18R0064__AMD_0002.docx

HC102818R0064

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

REQUEST FOR PROPOSAL (RFP)

1. This RFP is to support the Workforce Services Directorate’s requirement for a raised floor and high density cooling and power upgrade at the Oklahoma City, Oklahoma (OKC) data center.

The specifics are as follows:

NAICS

335311. For the purposes of this RFP, the small business size standard is 750 employees.

2. Offerors are requested to submit a written technical and price proposal in response to the RFP and Quality Assurance Surveillance Plan (QASP)(Attachment 1). Further information on submission of the technical and price proposals is provided throughout this document.

a. In accordance with Defense Information Systems Agency (DISA) Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal whether or not any potential or actual organizational and consultant conflicts of interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offeror’s proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offeror’s proposals shall address all aspects of the Performance Work Statement (PWS). Page limitations are identified below, under each evaluation factor, and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1-inch margin, using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text, to include any text contained in a table. The price proposal spreadsheet (Attachment 2) shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a proposal. The Government reserves the right to not consider for award any proposal that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited as a 100 percent set-aside to eligible small business contractors.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government, using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) below will be used in the determination of technical acceptability.

b. After receipt of proposals, the Government will first evaluate the lowest priced proposal. If the lowest priced proposal is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable. Technical/management proposals should not exceed 20 pages.

1. Subfactor 1: PWS Paragraph 6.1.1. In order for this subfactor to be rated Acceptable, the contractor shall provide an acceptable and executable schedule that demonstrates the contractor’s ability to execute the equipment installation and project completion within the stated PoP of 365 calendar days after award.

1. Subfactor 2: PWS Paragraph 6.2.1. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific methods to be utilized in replacing the raised floor components expected to be used, to include specific equipment, material information sheets, or specifications for the raised floor system that are expected to be used in this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

1. Subfactor 3: PWS Paragraph 6.3.1. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific equipment, material information sheets, or specifications for the enclosures that are expected to be used in this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

1. Subfactor 4: PWS Paragraph 6.5.1. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific equipment, material information sheets, or specifications for the in-row coolers (IRC) that are expected to be used in this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

1. Subfactor 5: PWS Paragraph 6.6.1. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific equipment, material information sheets, or specifications for the Power Distribution Units (PDU) that are expected to be used in this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

1. Subfactor 6: PWS Paragraph 6.9.1. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific equipment, material information sheets, or specifications for the Computer Room Air Handlers (CRAH) that are expected to be used in this project. The technical response shall include detailed information that allows the Government to fully evaluate the offeror’s response.

1. Past Performance Factor:

Offerors will be evaluated on performance under existing and prior contracts for similar products or services with the past performance being rated as "Acceptable" or "Unacceptable”. The contractor shall provide documented experience that demonstrates successful completion of projects in raised floor environments, installation of PDUs, and installation of CRAHs; all in a data center environment. In order to be rated Acceptable, the Government must determine that, based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or that the offeror’s performance record is unknown. For the past performance efforts cites, the contractor shall be the prime contractor on at least two of the efforts. This factor will be rated Unacceptable if, based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Past performance efforts cited must be for similar services, as outlined in the PWS, with satisfactory performance and must have occurred within the last five years. A minimum of two, but maximum of three, past performance efforts shall be submitted. Each past performance effort submitted shall not exceed two pages. For the past performance effort cites, the contractor shall have been the prime contractor on at least two of the efforts. The Government must be able to determine experience in raised floor environments, installation of PDUs, and installation of CRAHs (all in a data center environment), through review of the past performance efforts submitted. In order to be rated acceptable, the offeror shall have confirmed performance in all three areas identified. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to that provided by the offeror. Past performance information may be obtained through the Past Performance Information Retrieval System, through interviews with program managers on past efforts, or any other sources known to the Government.

1. Price Factor:

(a) The price proposal will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if they are reasonable and complete. The Government will determine completeness of the offeror’s proposal by verifying that all solicitation requirements have been priced, figures are correctly calculated, and costs are presented in a clear and useful format. The offeror shall submit pricing for the scope of work requested for the 1-year PoP. The total evaluated price will consist of the contractor’s proposed price for the work requested.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, incidental equipment, contract access fees, etc.). Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal. The offeror shall submit their price proposal utilizing the Government-provided contract line item numbering (CLIN) worksheet (Attachment 2). The spreadsheet shall include all formulas. See attached pricing worksheet, tab “Pricing Instructions” for more information.

(c) Due to the likely inability of any offeror to accurately estimate material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing other direct costs (ODC) for installation contingencies. Offerors are instructed to propose the plug number for ODCs in the following EXACT amount. However, note that actual incurrence of the costs shall be authorized by the contracting officer representative (COR) in writing prior to incurrence.

ODCs CLIN 0004 Installation Contingency $336,015.28

The proposed ODC amounts for material/equipment shall be the EXACT amount listed above. Any indirect costs associated with installation contingencies shall not be added to the plug number, as it is already included. A proposal that fails to bid the plug number EXACTLY as provided may be excluded from further consideration.

Table 1. Technical/Management Ratings

Table 2. Past Performance Ratings

4. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the contracting officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

5. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

6. An offeror agrees that if its offer is accepted within 90 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

7. Portions of the successful offeror’s proposal may be incorporated into the contract.

8. Questions should be addressed to sharon.e.brace.civ@mail.mil. Please provide any questions, in writing, no later than June 21, 2018 at 1500 CST. The Government will not answer questions submitted after this time.

9. Proposals are due no later than July 02, 2018 at 1300 (CST) and should be submitted electronically to sharon.e.brace.civ@mail.mil. The Government will not accept proposals that are not submitted electronically (i.e., through e-mail).

10. Site Visit Information.

SITE VISIT 1: A site visit will be offered at the place of performance identified in the PWS. A site visit is tentatively planned for May 31, 2018 at 1:00 pm Central Standard Time (CST) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

All questions raised and not addressed, following the conclusion of the site visit, must be submitted in writing to the Contracting Officer no later than 1 working days after the site visit (June 1, 2018). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the solicitation apply unless changed in writing by the Contracting Officer.

1.1 Proposed Site Visit Itinerary

1:00 pm - Meet interested contractor representatives at:

8705 Industrial Boulevard (Building 3900) Tinker AFB OK 73145 (Sign in at base main gate) 1:15 pm - Project Overview and Location tour with DISA Facilities. (No photos are allowed.)

3:00 pm - Return to Conference Room for Question and Answer Session if needed.

3:30 pm - Conclude Site Visit and depart facility.

SITE VISIT 2: A second site visit will be offered at the place of performance identified in the PWS. The site visit is planned for Wednesday, June 20, 2018 at 9:00 am Central Time during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

All questions from the site visit must be submitted, in writing, to the Contracting Officer no later than one (1) working day after the site visit (June 21, 2018, 1500 CST). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the solicitation apply unless changed in writing by the Contracting Officer.

Proposed Site Visit Itinerary 9:00 am - Meet at: 8705 Industrial Boulevard (Building 3900), Tinker AFB OK 73145 (Please allow yourself enough time to Sign In at the base’s main gate visitor center, as DISA does not control base access.)

9:15 am - Project Location tour with DISA Facilities. (No photos allowed.)

11:00 am - Conclude Site Visit and depart facility.

UPON CONCLUSION OF THE 2ND SITE VISIT, NO ADDITIONAL SITE ACCESS WILL BE AUTHORIZED TO OFFERORS.

Visit Authorization Request Requirements

SITE VISIT 1:

A Visit Authorization Request (VAR) Letter is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center Oklahoma City Security Office at least 48 hours PRIOR to the actual date of the site visit. Companies are required to provide a Visit Authorization Request (VAR) letter listing each employee visiting or working at a Computing Services facility. The letter must be on company letterhead, be signed by the company’s Facility Security Officer (FSO), and contain the following information:

· Company’s Name and Address

· Name and Address of the Facility to be Visited:

DISA Data Center Oklahoma City 8705 Industrial Boulevard (Building 3900) Tinker AFB OK 73145

· Date(s) of Visit

· Purpose of Visit

· Contract Number: RFP # HC120818R0064

· Full Name and Telephone Number of Hosting Facility’s POC Charles Davis, Facility Manager, (405) 855-8135, charles.e.davis354.civ@mail.mil Gary Brown, Alt Facility Manager, (405) 855-8086, gary.f.brown2.civ@mail.mil

· Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data (clearance level, agency who granted clearance and date granted)

· Company’s Cognizant Security Office’s Name and Address

· Company’s Clearance Data (clearance and safeguarding levels, date granted and CAGE code)

· Company FSO’s Name, Telephone Number, Signature and Date

The VAR will be sent (normally via e-mailed) from the company to the Security Manager/Monitor at the Computing Services site where the work is to be performed.

SITE VISIT 2:

A Visit Authorization Request (VAR) Letter is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center Oklahoma City Security Office by 12:00 Noon on June 18, 2018 in order to attend the site visit. Companies are required to provide a Visit Authorization Request (VAR) letter listing each employee visiting or working at the DoD Data Center.

The letter must be on company letterhead, signed by the company’s security officer or designated company representative, and contain the following information:

1. Company’s Name and Address

1. Name and Address of the Facility to be Visited:

DISA Data Center Oklahoma City 8705 Industrial Boulevard (Building 3900), Tinker AFB OK 73145

1. Date(s) of Visit: 20 June 2018

1. Purpose of Visit: Pre-proposal Site Visit

1. Contract Number: RFP # HC120818R0064

1. Full Name and Phone Number of Hosting Facility’s POC:

Don Kellogg, Facility Manager, (405) 855-8502, donald.e.kellogg.civ@mail.mil

1. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted)

1. Company’s Clearance Data, if any (clearance and safeguarding levels, date granted and CAGE code). N/A if company does not hold a DoD clearance.

1. Signed by Company Security Officer, Owner, Representative, or other responsible company Point of Contact (POC) with: Name, Phone Number, Signature and Date

The VAR will be e-mailed from the company to the Security Manager at the DoD Data Center OKC where the work is to be performed.

11. Attachments & Appendixes. The PWS includes reference to various appendixes. CONTRACTOR’S INTERESTED IN PROPOSING THIS EFFORT SHOULD REQUEST COPIES OF THE APPENDIXES FROM MR. RODNEY PLACZEK AT at rodney.c.placzek.civ@mail.mil.

The following attachments are associated with this requirement:

Attachments:

Attachment 1_ Quality Assurance Surveillance Plan (QASP) Attachment 2_ Price Proposal Spreadsheet Attachment 3_ Pre-Proposal Site Visit Request Attachment 4_ Past Performance Reference Sheet

The following appendixes are associated with this requirement:

Appendix A_ Design Concept Drawings Appendix B _Flooring Specification Appendix C _ MIL-STD-188-124B Appendix D _PDU & STS Specifications Appendix E_Sample MOP Detail Appendix F_Electrical Safety Program Appendix G_ BAS System Div 25 Integrated Automation Appendix H_CRAH Specification Appendix I _SEC Inventory Format Appendix J_Label Standard

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