Form_4_Reference_Questionnaire.pdf
PDF 305 KB Posted
- Attached to
- Professional Services Library State and local contract opportunity
- Solicitation number
- 25-8348
- Issued by
- Collier County, Florida
About this file
This is a Reference Questionnaire form issued by Collier County, Florida's Procurement Services Division for use in evaluating proposals submitted in response to Request for Professional Services (RPS No. 25-8348) to establish a Professional Services Library. The form requires proposing firms to provide three to ten completed reference questionnaires from previous clients with similar project experience. Proposals are due November 17, 2025, at 3:00 P.M. EST. The county intends to award multiple consultants across 17 discipline categories including Architectural Historic Preservation, Civil Engineering, Coastal Engineering, Environmental Engineering, Landscape Architecture, and Mechanical Electrical Plumbing Technology Engineering. The Professional Services Library will operate on an as-needed basis to supplement county in-house professional staff and serve all county departments and divisions. The initial contract term is five years with a one-year renewal option, and work assignments will be distributed through a rotational system among selected consultants.
The Reference Questionnaire requires evaluators to rate consulting firms and key personnel on ten criteria using a scale of 1 to 10, including ability to manage project costs and maintain schedules, quality of work and consultative advice, professionalism and personnel management, project administration, communication capabilities, risk management, contract compliance, and overall customer satisfaction. Individual work orders will not exceed $200,000. Selected consultants must maintain professional liability insurance of $5,000,000 and comply with federal regulations regarding debarment, lobbying restrictions, and disadvantaged business enterprise participation. Funding sources include FEMA and potentially HUD grants. The solicitation emphasizes socioeconomic contracting goals, encouraging participation of disadvantaged, minority-owned, women-owned, and veteran-owned businesses.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 4 Reference Questionnaire
(USE ONE FORM FOR EACH REQUIRED REFERENCE – FORM MUST BE FULLY COMPLETED AND RETURNED
WITH PROPOSAL SUBMITTAL)
Solicitation:
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________ Completion Date: _____________________________
Project Budget: _______________________________ Project Number of Days: _______________________
Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
| Text25: |
| Text26: |
| Name of Company Requesting Reference Information: |
| Text27: |
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| Project Description: |
| Completion Date: |
| Project Budget: |
| Project Number of Days: |
| Score must be completedAbility to manage the project costs minimize change orders to scope: |
| Score must be completedAbility to maintain project schedule complete ontime or early: |
| Score must be completedQuality of work: |
| Score must be completedQuality of consultative advice provided on the project: |
| Score must be completedProfessionalism and ability to manage personnel: |
| Score must be completedProject administration completed documents final invoice final product turnover invoices manuals or going forward documentation etc: |
| Score must be completedAbility to verbally communicate and document information clearly and succinctly: |
| Score must be completedAbiltity to manage risks and unexpected project circumstances: |
| Score must be completedAbility to follow contract documents policies procedures rules regulations etc: |
| Score must be completedOverall comfort level with hiring the company in the future customer satisfaction: |
| Score must be completedTOTAL SCORE OF ALL ITEMS: |
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