Checklist_-_Vendor_Checklist_.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division in Florida for the Request for Professional Services (RPS No. 25-8348) to establish a Professional Services Library. The solicitation seeks proposals from qualified consultants across 17 discipline categories including Architectural Historic Preservation, Aquatics Engineering, Civil Engineering, Coastal Engineering, Environmental Engineering, Landscape Architecture, and Mechanical Electrical Plumbing Technology Engineering. The services are intended to supplement the county's in-house professional staff by creating a pool of consultants available on an as-needed basis to all county departments and divisions. Proposals are due on November 17, 2025, at 3:00 P.M. EST. The contract term is five years with a one-year renewal option, and the county intends to award multiple consultants within various discipline categories using a rotational system for work assignment distribution.

All proposals must be submitted electronically through OpenGov and accompanied by comprehensive documentation including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, E-Verify enrollment proof, W-9 Form, vendor references using the county's Reference Questionnaire form, proof of business status from Florida's Division of Corporations, copies of requested licenses and certifications, and signed addenda. Vendors must acknowledge acceptance of Collier County Purchase Order Terms and Conditions, General Instructions, and County IT Technical Architecture Requirements where applicable. Selected consultants must maintain professional liability insurance of $5,000,000 and provide proof of required insurance coverage within five days of receiving a Notice of Recommended Award. Individual work orders will not exceed $200,000, and the county will utilize federal funding sources including FEMA and potentially HUD grants, requiring contractor compliance with extensive federal regulations regarding debarment, lobbying restrictions, labor standards, and disadvantaged business enterprise participation.