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Section L, Attachment 4 - GBPS Metrics
| Contract Management Action |
| Process |
| Completion Time Per Action Item (Hrs) |
| Avg Total/ Month |
| Avg Total/ Year |
| Frequency |
Contracts Management
| Task Order Processing (New/LFO) |
| Initiate proposal, prepare contract brief, file memos and supporting documentation to Master Control, file awarded task order. Load new task and assigned personnel to Task Management System and to Job Cost System |
| 8.00 |
| 46.67 |
| 560 |
| Eight hrs per task order, 70 per year |
| Task Order Processing |
| Process resume nominations/notifications for new tasks and for personnel replacements |
| 2.00 |
| 32.00 |
| 384 |
| Key personnel and waivers only, not all new hires at 16 per month |
| Task Order Processing |
| Process all modifications, update TMS and accounting system, file supporting documentation, etc. |
| 4.00 |
| 93.33 |
| 1120 |
| Assume four modifications per TO |
| Subcontract Management |
| Prepare teaming agreements, subcontracts, award notification to ACO, etc. |
| 20.00 |
| 50.00 |
| 600 |
| Assume 30 subcontractors plus consulting agreements |
| Subcontract Delivery Orders |
| Prepare delivery orders for affected subcontractors on each task order and task order modification |
| 4.00 |
| 280.00 |
| 3360 |
| Average three subcontractors per task order and four modifications per subcontractor |
| Prepare Monthly Contract Reports |
| Prepare and submit reports on limitation of funds and DCAR |
| 1.00 |
| 2.00 |
| 24 |
| Purchase Order Processing (ALMBOS only) |
| Task leader initiates purchase order request; gains government approval, prepares supporting documentation, loads into TMS, transmits to contracting |
| 1.00 |
| 20.00 |
| 240 |
| Purchase Order Processing (ALMBOS only) |
| Researching quotations to verify lowest price; prepare Record of Negotiation for sole source or for purchases over $2,500. Obtain vendor signature for orders over $10,000. Select final vendor, verify against debarred list, verify funding availability, obtain internal approvals and signature, then consummate purchase. |
| 8.00 |
| 20.00 |
| 240 |
Human Resources
| Recruiting |
| Recruit Processing |
| 11.50 |
| 172.54 |
| 2070 |
| Based on average of 15 new hires/replacements per month |
| New Hire Processing |
| New Hire Processing |
| 15.60 |
| 187.17 |
| 2246 |
| 12 per month |
Section L, Attachment 4 - GBPS Metrics (continued)
| Contract Management Action |
| Process |
| Completion Time Per Action Item (Hrs) |
| Avg Total/ Month |
| Avg Total/ Year |
| Frequency |
| Employee Services |
| Employee Services Processing |
| 0.71 |
| 217.83 |
| 2614 |
| Based on 307 Jacobs ALMBOS employees |
| Performance Appraisal Management |
| Performance Appraisal Processing |
| 0.04 |
| 13.00 |
| 156 |
| Based on 307 Jacobs ALMBOS employees |
| Benefit Management |
| Benefit Management Processing |
| 0.11 |
| 34.25 |
| 411 |
| Based on 307 Jacobs ALMBOS employees |
| Termination Processing |
| Termination Processing |
| 7.63 |
| 38.17 |
| 458 |
| Five per month |
Personnel Security Actions
| New Hire Processing |
| Research eligibility and transfer clearance for |
| 0.50 |
| 30.00 |
| 360 |
| Approximately 15 New Hires a Week |
| Initiate CAC application and receive approval |
| 0.50 |
| 30.00 |
| 360 |
| Visit Request to Command SMO |
| 0.50 |
| 30.00 |
| 360 |
| SCI Nomination Package to Command SSO |
| 0.50 |
| 30.00 |
| 360 |
| Obtain Government signatures on Form 14 and SCI Nomination Letter |
| 0.50 |
| 30.00 |
| 360 |
| Provide in-processing instructions and initial security briefing and LAN training |
| 1.00 |
| 60.00 |
| 720 |
| eQip Periodic Re-investigations / Upgrades Processed |
| Monitor eQip submission due dates |
| 0.25 |
| 12.50 |
| 150 |
| ~50 times per month |
| Initiate eQip in JPAS |
| 0.25 |
| 12.50 |
| 150 |
| ~50 times per month |
| Contact employee and provide instructions |
| 0.75 |
| 37.50 |
| 450 |
| ~50 times per month |
| Monitor progress of employee completion |
| 0.50 |
| 25.00 |
| 300 |
| ~50 times per month |
| Review SF 86 and submit to OPM/DISCO |
| 1.00 |
| 50.00 |
| 600 |
| ~50 times per month |
| Monitor investigation until awarded |
| 1.00 |
| 50.00 |
| 600 |
| ~50 times per month |
Clearance Visit Requests
| 0.25 |
| 20.00 |
| 240 |
| ~20 per week/~80 per month |
| Overseas SPOT Processing – Average Two Employees per Month |
| Complete SPOT application and receive Government approval |
| 1.00 |
| 120.00 |
| 1440 |
| Total - It takes three to five days to complete SPOT process and LOA is approved before traveler departs overseas. |
Section L, Attachment 4 - GBPS Metrics (continued)
| Contract Management Action |
| Process |
| Completion Time Per Action Item (Hrs) |
| Avg Total/ Month |
| Avg Total/ Year |
| Frequency |
| Group Educational Awareness Briefings - Recurring, Remedial, Annual |
| OPSEC, classified handling, violations, cyber awareness threat, export control, classified AIS, classification guides, policy and procedures, etc. |
| 0.50 |
| 4.00 |
| 48 |
| Average two briefings/week @ 30 minutes per briefing. |
| Classified Systems (SIPRNET and Standalone/COMSEC) |
| Audit and maintain server, firewall, IDP |
| 3.00 |
| 12.00 |
| 144 |
| Each time a classified material is printed from SIPRNET, enters or exits facility, material is audited, logged into database, and properly handled. Courier Cards or Letters are created. |
| COMSEC |
| COMSEC management, segment load, rekeying, audit logs, etc. |
| 1.00 |
| 4.00 |
| 48 |
| Classified Documentation and Storage |
| Audit each safe per week (eight safes) |
| 8.00 |
| 32.00 |
| 386 |
| Maintain Programs and Prepare for Audits, Subcontractor Forms 254 |
| Defense Security Service (annual audit) |
| 4.00 |
| 16.00 |
| 192 |
| Maintain Programs and Prepare for Audits, Subcontractor Forms 255 |
| SOCOM COMSEC Office (quarterly) |
| 1.00 |
| 4.00 |
| 48 |
| Maintain Programs and Prepare for Audits, Subcontractor Forms 256 |
| NSA |
| 1.00 |
| 4.00 |
| 48 |
| Maintain Programs and Prepare for Audits, Subcontractor Forms 257 |
| SOCOM and DIA Audit for SCIF |
| 1.00 |
| 4.00 |
| 48 |
| Perimeter Control - Approx 15 minutes to complete per day |
| Control restricted zones, elevator access, badge issue and monitoring, after hours logs, change safe and door combos, change passwords, change locks, etc. |
| 1.25 |
| 5.00 |
| 60 |
Section L, Attachment 4 - GBPS Metrics (continued)
| Contract Management Action |
| Process |
| Completion Time Per Action Item (Hrs) |
| Avg Total/ Month |
| Avg Total/ Year |
| Frequency |
Business Office
Accounts Payable
| Invoice Management |
| Process non-travel invoices including purchase orders, teammate and consultant payments. Assume 90% ALMBOS. Payments are made by either ACH or check. |
| 0.50 |
| 126.50 |
| 1518 |
| Daily, with varying complexity |
| Travel Vouchers |
| Review, process, request additional documentation, verify correct FTR rates, resolve issues, etc. |
| 0.75 |
| 120.00 |
| 1440 |
| Avg 50 per week with 90% from ALMBOS |
Payroll
| Employees Processed Paid |
| Manage the segment timekeeping system and support all employees through task set-up, problem resolution and policy dissemination |
| 0.08 |
| 61.43 |
| 737.11 |
| Total employee TMS count as of 31 Mar 09 = 783 removing doubles. That includes 307 USOG and 203 Teammates |
| Teammates Processed |
| Subcontract employees enter time into the Prime's timekeeping system. These hours must be processed weekly and are the basis for paying our subcontractors. |
| 0.05 |
| 40.62 |
| 487.41 |
Billing/Account Receivable
| Direct Billing |
| ALMBOS invoices prepared and submitted over Wide Area Workflow, work with ACO to resolve billing issues |
| 0.77 |
| 78.33 |
| 940 |
| 50% of dedicated ALMBOS AR Accountant Time |
| Invoice Billing |
| ALMBOS invoices prepared manually and mailed to the contracting office |
| 0.50 |
| 4.50 |
| 54 |
| Nine invoices per month |
| Cash Receipt Management |
| Cash receipt management. Posting payments to billings by task order. Verify if payments are made from the same ACRN actually billed, obtain and review MOCAS payment status. Propose task order modifications as necessary to maintain proper funding balances by CLIN/ACRN. |
| 0.26 |
| 39.17 |
| 470 |
| 25% of dedicated ALMBOS AR Accountant |
Section L, Attachment 4 - GBPS Metrics (continued)
| Contract Management Action |
| Process |
| Completion Time Per Action Item (Hrs) |
| Avg Total/ Month |
| Avg Total/ Year |
| Frequency |
| Task Order Closing |
| Prepare final modification, reconcile accounting system with payments, prepare Release of Claims and Assignment of Rebates and assemble final closing package to send to DMCA |
| 6.53 |
| 39.17 |
| 470 |
| 25% of dedicated ALMBOS AR Accountant |
Compliance Reviews
| DCAA |
| Accounting System Review |
| 16.00 |
| 1.33 |
| 16 |
| Once each year |
| DCAA |
| Internal Control Questionnaire |
| 6.00 |
| 0.50 |
| 6 |
| Once each year |
| DCAA |
| CAS Compliance Audits |
| 48.00 |
| 4.00 |
| 48 |
| Three separate audits per year |
| DCAA |
| Incurred Cost Submission |
| 160.00 |
| 13.33 |
| 160 |
| Once each year |
| DCAA |
| Incurred Cost Audit |
| 32.00 |
| 2.67 |
| 32 |
| Once each year |
| DCAA |
| Cost Estimating System |
| 32.00 |
| 2.67 |
| 32 |
| Once every three years |
| DCMA |
| Small Business Reporting |
| 16.00 |
| 1.33 |
| 16 |
| Twice per year |
| DCMA |
| Contract Purchase Systems Review |
| 195.00 |
| 16.25 |
| 195 |
| Once every two to three years |
| PCO |
| Ad Hoc Requests for Information |
| 4.00 |
| 1.33 |
| 16 |
| Four times per year |
Section L, Attachment 5 GBPS Fringe Benefits and Paid Absence Programs
Fringe Benefits
· Health Insurance (Medical, Dental, Vision) – Health insurance consists of medical, prescription drug, dental, and vision insurance plans. Premium costs are predominantly company paid with some costs shared by the employees. The company also provides flexible spending accounts that allow employees to set aside pre-tax dollars for medical-related expenses.
· Retirement Savings 401(k) – Full and modified full-time employees eligible to join the 401(k) Savings Plan. The company matches employee contributions up to a defined percentage.
· Life Insurance – The company provides basic life insurance. Employees may purchase additional coverage for themselves and their dependents.
· Short/Long Term Disability Insurance – The company provides either separate or integrated disability plans which provides for replacement of significant percentage of an employee’s salary if the employee becomes disabled.
· Workers Compensation – The company pays the cost of occupational disability insurance, consisting of medical costs and a weekly income in accordance with the Worker’s Compensation Law.
· Defense Base Act Insurance – The company pays occupational disability insurance for employees deployed overseas in support of the GBPS program.
· Travel Accident Insurance – Company provided insurance which pays a benefit to a designated beneficiary in the event of the accidental death of an employee while traveling on company business.
· Employee Assistance Program – The company provided program whereby employees and their families can receive counseling assistance for a variety of problems. The service is provided at no cost to the employee on a short-term basis.
· Educational Benefits – This program includes tuition assistance at colleges and universities, reimbursement for professional certification programs, and individual professional seminars, training programs, and conferences up to a defined annual amount.
· Employee Stock Purchase – The company provides discounted purchase of company stock. All employees with 12 months of eligible service may participate in the stock purchase program.
· Employee Morale and Welfare Program – The company funds morale building activities thorough an employee-managed program.
· Professional Society Dues Sharing – The company reimburses employee costs for professional society dues up to an annual capped amount.
Paid Absence Programs
· Vested Personal Time Off (PTO) – The company provides PTO, which may be used for vacation, sick leave, or other leave, in accordance with a vesting schedule based on years of service.
· 10 Federal Holidays – The company provides time off with pay to full-time employees for observance of the following Federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.
· Administrative Leave – The company provides time off with pay for employees for bereavement, jury/witness duty, and military duty with defined periods for each leave category.
· Severance Pay – For employees whose jobs are terminated due to a reduction in force, the company provides severance pay in accordance with a schedule based upon years of service.
Statutory Programs
· FICA
· Federal and State Unemployment Insurance
· Worker’s Compensation Program