GISD Surveillance Camera RFP 2025 - Attachment A1 Project Description and Specifications.pdf

Request for Proposal – GISD Surveillance Cameras 2025 Responses due July 16, 2025, at 2:00 PM

1 – Organization Overview As a premier regional service agency, Genesee Intermediate School District (GISD) provides leadership that links learners to public schools, the community, the private sector, and public agencies in order to improve education and enhance lifelong learning for all citizens. GISD’s educational leadership impacts instruction, learning, student achievement, productivity, and efficiency.

2 – RFP Objective Since 2015, Genesee County school districts have purchased over 500 new cameras. GISD is currently looking for pricing for cameras and licensing that is compatible with Avigilon, exacqVision, Digital Watchdog, and Verkada systems. Other software, cameras, and licensing will also be considered. All pricing provided will be put into a master bid list and provided pricing must be available to any schools within Genesee County.

Pricing must be good through July 31, 2026. The vendors will have the option to honor their RFP pricing through July 31, 2027.

3 – Requirements

1. Base Bid

a. For the base bid, please provide a cost for a standard 2-megapixel internal camera and a 5-megapixel external bullet camera. Camera specs must meet those listed in section 3.b. Pricing must be recorded on the Bid Form (Attachment B1).

2. Licensing - Please provide the following licensing costs:

a. Licensing for most current software release. Include options for any versions offered (Pro, Enterprise, etc.).

b. Upgrade licensing (if available).

c. Any annual licensing costs.

d. If there are any discounts available for purchasing multi-pack licensing or a volume discount, please provide those costs

3. Cameras – Please provide the following camera costs:

a. Attachment B1 contains a list of common cameras used across the county. Please provide line item pricing for those cameras. Include any mounts or other camera options for the models listed in Attachment B1. Include estimated shipping costs as well.

b. Vendors may also bid other cameras that meet the following requirements:

i. Supported by the current version of Avigilon or exacqVision.

ii. Prefer cameras that support ONVIF standards.

1. We will also consider models that are not ONVIF Compliant, but the vendor must note which cameras are not compliant.

iii. Minimum of 2 megapixels.

iv. Support motion detection within the camera.

v. Motorized variable focus and zoom lens preferred.

vi. Day time and low light/night modes preferred.

vii. Cameras have to support PoE or PoE+. If the camera requires PoE++, please make note of that on the bid form.

1. If PoE++ is required, please provide line item cost for an injector.

4. DVR / NVR Units – Please provide any pricing for DVR or NVR units:

a. Specify 1g or 10g network interface.

i. Prefer 10g network interface.

b. If licensing is required, please note that.

5. If the vendor can provide a catalog discount, please note that on Attachment B1. If it’s possible, please provide a spreadsheet of devices with catalog discount pricing.

6. Optional Services

a. Hourly cost for installation.

i. Include drive time if necessary.

ii. Include costs for a 4 and 8 hour install.

iii. Installation to include installing/mounting and aiming camera. District technicians will handle naming and any system configuration.