FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log form (Exhibit 1, Form E) used to document outreach efforts to Disadvantaged Business Enterprise (DBE) firms for a state or local contract opportunity. The form provides a structured template for recording all communications with prospective DBE bidders and proposers, requiring documentation of date and time, follow-up method, firm name, contact person information, email and phone numbers, DBE response status, and whether the firm submitted a bid or proposal along with the submittal date. The form includes a mandatory note that all oral communications must be accompanied by documented follow-up in writing via email, facsimile, or letter, with evidence attached to demonstrate compliance with solicitation procedures.

The document itself contains only blank form fields with checkbox options (all marked "Yes" for bidding or proposing status) and text entry areas without any completed data. No specific pricing terms, set-asides, incumbents, funding sources, or other substantive contract details are populated in this form, as it serves solely as a record-keeping tool to ensure transparent and equitable outreach to disadvantaged business enterprises during the procurement process. The form's purpose is to maintain an audit trail of good-faith efforts to include DBE participation in state and local contracting opportunities.