GBPC 2026 Trucks Addenda 2.pdf
PDF 370 KB Posted
- Attached to
- GBPC 2026 Trucks
- Solicitation number
- BD-27-1217-MAP03-MAP03-133224
- Issued by
- Suffolk County, Massachusetts
About this file
This is Addenda 2 to a Request for Proposals issued by the Metropolitan Area Planning Council (MAPC) on behalf of the Greater Boston Police Council (GBPC) for the procurement of medium and heavy-duty trucks and related equipment. The solicitation seeks proposals from qualified vendors to supply trucks and aftermarket equipment to GBPC member municipalities throughout Massachusetts and New England. The RFP was made available after 4:00 p.m. on September 8, 2026, and proposals are due by 4:00 p.m. on October 7, 2026, submitted electronically via CommBUYS with price and technical proposals submitted separately and clearly marked. A vendor conference was held on September 18, 2026 at 11:00 a.m., with meeting attendees including representatives from MAPC, GBPC, and multiple equipment suppliers including Boston Freightliner, Ballard, The Pete Store, Taylor & Lloyd, and Allegiance. The initial contract term extends from execution through October 31, 2027, with the possibility of one one-year extension, bringing the potential contract period through October 31, 2028. Multiple contracts are anticipated to be awarded.
Pricing proposals must include tariff pricing for all line items subject to tariff increases, with vendors required to submit documentation of tariff price increases to MAPC prior to implementing price adjustments on customer quotes. Annual price increases during contract extensions may not exceed 10 percent if supported by manufacturer cost documentation. The solicitation allows for the addition of new equipment items during the contract period through pricing adjustment provisions, and vendors may suggest updates to the comprehensive Aftermarket Equipment list by September 22, 2026. Subcontractors must be approved by MAPC and comply with the proposer's pricing forms, with any post-award additions requiring written notification and contract amendment. No bid bond is required, and MAPC reserves the right to cancel all or part of the solicitation and reject any proposals in whole or part.
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Other files
| File | Type | Posted |
|---|---|---|
| GBPC 2026 Trucks - Legal Notice Final.pdf | ||
| GBPC 2026 Trucks_RFP_Final.pdf | ||
| GBPC 2026 Trucks_Aftermarket_Equipment.xlsx | XLSX spreadsheet | |
| GBPC 2026 Trucks - Pricing Matrix.xlsx | XLSX spreadsheet | |
| GBPC 2026 Trucks Addenda 1.pdf | ||
| GBPC 2026 Trucks Addenda 3.pdf |
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Text version
Metropolitan Area Planning Council
Public Works Vehicles
Medium & Heavy-Duty Trucks
Request for Proposals
RFP #GBPC 2026 Trucks
Solicited on Behalf of the Greater Boston Police Council (GBPC), operators of the Boston
Area Police Emergency Radio Network (BAPERN)
Addenda 2
Metropolitan Area Planning Council ● 60 Temple Place, 6th Floor, Boston, MA 02111 ● www.mapc.org ● Main Phone ● 617.933.0700 ● Main Fax 617.482.7185 http://www.mapc.org/ http://www.mapc.org/
Addenda #2
Issued: September 18, 2026
Amended language or text will be shown in red.
1. Amendment to RFP Legal Notice
1 Legal Notice
The Metropolitan Area Planning Council (“MAPC”), pursuant to M.G.L. c. 7 § 22B and M.G.L.
30B, is seeking proposals from qualified Proposers to supply medium & heavy-duty trucks and equipment to the members of the Greater Boston Police Council (“GBPC”), operators of the Boston Area Police Emergency Radio Network (“BAPERN”). MAPC will be the awarding authority on behalf of GBPC. Proposals will be evaluated against quality requirements and evaluation criteria set out in the RFP, and by considering the prices offered. Those Proposers identified as being responsible and responsive and offering the most advantageous proposals against these factors will be awarded contracts.
The Request for Proposals (“RFP”) may be obtained from MAPC, by contacting Brian Griffin, by email at bgriffin@mapc.org after 4:00 pm on Tuesday, September 8, 2026. Proposals are due by 4:00 p.m. on October 7, 2026 electronically via CommBUYS. Price proposals and technical proposals must be submitted separately and clearly marked. Late proposals will not be accepted.
The term of any contract resulting from this RFP will be from the date of execution through
October 31, 2027 with the possibility of one (1) 1-year extension. MAPC reserves the right to cancel all or part of this solicitation and to reject in whole or part any and all proposals. No bid bond is required.
2. Vendor Conference Meeting Notes
Vendor Conference held on September 18, 2026 at 11:00 AM
Reminder GBPC 2026 Trucks is a one-year contract with the possibility of one (1) one-year extension period ending October 31, 2028.
Reminder that all questions and inquiries must be received in writing via email to bgriffin@mapc.org before Tuesday, September 22, 2026 at 5:00 PM. Responses will be provided the following Wednesday.
Tariff pricing and the bid price form:
Proposer Question: Is it necessary to fill out every column with tariff pricing for all items?
Answer: While filling out every tariff pricing column is required for award, we do encourage proposers to fill this out as any line item subject to a tariff increase must have that specific price included on their mailto:bgriffin@mapc.org price form. Post award vendors are asked to submit any documentation of a tariff price increase to
MAPC prior to raising prices on their quotes.
Brief overview of possible pricing adjustments was discussed in the meeting including the 10 percent contract extension price. The 10 percent increase has been standard on GBPC purchasing contracts for several years and at this time there is no move to adjust it. Additional information regarding pricing adjustments can be found in the RFP in section 9.2 Pricing Adjustments.
Discussion of new items such as new Engines being released during the contract period was discussed: It is possible to add this item to a proposer’s price sheet before it becomes available, while pricing may not be finalized until December, proposer’s will have the use of price adjustments highlighted in section 9.2 of the RFP to adjust their pricing upon release of equipment. Proposer’s may also consider the section
9.2.3 of the RFP “New or Replacement Products” when finalizing Price Forms.
“GBPC 2026 Trucks_Aftermarket_Equipment” is a document sent with all RFP documents. The
Aftermarket Equipment list is meant to be comprehensive list of the products that may be offered in the
Aftermarket or Upfitting section of the proposer’s Price Form. Should a specific brand not be included on this list, proposer can consult section 4.9 “Or Equal” in the RFP for more information. Any potential updates to this list can be suggested by a proposer no later than Tuesday, September 22, 2026 at 5:00
PM.
Subcontractors: A reminder that subcontractors must be in compliance with the proposers pricing forms in all quotes. The equipment and corresponding price should align with the proposers so that it can be verified by MAPC. If, after a contract is awarded, a proposer wishes to add a subcontractor to their approved list, they should notify MAPC in writing and the subcontractor must be added as a contract amendment. See section 9.3 of the RFP for more details.
Meeting Attendees:
Brian Griffin – MAPC
Kelsi Champley – MAPC
Chip Barrett - GBPC
Jason Page - ATG
Jeanette Vigorito Boston Freightliner
Mike Lojacono - Boston Freightliner
Brian Buckley - Ballard
Richard Boucher - Ballard
Eric Provencal - Ballard
Brian Healey - Ballard
Chris Coates – The Pete Store
Jim Tsotsi – Taylor & Lloyd
Michael Johnson
Marty Castrechini – Allegiance
Alicia Heinricher – Allegiance
Kim
Mitchell
Request for Proposals Proposal Due Date: October 7, 2026 at 4:00 PM
Medium & Heavy-Duty Trucks Via CommBUYS
File details come from the government source that posted it. Updated .