Attachment_3__Pre-Proposal_Site_Visit_Request.doc

1. Pre-Bid Site Visit A site visit will be offered at the place of performance identified in the PWS. A site visit is tentatively planned for May 31, 2018 at 1:00 pm Central Standard Time (CST) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

All questions raised and not addressed, following the conclusion of the site visit, must be submitted in writing to the Contracting Officer no later than 1 working days after the site visit (June 1, 2018). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of their contract apply unless changed in writing by the Contracting Officer.

1.1 Proposed Site Visit Itinerary

1:00 pm - Meet interested contractor representatives at:

8705 Industrial Boulevard (Building 3900)

Tinker AFB OK 73145 (Sign in at base main gate) 1:15 pm - Project Overview and Location tour with DISA Facilities. (No photos are allowed.)

3:00 pm - Return to Conference Room for Question and Answer Session if needed.

3:30 pm - Conclude Site Visit and depart facility.

1.2 Visit Authorization Request Requirements

A Visit Authorization Request (VAR) Letter is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center Oklahoma City Security Office at least 48 hours PRIOR (COB May 29, 2018) to the actual date of the site visit. Companies are required to provide a Visit Authorization Request (VAR) letter listing each employee visiting or working at a Computing Services facility. The letter must be on company letterhead, be signed by the company’s Facility Security Officer (FSO), and contain the following information:

· Company’s Name and Address

· Name and Address of the Facility to be Visited:

DISA Data Center Oklahoma City

8705 Industrial Boulevard (Building 3900) Tinker AFB OK 73145

· Date(s) of Visit

· Purpose of Visit

· Contract Number: RFP # HC120818R0064

· Full Name and Telephone Number of Hosting Facility’s POC

Charles Davis, Facility Manager, (405) 855-8135, charles.e.davis354.civ@mail.mil

Gary Brown, Alt Facility Manager, (405) 855-8086, gary.f.brown2.civ@mail.mil

· Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data (clearance level, agency who granted clearance and date granted)

· Company’s Cognizant Security Office’s Name and Address

· Company’s Clearance Data (clearance and safeguarding levels, date granted and CAGE code)

· Company FSO’s Name, Telephone Number, Signature and Date

The VAR will be sent (normally via e-mailed) from the company to the Security Manager/Monitor at the Computing Services site where the work is to be performed.

Attn:

Security Manager E-mail:

disa.tinker.ops.list.securitymanager@mail.mil

Phone:

(405) 855-8208 / (405) 855-8083