HC102821R00180007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Add travel CLIN 0002 including a not to exceed plug number.

2. Update the RFP information and PWS to include the requirement for travel.

3. Extend the proposal due date for this solicitation to 2pm CST on June 02, 2021.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC102821R0012

X 9B. DATED (SEE ITEM 11)

26-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2021

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC102821R0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Apr-2021 02:00 PM to 02-Jun-

2021 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot Travel

COST

Travel must be approved, in writing, by the Contracting Officer's Representative

(COR) prior to performance and in accordance with the PWS. Allowable travel expenses will bereimbursed in accordance with Federal Acquisition Regulation

(FAR) Part 31.205-46.

FOB: Destination

PSC CD: J054

ESTIMATED COST

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 10-MAY-2021 TO

09-MAY-2022

N/A N/A

To:

POP 21-JUN-2021 TO

20-JUN-2022

The following Delivery Schedule for CLIN 0002 has been added:

The following Delivery Schedule item for CLIN 9999 has been changed from:

POP 26-APR-2021 TO

25-APR-2022

To:

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following have been modified:

PWS

Performance Work Statement (PWS)

Raised Floor Upgrade

Defense Information Systems Agency (DISA) San Antonio

As of May 20, 2021

Contract Number: TBD

Task Order Number: N/A

Tracking Number: 832117745

Contractor Name: TBD

Follow-on to Previous Contract and

Task Order Number:

N/A

1. Contracting Officer’s Representative (COR) and Site Contacts.

a. COR.

Name: Ryan Franz

Organization: DISA SEL42

DODAAC H98249

Address: HQ DISA Denver

Phone Number: 303-224-1811

Fax Number: 303-224-1627

E-Mail Address: ryan.m.franz4.civ@mail.mil

b. Site Points of Contact

Name: Russell Harris, Facility Manager

Organization: DISA SEL4A1 San Antonio

Address: 3326 General Hudnell (Bldg. 200) San Antonio, TX 78226

Phone Number: 210-889-6040

E-Mail Address: russell.c.harris4.civ@mail.mil

Name: Christopher Johnson, Raised Floor Manager

Organization: DISA SEL4A1 San Antonio

Address: 3326 General Hudnell (Bldg. 200) San Antonio, TX 78226

Phone Number: 210-672-3044

E-Mail Address: christopher.a.johnson58.civ@mail.mil

2. Contract or Task Order Title. Raised Floor Upgrade - DISA San Antonio, TX

3. Background.

Defense Information Systems Agency (DISA) Computing Centers provide routine and mission-critical computer processing resources and support to numerous Government agencies, 24 hours per day, and seven (7) days a week.

DISA’s operational goal is to provide high availability and redundancy to all supported programs and workloads at a Tier III redundant datacenter. The San Antonio Data Center needs upgrades to the raised floor. The existing raised floor panels have reached the end of their useful life and must be replaced with concrete core panels for fire protection and higher floor load capacity, to meet the DOD standards. DISA’s IT mission requires computer room raised floor space be cooled in a standard computing room configuration with computer room air handers and the underfloor plenum.

4. Objectives.

This project will upgrade the Raised Access Floor to meet load capacity in the computer rooms. All access floor panels shall be replaced with concrete core panels and upgrade the access flooring structure with new stringers to support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration. Lifting of existing racks shall be required for the removal and installation of the raised access floor panels. Clean the structural floor during floor replacement. Work includes all installation of equipment, electrical supplies, connections, and testing, quality control and parts warranty. This is a requirement of the DoD Core Data

Center (CDC) reference architecture and CDC engineering standards.

5. Scope. Upgrade the Raised Access Floor to meet load capacity in Computer Rooms 1, 2A and 2B.

5.1. Task 1: Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare and submit shop drawings and product data for approval by the Government.

Prepare and submit phased installation raised floor replacement plan and testing plan for the existing

Signal Reference Grid (SRG).

5.2. Task 2: Raised Floor Upgrade in computer rooms. Replace all access floor panels with new concrete core panels in Computer Rooms 1, 2A and 2B. Upgrade the access flooring structure with new pedestals and stringers per the Rigid Grid Access Flooring Specification, Appendix B. As detailed in

Appendix B, the new raised floor system shall support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration in Computer Rooms 1 and

2A. The pedestals and stringers in Computer Room 2B have been validated, under a separate engineering study, to meet the criteria detailed in Appendix B. Therefore in Computer Room 2B, the contractor may reuse the existing pedestals and stringers, however the contractor shall verify floor tile fit, structure tightness and perimeter stringer support to meet the manufacturer’s requirements and the requirements under this contract. Lifting of existing racks, cable tray, and equipment shall be required for the removal and installation of the raised floor outside. Unbolting, moving and re-bolting the existing racks resting on the raised floor shall be required for the removal and installation of raised floor panels. Un-supporting and re-supporting the overhead cable tray supports shall be required for the removal and installation of the raised floor panels. Unbolting, moving, and re-bolting the existing Fire Suppression Tanks resting on the raised floor shall be required for the removal and installation of the raised floor panels. Clean the structural concrete floor during replacement of the access flooring system.

5.3. Task 3: Signal Reference Grid (SRG) Testing. The existing SRG shall be maintained and tested to validate that the existing SRG remained operational after the raised floor system replacement. The SRG is a bare copper 2’ x 2’ grounding grid that is attached to the raised floor structure. During the raised floor structure removal and install, the SRG attachment points shall be unattached and then reattached in a phased approach. Prepare and submit a phasing plan, any additional product data sheets, and a testing plan for the, electrical grounding system, SRG in Computer Rooms 1, 2A and

2B.

5.4. Task 4: Close-Out documentation provide for Government review and acceptance to include inventory sheet, test reports, as-built drawings, warranty letters, and Operations & Maintenance manual.

The Government may require surge support during the performance of the project. Surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 5.00% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1: Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare and submit shop drawings and product data for approval by the Government. Prepare and submit a phased installation Raised Floor Replacement Plan and testing plan for the existing SRG to accomplish the project requirements as identified in this PWS and Appendices.

6.1.1 Project Schedule. The contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution. The project schedule shall be reviewed at weekly progress meetings. At the request of the Site Raised Floor Manager, the general phasing order shall be to start with work in Computer Room 2A, then Computer Room 2B, with Computer Room 1 being last.

6.1.2 Investigate existing conditions. The contractor shall perform site visits after contract award and review the as-built drawings to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including working conditions, access, and other items/systems on the raised floor environment. DISA’s existing record drawings are available to the contractor, but these record drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions prior to commencing with any work.

6.1.3 Project Status Meetings. The contractor shall conduct weekly project status meetings with both provide schedule updates and record meeting minutes for distribution.

6.1.4 Shop Drawings and product data. The contractor shall prepare and submit detailed shop drawings and product data from Original Equipment Manufacturer (OEM) for Government review and approval. Shop drawings shall show: tile layout for each room, door threshold detail, wall edge detail, and necessary bracing details. Allow 10 business days for Government reviews.

6.1.4.1 Product Data sheets for the raised floor materials shall include, as a minimum, panels, pedestals, top plates and stringers, and epoxy for securing pedestals to the subfloor.

6.1.4.2 SRG grounding grid testing submittal shall include the grid layout diagram and Product Data sheets for the cabling and bonding to be used.

6.1.5 Raised Floor Replacement Plan. The contractor shall prepare and submit a Raised Floor Replacement Plan with a detailed description of the Method of Procedures (MOPs) to be performed to replace the raised floor in phases with mitigation steps to avoid disruption of site operation and an installation phasing sequence that meets the proposed project schedule. At the request of the Site Raised Floor Manager, the general phasing order shall be to start with work in Computer Room 2A, then Computer Room 2B, with Computer

Room 1 being last. The plan shall identify systems and process for raising the operational IT racks to remove existing floor panels and support structure from below racks and install new raised floor components and grounding, the protection of power connections, IT data cabling, conveyance and control circuits, and the location of material storage and cutting areas. The contractor’s plan shall include, but not limited to: MOP for lifting the IT racks, fire suppression tanks, and overhead cable tray supports, sequencing, Quality Control Plan, protection of existing systems to remain, building access, panel cutting area outside the raised floor environment, location of dumpsters and contractors’ work trailers.

Deliverables for Task 1:

Task#

Deliverable Title Format Due Date Distribution/

Copies

Frequency and

Remarks

6.1.1 Project Schedule MS Project or

similar in

‘critical path’

30 calendar days after award

Standard

Distribution*

Reviewed and updated at Monthly Progress

Meetings

6.1.3 Project Status

Meetings

Per this PWS Weekly after project kick-off meeting

Standard

Distribution*

Reviewed and updated at Project Meetings

6.1.4.1 Shop Drawings and

Product Data submittal for Raised

Floor pdf and dwg

(see 6.4.3)

Prior to ordering materials

Standard

Distribution*

According to approved schedule

6.1.4.2 SRG Testing Plan

submittal pdf (see 6.4.3) Prior to ordering materials and testing

Standard

Distribution*

According to approved schedule

6.1.5 Raised Floor

Replacement Plan pdf and dwg Prior to Raised

Floor replacement

Standard

Distribution*

According to approved schedule

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer

Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.2 Task 2: Raised Floor Upgrade.

6.2.1 Contractor shall replace the Raised Access Floor perforated and solid panels in Computer Rooms 1, 2A and

2B. The total approximate area total is 24,400 square feet. Contractor must order and install the raised access panels in accordance with the Rigid Grid Access Flooring Specification, Appendix B. Work shall include replacing all access floor panels with new concrete core panels and new perforated panels per

Appendix B. Lifting of existing racks, cable tray, and equipment shall be required for the removal and installation of the raised floor panels. Unbolting, moving and re-bolting the existing racks resting on the raised floor shall be required for the removal and installation of raised floor panels. Un-supporting and re-supporting the overhead cable tray supports shall be required for the removal and installation of the raised floor panels. Lifting of the IT racks may need to be combined with lifting the cable tray. The cable tray may need to be lifted as a section since the cable tray spans multiple IT racks. Unbolting, moving, and re-bolting the existing Fire Suppression Tanks resting on the raised floor and associate support structure shall be required for the removal and installation of the raised floor panels. Clean the structural concrete floor during replacement of the access flooring system.

6.2.1.1 In Computer Room 1: There are approximately 200 IT racks, approximately 24 fire suppression tanks, 2 water distribution units (WDUs), 24 In-row coolers (IRCs), 30 Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks, WDUs, IRCs, and PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks, WDUs, IRCs, and PDUs. Note that 13 Computer Room Air Handlers

(CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports. There are several electrical critical distribution panels that may not allow for any vertical or horizontal movement; Contractor shall provide a solution to the

Government for review and approval. In addition, Computer Room 1 has overhead cable tray that is supported by vertical supports that sit on the raised floor structure. These supports must be temporarily repositioned to support the cable tray weight during the removal and installation of the new raised floor.

Lastly, there is a concrete trench that will require metal bracing across the span of the trench to support the new raised access floor. The trench span shall not be supported with any combustible materials. The metal trench span supports shall be anchored to the concrete. Contractor shall provide a show drawing of the trench supports for review and approval prior to installation.

6.2.1.2 In Computer Room 2A: There are approximately 125 IT racks, approximately 8 fire suppression tanks, 4

Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks and

PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks and PDUs. Note that four, 4, Computer Room Air

Handlers (CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports. Lastly, there is a concrete trench that will require metal bracing across the span of the trench to support the new raised access floor. The trench span shall not be supported with any combustible materials. The metal trench span supports shall be anchored to the concrete. Contractor shall provide a show drawing of the trench supports for review and approval prior to installation.

6.2.1.3 In Computer Room 2B: There are approximately 85 IT racks, approximately 6 fire suppression tanks, 4

Power Distribution Units (PDUs), and other equipment that sit on top of the raised floor. The IT racks and

PDUs shall remain in place and operational throughout the upgrade process. The raised access floor panels and structure shall be replaced underneath the IT racks and PDUs. Note that four, 4, Computer Room Air

Handlers (CRAHs) are on seismic support stands and do not need to be or cannot be lifted, therefore, the raised floor structure is placed around the CRAH unit supports.

6.2.2 Contractor shall replace the raised access floor structure in the computer rooms with new pedestals, top plates, and stringers per the Rigid Grid Access Flooring Specification, Appendix B. As detailed in

Appendix B, the new raised floor system shall support a floor static design load of 2,500 pounds and a rolling load of 2,000 pounds with a basket weave stringer configuration. The entire raised floor structure in

Computer Rooms 1 and 2A must be replaced. The pedestals and stringers in Computer Room 2B have been validated, under a separate engineering study, to meet the criteria detailed in Appendix B. Therefore in Computer Room 2B, the contractor may reuse the existing pedestals and stringers, however the contractor shall verify floor tile fit, structure tightness and perimeter stringer support. If Computer Room

2B has missing perimeter support, the contractor shall install the missing stringers and pedestals.

6.2.3 The contactor shall take precautions to ensure no computing equipment will be taken offline (power, chilled water, or IT communication loss) during the replacement/installation of the raised floor panels and components. The contractor must ensure, prior to any raised floor panel replacement, that the IT rack(s) can be move/lifted while keeping the IT equipment operational during replacement of the raised flooring underneath the piece of equipment. Racks are connected with power cables under the raised floor and IT cabling via overhead cable tray.

6.2.3.1 Understructure support shall metal tubing pedestals that have a corrosion resistant finish that is zinc-free, electro-plated. The pedestals shall have an adjustable height assembly. Top plate shall be 3” x 3” x 8-gauge screw connection steel head. Provide metal trench span support structure to span the trench in

CR1 and CR2A.

6.2.3.2 Stringers shall be 4’ long heavy duty bolted stringer with 8 gauge fillet welded heads and placed on pedestals in a basket-weave configuration.

6.2.3.3 Floor perimeter panels must have edge stringers installed along the walls for rated load capacities to apply.

6.2.4 Contractor shall carefully remove existing systems attached to existing pedestals during floor structure replacement and reattach the systems to the new pedestals. These systems include: SRG grid grounding system, Very Early Warning Aspirating Smoke Detection (ASD/VESDA) system pipes, electrical conduits, control wires, and Building Automation System (BAS) cabling.

6.2.5 Contractor shall remove and properly dispose of all existing raised floor system components off site in an environmentally safe manner to include floor panels to include spare panels, stringers, pedestals and bracing, and all existing attachment items, such as screws, bolts and clips.

6.2.5.1 Contractor shall coordinate with the Site Facility Manager and the COR to request what quantity and also identify the ‘best looking’ raised floor tiles from CR1 to save as spare tiles to be held by the Site. This is the only clarification to paragraph 6.2.5.

6.2.6 Contractor shall provide access floor panels that are new manufactured concrete core (concore). Panel size shall be 24” X 24” and meet the requirements of Rigid Grid Access Flooring specification (Appendix B).

Reconditioned panels or after-market laminated panels are not acceptable for this work.

6.2.6.1 Panel laminate shall be 1/16” thick High Pressure Laminate (HPL) surfacing conforming to requirements of Rigid Grid Access Flooring (Appendix B). Laminate color shall be Gray Starlite or similar as approved by the Government. Laminate shall be manufacturer installed with an integral trim edge.

6.2.6.2 There are approximately 6,125 panels with a requirement to provide and install approximately 5,450 solid panels and 675 perforated panels. Contractor shall verify floor panel type and count on site prior to ordering materials.

6.2.6.3 Perforated panels shall be steel, 25% fixed perforation and per the design requirements in Appendix B.

6.2.6.4 Spare floor panels shall be provided in the following quantities: ten percent (10%) additional perforated panels and ten percent (10%) solid panels shall be provided on pallets for future use by the Government.

6.2.6.5 Storage of raised access floor materials shall be coordinated and approved by the COR and Facility

Manager to determine locations for storage inside and outside the building.

6.2.6.6 Cutouts of raised floor access panels for IT and power cabling, and chilled water piping, shall be done on edges of panels. Center cuts may be used on tiles when the equipment is permitted to be disconnected.

Cutting of panels shall be done outside the raised floor environment to avoid dust and debris near the IT equipment unless required to remove existing panels with center access holes.

6.2.6.7 If removal of existing floor panels requires cutting, cutting shall be done with HEPA vacuum running along the cutting edge and protection of existing power and IT cables.

6.2.6.8 The raised access floor shall be removed and replaced in incremental sections so as not to disrupt the temperature-controlled climate in the data center rooms.

6.2.6.9 Phasing plan shall be developed and followed to allow continual operation of IT racks and limit the number of open floor area to maintain cooling to the racks. Temperature of the room shall no exceed 75 degrees F during the duration of the work unless approved by COR.

6.2.6.10 The finished raised floor shall be level to meet the tolerance criteria as stated in the Rigid Grid Access

Flooring (Appendix B). Laser-leveling device shall be used to ensure floor is level.

6.2.7 Contractor shall provide brushed grommets and install at all cutouts in access floor panels. Grommets shall be flush mounted type similar to Koldlok 1010, Koldlok 3030 or approved equal. Grommets must be 2-piece units to allow for grommet to be installed at existing IT/power cabling, fire system piping and chilled water piping. The Koldlok 1010 can be field modified (cut in half) to meet this requirement.

6.2.7.1 The contractor shall allow for one (1) grommet per existing IT rack, and two (2) grommets per PDU, plus an additional 10% for rack changes. The contractor shall allow for grommets to seal the penetrations caused by fire system piping and supports and chilled water piping under each IRC and WDU. Provide an additional 50 split grommets as spare parts.

6.2.8 Contractor shall provide and replace wall base along the perimeter walls of computer rooms, offices and around columns to match existing as the current cove base is be susceptible to damage during replacement of the raised floor. Wall base height may need to be increased compared to the existing to provide a fully finished transition from the painted walls and columns to the new raised floor panel.

6.2.8.1 Wall base shall be thermoplastic rubber (TPR) wall base product to provide durability and flexibility.

Adhesive shall be manufacturer approved acrylic adhesive. Color to be selected by site POC from manufacturer’s standard color selections.

6.2.9 Contractor shall clean the structural concrete sub-floor during floor upgrade, fill any holes encountered or created, and repair/touch-up the existing concrete floor sealer.

6.2.9.1 Pick up all loose debris and other trash under access floor.

6.2.9.2 Vacuum the under access floor space using vacuums equipped with HEPA filtration systems, removing all dust and dirt from the sub floor area. Vacuums shall be capable of capturing particles as minute as .3 microns at a 99.97% efficiency rating.

6.2.9.3 All vacuums shall be fitted with GFCI protectors and will never be plugged in under the raised access floor or to power strips inside the IT racks. Only designated power outlets will be utilized when performing decontamination functions.

6.2.9.4 Filters shall be cleaned or replaced at the end of each working day. Vacuums shall be inspected/started outside the building each morning, before use, to insure the integrity and cleanliness of the filtration system.

6.2.9.5 Mop and wipe down the under access floor space with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water.

6.2.9.6 Patch any holes encountered or created in the concrete sub-floor. Repair/touch-up existing sealed concrete with a compatible low VOC penetrating sealer to match existing.

6.2.10 Contractor shall protect the existing cable tray under the raised floor and support the trays as necessary during access floor system upgrade.

6.2.11 If any hot work is desired, contractor shall request the use of hot work to the Facility Manager, COR and also submit a hot work permit.

6.2.12 Contractor shall protect the existing VESDA System, grounding grid, cable tray and any other systems encountered under the raised access floor, these systems must remain operational during this project.

Systems shall be removed and reinstalled/attached. Contractor shall maintain all existing finishes to pre-construction condition and all damage due to construction activities must be repaired.

6.2.13 Contractor shall ensure the leak detection cable system remains in-place and operational around the CRAH units and trenches. Care shall be taken to prevent damage to the under floor leak detection system.

6.2.14 Once a computer room’s installation is complete, contractor shall replace all CRAH and IRC filters.

6.2.15 Contractor shall ensure the water/condensate drainage piping remains in-place and operational under raised access floor. Take care to not damage these systems. Any leaks encountered or created shall be repaired.

Deliverables for Task 2:

Task#

Deliverable Title Format Due Date Distribution/

Copies

Frequency and

Remarks

6.2 Raised Floor

Upgrade

Installation completed per this PWS

Per approved installation schedule

Not

Applicable

According to approved schedule

6.3 Task 3: Signal Reference Grid (SRG) Testing.

6.3.1 The existing SRG shall be maintained and tested to validate that the existing SRG remained operational after the raised floor system replacement. The SRG is a bare copper 4’ x 4’ grounding grid that is attached to the raised floor structure. During the raised floor structure removal and install, the SRG attachment points shall be unattached and then reattached in a phased approach. Prepare and submit a phasing plan, any additional product data sheets, and a testing plan for the, electrical grounding system, SRG in

Computer Rooms 1, 2A and 2B. This activity in Computer Room 2B may not be necessary if the structure is reused and not disturbed.

6.3.2 The SRG was designed and installed based on MIL Standard 188-124B and Signal Reference Grid for

Grounding, Appendix C and E. SRG shall be re-installed per these references.

6.3.3 The SRG will require additional grounding ties to connect the floor structure to the cable tray in four locations based on Appendix C.

6.3.4 Exothermic welds are not allowed inside the building.

6.3.5 Testing Plan shall ensure continuity of the SRG per Appendix C that will result in a testing report for grounding connectivity to ensure it is below 1.0 ohms.

Deliverables for Task 3:

Deliverable Title Format Due Date Distribution/

Copies

Frequency and

Remarks

6.3 Signal Reference

Grid (SRG)

Testing Plan

PDF or similar format

Upon completion of commissioning

Standard

Distribution

Once, prior to SRG testing.

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer

Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.4 Task 4: Provide Close-Out documentation for Government review and acceptance to include inventory sheet, test reports, as-built drawings, warranty letters, and Operations & Maintenance manuals.

6.4.1 Inventory Update.

Contractor shall provide an inventory of any new SRG equipment installed in accordance with the attached

DISA Systems, Equipment, and Components (SEC) Inventory Spreadsheet at Appendix G.

6.4.2 Testing Reports. Provide a final copy of SRG Testing for grounding connectivity.

6.4.3 As-built Drawing.

Provide As-Built Shop Drawings depicting the installed configuration of equipment using AutoCAD

2019® compatible DWG and PDF formats on ANSI D size DISA supplied templates for approval.

6.4.3.1 The contractor shall update supplied AutoCAD planning drawings to show the new raised floor. No IT equipment (racks, cabinets, telephone switches) shall be shown on any drawings.

6.4.3.2 A complete set of As-Built drawings shall be provided in electronic and hard-copy format as part of this project prior to final project close-out in AutoCAD 2019 compatible and PDF formats. Two (2) sets of hardcopy drawings in not less than ANSI D size are required for all formal transmittals. Transmittals shall be made simultaneously to the project Technical POC and the DISA Facility Manager at the site.

6.4.4 Warranty Letters for installed equipment.

6.4.4.1 The project shall include a minimum one-year parts and labor warranty on all installed equipment. The warranty period shall start upon acceptance of installed equipment and completion of all required start-up and testing commissioning.

6.4.4.2 The equipment manufacturer shall provide a warranty on the performance and operation of all contractor provided materials and equipment installed in the facility.

6.4.4.3 All equipment shall be installed per the manufacturer’s recommendations.

6.4.5 Operations & Maintenance Binder.

Provide O&M Manuals for the new Raised Floor system and SRG grounding system consolidated in a binder. Contractor shall deliver one hard copy and one soft copies of operation and maintenance (O&M) binders. Submit electronic version for Government review and approval prior to final versions in hard copy. Final (O&M) binders shall be provided to DISA at least 30 days before O&M Training. The hard copy shall be delivered to the site. The operation and maintenance binders shall include the following:

6.4.5.1 SEC Inventory list as approved by the Government of all new or replaced equipment with Spare

Parts/equipment list.

6.4.5.2 Test reports.

6.4.5.3 As-built drawings.

6.4.5.4 Warranty letter / Warranty contact information.

6.4.5.5 Operation manuals for all items of equipment with maintenance procedures and schedule for all equipment and systems based on manufacturers’ recommendations.

Deliverables for Task 4:

Deliverable Title Format Due Date Distribution/

Copies

Frequency and

Remarks

6.1 Inventory Update Per this PWS Prior to Project

Completion

Not

Applicable

Once, at project completion

6.2 SRG Testing Report PDF and

spreadsheet of readings

Upon completion of testing

Standard

Distribution*

Once, provide upon completion of testing.

6.3 As-built Drawings

of installation

AutoCAD and pdf

Prior to Project

Completion

Standard

Distribution*

Once, at project completion

6.4 Warranty Letters PDF Prior to Project

Completion

Standard

Distribution*

Once, upon completion of installation work.

6.5 Operation &

Maintenance (O&M)

Binder

Electronic and one (1) hard copy to

Site POC

Prior to Project

Completion

Standard

Distribution*

Once, at project completion

*Standard Distribution: 1 electronic copy of the transmittal letter without the deliverable to the Contracting Officer

Representative; 1 copy of the transmittal letter with the deliverable to the Technical Project Manager and Site POC.

6.5 General Requirements:

6.5.1 Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.5.2 Floor protection such as plywood or Masonite panels shall be used when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g.

carpeting, ramps, raised floor tiles). Cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area.

6.5.3 Cutting operations inside the building will be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting operations shall be allowed in the computer rooms unless approved by the site for removal of existing access floor panels.

6.5.4 Clean work areas at least once a day and remove debris from inside the building daily.

6.5.5 Tack pads shall be used at work area entryways to prevent dust from being carried in and out of work areas by people’s feet.

6.5.6 Hazardous Condition (HAZCON) Notification: The contractor shall provide notification of all potential

HAZCONs to describe when the facility is operating in a decreased state of reliability or operational ability.

It is permissible for the contractor to intentionally place the site in a HAZCON to support work outlined under this contract. This is with the understanding that the contractor shall first fully coordinate and seek approval through DISA before proceeding with any work that puts the site in a HAZCON.

6.5.6.1 HAZCON is defined as a condition in which the normal, alternate, backup, or redundant power source or mechanical equipment is not available, but power and cooling is not interrupted to the load. It is there-fore not a true outage at the load, although it may be a partial outage of one bus, circuit, mechanical system, etc.

6.5.6.2 Contractor shall provide a request and receive approval for the HAZCON at least 28 calendar days prior to the HAZCON event.

6.5.6.3 Contractor shall ensure that all HAZCONs are clearly noted in the equipment installations’ sequence of events, i.e., Method of Procedure (MOP), hot taps to reduce installation time, etc.

6.5.6.4 HAZCONs that require an Authorized Service Action (ASA) or Authorized Service Interruption (ASI) shall be accompanied by a MOP detailing step-by-step sequence of events that address safety, operational availability, and coordination procedures. MOPs shall be reviewed and approved by the Government in advance of submission with the ASI request for equipment removal/installation.

6.5.6.5 MOP’s shall be required for all equipment connections to the existing operational infrastructure.

6.5.7 Applicable Standards and Guidelines:

All work shall be done in accordance with the latest version(s) and/or edition(s) of the following codes and standards in this paragraph. DISA Facilities Engineering is the authority having jurisdiction (AHJ) for the project and shall provide interpretation of the standards. These documents are prescriptive to the execution of this PWS:

National Electrical Code (NFPA 70)

National Fire Protection Association (NFPA)

Standard for Electrical Safety in the Workplace (NFPA 70E)

International Building Code (IBC)

TIA-942 Telecommunications Infrastructure Standard for Data Centers

Unified Facilities Criteria (UFC)

ANSI/NETA Acceptance Testing Standards (ATS) 2017 Edition

United States Army Corp of Engineers (USACE) Engineer Research and Development Center

A/E/C CAD

MIL-STD 188-124B (4 Apr 2013)

6.6 Installation Surge Requirements:

An "Installation Surge" is defined as an installation/site condition or issue that cannot reasonably be expected to be accounted for during preparation of the Government's requirement nor the contractor's preparation of their proposal. The nature of completing projects to upgrade the Raised Floor System within existing facilities infrastructure contains a certain degree of risk/unknowns in encountering unforeseen site conditions. As a result, it is not feasible for the Government, nor the contractor, to anticipate all the conditions and/or issues that may arise during installation. Some of these conditions include, but are not limited to:

-Substandard and non-code compliant electrical and mechanical equipment installations found during new or replacement equipment installation. In such cases, these items must be brought into compliance with applicable Life Safety and Federal Government guidelines.

-Existing equipment infrastructure that must be modified in order to accommodate the installation of the new or replacement equipment under contract. This example includes existing conduit, conductors, waterlines, communication cabling that must be relocated or re-routed to allow equipment under contract to be installed in the specified location.

-Installation contingencies are anticipated throughout the life of this contract; therefore, the Government intends to issue a CLIN that will support resolution of the issues in real time. If at any time during the project installation the contractor identifies any work/requirement that falls within the scope of the

Installation Surge CLIN, the COR and Contracting Officer should be notified immediately and prior to work commencing; the contractor shall include a rough estimate of costs to correct the issue within their notification to the COR and Contracting Officer. Once an installation Surge requirement is identified by the contractor to the appropriate Government POC (identified in paragraph 1), the Contracting Officer will contact the Contractor's Program Manager in writing to authorize performance start immediately under the

Installation Surge Cost CLIN. The installation Surge CLIN may only be authorized for mission-critical repairs/ support as identified by the Contracting Officer.

-Surge requirements will be documented and reported. Equipment/Parts under this CLIN shall be reimbursed at unit cost. Performance on this effort will occur to the extent that Government funding is provided. All proposed labor rates under this CLIN shall be in line with current contract rates.

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

6.1 - Detailed project schedule, investigate existing conditions, conduct weekly project status meetings, and prepare and submit shop drawings/product data

100% schedule with complete phasing plan showing no planned data center operational interruptions.

100% review of schedule, meeting minutes and submittals

6.2.1 - Raised Floor Replacement Installed materials meet technical requirements 95% of the time with any deficient work corrected in a manner that does not impact safety of Site personnel.

All deficiencies shall be completed prior to contract completion.

100% Inspection

6.2.5 - Clean underfloor area Underfloor area free of debris and dust through use of HEPA vacuum.

100% Inspection

6.3.6 - SRG for grounding Testing certification

Compliance with “Signal Reference Grid for Grounding” with continuity test of completed SRG shall ensure resistance does not exceed 1 ohm.

100% Inspection

6.4.5 - Operations & Maintenance

(O&M) Binder

Material submissions, As-built drawings, Operation & Maintenance Manuals, require only minor modifications to comply with technical requirements.

Revisions that occur are minor and resolved to meet contract requirement.

100% completion inspection prior to acceptance for technical compliance review by the Government facility management personnel.

8. Incentives.

Performance will be documented in past performance reports in the Contractor Performance Assessment Reporting

System (CPARS), and as appropriate, will be taken into consideration for any potential follow-on work.

The Government will identify and communicate to the Contractor any services or deliverables that do not meet acceptable levels using the procedures identified in the SEC Quality Assurance Surveillance Plan (QASP).

Any performance/deliverable determined to be unacceptable based on the quality of the work shall be reworked at no additional cost to the Government until deemed acceptable by the Government. Any performance/deliverable determined to be unacceptable based on late delivery or late performance shall result in a reduction in the contract price to reflect the reduced value of the deliverable or services performed.

9. Place of Performance: Work will be performed at the government site located at:

Data Center San Antonio

3326 General Hudnell (Bldg. 200)

San Antonio, TX 78226

Travel will be required throughout the period of performance. Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS may be required to support the requirements of this PWS.

9.1. Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s

Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

9.2 Travel:

Due to the likely inability to accurately estimate travel associated with this task the Government is providing plug numbers to be used in the Proposal. Contractor is instructed to propose these plug numbers for travel in the following EXACT amounts, however actual travel shall be authorized by the Contracting Officer's Representative

(COR) in writing prior to performance and will be paid IAW FAR Part 31.205-46.

Total Plug number value for:

Base Year: $75,000.00

10. Period of Performance.

Period of Performance is one-year (365 days) after award.

11. Security Requirements. The following security requirements shall apply to this effort. All work shall be

UNCLASSIFIED. All personnel working in the facility shall be escorted and must comply with facility security policies and guidelines. Personal electronic devices, including cell phones, are not allowed in most areas of the building. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of con- tact for security and facility access issues is the Data Center San Antonio POC. All documents, both hardcopy and electronic media, shall be clearly marked, “UNCLASSIFIED – FOR OFFICIAL USE ONLY”. All information relating to the project must be protected against release to the general public. Hardcopies of documents, including CD’s, shall be shredded before disposal. The contractor shall comply with Security Requirements.

Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided during the site survey.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User

Responsibilities

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISAI 240-110-8, Information Security

d. DISAI 240-110-36, Personnel Security

e. DISAI 240-110-38, Industrial Security

f. DISA Instruction 630-230-19, Cybersecurity

g. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

h. DOD 5200.2-R, DoD Personnel Security Program, 3 April 2017

i. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating

Change 02 May 2016

j. DOD 5220.22-R, Industrial Security Regulation

11.1 Facility Security Clearance. The work to be performed under this contract/order is Unclassified. Therefore, the company does NOT require a Secret Facility Clearance from the Defense Security Service Facility Clearance

Branch.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a

DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below.

PWS Task / Subtask Clearance

Level

IT Level

Access

Level of Classified

Access

Justification for Access to

Classified

Install Raised Floor and SRG grounding wire.

NONE N/A N/A None

11.2.1 Individuals supporting PWS tasks/Subtasks that require secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Defense Intelligence

Agency or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

There is no SCI work required under this contract.

11.3 Investigation Requirements. All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 5 investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. The Tier 5 will be maintained current within 5-years and requests for Tier 5 reinvestigation (T5R formerly known as a Single Scope Background Period Reinvestigation (SBPR) or Phased

Periodic Reinvestigation (PPR)) will be initiated prior to the 5-year anniversary date of the previous Tier 5.

11.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3

(Tier 3) investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or

Access National Agency Check and Inquiries as a minimum investigation. The Tier 3 investigation will be maintained current within 10-years and requests for Secret Periodic Reinvestigation will be initiated by submitting a

Tier 3R Investigation prior to the 10-year anniversary date of the previous Tier 3 Investigation.

11.3.2 Contractor personnel that do not meet the investigation requirements for Secret IT-I access may be granted such access by the DISA Personnel Security Office (DISA PSO) provided there is no disqualifying information within the adjudicative guidelines that cannot be mitigated.