Gov't_Responses_18Apr18_FINAL.XLSX

DIRECTIONS

TAILORED COMMENT MATRIX

THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.

The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.

The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.

Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.

Column C: Contains the written title for the corresponding item/section number.

Column E: Contains a drop down box for selecting if the corresponding comments/questions/responses entered in column F contain proprietary information (Yes/No)

Column F: Contains space for potential offerors' comments/questions/responses. Include justification for why the information is considered proprietary if so indicated in Column E.

Column G: The responding Company's name should be entered in the in Column G for all questions

THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.

MATRIX

INCUMBENCY DETERMINATIONS (Germany, Article 72 [Analytical Support Services or Troop Care] contracts):

It has been, it is, and it will continue to be the practice of DOCPER to extend the status of contractors who require approval under Article 72 who may be considered as incumbents under a follow-on contract/task order. An individual may be considered as an incumbent if they meet the following five criteria:

1. The same person

2. Providing the same services

3. At the same location

4. To the same organization, and

5. They must have been previously bilaterally approved to provide those specific services.

To clarify, "the same services" means that the services provided by a specific contracted employee under a follow-on contract/task order are aligned with the same position title under the Appendix to Article 72 as under the predecessor contract/task order. A person previously approved as an Intelligence Analyst cannot continue under a follow-on contract/task order as a Functional Analyst and still be considered as an incumbent.

With respect to location and organization, a person may be considered an incumbent at a new location only if the entire organization has relocated together to the new location.

DOCPER will not provide approval documentation for an individual who is considered to be an incumbent until the follow-on contract/task order has been approved by DOCPER and the individual applicant has been approved by DOCPER.

For clarification purposes, the SOFA Korea Clause located in Section I is required in all contracts that have contract performance in Korea. The UK, Germany, etc. al do not have a clause that is required to be incorporated into contracts.

11 H Special Contract Requirements Substantive No

1. H.6 states that “Relocation expenses will be limited to those expenses allowable for all Government civilian employees IAW the Joint Travel Regulation (JTR) and Department of State Standardized Regulations (DSSR).These include the initial relocation to the OCONUS location and the return to CONUS upon completion of performance at that location for a period of 3 years or longer and for whom have not had their employment terminated on the basis of security clearance revoked, credentials/licensures revoked, violations of Conduct of Personnel (H.10), violations of HIPAA (H.15) or any other termination outlined in H15.5.”

1. Will this contract cap any of the expenses allowable in the JTR or DSSR?

2. Will Department of Defense Dependent Support (DODDS) tuition be provided on this contract for any employee dependents or is it to be factored into the burdened rate? If the latter is true, will the government provide the number of Dodds eligible students OCONUS?

3. How long has each current OCONUS incumbent employee been at his/her post?

4. If the incumbent employees’ time-in-service on the incumbent program will count, will the Government require a minimum performance period on the new contract before repatriation expenses will be permitted?

1. Section H.6 also states in part "All anticipated expenses under this CLIN shall be submitted to the COR or other designated Government representative for approval prior to any expenditures taking place." If a SOCOM Government civilian would not be reimbursed for the expenses then they will not be reimbursed under this contract either. This is for reasonable relocation expenses only, which historically cost $15-20K location dependent.

2. Attachment 3, Instructions Tab, states in part "...The proposed unburdened direct annual salary shall be inclusive of the base salary, fringe benefits specifically related to Paid time off (PTO) (i.e. sick/annual/administrative leave and holidays), applicable locality pay (CONUS), Cost of Living Allowance (OCONUS), Education Allowance (OCONUS), Living Quarters Allowance (OCONUS), ..."

and " ... total applicable indirect burden rate it would apply to the material CLIN plug amount (e.g., material overhead, G&A, etc.)...This plug amount only includes those expenses identified as billable under Section H.6. All other expenses, whether or not they have been specifically identified in Section H.6 as an unallowable expense for billing under the material CLIN, shall be included within the proposed fully burdened labor rates."

This is the same structure as the current contract, thus all attendance in DoDDS (where those education allowance are authorized) is included within the fully burdened rates, and therefore, the number of DODDS tuitions currently being paid is unknown to the Government. The number of positions in these locations (as well as those currently filled by an incumbent) however, is provided in Appendix 2.

3. The Government can provide that information upon award if offerors are not able to obtain that information during the planning process (i.e. ref the ROE sent with the RFP). Additionally, as outlined in PWS Appendix 2, there are approx. only 19 of 345 positions currently filled by incumbent personnel that are located OCONUS and thus, the cost risk is relatively low in comparison to the overall effort.

4. The following note has been added to Section H.6 *NOTE: For those incumbent employees under contract H92222-13-D-0004 that have completed 3 years or longer, this time will count as performance under this contract, however, in addition to the 3 years they must have also completed at least 1 year from the date of the initial TO POP start (planned as 1 Mar 2019).

L.4.1 Top Secret Facility Clearance and Secret Safeguarding Capability. The offeror must have and provide proof of a Top Secret Facility Clearance at the time of proposal submission and Authorized Secret Safeguarding within 30 days of award, as accredited by the Defense Security Service (DSS).

2. Reference response to Item #13

3. Yes it is the same, reference revisions to L.0.2 and L.4.2 in Amendment 1 for further clarification.

Amendment 1 modifies Section H.11 states in part "The credentialing package submission will not be provided to the local privileging authority until after the individual has been approved by the COR for selection. The contractor shall provide complete credentials packages not later than 10 days after being notified of Government selection."

Amendment 1 also modifies PWS Appendix 3 to make it clearer what is required at the time of resume submission and what will be required with the credentialing package upon Government approval of the candidate.

requirements of the new contract (PWS Appendix 1)) qualifications,..."