FY22 Playgrounds SATOC SOW.docx

SECTION C – STATEMENT OF WORK

FY22 PLAYGROUNDS SATOC

C.1 GENERAL TERMS AND CONDITIONS

C.1.1 GENERAL INFORMATION/REQUIREMENTS

The purpose of this Playgrounds Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) is to ensure safe, healthy and sanitary play and sport areas for U.S. Forces and their beneficiaries in the US European Command (EUCOM) geographic area of responsibility (AOR). This SATOC will be performed by a Contractor who will provide management services, supervision, personnel, labor, materials, facilities, transportation, general and specialized equipment (except as specified in Paragraph 3 as Government furnished) required to perform inspections, audits, designs, furnishings, and installations of playground/sport/fitness equipment and the minor construction incidental to the installation of this equipment, for stakeholders within the EUCOM AOR. The work will primarily support Installation Management Command-Europe in the housing area playgrounds/sports fields/fitness areas in Germany, Belgium, the Netherlands, and Italy.

This contract is a combination of services and construction requirements. The construction work shall be handled in accordance with contract clauses related to construction and the service portion of the contract shall be handled in accordance with the service contract clauses of this contract. The services of this contract are performance based requirements. Liquidated damages shall be applied to the construction portion of each Task Order.

1) Performance Period: A base ordering period of five years. The contract expires when the shared capacity is reached or when the period of performance ends, whichever comes first.

2) Maximum Contract Value: The maximum contract value is Not-To-Exceed $30,000,000.

3) Minimum Guarantee: A task order for the minimum guarantee in the amount of $2,000 will be issued concurrently with the award of the basic contract. Once the value of task orders placed exceeds the minimum guarantee amount, the minimum guarantee task order will be modified to de-obligate the funds from the task order.

4) Task Order Limitations: The Minimum Task Order is $1,500 and the Maximum Task Order is limited to $5,000,000. However, the Contracting Officer reserves the right to request proposals and issue task orders above or below the minimum and maximum amounts (see contract clause 52.216-19 Order Limitations). All task orders will be awarded and invoices paid in Euros.

5) Geographic Location: The geographic region covered under this scope is the EUCOM area of responsibility, with the majority of the work in support of Installation Management Command-Europe in Germany, Belgium, the Netherlands, and Italy.

C.1.1.1 Playground Equipment Qualifications

Due to the nature of the work and Army regulations, all equipment used under the resulting contract of this solicitation shall meet American Society for Testing and Materials requirements and shall be in accordance with Consumer Product Safety Commission and contain these minimum requirements:

(1) Evidence of all parts/pieces being Consumer Product Safety Commission (CPSC) compliant;

(2) Evidence of meeting Americans with Disability Act Accessibility Guidelines (ADAAG) compliant including equipment for children with special needs;

(3) Evidence of multi-range for ages from infant to 18;

(4) Evidence that material is non-toxic material and weather resistant;

(5) Evidence that primary structural members shall contain no exposed wood surfaces or metal parts;

(6) Evidence of proper bracing and support for both soft and hard surfaces all edges and corners will be rounded with no protrusions, or sharp points or elements to prevent entanglement of clothing.

C.1.1.2 Certified Playground Safety Inspector (CPSI) Certification

Due to the nature of the work and Army regulations, all equipment used under the resulting contract of this solicitation shall require safety certification for each Task Order provided by an authorized professional that is Certified Playground Safety Inspector (CPSI) offered by the National Certification Board in coordination with the National Park and Recreation Association and the National Playground Safety Institute.

The CPSI program ensures CPSIs are certified to inspect playgrounds for safety hazards and to ensure compliance with standards set by the American Society for Testing and Materials (ASTM) and

Consumer Product Safety Commission (CPSC), which are requirements of the contract awarded as a result of this solicitation. The Contractor shall provide International Play Equipment Manufacturer (IPEMA) certificates of compliance as a product submittal to the government for review prior to commencement of work (see example IPEMA certificates as exhibits to this solicitation).

The Contractor shall provide a CPSI professional with current certification that is employed by or has an agreement to act on behalf of the Contractor for the duration of this contract to oversee the design and installation of playground equipment. Evidence shall be a copy of the CPSI certificate for the named individual.

A professional must successfully pass the CPSI examination in order to receive the certification. For more information on the certification and examination please see the NRPA CPSI Candidate Handbook, and additional information located at the following web page: https://www.nrpa.org/siteassets/cpsi-candidate-handbook-pnp.pdf.

The Contractor shall also provide an independent, 3rd-party CPSI safety audit report (must be performed by a certified professional employed by a company who was not involved with the equipment design and installation), to include the International Play Equipment Manufacturers Association (IPEMA) certificates of compliance of the completed playground installation, prior to the final inspection.

C.1.1.3 Contractor Responsibilities

The contractor’s work responsibility shall include all contractor planning, programming, administration and management necessary to provide services as specified. The contractor shall ensure that all work meets critical timeliness and work execution rates as specified or included in applicable referenced documents. The contractor shall perform all related contractor administrative services necessary to perform the work to include, but not limited to the following: quality control; maintenance of accurate and complete records and historical data; and the preparation and submittal of cost/schedule reports. The functional areas described herein shall be performed in accordance with the specifications.

C.1.1.4 Compliance

All work shall be in compliance with the terms, conditions, general and special contract requirements, specifications, drawings, attachments, and exhibits contained herein, or incorporated by reference.

Quality standards shall comply with the latest applicable U.S. and/or European standards and provisions, and attachments. In the event that more than one standard applies, the contractor shall perform the work in accordance with order of precedence per the Federal Acquisition Regulation (FAR).

C.1.1.5 Licensing, Certifications, and Permits

Contractors MUST secure ALL required licensing and certifications to provide installation services in the geographical area of operations prior to the start of work per Task Order.

C.1.1.6 Interference by Other Contractors

If any work outside the scope of this contract, to be executed by Others, impacts or affects the work within the scope of this contract, the contractor will be kept informed by the COR of all work-in-progress by Others. The contractor shall, in turn, provide the necessary coordination to insure that all work under this contract does not interfere with the execution of work by others, and that work is not deterred or delayed. Should the contractor experience delays, scheduling conflicts and/or interference, he shall immediately report the circumstances to the attention of the COR for a quick and equitable resolution.

Failure of the contractor to bring such interference to the attention of the COR shall result in the Government not being liable for any impacts resulting from such interference, or any other circumstances that may result.

C.1.2 SCOPE OF WORK

The contractor shall provide all management services, supervision, personnel, labor, materials, facilities, transportation, general and specialized equipment (except as specified as Government furnished) required to design, furnishing, and installation of sport/fitness/playground equipment and the minor construction incidental to the installation.

Specific tasks include: knowledge and technical expertise of playground equipment positioning and installation compliance in accordance with the National Consumer Product Safety Commission (CPSC) Guidelines, American Society for Testing Materials (ASTM) and the American with Disabilities Act Accessibility Guidelines (ADAAG) for playground equipment, outdoor play environments equipment installation and monolithic (poured in place) resilient rubber surfacing, for children (infant to 18 years of age). To include associated, supporting minor construction activities. The contractor shall perform related services such as preparing and submitting required reports, performing administrative work and submitting specified information. The contractor’s work responsibility shall include all contractor planning, programming, administration and management necessary to provide services as specified. The contractor shall ensure that all work meets critical timeliness and work execution rates as specified or included in applicable referenced documents. The contractor shall perform all related contractor administrative services necessary to perform the work to include, but not limited to the following: quality control; maintenance of accurate and complete records and historical data; and the preparation and submittal of cost/schedule reports.

C.1.2.1 Work Hours

The contractor’s normal work hours for personnel shall be determined per facility per Task Order. The majority of the work is anticipated to be as follows:

Monday to Friday: 0800 to 1700 Hr (Work under “Normal Duty hours”)

Unless stated otherwise in this contract, the contractor shall not be required to perform work on Local Holidays.

The contractor should not construe the hours stated above as a limitation of the contractor’s responsibility to perform only during the hours on the days listed. The contractor shall schedule work and resources to allow accomplishment of work required by this contract in a cost effective manner and so that impacts to U. S. Government operations are minimized.

C.1.2.2.3 Facilities Information

Detailed drawings of facilities are not furnished with these specifications, but will be made available (when applicable and existing) for the contractor through the COR. Each request for drawings or pick-up of plans shall be submitted in writing (email is acceptable) to the COR at least 3 working days in advance.

C.1.3 PROVISION OF UTILITIES

Utilities needed for tasks being accomplished for the U.S. Government will be furnished for contractor operations in Government-owned facilities, free of charge, where available. The contractor, at no cost to the U.S. Government, shall provide utility connections as needed.

Contractor shall use Government furnished utilities in a prudent manner consistent with current energy conservation policies. Lights shall be used only in areas where and when work is actually being performed. Water faucets shall be turned off after the required usage has been accomplished. Contractor personnel shall not adjust mechanical equipment controls for heating, air-conditioning and ventilation systems.

C.1.3.1 Utilities Service Interruption

The contractor shall schedule work so that any buildings are kept in habitable and/or operational conditions at all times. Outages shall be coordinated by written notification (email is acceptable) of the proposed outage to the COR a minimum of five (5) days prior to the projected utility shut-off or as per each individual facility policy for shut-offs. The contractor shall notify all affected housing occupants, and/or facility users, via written notification placed in each occupant’s mailbox. In the event of an emergency utility outage, all affected occupants within the building or facility users will be notified verbally, either by telephone or in-person, and written notice will be posted on apartment doors and facility entrances where no response was obtained.

C.1.4 PROVISION OF MATERIALS

C.1.4.1 Contractor Furnished Materials

The contractor shall provide all materials including playground equipment required for the execution of this contract per task order with the exception of those specifically referred to as "Government- furnished.” The contractor shall obtain all available supplies and materials through the contractors own procurement system. Materials so acquired shall become U.S. Government property once the Government reimburses the contractor.

C.1.4.2 Government Furnished Materials

The Government will not provide equipment and/or materials to the contractor to perform work under this contract, unless otherwise specified, “C.4 Contractor-Furnished Facilities”. The Government reserves the right to provide the contractor material to be incorporated into any work. The contractor shall provide all means necessary to safeguard, protect, and account for materials entrusted to them until they are incorporated into fixed facilities. In addition to inventory reporting requirements specified elsewhere, the Government may at any time, conduct or direct to be conducted an inventory of Government-furnished or Government-owned materials and equipment in the contractor’s possession. The contractor shall replace at their own expense any missing items or other Government-furnished material.

C.1.5 LIABILITIES AND RESPONSIBILITIES OF THE CONTRACTOR

The contractor shall be responsible for the following work activities, and shall be fully liable for all damages resulting from deficiencies in these areas. Also refer to RPF Section 01 30 00 – Administrative Requirements, 4. Contractor Responsibilities.

C.1.5.1 Safety Requirements

Contractor personnel shall obey all installation traffic regulations. Violation of posted traffic regulations may constitute grounds for withdrawal of an employee's access to the installation.

C.1.5.1.1 Education and Training

The contractor shall provide initial indoctrination and continuing instruction to enable his employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the Government. Initial indoctrination shall include instruction in safe practices and in the proper use, care, and maintenance of tools and equipment.

C.1.5.1.2 Reporting of On-site Accidents or Injuries

In the event of an accident/incident that involves contractor personnel, which causes personal injury or damage to Government property, the contractor shall contact the Contracting Officer within 24 hours and report the details.

a. The contractor shall prepare an ENG FORM 3394, U.S. Army Corps of Engineers Accident Investigation Report. Accidents involving work stoppage shall be reported via telephone report to the COR.

b. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate and fully assist the Government personnel conducting the investigation.

C.1.5.1.3 Notification Procedures

The contractor’s personnel witnessing a fire, accident, a criminal act or a threatening act or condition shall immediately notify the proper authority (fire department or police) and then report the incident to the COR.

a. The contractor shall record the time of the notification, the person notified, and the scope of the emergency. The contractor shall maintain a record of emergency notifications for a period of one year from date of incident.

b. The contractor shall provide the COR copies of the emergency notification record within 24 hours of the request by the Government.

C.1.5.2 Security Requirements

Within five (5) working days of performance work per task order when specifically required at a particular facility or by the COR the contractor shall furnish the following:

a. A written list of all vehicles, including substitute or replacement vehicles, to be used during task order performance.

1) Make and model of vehicle

2) Manufacture model year

3) Passenger capacity

4) Vehicle Identification Number

5) License number

b. A written list of all contractors’ personnel.

1) Full name and current address

2) Location and date of birth

3) Identification document type and number

4) Nationality

5) Class of Operator’s permit, permit number and date of expiration

C.1.5.3 Energy Conservation

Contractor shall use Government furnished utilities in a prudent manner consistent with current energy conservation policies.

C.1.5.4 Fire Protection and Fire Prevention

The contractor shall observe all fire protection and fire prevention regulations. The contractor shall ensure that all contractor employees are made aware of fire safety requirements. Contractor employees shall report potential and/or observed fire hazards to the contractor for immediate notification of the COR.

C.1.5.5 Protective Measures

The contractor shall be responsible for the safety of occupants and the protection of property in areas and/or facilities used by his personnel during the execution of each task order. Windows, doors and other buildings parts shall be protected from soiling or damage by suitable measures. Flowers and shrubs near buildings shall be suitably protected when located within or adjacent to surfaces which are to be waterproofed, sealed, painted or repaired.

Any Government, or occupant owned, property damaged by the contractor in the performance of the work shall be repaired or replaced by the contractor at no expense to the U.S. Government. The contractor shall provide the occupant written instructions on how to claim for damages or loss of property.

Furthermore, the contractor shall be solely responsible for loss of or damage to occupants or U.S. Government property caused by neglect or improper protective measures during work performance. The contractor shall immediately notify the COR of damaged or lost property.

Work areas, whether inside a building or on the exterior, shall be kept in a neat and orderly condition, free of clutter, and thoroughly cleaned upon completion of work. Materials, supplies, or equipment that could constitute a hazard shall be safeguarded while in use. Special attention shall be given to flammable materials and potential safety hazards. Spillage, spots, or stains of paint or oil shall be removed daily by approved methods. Parts, materials, tools, and similar items shall be stored in a neat and orderly fashion. Aisles and passageways shall be kept clear of clutter. Appropriate measures shall be taken to reduce or eliminate airborne dust or debris during contractor operations.

During execution of task orders, all adjacent buildings will normally be occupied. All work shall be performed in a workmanlike manner by craftsmen experienced in their trade, with a minimum disturbance of the occupants. The contractor shall ensure that contractor personnel enter only areas necessary for execution of work. After completion of work, the contractor shall clean work areas so that the occupant(s) will require no additional cleaning.

C.1.5.5.3 Excavation Work

Prior to excavation work, the contractor shall make all prudent efforts to determine the type and location of underground utility (electricity, gas, water, etc.) services. Previously undocumented utility lines and structures discovered shall be reported to the COR within ten working days. Work areas left open overnight, or unattended, shall be temporarily closed to protect building occupants from possible safety hazards.

C.1.5.6 Salvage

All existing material and equipment which has been removed or disconnected from a work site, and is determined by the COR to be in sound condition and/or of recyclable value, but is not specified for reuse, shall remain the property of the U.S. Government. Such material and equipment shall be identified, cleaned, and stored by the Contractor in an area designated by the COR.

All existing material and equipment which have been removed or disconnected and will not be re-used and has no monetary salvage value, shall become the property of the Contractor and shall be cleared out and properly disposed in accordance with local laws and regulations. Salvageable material shall be subject to identification by the COR and decision of Government retention or being released and becoming the property of the Contractor. The Contractor shall remove the materials from the work site and transport all items identified as re-usable/salvage by the COR to the Department of Public Works (DPW) compound, or as directed by the COR.

C.1.5.7 Environmental Controls

C.1.5.7.1 General

The contractor shall comply with all U.S. Government and local host nation environmental protection laws and regulations, and any other contract requirements for clean air and water, toxic and hazardous substances control, pollution control, and resource conservation and recovery. Any environmental protection matters or questions shall be coordinated with the Contracting Officer or the COR.

C.1.5.7.2 Spill Responsibilities

The contractor is solely responsible for any and all spills or leaks of hazardous waste occurring from the contractor's operation under each task order. This responsibility includes storage, transportation, handling, and disposing of hazardous materials, whether Government-furnished and/or contractor-owned or rented equipment is involved in the operation. The contractor shall clean up all spills or leaks in full compliance with the applicable U.S. Government and local environmental laws.

C.1.5.7.3 Spill Reporting

The contractor shall report within one hour to the COR all spills or accidental releases, which meet host nation requirements for spill recording and reporting. A written report, detailing the circumstances of the spill, shall be provided to the COR within seven calendar days after the initial notification. The report shall include the following information:

a. Item (material) spilled

b. Quantity spilled

c. Exact date, time, and location of spill

d. Initial actions taken

e. Clean-up and disposal procedures performed or planned

C.1.5.7.4 Asbestos Abatement

The contractor shall strictly comply with the provisions as prescribed by law. If the existence of material containing asbestos is discovered, the contractor shall immediately take all necessary precautionary measures to fully protect facility users, building occupants, and contractor personnel from injuries to health. The contractor shall immediately report the location and extent of asbestos to the COR for determination and resolution. All findings of potentially hazardous asbestos material will be documented and maintained on file. Copies of all hazardous material records will be forwarded to the COR.

C.1.5.7.5 Protection of Land Resources

Land resources that are affected by the contractor shall be preserved in their present condition or restored to the condition they were in prior to contractor operations, if damages were caused by the contractor.

The contractor shall minimize land damage due to work activities. Land damage is defined as a change in land or turf which is not authorized by the contract and which detracts from the aesthetic qualities, biological support capabilities, or value of the land.

C.1.5.7.6 Damage to Trees and Shrubs

The contractor shall replace trees or shrubs damaged mechanically or chemically in the course of contractor operations. The contractor shall repair the damage to trees or shrubs, or remove and replace the trees or shrubs with a like item (species and size) or alternate replacement as approved by the COR. All replacement plants shall be healthy and vigorous. Replacement plants shall be planted during the planting season as approved by the COR. The replaced plants shall be maintained by the contractor for a period of one year to ensure survival. Repairs may include pruning, trimming, tree wound paint, cabling, bracing or guying, and shall be made according to local regulations.

C.1.6 CONTRACTOR'S PERSONNEL

The Contractor shall provide sufficient personnel for multiple projects and subcontractors in different locations at the same time, including different geographical locations. Duties of Key Personnel may be combined if the combination meets the minimum requirements.

C.1.6.1 Key Personnel

The contractor shall throughout the duration of the contract insure that Key Personnel meet the minimum requirements as listed in Paragraph 1.6 for the following personnel: Project Manager, Quality Control

System Manager/Site Manager, Design/Layout Expert, On-Site Technical Experts, and Safety Inspector, Equipment Certifier and their alternate if applicable.

C.1.6.1.1 Certifications and Permits

Of the key personnel, a full time permanent personnel with minimum master degree, credentials in Early Childhood Education or Child Development, Elementary Education that have public record and recognition of knowledge of children’s play, behavior and development shall be available at all times.

Knowledge and credentials must relate to and demonstrate ability to minimize, reduce child hazards, accidents and unacceptable risks on a playground. Individuals must be able to train Child and youth Development Center staff and local army engineers on child safety, play, inspecting for hazards and care of playground. The contractor shall ensure that qualified personnel execute all services requiring special certification and/or permits. The contractor shall provide the COR with copies of evidence of certificates and permits prior to the start of work. In addition, the Contracting Officer may request evidence of the qualifications of key personnel or resumes of the key personnel prior to start of work or during task order work

C.1.6.1.2 Project Manager

The contractor shall appoint an individual that has the ability to read, write, and speak the English language that shall be the contractor's Project Manager per task order. This individual shall conduct the overall management coordination on the project work and serve as the central point with the Contracting Officer or COR for the performance of all work. An additional English-speaking individual must be designated to act for the Project Manager, when work is being performed during the absence of the Project Manager. The Project Manager and their alternate shall be able to understand, speak and write basic and technical English. The Project Manager and the alternate shall have a minimum of five (5) years playground management experience.

C.1.6.1.3 Quality Control System Manager (CQC)

A CQC System Manager shall be identified who shall be responsible for overall management of the CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall be an experienced full time playground installation person with a minimum of five (5) years experience in related work for equipment, for minor construction the contractor shall provide a QC Manager in accordance with Specification 01 45 01. The CQC System Manger shall be assigned no other duties but may have assumed duties as the Safety Inspector with prior approval from the COR. The CQC System Manager shall not work as project superintendent. The QCM for task orders requiring construction shall follow the requirements of the construction specifications.

C.1.6.1.5 Design/Layout Expert

Design/Layout Expert shall be able to read, write, and speak the English language and shall have a minimum of five (5) years playground experience. In addition, they shall have experience working with the U.S. Army Standard Design for Outdoor Play, CSPC, and ADAAG.

C.1.6.1.6 Safety Inspector

Safety Inspector shall be a U.S. Nationally credentialed and certified playground safety inspector for equipment. For minor construction Safety Managers shall be in accordance with RFP Specifications.

C.1.6.1.7 Equipment Certifier

The contractor shall have all installed equipment and rubber surfacing certified to meet Consumer Product Safety Commission (CPSC), American Society for Testing Materials (ASTM), and American disabilities Act (ADAAG) guidelines. The equipment certifier must maintains current certification/qualification to certify the furnished equipment meets CPSC, ASTM and ADAAG guidelines and must be able to demonstrate the required experience/qualifications with 2 years of experience in these fields.

C.1.6.1.8 Labor

There are separate line items for: 0001AA: Laborer 0001AA: Tractor/Lift Operator 0001AB: Fall Material HIC test and report 0001AC: Preventive Maintenance Inspection and Reporting 0001AD: Annual Safety Audit

Each of these shall be negotiated per task order.

Line Item 0001AA Labor shall be provided for efforts for any unspecified tasks not directly covered by other line items in the schedule of services and rates. An example would be an effort that requires laborers to remove loose toys or sports equipment from a site prior to conducting construction work. This line item is anticipated to rarely be used and is subject to agreement of the U.S. Government negotiator with contracting officer’s approval.

Line Item 0001AA Tractor/Lift Operator shall be provided to off-load equipment shipment containers of playground equipment and/or fitness/sports equipment deliveries only. This is not for offloading of any other locally purchased and delivered materials.

Movement of equipment once off loaded is considered ancillary to installation work being accomplished and covered under the “Design Layout, Certified Equipment Installation, Certification Percentage” line item of the schedule of services and rates.

Line Item 0001AB Fall Material HIC test and report shall be for testing of a single point conducted on existing playground fall materials to determine if existing fall surfaces meet requirements for safety certification per CPSC/ASTM. This line item cost includes efforts to produce a proper HIC test results report (see Sample HIC test report for minimum requirements expected).

NOTE: When the contractor completely replaces fall material or installs all new fall material in a new area this material must meet CPSC where required to do so. Line Item 001AC is NOT used in conjunction with these situations. The contracting officer or their designated representative may request proof of any new or completely replaced fall material meeting HIC requirements. This shall be only one test result report per fall area accomplished from the point where the highest fall from a designated fall surface is expected. This proof is considered to be part of the cost of the installation of new or completely replaced fall materials and shall not reimbursed separately.

Line Item 0001AC Preventive Maintenance and Inspection. This line item cost is a lump sum cost to cover a single play area. This work must be accomplished by a CPSI with a current dcertification. This lump sum cost includes inspection of the entire play area as well as all equipment. The three separate line items allow for variations in quantity of inspections to allow for discounting for large volumes and costs increases for smaller volume. These visits shall not be sooner than 60 calendar days from any previously accomplished visit under this contract. Included in this line item cost are:

a. INSPECTION: Thorough inspection of all equipment components for deterioration, cracks, excessive wear, misalignment, loose joints, signs of malfunctioning, fatigue, improper adjustment, defective threads, vandalism, or other defects that may affect serviceability and safety of equipment. Thorough inspection of the stability of the equipment, safety tiles, screw connections and tightness of screws, bearings and joints, ball bearings at swings, seats and seesaws, moveable parts, chain links, hand grips, foot pegs, cover caps, bolts, washers, steel angles, floor planks, and timbers, slides, swing seat and assemblies, benches, picnic tables, trash receptacles, gazebos and pavilions, to ensure they are serviceable in accordance with their normal function, manufacturers’ recommendation for routine inspections, and per ASTM and CPSC. This objective also includes identifying, recording, and taking the necessary corrective action to ensure equipment and systems are fully operational, meet all current facility, ABA/ADA, and CPSC and ASTM codes. This includes signage and labeling.

(1). Inspection of connections for looseness, chaffing, corrosion, crystallization, splinters, and damage likely to cause injury to children.

(2) Inspection of the throw action of all levers and reciprocating parts. Adjust as necessary to ensure proper throw action. Replacement of all gears and levers that are worn beyond their maximum tolerance specified by the manufacturer’s specifications. Replacement parts shall be manufacture approved. No warranties shall be affected by installation of replacement parts.

(3) Inspection of all gear and lever arrangements for tooth wear, cracks, and corrosion.

(4) Thorough lubrication in accordance with manufacturer’s recommended procedures and standards.

(5) Inspection of all rollers for general functionality, freedom of movement, cracks, or other damage.

(6) Performance of touch-up painting to maintain a neat appearance. Paint shall be non- toxic and free of lead and other proscribed contaminants in compliance with current safety regulations. Paint shall be in accordance to ASTM F-1487 “Standard Consumer Safety Performance Specification for Playground Equipment for Public Use”, (16 CFR Part 1303), and applicable host nation standards. Note – Larger scale painting that requires grinding, sanding, etc. shall be accomplished under a separate task order.

(7) Correct signage on the playground equipment to display manufacturer and appropriate age for use.

b. CORRECTIVE ACTION: Corrective action is taken as a response to identification of deficiencies during inspection/maintenance visits. This includes replacement of worn and unserviceable parts with new parts of material of the same design, function, and similar color. It also includes replacement of common hardware items such as screws, nuts and bolts, bolt covers, etc. Replacement of parts and minor repairs costing up to €1,000 is included in the firm fixed price for each preventive maintenance and inspection visit.

The proposed use of replacement or repair parts, materials or other repairs valued in excess of €1,000 must be submitted to the COR for review and will be submitted to the Contracting Officer as a project work request (PWR) to be accomplished via separate task order. No single repair work over 1,000 € will be accomplished without a Notice to Proceed (NTP) from the Contracting Officer. Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modification or otherwise change the terms and conditions of the contract.

When installation of such materials is approved by the COR, they shall be invoiced using equipment pricing per approved catalog and other allowable line items from the schedule of services and rates. Replacement parts shall be manufacture approved. No warranties shall be affected by installation of replacement parts.

All work shall detail work done, location, playground, date of repairs and parts used.

c. CLEANING ACTION: Thorough cleaning in accordance with manufacturer’s recommended procedures and standards. All dust, dirt, excessive oil, grease, loose paint, mold, mildew and other foreign matter shall be removed during the cleaning and lubrication process. Cleaning shall apply to any or all components of the play structures and surfacing not just small parts.

d. TRIANNUAL PREVENTIVE MAINTENANCE & INSPECTION REPORTS: Inspection reports shall document playground status; broken, worn, or damaged parts or surfacing; corrections or repairs made; corrections or repairs pending under recurring work; corrections or repairs to be submitted as non-recurring work. Reports shall indicate if playground or portions of the playground are offline due to broken components and notifications made to the COR. Broken items that exceed the recurring costs threshold shall be detailed in the inspection report and separately noted to the COR that a separate work order action is needed. Sample reports shall be submitted for review and approval. Modifications to reports shall be approved by the COR. All inspections and repairs shall be accomplished and completed by a certified playground safety inspector (CPSI) with a current certification. Coordination for inspection site visits shall be with COR at least three (3) days prior to inspection. Inspection reports shall be submitted within 30 days of the inspection. At a minimum the following key elements shall be contained in the report for each location:

· Location where work/inspection was performed. Including Facility and Building Number.

· Date of Visit.

· Name of Inspector, CPSI credential #, and expiration date.

· DPW/Housing Manager/Administrative Officer Signature, date, and time of visit.

· Inspector will describe general condition of the playground(s) from a perspective of;

· Debris/trash

· Dirt/mold/moss

· Other obstructions

· General Condition of Playground Equipment

· Fencing

· Canopy

· Borders

· Inspector will detail any deficiencies noted from the inspection and maintenance above to the specific location or piece of equipment to include a time/date stamped photograph of the deficiencies.

· Inspector will detail corrections to deficiencies to include a time/date stamped photograph thus providing a before and after look at deficiencies and corrections.

· Graffiti and vandalism to playgrounds will be detailed separately, broken/damaged items will be detailed as discussed with deficiencies and corrections above to include before and after photos.

· Costs for repairs due to graffiti and vandalism shall be reported separately from other repairs.

· Priority codes for specific deficiencies that are not able to be repaired immediately shall be provided in the report.

· Priority code make up will be provided at time of Kick-off.

· Any deficiency deemed to cause an immediate threat to life safety will be documented and the piece(s) of equipment will be immediately removed from service and brought to the attention of the Principal, AP, and or the SMSS/Resource Manager/Admin Officer.

· Issues with periphery such as fences, sidewalks, trees, bushes, etc. shall also be included in the reports with recommendations for resolutions of the issues if not able to resolve onsite.

· Inspector comments not covered above will be included in the report as well.

· The inventory document generated after the initial safety audit visit shall act as a baseline for subsequent visits.

· Inventories performed after the initial maintenance visit shall record any additions and/or removals of equipment and update the condition assessment of each component.

· Other info not covered above.

· All information shall be maintained in an n an accessible and searchable electronic format.

· Copies of the inventories and condition assessments shall be provided to the Contracting Officer’s Representative (COR) for approval.

e. Inventories and condition assessment reports shall match the services being invoiced. This submission shall include a spreadsheet in simple format which summarizes the locations and dates of maintenance visits, safety audits and on-call repairs performed and a detail of repair costs incurred over the repair threshold (see below). This spreadsheet shall cite the Contract Line Item (CLIN) number for each service reported. Copies of the inventories and condition assessments shall be forwarded to the COR. All reports shall be provided in the English language. See sample report in Exhibit 3, changes to content/layout will require approval from the COR.

Line Item 0001AD Annual Safety Audit. This line item cost is a lump sum cost to cover a single play area. This work must be accomplished by a CPSI. This lump sum cost includes inspection of the entire play area as well as all equipment. The three separate line items allow for variations in quantity of inspections to allow for discounting for large volumes and costs increases for smaller volume. Included in this line item cost are:

a. INSPECTION: This Safety Audit shall discover and document any safety deficiencies and document the necessary corrective action if not able to be corrected on the spot (See Para. 3 below). This visit may be accomplished in tandem with one of the inspection/maintenance visits.

b. CORRECTIVE ACTION: Corrective action is taken as a response to identification of deficiencies during safety audits. This includes replacement of worn and unserviceable parts with new parts of material of the same design, function, and similar color. It also includes replacement of common hardware items such as screws, nuts and bolts, bolt covers, etc. Replacement of parts and minor repairs costing up to €1,000 is included in the firm fixed price for each visit.

The proposed use of replacement or repair parts, materials or other repairs valued in excess of €1,000 must be submitted to the COR for review and will be submitted to the Contracting Officer as a project work request (PWR) to be accomplished via separate task order. No single repair work over €1,000 will be accomplished without a Notice to Proceed (NTP) from the Contracting

Officer. Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modification or otherwise change the terms and conditions of the contract.

When installation of such materials is approved by the COR, they shall be invoiced using equipment pricing per approved catalog and other allowable line items from the schedule of services and rates. Replacement parts shall be manufacture approved. No warranties shall be affected by installation of replacement parts.

All work shall detail work done, location, playground, date of repairs and parts used.

c. ANNUAL SAFETY AUDIT REPORTS: Shall be done in conjunction with a Maintenance and Inspection visit, the reporting requirements pertaining to Maintenance and Inspection shall be followed as applicable.

· Location where audit was performed including facility name and Building Number.

· Date of Visit.

· Name of Inspector, CPSI credential #, and expiration date.

· Printed name of the DPW.

· Signature, date, and time of DPW/Housing Manager/COR acknowledging visit.

· A complete Inventory report for each playground at each location shall be produced to include complete playground photos as well as photos of individual components.

· Photos shall be date stamped.

· An overall site sketch of each playground will be produced and detail layout of components.

· Any existing data will be turned over at kick-off.

· If multiple playgrounds are located at the same location a sketch for each one with a list of components shall be accomplished.

· A complete description of the playground, play surface, components, and periphery such as fences, gazeboes, benches etc. shall be completed.

· Components from previous reports shall be updated.

· Components that have been removed shall be noted.

· Components that are new shall be detailed.

· All components shall detail date of installation, manufacturer, and surface material under the components.

· Condition codes shall be assigned to playgrounds and components to illustrate their overall general condition.

· Inspector notes/comments shall be provided.

· Separately each playground and playground component at each location will be evaluated for CPSC compliance, Architectural Barriers Act (ABA) and Americans with Disabilities Act (ADA) compliance (both the playground and the approach to the playground), corrosion, end of life cycle, excessive wear, defective parts/materials, safety concerns, etc.

· The report shall identify the specific problem with the use of photos and detail of the specific regulation, law, policy or guidance that governs each issue (this detail will provide chapter and verse of the governing policy).

· Where corrections cannot be made on-the-spot, recommendation(s) with estimated cost options will be provided.

· A priority code will be assigned and any components that pose an imminent life/safety threat and will be taken off-line immediately, and reported to the COR.

· Playgrounds that have deficiencies covered under existing warranties will be reported to the COR for action.

· No actions resulting from deficiencies are to be conducted that will affect existing warranties.

· The equipment manufacturer shall be listed for each deficient item identified.

· Changes to content/layout may be necessary during the performance of the contract, and any changes deemed necessary will be identified and coordinated through the COR. Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modification or otherwise change the terms and conditions of the contract.

C.1.6.2 Number of Personnel and Qualifications of Workers

The contractor shall furnish a sufficient number of personnel to perform the required services per task order. All contractor personnel must be technically qualified and experienced in the skills and responsibilities of the position to which they are assigned. All applicable professional and occupational standards as recognized by industry and/or required by law, will apply. The U.S. Government reserves the right to evaluate the credentials of contractor personnel to ensure they meet the qualifications proposed by the contractor.

Additionally, the U.S. Government reserves the right to require the contractor to replace personnel whose personal behavior is unprofessional and contrary to established norms. Personnel performing work under this contract shall remain employees of the contractor and not the U.S. Government.

Inspectors shall be Certified Playground Safety Inspectors (CPSI) with a current certification from the National Recreation and Parks Association (NRPA).

C.1.6.3 Control of Contractor Employees

The selection, assignment, reassignment, transfer, supervision, management and control of contractor employees in the performance of this work will be the sole responsibility of the contractor. However, the contractor shall comply with the general intent and specific policies of this contract.

C.1.6.4 Personnel Habit

All work shall be performed in a professional, workman like manner, with minimum disturbance to the facility users. Loudness, vulgarity, drunkenness, substance abuse, rudeness, or other similar offensive conduct by an employee of the Contractor will be grounds for denying the employee access to the installation. There will be no use of alcohol or tobacco products in government facilities by Contractor personnel. The Contractor shall insure that contractor personnel enter only those areas necessary for work performance.

C.1.6.5 Personnel Identification

The contractor shall provide employee identification (ID) badge for each employee, which shall be visibly displayed at all times while on the project work site. The company and employee name shall be of a contrasting color, and be legible from a distance of 2 meters.

C.1.7 WARRANTY

All warranties shall, at a minimum, be in accordance with the provisions and clauses set forth in the solicitation. Equipment manufacturer or materials manufacturer standard warranties which exceed these minimum requirements shall be provided to the Government per task order. Workmanship warranty will be two years from final completion and acceptance of physical work per task order. Also, refer to RPF Section 01 30 00 – Administrative Requirements, 6. Warranty of Construction – Europe.

C.1.8 CONTACT BETWEEN U.S. GOVERNMENT AND CONTRACTOR

The COR or any other duly authorized U.S. Government official designated by the contracting officer shall be able to contact the contractor’s Project Manager, or their designated alternate, at anytime (typically during normal working hours and normal workdays, but may also be after normal duty hours and on weekends) to initiate work requirements. The designated recipient of work notifications shall have at their disposal the means to contact and assemble the required personnel, tools and equipment to initiate and complete the necessary task within the established time frames as defined by the U.S. Government authorized person.

C.1.9 NOT USED

C.1.10 QUALITY CONTROL

See NAU Specification 01 45 00 USACE Quality Control System.

C.1.11 LIQUIDATED DAMAGES

a. Liquidated Damages will be as specified per task order for all construction Line Items. Line items considered construction have a C preceding the Line Item number and as identified in paragraph C.6 in this document.

b. Exception: In case the Contracting Officer determines completion of work is not feasible during the completion period(s) stated in the Task Order, such work will be exempted from liquidated damages.

c. For any Task Orders accomplished at one site for which delay costs are applicable at the same time, the liquidated damages shall be concurrent and cumulative and applied as stated in each individual Task Order.

C.1.12 CORRESPONDENCE

All correspondence between the contractor and the U.S. Government pertaining to this contract shall be in English, with the exception of bills of lading, delivery slips and receipts, which may be submitted in the local language, however, the Contracting Officer reserves the right to request a translation into English.

C.1.13 RECORDS ACCESS

The contractor shall maintain a current electronic file of all technical and administrative records pertaining to the execution of this contract for review by the U.S. Government. The U.S. Government will make available to the contractor all technical records pertaining to the facilities for which the contractor has responsibility.

C.1.14 HISTORICAL DATA

This data, along with…