Request for Proposals Proposal Due Date: October 7, 2026 at 4:00 PM

Medium & Heavy-Duty Trucks via COMMBUYS

Metropolitan Area Planning Council

Public Works Vehicles

Medium & Heavy-Duty Trucks

Request for Proposals

RFP #GBPC 2026 Trucks

Solicited on Behalf of the Greater Boston Police Council (GBPC), operators of the Boston

Area Police Emergency Radio Network (BAPERN)

Metropolitan Area Planning Council ● 60 Temple Place, 6th Floor, Boston, MA 02111 ● www.mapc.org ● Main Phone ● 617.933.0700 ● Main Fax 617.482.7185 http://www.mapc.org/

Table of Contents 1 Legal Notice

2 General Information

2.1 General Information

2.2 General Submission Requirements

3 Introduction

3.1 Metropolitan Area Planning Council

3.2 Greater Boston Police Council

3.3 GBPC Collective Purchasing Program

3.4 Request for Proposals

3.5 Use of Contracts

3.6 Decision to Use Request for Proposals

3.7 Applicable Laws

3.8 Definitions

3.9 Contract Term

3.10 Contract Extensions

3.11 RFP Availability

3.12 Vendor Conference

3.13 Bonds

3.14 Release and Waiver of Claims:

4 Products and Quantities

4.1 Overview

4.1.1 Manufacturers Factory Options

4.1.2 Model Year Requirements

4.1.3 Repair and Maintenance Service

4.2 Vehicle Manufacturers and Models

4.3 Manufacturers Factory Options

4.4 Aftermarket Equipment Options

4.5 Repair and Maintenance Service

4.6 Optional Discounts

4.7 Estimated Quantities

4.8 Additional Equipment and Services

4.9 “Or Equal”

5 Proposal Preparation

5.1 General Requirements

5.2 Technical Proposal Preparation

Tab 1 - Introduction

Tab 2 – Minimum Quality Requirements

Tab 3 – Experience & Qualifications

Tab 4 - Service

Tab 5 – Performance and Products

Tab 6 - Warranties

Tab 7 – Sales References

5.3 Price Proposal Preparation

Tab 1 - Introduction

Tab 2 – Pricing

6 Evaluation Criteria

6.1 Experience & Qualifications

6.1.1 Respondent’s Years of Experience

6.1.2 Respondent’s Years of Experience

6.1.3 Sales Personnel

6.2 Service

6.2.1 Locations of Sales & Service Facilities

6.2.2 Capacity of Service Facility

6.2.3 Warranty and Non-Warranty Service

6.2.4 Manufacturers’ Warranties Offered

6.2.5 Manufacturer Warranties - Commencement

6.2.6 Availability of Mobile Service

6.2.7 Access to Parts

6.2.8 Qualifications of Technicians/Mechanics

6.2.9 Technicians/Mechanics Trained by Manufacturer

6.2.10 Repair and Service Turnaround Time

6.2.11 Vehicle Transport

6.3 Customer Support

6.3.1 Training

6.3.2 Technical Support

6.3.3 Meeting Delivery Timelines

6.4 Quality of the Proposal

6.4.1 Organization

6.4.2 Completeness

6.4.3 Clarity

7 RFP Process

7.1 Overview

7.2 Procurement Timeline

7.3 Rule of Award and Selection Process

7.4 Contract

7.5 Authorization to Proceed

8 Proposal Submittal

8.1 Proposal Packages

8.2 Submittal

8.3 Questions & Addenda

8.4 Corrections, Modifications & Withdrawal of Proposals

8.5 Disclosure of Information

8.6 Corporate Registration

8.7 No Obligation to Proceed

9 Terms and Conditions

9.1 Pricing

9.2 Pricing Adjustments

9.2.1 Lease and Lease to Purchase Price Requirements

9.2.2 New or Replacement Products

9.2.3 Market-Wide Decrease

9.2.4 Government Regulations

9.2.5 Outside Sourcing of Vehicles

9.2.6 Steel Mill Products

9.3 Subcontractors

9.4 Performance

9.5 Method of Acquisition

9.6 Delivery & Inspection

9.7 Acceptance

9.8 Formal Transfer of Ownership

9.9 Product Substitution

9.10 Quotes to Buyers

9.11 Invoicing

9.12 Reporting Orders

9.13 Contract Administration Fee

9.13.1 Contract Administration Fee – Equipment Sale

9.13.2 Contract Administration Fee – Equipment Lease/Lease to Purchase [Financing Rate

Cap] 52

9.13.3 Contract Administration Fee – Equipment Rental

9.14 Contract Administration and Auditing

9.15 Trade-Ins

9.16 Training and Orientation

9.17 Installation by Other than the Vendor

9.18 Parts

9.19 Indemnification

9.20 Insurance

9.21 Catalogs

9.22 Publicity and News Releases

9.23 False Representations

9.24 Miscellaneous

10 Required Signature Forms

11 Sample Contract

All documentation provided in response to this RPF shall be considered a public document in accordance with the Massachusetts Public Records Act, (M.G.L. c. 66). Documentation that is labeled or otherwise identified by the Respondents to be private or confidential shall be treated as a public record. MAPC shall bear no legal liability for the release of such documentation.

1 Legal Notice

The Metropolitan Area Planning Council (“MAPC”), pursuant to M.G.L. c. 7 § 22B and M.G.L. 30B, is seeking proposals from qualified Proposers to supply medium & heavy-duty trucks and equipment to the members of the Greater Boston Police Council (“GBPC”), operators of the Boston Area Police

Emergency Radio Network (“BAPERN”). MAPC will be the awarding authority on behalf of GBPC.

Proposals will be evaluated against quality requirements and evaluation criteria set out in the RFP, and by considering the prices offered. Those Proposers identified as being responsible and responsive and offering the most advantageous proposals against these factors will be awarded contracts.

The Request for Proposals (“RFP”) may be obtained from MAPC, by contacting Brian Griffin, by email at bgriffin@mapc.org after 4:00 pm on Tuesday, September 8, 2026. Proposals are due by 4:00 p.m. on October 7, 2026 electronically via CommBUYS. Price proposals and technical proposals must be submitted separately and clearly marked. Late proposals will not be accepted.

The term of any contract resulting from this RFP will be from the date of execution through October

31, 2026 with the possibility of one (1) 1-year extension. MAPC reserves the right to cancel all or part of this solicitation and to reject in whole or part any and all proposals. No bid bond is required.

MAPC Posted: Tuesday, September 8, 2026

Goods & Services Bulletin Published: Monday, September 7, 2026

Boston Herald Published: Tuesday, September 8, 2026

CommBuys Published: Tuesday, September 8, 2026 mailto:kchampley@mapc.org

2 General Information

2.1 General Information

This is a Request for Proposals (RFP) issued by the Metropolitan Area Planning Council (MAPC) to secure the provision of goods and/or services on behalf of the Greater Boston Police Council (GBPC) and its members as part of the GBPC Collective Purchasing Program (Program).

Proposal Due Date: October 7, 2026 at 4:00 PM

Proposal Subject: Medium & Heavy-Duty Trucks and Options

RFP Number: GBPC 2026 Trucks

RFP Availability: The RFP may be obtained by contacting Brian Griffin, by email at bgriffin@mapc.org on or after 4:00 PM Tuesday, September 8, 2026

Vendors Conference A proposer’s conference will be held Thursday, September 17, 2026 at 11:00 AM

Return RFPs to: COMMBUYS bid response submission

Please read this entire document before responding or submitting questions.

2.2 General Submission Requirements

Competitive proposals for the goods and services specified will be received by MAPC, at the above specified location, until the time and date cited. Faxed or emailed submissions will not be accepted.

Proposals must be submitted via the COMMBUYS submission process and must be fully uploaded to the website on or prior to the exact time and date indicated above according to the COMMBUYS system. In the event that COMMBUYS is unavailable, please contact Kelsi Champley for assistance.

Late proposals will not be considered.

Vendors are to submit all materials requested in accordance with the requirements of this RFP and in the order and format requested to be considered complete and responsive. Vendors whose proposals are complete and meet Minimum Quality Requirements will have their proposals reviewed.

Meeting Minimum Quality Requirements does not mean that a vendor will be selected for the project.1

M.G.L. c. 30B §6(b)(3) requires the separate submission of price. Do not make reference to price in the Technical Proposal. Failure to adhere to this requirement will result in disqualification.

But for the legally required documents (the Certificate of Tax Compliance and the Non- Collusion Form) MAPC reserves the right to waive or allow for late submission of any other document it identifies herein. Failure to include either legally required form shall result in immediate bid disqualification.

Responses must include the following:

• One original price proposal submitted via COMMBUYS as a PDF, Excel, or Word document.

Please use the Price Proposal page provided in this RFP.

• One original technical proposal submitted via COMMBUYS as a PDF, Excel, or Word document.

Responses must include the unaltered signed forms provided in this RFP.

3 Introduction

3.1 Metropolitan Area Planning Council

The Metropolitan Area Planning Council (“MAPC”) is the regional planning agency (RPA) for the greater Boston region. It is a governmental entity established by M.G.L. c. 40B § 24, et al, to provide a regional perspective on growth, development, and governance for the welfare of the region. It is qualified to act as a lead jurisdiction under M.G.L. c. 7 §22B.

3.2 Greater Boston Police Council

The Greater Boston Police Council (“GBPC”) is a registered 501(c) 3 not-for-profit corporation with a membership of some three hundred Public Service agencies throughout Massachusetts and the surrounding New England states. It owns and operates the Boston Area Police Radio Network

(“BAPERN”), which provides secure wireless interoperable means of communicating among Public

Service agencies and other emergency responders throughout eastern Massachusetts. The collective purchasing program that it partners on with MAPC is a supplemental service intended to bring competitively priced equipment, goods and services employed in Public Service conveniently and efficiently to its members. A list of current members may be viewed on the GBPC website at http://gbpc.org/membership/. GBPC membership enrollment is on a rolling basis, meaning that members are added and/or deleted over time. Contracted Respondents and Buyers should check the GBPC website or call MAPC or the GBPC prior to sales to confirm membership.

3.3 GBPC Collective Purchasing Program

The GBPC Collective Purchasing Program’s (“Program”) purpose is to obtain for GBPC members contracted access to and guaranteed pricing for a range of public service vehicles and equipment.

3.4 Request for Proposals

The primary objective of this RFP is to provide an efficient and economical way for GBPC members to purchase medium and heavy-duty trucks and equipment to support their mission to provide the best municipal operations and services to their residents. Through this procurement MAPC intends to provide a selection of medium and heavy-duty trucks and equipment that support the municipalities in that mission.

It is intended to obtain access to guaranteed pricing available exclusively to GBPC member municipalities through a set of uniform contracts. MAPC and the participating municipalities anticipate that multiple contracts may be awarded as a result of this RFP.

3.5 Use of Contracts

Use of resulting contracts is voluntary. This solicitation is intended to provide access to qualified vendors within the controlling laws of the Commonwealth of Massachusetts. It does not constitute or imply a firm commitment by any eligible party to purchase equipment, goods, or services from any contracted vendor. The ability of contracted vendors to perform as proposed, to be price competitive, and to offer quality products and service will be key to their sales success. Nothing in this RFP shall be interpreted as a restriction upon an eligible party from buying any item or similar product by any other means, from any other vendors, or from the selected vendors at any time during the contract term.

Eligible parties will be the Buyers under contract(s) awarded through this RFP. All transactions between eligible parties and contracted vendor(s) will be solely between those parties. Neither

MAPC, the participating municipalities, nor any other eligible party will be held liable by the vendor(s) or another eligible party for any loss or liability, other than payment for delivered products as may be limited herein, incurred as a result of this procurement.

3.6 Decision to Use Request for Proposals

MAPC and GBPC have determined in accordance with M.G.L. c. 30B § 6(a) that the procurement of medium and heavy-duty trucks and equipment for the GBPC Collective Purchasing Program is best served by utilizing an RFP process. Such a process will enable MAPC and GBPC to evaluate key factors such as vendors’ qualifications, commitments to service, as well as the availability of a range of suitable products. It is important that MAPC and GBPC have the ability to select the most advantageous proposals based on such factors in addition to cost.

MAPC reserves the right to cancel all or any part of this solicitation if in its judgment doing so is in the best interest of MAPC and GBPC. MAPC also reserves the right to accept or reject, in whole or in part, any and all proposals as permitted by law.

3.7 Applicable Laws

This procurement is conducted in conformance with M.G.L. c. 7 § 22B and M.G.L. c. 30B.

Government entities are generally exempt from Massachusetts sales tax and U.S. excise tax.

Vendors should require that Buyers provide a tax-exempt certificate with their orders.

3.8 Definitions

The following terms and definitions are used in this Request for Proposals (RFP).

Term Definition

Buyer/Eligible Buyer Agent of an eligible entity duly authorized by their employer to commit to a contract to purchase and having the authority for acceptance of the purchased goods or services. Use in the singular includes the plural.

Contract Any agreement or agreements resulting from this procurement.

Days Calendar days, unless otherwise specified.

Eligible Entities/Eligible

Parties

Any entity deemed eligible under GBPC membership rules to utilize the GBPC Collective

Purchasing Program contracts. Includes any department within a GBPC member agency's community.

Performance Any act by a vendor required or intended to provide or further the provision of a product or service to a

Buyer, including adherence to pricing, availability, performance periods and all other promises made in a contractor’s proposal, and promises regarding quality of workmanship and written or implied warranties.

Product(s) General reference to any and all items offered in a proposal.

Proposer/Bidder Any vendor who submits a proposal in response to this solicitation.

Purchase/Purchase Order Any binding written expression of intent to purchase conveyed by a Buyer to a Vendor.

RFP This request for proposals.

Service Provider Service Provider approved by the manufacturer.

Vendor A provider of the product or service that is the subject of this RFP and to whom a contract has been awarded under this procurement. Use in the singular includes the plural.

3.9 Contract Term

The term of any contract(s) awarded under this solicitation will be from the date of execution through

October 31, 2026.

3.10 Contract Extensions

Each contract will be eligible for one (1) additional 1-year extension, ending October 31, 2028. In the event new contracts have not been procured and awarded by October 31, 2028, MAPC may elect to extend current contracts for an additional period of time until new contracts have been procured and awarded. However, in no instance shall any contract term, including extensions, exceed three years in total.

Contract extensions are not automatic. The decision to exercise an option to extend will be based on a determination that it is more advantageous for MAPC, the GBPC, and its members to exercise the option rather than undertake a new procurement as well as consideration of vendor performance.

MAPC reserves sole discretion to extend contracts.

Except as provided elsewhere in this RFP, there will be no change in the terms and conditions, proposal prices, or products offered during the contract periods.

3.11 RFP Availability

The RFP will be available after 4:00 PM on September 8, 2026 by contacting Brian Griffin at MAPC via e-mail at bgriffin@mapc.org. E-mail requests must contain Proposer’s:

contact person name company name street address, city, state and zip phone and fax numbers, and e-mail address

RFP documents will be e-mailed.

All questions and other communications related to this RFP should be directed to Brian Griffin at bgriffin@mapc.org.

3.12 Vendor Conference

There will be a Vendor Conference for interested, prospective Proposers on September 17, 2026 from 11:00 AM – 12:00 PM via Zoom.

Metropolitan Area Planning Council (MAPC, Line 7) is inviting you to a scheduled Zoom meeting.

Topic: GBPC 2026 Trucks - Vendor Conference

Time: Sep 17, 2026 11:00 AM Eastern Time (US and Canada) mailto:lsee@mapc.org

Join Zoom Meeting https://us06web.zoom.us/j/87214194505?pwd=uU3iEQ5kWHpzvj0MBeyD3tH0acKk3E.1

Meeting chat link https://us06web.zoom.us/launch/jc/87214194505

Meeting ID: 872 1419 4505

Passcode: 216431

One tap mobile

+16469313860,,87214194505# US

+13017158592,,87214194505# US (Washington DC)

Join by SIP

• 87214194505@zoomcrc.com

Join instructions https://us06web.zoom.us/meetings/87214194505/invitations?signature=8dPJxtrn6PlYmZCAX3eIq

1Hmne1e-5AcJUcidmBO8NU

Although this conference is not mandatory, prospective Proposers are encouraged to participate.

Proposers participating in this conference will be expected to have thoroughly read the RFP and be ready to ask questions relevant to this RFP, particularly questions related to preparing proposals and the evaluation criteria.

Following the Vendor Conference, prospective Proposers will be required to submit in writing via e-mail any questions they asked during the conference or for further clarification on any matters from the conference. MAPC will use those written versions of the questions and any follow up questions to draft an addendum. This will ensure that MAPC fully understands Proposer’s questions and will avoid misinterpretations of any verbal responses offered during the Vendor Conference. MAPC will not provide, authorize, or honor any alleged oral responses that have not been documented via an addendum.

3.13 Bonds

Bid Bonds are not required.

3.14 Release and Waiver of Claims:

As a condition of responding to this Bid, the Proposer hereby unconditionally and forever releases, discharges and waives any and all claims of any nature, whether legal, equitable, or otherwise, which

Proposer may have against MAPC, arising at any time on or before the date the Proposer offers a response to RFP # GBPC 2026 Trucks. This release of claims extends to any and all claims of any nature whatsoever, whether known, unknown or capable or incapable of being known as of the date of the Proposer’s bid response to MAPC’s RFP and any contract awarded as result of the bid response.

4 Products and Quantities

4.1 Overview

It is the purpose of this RFP to identify one or more Successful Proposers to provide sale, sale with lease to purchase options and/or rental options of Medium and Heavy-Duty Trucks and Equipment to the member cities and towns of GBPC, as part of the GBPC Collective Purchasing Program.

Proposers are invited to bid the outright sale, sale with lease to purchase options of the equipment and/or offer rental options of various if not all Medium and Heavy-Duty Trucks and Equipment.

Rental is a preferred but not required option for vendors to propose.

Proposers may include a one-time list of late model and used inventory of Medium and Heavy Duty

Trucks and Equipment. This RFP’s Price Matrix includes a tab to list the inventory with a detailed product description. Buyers who are interested in purchasing any equipment from this inventory list will be advised that the items may not be available at that time. Proposers are not required to hold inventory for Buyers under this RFP. This inventory list cannot be added to at any time during the

Term of any Contract or any extensions thereto. The MAPC Evaluation Team will not evaluate or score this inventory list.

4.1.1 Manufacturers Factory Options

Vendors must offer unit prices for all listed manufacturers’ OEM factory options and packages available for the equipment being procured.

4.1.2 Model Year Requirements

Medium and Heavy-Duty Trucks and Equipment sold or leased under any resulting contract must be the most current model year offered by the manufacturer, meaning the newest generation of products available. Models used solely for demonstrations will be considered unused (i.e. have not been in active service.)

Medium and Heavy-Duty Trucks and Equipment that is rented is not required to be of a current model year. Rented equipment must be inspected for safety, in good working order and have been subject to manufacturer recommended routine service and repairs (proof of such on-going maintenance shall be available to Buyers upon request). Buyers will coordinate any and all registration requirements with Awarded Proposers.

4.1.3 Repair and Maintenance Service

Proposers must offer repair and maintenance service for the products offered, whether provided directly by the Proposer or through a qualified subcontractor. All warranty service must be provided by manufacturer authorized service providers or through a qualified subcontractor. Proposers will be requested to provide pricing for repair and maintenance services, extended warranty service, vehicle transport, loaners, etc. in their Price Proposal.

4.2 Vehicle Manufacturers and Models

Vendors may submit a proposal for one or more makes of the public service vehicles, including but not limited to those listed in Table 1.

Table 1 Truck Makes, Models, and Estimated Quantities

Make Model Estimated Quantities

Freightliner M2 106 50

Freightliner 108SD 50

Freightliner 114SD 50

Freightliner MT 45/55 25

Freightliner Cascadia 4x2 5

Freightliner EM2106 5

Hino 155 (14,500 GVWR) 4

Hino 155DC (14,500 GVWR) 4

Hino 195 (19,500 GVWR) 6

Hino 195DC (19,500 GVWR) 4

Hino 238 (23,000 GVWR) 4

Hino 258LP (25,500GVWR) 2

Hino 268 (25,950 GVWR) 6

Hino 338 (33,000 GVWR) 6

Hino 258LP (25,500GVWR) 2

Hino Hybrid 195H (19,500

GVWR) 6

Hino Hybrid 195H DC (19,500

GVWR) 4

International 4000 Series 100

International 7000 Series 100

International CV 10

International HV 5

Kenworth 270 10

Kenworth T370 40

Kenworth T470 5

Kenworth T800 15

Kenworth T880 10

Mack GU712 32

Mack GU713 16

Mack GU432 7

Mack MRU613 2

Mack CHU613 2

Mack LR613 1

Peterbilt 337 15

Peterbilt 348 15

Peterbilt 520 5

Peterbilt 567 5

Peterbilt 325 GVW 19,000lbs 5

Peterbilt 367 GVW 60,000 lbs 16

Volvo VHD84B300 2

Volvo VHD64B300 6

Volvo VHD42B300 8

Volvo VHD64BT300 1

Volvo VHD84F300 2

Volvo VHD64F300 2

Volvo VHD42F300 4

Volvo VHD64FT300 3

Volvo VHD84B300 2

Volvo VNR64300 2

Volvo VNR42300 2

Volvo VNL64300 2

Volvo VNL42300 2

Western Star 4700 50

Western Star 4800 10

Western Star 4900 20

Bollinger B4 2

Bollinger B5 1

4.3 Manufacturers Factory Options

Vendors must offer unit prices for all listed manufacturers’ OEM factory options and packages available for the models being procured.

4.4 Aftermarket Equipment Options

Vendors must offer unit prices for all listed Aftermarket equipment options and packages available for the models being procured.

Please see the excel file “GBPC 2026 Trucks_Aftermarket_Equipment” for updated equipment list.

See section 4.9 for “Or Equal” language, as it applies to the appropriate substitutes for the items listed in the excel document.

4.5 Repair and Maintenance Service

Vendors must offer repair and maintenance service for the products offered, whether provided directly by the Vendor or through a qualified subcontractor. All warranty service must be provided by manufacturer authorized service providers or through a qualified subcontractor. Vendors will be requested to provide pricing for repair and maintenance services, extended warranty service, vehicle transport, loaner vehicles, etc. in their Price Proposal.

4.6 Optional Discounts

MAPC encourages Proposers to offer the GBPC membership a variety of discounts whether through multi-vehicle and volume purchase discounts or prompt payment discounts e.g. payment time period from time of receipt and acceptance based on Net 10, Net 15, Net 30 days, etc. Vendors may offer

Buyers discounts, such as end of quarter purchase incentives; however, all such incentive pricing must be simultaneously offered to all Eligible Buyers identified in this RFP.

Notification of discounted pricing or pricing incentives must be made to all GBPC members and

MAPC at bgriffin@mapc.org.

Proposers should familiarize themselves with M.G.L. c. 41, s. 56 relating to payments of bills by municipalities when offering prompt payment discounts and other types of discounts to

Massachusetts municipal customers. M.G.L. c. 41, s. 56 prohibits the pre-payment of bills for any goods or services before the goods are delivered or the services rendered.

4.7 Estimated Quantities

The quantities of vehicles anticipated as the upper end of sales during any one year of a contract or contract extension are shown in Table 1. Quantities are presented without regard to model configuration.

M.G.L. c. 30B allows limited increases in the volume sales under a single contract up to 125% of the original volume (or value of the contract) provided unit pricing remains unchanged from that applied to the original estimated quantities. For example, with unit pricing remaining the same, an estimated quantity of one hundred units can increase to one hundred and twenty-five units without requiring an additional procurement.

4.8 Additional Equipment and Services

Additional equipment and services not itemized in a Proposer’s Price Proposal cannot be purchased from an awarded contract. Any additional equipment or services not itemized in a Proposer’s Price

Proposal, but which a Proposer will provide and/or install at additional cost to the Buyer, must still be otherwise acquired by the Buyer in compliance with applicable Massachusetts procurement laws.

Buyers must by law competitively procure goods and/or services costing $10,000 and over.

Proposers should keep in mind that additional items may not be added to pricing lists one contracts have been awarded.

4.9 “Or Equal”

An item at least equal to one or more that are named or described in the Specifications may be offered by a Bidder.

The naming of any commercial name, trademark, or other identification shall not be construed to exclude any item or manufacturer not mentioned by name or as limiting competition but shall establish a standard of quality only. An item equal to one or more that is named or described in the

Specifications may be offered by a vendor. An item shall be considered equal to the item so named or described if (1) it is at least equal in quality, durability, appearance, strength and design, (2) it will perform at least equally the function imposed by the general design for the use intended, and (3) it conforms substantially to the requirements of the specifications with only minor deviations immaterial to the requirements of the preceding conditions (1) and (2).

The name and manufacturer’s published product specifications establishing product equality must accompany “Or Equal” submissions. Acceptance of “Or Equal” submissions shall be at the sole discretion of MAPC, whose decision shall be final.

5 Proposal Preparation

Proposers are reminded that all information and statements provided will be considered true, accurate, and binding representations of the Proposer’s intentions and commitment in responding to this RFP. Any such representations constitute legal obligations on the part of the Proposer to perform as stated and that failure to so perform may be used as grounds to terminate the contracts.

5.1 General Requirements

The following general requirements and cautions apply to proposal preparation.

• For purposes of this RFP, the Proposer is the vendor who submits a proposal in response to this solicitation and will be the party executing the contract.

• Proposals must be received by MAPC via the COMMBUYS bid submission process no later than October 7, 2026 at 4:00 PM as indicated by the time and date recorded by

COMMBUYS.

• M.G.L. c. 30B § 6(b) requires the “separate submission of price.” Price Proposals and

Technical Proposals must be submitted in clearly separated and labeled submissions.

• Proposers must submit all required documents, forms, and materials as instructed in this

RFP in the order and format specified and meet the Minimum Quality Requirements in order to be considered responsive. Proposers who have done so will be evaluated but are not guaranteed a contract.

• All proposals must contain all originally completed and signed forms provided in this RFP.

Faxed or emailed pages will not be considered. MAPC will accept electronic signatures in accordance with Massachusetts state law.

• The proposal document must be submitted with original ink signatures by the person authorized to sign the proposal (blue ink is preferred). Electronic Signatures will be permitted as allowed under Massachusetts state law.

• Proposals must be signed by a duly authorized officer(s) eligible to sign contract documents for the firm. Proof of such authorization must be included.

• The proposal must indicate the responsible entity, which must also be the signatory on all documents.

• Consortiums, joint ventures, or teams submitting proposals will not be considered responsive unless it is established that all contractual responsibility rests solely with one contractor or one legal entity.

• Proposers should be aware that joint responsibility and liability will attach to any resulting contract and failure of one party in a consortium, joint venture, or team to perform will not relieve the other party or parties of total responsibility for performance.

• All forms must be signed by the same authorized person for the Proposer who will be signing the contract.

• Erasures between the lines, insertions, or other modifications to a proposal must be initialed in original ink by the authorized person signing the offer.

• Periods of time, stated as a number of days, shall be calendar days unless otherwise indicated.

• It is the responsibility of all Proposers to examine the entire RFP packet and seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a proposal. Negligence in preparing an offer confers no right of withdrawal after the proposal due date.

• Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and will be weighed as such in the evaluation phase.

• Since all or a portion of the successful RFP response may be incorporated into any ensuing contract, all prospective Proposers are further cautioned not to make claims or statements that cannot be subsequently included in a legally binding agreement.

• In all cases where a Proposer offers a product or service, including, but not limited to warranty, that exceeds any standards or specifications or requirements set out in this RFP, such offers will be considered binding obligations requiring performance by the Proposer.

• Neither MAPC, nor GBPC assume liability for and will not reimburse any costs or expenses incurred by any Proposer (whether or not selected) in developing proposals in response to this RFP.

• Proposals will remain in effect for a period of ninety days from the deadline for submission of proposals, until Notice of Award is made, or this RFP is canceled whichever comes first.

• Proposers must follow the instructions for preparing the technical proposals and the price proposals.

5.2 Technical Proposal Preparation

Technical Proposals must be submitted in the following required format:

• Sections must be separated using page divisions in the pdf or through separating the sections into individual documents.

• Page divisions must be labeled with the required tab headings.

• Include all detailed information and supporting documentation necessary to satisfy all requirements of this RFP and enable the evaluation of the proposals against the Evaluation

Criteria.

• Emphasis should be on completeness and clarity of the content. Special bindings, colored displays, promotional materials, etc., are not necessary or desired.

Technical Proposals must be divided into the following tabbed sections:

• Tab 1 – Introduction

• Tab 2 – Minimum Quality Requirements

• Tab 3 - Experience & Qualifications

• Tab 4 – Service

• Tab 5 – Performance and Products

• Tab 6 – Warranties

• Tab 7 – Sales References

Tab 1 - Introduction

In Tab 1 of their Technical Proposals, Proposers must submit a Cover Letter and complete and submit the unaltered signed forms provided in Section 10 of the RFP in the following order2:

• Cover Letter (template provided in Section 10)

• Proposal Signature Page

• **Certificate of Non-Collusion

• **Certificate of Tax Compliance

• Conflict of Interest Certification

• Certificate of Compliance with M.G.L. c. 151B

Both the Certificate of Non-Collusion and the Certificate of Tax Compliance are legally required forms that must be included in Proposers’ Bid, or the bid will be disqualified. MGL c. 30B, §10 and MGL c. 62C, §49A. MAPC reserves the right to waive or later obtain any other forms required by MAPC under this RFP.

• Certificate of Non-Debarment

• Additional Certifications

Proposer must also provide the following additional information:

• Certificate of Authority – Corporate (if applicable)

• IRS Form W9

• List of subcontractors with full contact information (if applicable)

Tab 2 – Minimum Quality Requirements

Proposers must meet certain Minimum Quality Requirements in order to be considered for further evaluation and contract award under this RFP.

In Tab 2 of their Technical Proposals, Proposers must complete and submit the “Minimum Quality

Requirements Form” provided in Section 10 of the RFP. Proposers must provide evidence and attestation supporting their ability to meet each of the Minimum Quality Requirements.

Failure to respond affirmatively to any of the quality requirements, or providing a qualifying statement will result in rejection of the proposal.

Tab 3 – Experience & Qualifications

Proposers must present clear and concise evidence indicating ability to comply with the RFP requirements and to provide and deliver the specified products and services to the Buyers. In Tab 3, Experience & Qualifications, the Proposer must provide the following:

• A description of the experience of the Proposer in providing the specified products.

• A description of the Proposer’s history of working with municipal governments or other similar governmental or institutional clients, including the scope and duration of such engagements.

• A description of the Proposer’s service and support functions and plans.

• A description of the Proposer’s Sales, leasing and/or rental team and support functions.

• A description of the Proposer’s product warranties and satisfaction guarantee policy.

• A description of the Proposer’s delivery timeline aims, including their commitments to deliver fully upfitted vehicles within 6 or 9 months, as well as evidence/information as to how they work with aftermarket vendors to meet delivery timelines.

• A list of any other specific qualifications the Proposer has in supplying the goods and services listed in this proposal.

Tab 4 - Service

In Tab 4 of their Technical Proposals, Proposers must provide a comprehensive description of their capacity to sell and service the vehicles offered. Include a description of the facilities to be used, including locations, facility capacity, skills and number of mechanics and technicians, access to parts, hours of operation and emergency response, including mobile services, maximum turnaround times, and use of sub-contractors, if applicable. If using sub-contractors, please provide full contact information and a description of the work they will perform and their qualifications. Please also discuss product repair and replacement and vehicle transport services.

Tab 5 – Performance and Products

In Tab 5 of their Technical Proposals, Proposers must provide a comprehensive description of their stocking capacity and delivery timeline guarantees. Proposers must also provide a full listing of the manufacturer product lines they offer.

Tab 6 - Warranties

In Tab 6 of their Technical Proposals, Proposers must provide complete standard manufacturers’ warranty information for all products for which Proposer is submitting a proposal. Include information on extended manufacturer’s warranties that Proposer also offers.

All warranties must be offered at 100% coverage for the life of the warranties with no depreciation or diminishing from the date of purchase by the Buyer. Respondents should identify the life of the warranty.

Tab 7 – Sales References

In Tab 7 of their Technical Proposals, Proposers must include at least three completed References as part of their responses using the Reference Form herein. These should be from municipal officials that have purchased vehicles from your company. For each Proposer, MAPC reserves the right to solicit references at random from the sales list provided in Tab 7.

MAPC, or its designee, will evaluate the responses and make a determination that a Proposer is either “Responsible” or “Not Responsible” with regard to References.

MAPC and GBPC reserve the right to perform whatever additional due diligence they deem necessary to determine that the Proposer is responsible including, but not limited to, acting as their own reference. MAPC reserves the right to withhold the award of a contract if a Proposer is found “Not

Responsible.”

5.3 Price Proposal Preparation

Price Proposals must be submitted in the following required format.

• Sections must be separated using page divisions in the pdf or through separating the sections into individual documents.

• Tabbed divider pages must be labeled with the required tab headings.

Price Proposals must be divided into the following sections:

Tab 1 – Introduction

Tab 2 – Pricing

Tab 1 - Introduction

In Tab 1 of their Price Proposals, Proposers must provide the following required form provided in this

RFP:

• Price Proposal Signature Page

Tab 2 – Pricing

In Tab 2 of their Price Proposals, Proposers must provide a version of the Pricing Pages spreadsheet provided along with this RFP. The Pricing Pages list the vehicles and products being procured.

Proposers must provide:

• Manufacturer’s base model chassis only for each model number submitted. Include product or order codes and model names.

• Base model specifications for each model number submitted.

• Pricing for all features, equipment and options included and available for all models being offered. Include product or order codes and model names. Pricing should include credits for deleting features from standard specifications3.

• Pricing for repair and maintenance service charges.

• Unit prices for all truck models.

• Unit prices for all listed manufacturers’ OEM factory options and packages. These prices must include the cost of installation.

o Vendors may insert rows for any typically purchased OEM factory options and packages not already listed.

While not required, Respondents are encouraged to include pricing for items that utilize alternative fuel types and emerging technologies.

• Unit prices for all typically purchased aftermarket equipment and packages listed. These prices must include the cost of installation.

o Vendors must provide the manufacturer(s) (mfg.) and model number(s) for all aftermarket equipment items.

o Vendors should insert additional rows if they provide more than one line of manufacturer for an item and may insert additional rows for additional typically purchased items they provide, but that are not already listed on the Pricing Pages.

One area of particular interest would be to provide options for upfitting trucks with alternative fuel conversion systems that modify vehicles and engines so they can run more efficiently (e.g. hybrid electric, plug in hybrid electric, hydraulic hybrid, alternative fuel retrofit technologies).

• Pricing for repair and maintenance service charges including mobile service, vehicle transportation, etc.

o Pricing must include a mileage based cost formula for delivery from Proposer’s zip code to Buyer’s agreed to location.

• Extended Manufacturers Warranties.

• Optional discounts; and

• Extended Service Plans.

All prices provided in the price proposal, and therefore the prices quoted to municipal buyers through this contract, must be inclusive of all costs, including labor and materials, and any fees, including the contract administration fee. Vendors may not present the contract administration fee as a separate line-item in either the price proposal or in quotes to municipal buyers.

Proposed pricing must only appear as part of the Price Proposal. Inclusion of proposed pricing in the

Technical Proposal will cause vendor disqualification.

All prices quoted must be exclusive of Massachusetts sales tax, use tax and federal excise tax.

Pricing Matrix with Tariff Increase Columns

Proposers may submit pricing matrix to CommBUYS as an excel file to avoid formatting issues that may arise from the transfer to a pdf file.

Please see the excel file labeled “GBPC 2026 Trucks - Pricing Matrix” in the attachments section of

CommBUYS. This pricing matrix has been updated to include columns “H” through “AJ”, “Tariff

Increase Price 1%, etc.”

Proposers are instructed to include pricing information for all vehicles and equipment in these Tariff

Increase Price columns with the original proposal price + the corresponding increase for each column. See table below for reference:

Column E F H I

Tariff Increase Price Tariff Increase Price

Row Number Unit Price 1% 2%

3 $15,000.00 $15,150.00 $15,300.00

4 $4,800.00 $4,848.00 $4,896.00 *Helpful hint: In cell “H3” use formula “=F1*1.01”. Continue formula in “I3” as “=F1*1.02”, etc.

Note: Vendors are encouraged add additional features and options to the Pricing Pages. To do so, Vendors must add those items to the Pricing Pages within the MS Excel compatible spreadsheet.

Please complete the two (2) sheets, labeled “Sale” and “Rental,” provided in the Excel workbook.

Any submitted Pricing Pages that are not in conformity with this bid requirement will be cause for bid disqualification.

6 Evaluation Criteria

Proposals that meet the Minimum Quality Requirements will be evaluated according to the following comparative evaluation criteria.

The Technical Proposals will be evaluated in the following categories:

• Experience & Qualifications

• Service

• Customer Support

• Quality of the Proposal4

Described below are the characteristics that would make up a Highly Advantageous, Advantageous, Not Advantageous, and Unacceptable response in each of those categories.

6.1 Experience & Qualifications

6.1.1 Respondent’s Years of Experience

Rating Criteria

Highly Advantageous The Proposer has 10 or more years of experience in providing medium and heavy-duty trucks to a municipal government market.

Advantageous The Proposer has 5 or more years but less than 10 years of experience in providing medium and heavy-duty trucks to a municipal government market.

Not Advantageous The Proposer has less than 5 years of experience in providing medium and heavy-duty trucks to a municipal government market.

Unacceptable The response is unclear/not provided.

6.1.2 Respondent’s Years of Experience

Rating Criteria

Please note that the Evaluation Committee will give greater weighting to Sections 6.1, 6.2, and 6.3 than it will to

Section 6.4, which addresses the quality of the proposal.

Highly Advantageous The Proposer has provided medium and heavy-duty trucks and equipment to 20 or more municipalities in the last 3 years.

Advantageous The Proposer has provided medium and heavy-duty trucks and equipment to less than 20 but 10 or more municipalities in the last 3 years.

Not Advantageous The Proposer has provided medium and heavy-duty trucks and equipment to less than 10 but more than 5 municipalities in the last 3 years.

Unacceptable The response is unclear/not provided.

6.1.3 Sales Personnel

Highly Advantageous The Proposer has three (3) or more trained and qualified regional sales personnel who will make site visits to municipalities during the term of the Contract and any

Contract extension period.

Advantageous The Proposer has two (2) trained and qualified regional sales personnel who will make site visits to municipalities during the term of the Contract and any Contract extension period.

Not Advantageous The Proposer’s has fewer than two (2) trained and qualified regional sales personnel who will make site visits to municipalities during the term of the Contract and any

Contract extension period.

Unacceptable The Proposer’s has no trained and qualified regional sales personnel to make site visits to municipalities during the term of the Contract and any Contract extension period or response is unclear/not provided.

6.2 Service

6.2.1 Locations of Sales & Service Facilities

Rating Criteria

Highly Advantageous Proposer owns and operates multiple sales & service facilities located in Massachusetts and New England with at least one located within the Commonwealth of

Massachusetts.

Advantageous Proposer owns and operates only one sales & service facility in Massachusetts but is affiliated with multiple sales & service facilities in Massachusetts and New England.

Not Advantageous Proposer owns and operates only one sales & service facility and is affiliated with only one other sales & service facility in

Massachusetts and New England.

Unacceptable Locations and arrangements for sales and service is not specified; or response is not clear/not provided.

6.2.2 Capacity of Service Facility

Rating Criteria

Highly Advantageous Service facility or facilities simultaneously accommodate five or more vehicles in various stages of prep, installation and service.

Advantageous Service facility or facilities simultaneously accommodates three or four vehicles in various stages of prep, installation and service.

Not Advantageous Service facility facilities simultaneously accommodates at least two vehicles in various stages of prep, installation and service.

Unacceptable Capacity of service facility or facilities is not specified; or response is not clear/not provided.

6.2.3 Warranty and Non-Warranty Service

Highly Advantageous Proposer is able to perform all warranty and non-warranty service on the trucks on-site. *Excludes any warranty service that must be performed by an authorized component warranty service provider (e.g. authorized Allison warranty service center).

Advantageous Proposer is able to perform most, but not all warranty and non-warranty service on the vehicle on-site. Warranty and non-warranty services not performed by Proposer on-site are performed by other qualified subcontractors that are identified in the Technical Proposal. *Excludes any warranty service that must be performed by an authorized component warranty service provider (e.g. authorized Allison warranty service center).

Not Advantageous Proposer is able to perform only minimal warranty and non-warranty service on the vehicle on-site. Warranty and non-warranty services not performed by Proposer on-site are performed by other qualified subcontractors that are identified in the Technical Proposal. *Excludes any warranty service that must be performed by an authorized component warranty service provider (e.g. authorized Allison warranty service center).

Unacceptable Information on performance of warranty and non-warranty service is not specified; or response is not clear/not provided.

6.2.4 Manufacturers’ Warranties Offered

Rating Criteria

Highly Advantageous Proposer offers all available manufacturers’ extended warranties on all vehicles and components.

Advantageous Proposer offers all available manufacturers’ extended warranties on all vehicles, but not on all components.

Not Advantageous Proposer offers manufacturers’ extended warranties, but not on all vehicles or all components.

Unacceptable Proposer does not offer manufacturers’ extended warranties or response is unclear/not provided.

6.2.5 Manufacturer Warranties - Commencement

Rating Criteria

Highly Advantageous Proposer offers Buyers a delayed manufacturer’s warranty in the event that vehicles are delivered to an aftermarket equipment vendor for upfitting. Warranty will not commence until Buyer takes possession of the vehicle, after completion of the upfitting.

Advantageous Proposer offers Buyers a delayed manufacturer’s warranty for a fee in the event that vehicles are delivered to an aftermarket equipment vendor for upfitting.

Not Advantageous Proposer offers Buyers a delayed manufacturer’s warranty in the event that vehicles are delivered to an aftermarket equipment vendor for upfitting, but the delay is not in excess of 30 days.

Unacceptable Proposer does not offer Buyers a delayed manufacturer’s warranty in the event that vehicles are delivered to an aftermarket equipment vendor for upfitting or response is unclear/not provided.

6.2.6 Availability of Mobile Service

Highly Advantageous Proposer maintains three or more service vehicles for mobile service including one service truck with tool box.

Advantageous Proposer maintains one or two service vehicles for mobile services.

Not Advantageous Proposer maintains only one service vehicle for mobile service.

Unacceptable Proposer does not maintain service vehicles for mobile service or response is unclear/not provided.

6.2.7 Access to Parts

Highly Advantageous Parts are available within forty-eight hours or less.

Advantageous Parts are available within seventy-two hours or less, but more than forty-eight hours.

Not Advantageous Parts are available within eighty hours or less, but more than seventy-two hours.

Unacceptable Parts are available in more than eighty hours; parts availability is not specified; or response is not clear/not provided.

6.2.8 Qualifications of Technicians/Mechanics

Rating Criteria

Highly Advantageous Five or more of the Proposer’s technicians/mechanics have the skills and knowledge to perform on diesel engine trucks.

Advantageous Two, three or four of the Proposer’s technicians/mechanics have the skills and knowledge to perform on diesel engine trucks.

Not Advantageous Only one of the Proposer’s technicians/mechanics has the skills and knowledge to perform on diesel engine trucks.

Unacceptable Qualifications of technicians/mechanics is not specified; or response is not clear/not provided.

6.2.9 Technicians/Mechanics Trained by Manufacturer

Rating Criteria

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