room 1 being last.

6.1.2 Investigate existing conditions. The contractor shall perform site visits after contract award and review the as-built drawings to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including working conditions, access, and other items/systems on the raised floor environment. DISA’s existing record drawings are available to the contractor, but these record drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions prior to commencing with any work.

6.1.3 Project Status Meetings. The contractor shall conduct weekly project status meetings and are required to provide schedule updates and record meeting minutes for distribution.

6.1.4 Shop Drawings and product data. The contractor shall prepare and submit detailed shop drawings and product data from Original Equipment Manufacturer (OEM) for Government review and approval. Shop drawings shall show: tile layout for each room, door threshold detail, wall edge detail, and necessary bracing details. Allow 10 business days for Government reviews.

6.1.4.1 Product Data sheets for the raised floor materials shall include, as a minimum, panels, pedestals, top plates and stringers, and epoxy for securing pedestals to the subfloor.

6.1.4.2 SRG grounding grid testing submittal shall include the grid layout diagram and Product Data sheets for the cabling and bonding to be used.

6.1.5 Raised Floor Replacement Plan. The contractor shall prepare and submit a Raised Floor Replacement Plan with a detailed description of the Method of Procedures (MOPs) to be performed to replace the raised floor in phases with mitigation steps to avoid disruption of site operation and an installation phasing sequence that meets the proposed project schedule. At the request of the Site Raised Floor Manager, the general phasing order shall be to start with work in Computer Room 2A, then Computer Room 2B, with Computer Room 1 being last. The plan shall identify systems and process for raising the operational IT racks to remove existing floor panels and support structure from below racks and install new raised floor components and grounding, the protection of power connections, IT data cabling, conveyance and control circuits, and the location of material storage and cutting areas. The contractor’s plan shall include, but not limited to: MOP for lifting the IT racks, fire suppression tanks, and overhead cable tray supports, sequencing, Quality Control Plan, protection of existing systems to remain, building access, panel cutting area outside the raised floor environment, location of dumpsters and contractors’ work trailers.

Deliverables for Task 1:

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.1.1 Project Schedule MS Project or

similar Gantt charting software in ‘critical path’

30 calendar days after award

Standard Distribution*

Reviewed and updated at Monthly Progress Meetings

6.1.3 Project Status

Meetings

Per this PWS Weekly after project kick-off meeting

Standard Distribution*

Reviewed and updated at Project Meetings

6.1.4.1 Shop Drawings and

Product Data submittal for Raised Floor pdf and dwg (see 6.4.3)

Prior to ordering materials

Standard Distribution*

According to approved schedule in 6.1.1 of the

PWS.

6.1.4.2 SRG Testing Plan

submittal pdf (see 6.4.3) Prior to ordering materials and testing

Standard Distribution*

According to approved schedule in 6.1.1 of the

PWS.

6.1.5 Raised Floor

Replacement Plan pdf and dwg Prior to Raised Floor replacement

Standard Distribution*

According to approved schedule in 6.1.1 of the

PWS.

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.2 Task 2: Raised Floor Upgrade.

6.2.1 Contractor shall replace the Raised Access Floor perforated and solid panels in Computer Rooms 1, 2A and

2B. The total approximate area total is 24,400 square feet. Contractor must order and install the raised access panels in accordance with the Rigid Grid Access Flooring Specification, Appendix B. Work shall include replacing all access floor panels with new concrete core panels and new perforated panels per Appendix B. Lifting of existing racks, cable tray, and equipment shall be required for the removal and installation of the raised floor panels. Unbolting, moving and re-bolting the existing racks resting on the raised floor shall be required for the removal and installation of raised floor panels. Un-supporting and re-supporting the overhead cable tray supports shall be required for the removal and installation of the raised floor panels. Lifting of the IT racks may need to be combined with lifting the cable tray. The cable tray may need to be lifted as a section since the cable tray spans multiple IT racks. Unbolting, moving, and re-bolting the existing Fire Suppression Tanks resting on the raised floor and associate support structure shall be required for the removal and installation of the raised floor panels. Clean the structural concrete floor during replacement of the access flooring system.

6.2.1.1 In Computer Room 1: There are approximately 200 IT racks, approximately 24 fire suppression tanks, 2 water distribution units (WDUs), 24 In-row coolers (IRCs), 30 Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks, WDUs, IRCs, and PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks, WDUs, IRCs, and PDUs. Note that 13 Computer Room Air Handlers (CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports. There are several electrical critical distribution panels that may not allow for any vertical or horizontal movement; Contractor shall provide a solution to the Government for review and approval. In addition, Computer Room 1 has overhead cable tray that is supported by vertical supports that sit on the raised floor structure. These supports must be temporarily repositioned to support the cable tray weight during the removal and installation of the new raised floor.

Lastly, there is a concrete trench that will require metal bracing across the span of the trench to support the new raised access floor. The trench span shall not be supported with any combustible materials. The metal trench span supports shall be anchored to the concrete. Contractor shall provide a show drawing of the trench supports for review and approval prior to installation.

6.2.1.2 In Computer Room 2A: There are approximately 125 IT racks, approximately 8 fire suppression tanks, 4 Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks and PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks and PDUs. Note that four, 4, Computer Room Air Handlers (CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports. Lastly, there is a concrete trench that will require metal bracing across the span of the trench to support the new raised access floor. The trench span shall not be supported with any combustible materials. The metal trench span supports shall be anchored to the concrete. Contractor shall provide a show drawing of the trench supports for review and approval prior to installation.

6.2.1.3 In Computer Room 2B: There are approximately 85 IT racks, approximately 6 fire suppression tanks, 4

Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks and PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks and PDUs. Note that four, 4, Computer Room Air Handlers (CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports.

6.2.1.4 Contractor shall replace the raised access floor structure in the computer rooms with new pedestals, top plates, and stringers per the Rigid Grid Access Flooring Specification, Appendix B. As detailed in Appendix B, the new raised floor system shall support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration. The entire raised floor structure in Computer Rooms 1 and 2A must be replaced. The pedestals and stringers in Computer Room 2B have been validated, under a separate engineering study, to meet the criteria detailed in Appendix B. Therefore in Computer Room 2B, the contractor may reuse the existing pedestals and stringers, however the contractor shall verify floor tile fit, structure tightness and perimeter stringer support. If Computer Room 2B has missing perimeter support, the contractor shall install the missing stringers and pedestals.

6.2.1.5 The contactor shall take precautions to ensure no computing equipment will be taken offline (power, chilled water, or IT communication loss) during the replacement/installation of the raised floor panels and components. The contractor must ensure, prior to any raised floor panel replacement, that the IT rack(s) can be move/lifted while keeping the IT equipment operational during replacement of the raised flooring underneath the piece of equipment. Racks are connected with power cables under the raised floor and IT cabling via overhead cable tray.Understructure support shall metal tubing pedestals that have a corrosion resistant finish that is zinc-free, electro-plated. The pedestals shall have an adjustable height assembly.

Top plate shall be 3” x 3” x 8-gauge screw connection steel head. Provide metal trench span support structure to span the trench in CR1 and CR2A.

6.2.1.6 Stringers shall be 4’ long heavy duty bolted stringer with 8 gauge fillet welded heads and placed on pedestals in a basket-weave configuration.

6.2.1.7 Floor perimeter panels must have edge stringers installed along the walls for rated load capacities to apply.

6.2.2 Contractor shall carefully remove existing systems attached to existing pedestals during floor structure replacement and reattach the systems to the new pedestals. These systems include: SRG grid grounding system, Very Early Warning Aspirating Smoke Detection (ASD/VESDA) system pipes, electrical conduits, control wires, and Building Automation System (BAS) cabling.

6.2.3 Contractor shall remove and properly dispose of all existing raised floor system components off site in an environmentally safe manner to include floor panels to include spare panels, stringers, pedestals and bracing, and all existing attachment items, such as screws, bolts and clips.

6.2.3.1 Contractor shall coordinate with the Site Facility Manager and the COR to request what quantity and also identify the ‘best looking’ raised floor tiles from CR1 to save as spare tiles to be held by the Site. This is the only clarification to paragraph 6.2.5.

6.2.4 Contractor shall provide access floor panels that are new manufactured concrete core (concore). Panel size shall be 24” X 24” and meet the requirements of Rigid Grid Access Flooring specification (Appendix B).

Reconditioned panels or after-market laminated panels are not acceptable for this work.

6.2.4.1 Panel laminate shall be 1/8” thick High Pressure Laminate (HPL) surfacing conforming to requirements of Rigid Grid Access Flooring (Appendix B). Laminate color shall be Gray Starlite or similar as approved by the Government. Laminate shall be manufacturer installed with an integral trim edge.

6.2.4.2 There are approximately 6,125 panels with a requirement to provide and install approximately 5,450 solid panels and 675 perforated panels. Contractor shall verify floor panel type and count on site prior to ordering materials.

6.2.4.3 Perforated panels shall be steel, 25% fixed perforation and per the design requirements in Appendix B.

6.2.4.4 Spare floor panels shall be provided in the following quantities: ten percent (10%) additional perforated panels and ten percent (10%) solid panels shall be provided on pallets for future use by the Government.

6.2.4.5 Storage of raised access floor materials shall be coordinated and approved by the COR and Facility

Manager to determine locations for storage inside and outside the building.

6.2.4.6 Cutouts of raised floor access panels for IT and power cabling, and chilled water piping, shall be done on edges of panels. Center cuts may be used on tiles when the equipment is permitted to be disconnected.

Cutting of panels shall be done outside the raised floor environment to avoid dust and debris near the IT equipment unless required to remove existing panels with center access holes.

6.2.4.7 If removal of existing floor panels requires cutting, cutting shall be done with HEPA vacuum running along the cutting edge and protection of existing power and IT cables.

6.2.4.8 The raised access floor shall be removed and replaced in incremental sections so as not to disrupt the temperature-controlled climate in the data center rooms.

6.2.4.9 Phasing plan shall be developed and followed to allow continual operation of IT racks and limit the number of open floor area to maintain cooling to the racks. Temperature of the room shall no exceed 75 degrees F during the duration of the work unless approved by COR.

6.2.4.10 The finished raised floor shall be level to meet the tolerance criteria as stated in the Rigid Grid Access

Flooring (Appendix B). Laser-leveling device shall be used to ensure floor is level.

6.2.5 Contractor shall provide brushed grommets and install at all cutouts in access floor panels. Grommets shall be flush mounted type similar to Koldlok 1010, Koldlok 3030 or approved equal. Grommets must be 2-piece units to allow for grommet to be installed at existing IT/power cabling, fire system piping and chilled water piping. The Koldlok 1010 can be field modified (cut in half) to meet this requirement.

6.2.5.1 The contractor shall allow for one (1) grommet per existing IT rack, and two (2) grommets per PDU, plus an additional 10% for rack changes. The contractor shall allow for grommets to seal the penetrations caused by fire system piping and supports and chilled water piping under each IRC and WDU. Provide an additional 50 split grommets as spare parts.

6.2.6 Contractor shall provide and replace wall base along the perimeter walls of computer rooms, offices and around columns to match existing as the current cove base is be susceptible to damage during replacement of the raised floor. Wall base height may need to be increased compared to the existing to provide a fully finished transition from the painted walls and columns to the new raised floor panel.

6.2.6.1 Wall base shall be thermoplastic rubber (TPR) wall base product to provide durability and flexibility.

Adhesive shall be manufacturer approved acrylic adhesive. Color to be selected by site POC from manufacturer’s standard color selections.

6.2.7 Contractor shall clean the structural concrete sub-floor during floor upgrade, fill any holes encountered or created, and repair/touch-up the existing concrete floor sealer.

6.2.7.1 Pick up all loose debris and other trash under access floor.

6.2.7.2 Vacuum the under access floor space using vacuums equipped with HEPA filtration systems, removing all dust and dirt from the sub floor area. Vacuums shall be capable of capturing particles as minute as .3 microns at a 99.97% efficiency rating.

6.2.7.3 All vacuums shall be fitted with GFCI protectors and will never be plugged in under the raised access floor or to power strips inside the IT racks. Only designated power outlets will be utilized when performing decontamination functions.

6.2.7.4 Filters shall be cleaned or replaced at the end of each working day. Vacuums shall be inspected/started outside the building each morning, before use, to insure the integrity and cleanliness of the filtration system.

6.2.7.5 Mop and wipe down the under access floor space with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water.

6.2.7.6 Patch any holes encountered or created in the concrete sub-floor. Repair/touch-up existing sealed concrete with a compatible low VOC penetrating sealer to match existing.

6.2.8 Contractor shall protect the existing cable tray under the raised floor and support the trays as necessary during access floor system upgrade.

6.2.9 If any hot work is desired, contractor shall request the use of hot work to the Facility Manager, COR and also submit a hot work permit.

6.2.10 Contractor shall protect the existing VESDA System, grounding grid, cable tray and any other systems encountered under the raised access floor, these systems must remain operational during this project.

Systems shall be removed and reinstalled/attached. Contractor shall maintain all existing finishes to pre-construction condition and all damage due to construction activities must be repaired.

6.2.11 Contractor shall ensure the leak detection cable system remains in-place and operational around the CRAH units and trenches. Care shall be taken to prevent damage to the under floor leak detection system.

Once a computer room’s installation is complete, contractor shall replace all CRAH and IRC filters.

6.2.12 Contractor shall ensure the water/condensate drainage piping remains in-place and operational under raised access floor. Take care to not damage these systems. Any leaks encountered or created shall be repaired.

Deliverables for Task 2:

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.2 Raised Floor

Upgrade

Installation completed per this PWS

Per approved installation schedule

Not Applicable

According to approved schedule

6.3 Task 3: Signal Reference Grid (SRG) Testing.

6.3.1 The existing SRG shall be maintained and tested to validate that the existing SRG remained operational after the raised floor system replacement. The SRG is a bare copper 2’ x 2’ grounding grid that is attached to the raised floor structure. During the raised floor structure removal and install, the SRG attachment points shall be unattached and then reattached in a phased approach. Prepare and submit a phasing plan, any additional product data sheets, and a testing plan for the, electrical grounding system, SRG in Computer Rooms 1, 2A and 2B. This activity in Computer Room 2B may not be necessary if the structure is reused and not disturbed.

6.3.2 The SRG was designed and installed based on MIL Standard 188-124B and Signal Reference Grid for Grounding, Appendix C and E. SRG shall be re-installed per these references.

6.3.3 The SRG will require additional grounding ties to connect the floor structure to the cable tray in four locations based on Appendix C.

6.3.4 Exothermic welds are not allowed inside the building.

6.3.5 Testing Plan shall ensure continuity of the SRG per Appendix D - SRG Grounding System Commissioning that will result in a testing report for grounding connectivity to ensure it is below 1.0 ohms.

Deliverables for Task 3:

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.3 Signal Reference

Grid (SRG) Testing Plan

PDF or similar format

Upon completion of commissioning

Standard Distribution

Once, prior to SRG testing.

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.4 Task 4: Provide Close-Out documentation for Government review and acceptance to include inventory sheet, test reports, as-built drawings, warranty letters, and Operations & Maintenance manuals.

6.4.1 Inventory Update.

Contractor shall provide an inventory of any new SRG equipment installed in accordance with the attached DISA Systems, Equipment, and Components (SEC) Inventory Spreadsheet at Appendix G.

6.4.2 Testing Reports. Provide a final copy of SRG Testing for grounding connectivity.

6.4.3 As-built Drawing.

Provide As-Built Shop Drawings depicting the installed configuration of equipment using AutoCAD 2019® compatible DWG and PDF formats on ANSI D size DISA supplied templates for approval.

6.4.3.1 The contractor shall update supplied AutoCAD planning drawings to show the new raised floor. No IT equipment (racks, cabinets, telephone switches) shall be shown on any drawings.

6.4.3.2 A complete set of As-Built drawings shall be provided in electronic and hard-copy format as part of this project prior to final project close-out in AutoCAD 2019 compatible and PDF formats. Two (2) sets of hardcopy drawings in not less than ANSI D size are required for all formal transmittals. Transmittals shall be made simultaneously to the project Technical POC and the DISA Facility Manager at the site.

6.4.4 Warranty Letters for installed equipment.

6.4.4.1 The project shall include a minimum one-year parts and labor warranty on all installed equipment. The warranty period shall start upon acceptance of installed equipment and completion of all required start-up and testing commissioning.

6.4.4.2 The equipment manufacturer shall provide a warranty on the performance and operation of all contractor provided materials and equipment installed in the facility.

6.4.4.3 All equipment shall be installed per the manufacturer’s recommendations.

6.4.5 Operations & Maintenance Binder.

Provide O&M Manuals for the new Raised Floor system and SRG grounding system consolidated in a binder. Contractor shall deliver one hard copy and one soft copies of operation and maintenance (O&M) binders. Submit electronic version for Government review and approval prior to final versions in hard copy. Final (O&M) binders shall be provided to DISA at least 30 days before O&M Training. The hard copy shall be delivered to the site. The operation and maintenance binders shall include the following:

6.4.5.1 SEC Inventory list as approved by the Government of all new or replaced equipment with Spare Parts/equipment list.

6.4.5.2 Test reports.

6.4.5.3 As-built drawings.

6.4.5.4 Warranty letter / Warranty contact information.

6.4.5.5 Operation manuals for all items of equipment with maintenance procedures and schedule for all equipment and systems based on manufacturers’ recommendations.

Deliverables for Task 4:

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.1 Inventory Update Per this PWS Prior to Project

Completion

Not Applicable

Once, at project completion

6.2 SRG Testing Report PDF and

spreadsheet of readings

Upon completion of testing

Standard Distribution*

Once, provide upon completion of testing.

6.3 As-built Drawings

of installation

AutoCAD and pdf

Prior to Project Completion

Standard Distribution*

Once, at project completion

6.4 Warranty Letters PDF Prior to Project

Completion

Standard Distribution*

Once, upon completion of installation work.

6.5 Operation &

Maintenance (O&M) Binder

Electronic and one (1) hard copy to Site POC

Prior to Project Completion

Standard Distribution*

Once, at project completion

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.5 General Requirements:

6.5.1 Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.5.2 Floor protection such as plywood or Masonite panels shall be used when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g.

carpeting, ramps, raised floor tiles). Cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area.

6.5.3 Cutting operations inside the building will be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting operations shall be allowed in the computer rooms unless approved by the site for removal of existing access floor panels.

6.5.4 Clean work areas at least once a day and remove debris from inside the building daily.

6.5.5 Tack pads shall be used at work area entryways to prevent dust from being carried in and out of work areas by people’s feet.

6.5.6 Hazardous Condition (HAZCON) Notification: The contractor shall provide notification of all potential

HAZCONs to describe when the facility is operating in a decreased state of reliability or operational ability.

It is permissible for the contractor to intentionally place the site in a HAZCON to support work outlined under this contract. This is with the understanding that the contractor shall first fully coordinate and seek approval through DISA before proceeding with any work that puts the site in a HAZCON.

6.5.6.1 HAZCON is defined as a condition in which the normal, alternate, backup, or redundant power source or mechanical equipment is not available, but power and cooling is not interrupted to the load.