FORM D - SAMPLE LETTER OF SOLICITATION.pdf

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Exhaust Tube Assembly
Solicitation number
SD143358
Issued by
California

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This is a sample letter of solicitation for the Metropolitan Transportation Authority (LACMTA) regarding Project B234, a trackwork installation project. The prime contractor is requesting quotes from Disadvantaged Business Enterprise (DBE) firms certified with LACMTA for seven categories of work: clearing and grubbing, signal and lighting, excavation, fencing, backfill, construction area signs, and landscaping. Plans and specifications are available for review at the prime contractor's office or at local plan rooms. Bid and proposal submissions are due by December 29 at 2:00 p.m. The prime contractor indicates they will contact DBE firms by phone regarding the project and encourages firms to reach out with questions.

All DBE firms must be currently certified with LACMTA by the bid due date and must provide a copy of their DBE certification with their submission. The prime contractor offers assistance with bonding and insurance procurement and directs firms to the Small Business Administration (SBA) and Federal Department of Transportation (DOT) Bond Assistance Programs for additional support. For questions regarding LACMTA's certification process, firms are directed to contact LACMTA's certification hotline at (213) 922-2600. The letter emphasizes that the prime contractor is an Equal Opportunity Employer committed to encouraging Small Business Enterprise participation.

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EXHIBIT 1

FORM D - SAMPLE LETTER OF SOLICITATION

Date

DBE Firm Address City, State, Zip

ATTN: Chief Estimator

Project: B234, Trackwork Installation Owner: Metropolitan Transportation Authority Bid/Proposal Due Date: December 29, 20xx at 2:00 p.m.

We are bidding/proposing the above project as a prime contractor and would appreciate quotes from DBEs who are currently certified with LACMTA for the following work/services and/or materials:

Clearing and Grubbing

Signal & Lighting

Excavation

Fencing

Backfill

Construction Area Signs

Landscaping

Plans and specifications are available for inspection at our office or at a local plan room (give name and location of alternate plan rooms, if available). Should you need any assistance in obtaining bonding or insurance, please feel free to call us. DBE firms are also referred to the Small Business Administration (SBA) and/or the Federal Department of Transportation (DOT) Bond Assistance Programs.

We are an Equal Opportunity Employer and, as a matter of policy, encourage the participation of Small Business Enterprises.

All DBE firms must be certified by the bid/proposal due date and must provide our office with a copy of your DBE certification to include with the bid/proposal. Should you have any questions regarding LACMTA’s certification process, contact LACMTA’s certification Hotline at (213) 922- 2600.

We will be contacting you by phone regarding this project, but feel free to contact us at (phone number) or by fax (phone number).

Yours truly, Mr. Jim Mason Chief Estimator

File details come from the government source that posted it. Updated .