FloydStReplacement_BID_DocumentPackage.pdf

CITY OF COVINGTON

FLOYD STREET

GAS MAIN REPLACEMENT

TABLE OF CONTENTS

PAGE

SECTION ONE - INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS.......................................................................................1-1 PREPARATION OF BID......................................................................................................... 1-1 TELEGRAPHIC MODIFICATION............................................................................................1-1 QUALIFICATIONS OF BIDDERS........................................................................................... 1-2 BID SECURITY.......................................................................................................................1-2 LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO CONTRACT.............................1-2 TIME OF COMPLETION AND LIQUIDATED DAMAGES.......................................................1-2 CONDITION OF WORK..........................................................................................................1-2 ADDENDA AND INTERPRETATIONS................................................................................... 1-3 SECURITY FOR FAITHFUL PERFORMANCE...................................................................... 1-3 POWER OF ATTORNEY........................................................................................................1-3 NOTICE OF SPECIAL CONDITIONS.....................................................................................1-3 LAWS AND REGULATIONS...................................................................................................1-3 METHOD OF AWARD............................................................................................................ 1-3 OBLIGATION OF BIDDER......................................................................................................1-4 CORRELATION AND INTENT OF DOCUMENTS................................................................. 1-4 CLAIMS...................................................................................................................................1-4 ORDER OF WORK.................................................................................................................1-4 SUBCONTRACTS.................................................................................................................. 1-5 TIMELY EXECUTION............................................................................................................. 1-5 STATE LICENSING REQUIREMENTS.................................................................................. 1-5

SECTION ONE: APPENDIX A

BID SHEET............................................................................................................................. 1-6

SECTION TWO - BID BOND

BID BOND...............................................................................................................................2-1 BID PROPOSAL..................................................................................................................... 2-3 CONSTRUCTION PAYMENT BOND..................................................................................... 2-5 CONSTRUCTION PERFORMANCE BOND...........................................................................2-8 CONTRACT........................................................................................................................... 2-12 CERTIFICATION OF OWNER'S ATTORNEY....................................................................... 2-14

SECTION THREE - GENERAL CONDITIONS

CONTRACT AND CONTRACT DOCUMENTS...................................................................... 3-1 DEFINITIONS......................................................................................................................... 3-1 CORRELATION AND INTENT OF DOCUMENTS................................................................. 3-1 ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS ...................................................3-2 SHOP OR SETTING DRAWINGS.......................................................................................... 3-2 MATERIALS, SERVICES AND FACILITIES...........................................................................3-2 CONTRACTOR'S TITLE TO MATERIALS............................................................................. 3-3 MATERIALS FURNISHED BY THE CONTRACTOR............................................................. 3-3

INSPECTION AND TESTING OF MATERIALS......................................................................3-3 "OR EQUAL" CLAUSE............................................................................................................3-3 PATENTS................................................................................................................................3-3 SURVEYS, PERMITS AND REGULATIONS..........................................................................3-4 LINES AND GRADES.............................................................................................................3-4 CONTRACTOR'S OBLIGATIONS.......................................................................................... 3-4 CONTRACTOR'S RESPONSIBILITY..................................................................................... 3-6 WEATHER CONDITIONS.......................................................................................................3-6 SAFETY PROVISIONS...........................................................................................................3-6 USE OF EXPLOSIVES........................................................................................................... 3-7 SANITARY PROVISIONS.......................................................................................................3-7 PUBLIC CONVENIENCE AND SAFETY................................................................................ 3-7 PROTECTION OF WORK AND PROPERTY – EMERGENCY..............................................3-7 INSPECTION.......................................................................................................................... 3-8 REPORTS, RECORDS AND DATA........................................................................................3-8 SUPERINTENDENCE BY CONTRACTOR............................................................................ 3-8 COMPETENT LABOR............................................................................................................ 3-8 CONSTRUCTION EQUIPMENT.............................................................................................3-8 CHANGES IN THE WORK..................................................................................................... 3-8 CHANGES IN CONTRACT PRICE.........................................................................................3-9 CHANGE OF THE CONTRACT TIME...................................................................................3-12 CORRECTION OF WORK.....................................................................................................3-13 EXISTING UNDERGROUND UTILITIES AND STRUCTURES.............................................3-13 SUBSURFACE CONDITIONS FOUND DIFFERENT............................................................3-14 CLAIMS FOR EXTRA WORK................................................................................................3-14 RIGHT OF THE OWNER TO TERMINATE CONTRACT...................................................... 3-14 CONSTRUCTION SCHEDULE AND PERIODIC ESTIMATES............................................. 3-15 PAYMENTS TO CONTRACTORS.........................................................................................3-15 ACCEPTANCE AND FINAL PAYMENT................................................................................ 3-16 PAYMENTS BY CONTRACTORS.........................................................................................3-16 CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE............................................... 3-17 CONTRACT SECURITY........................................................................................................3-20 ADDITIONAL OR SUBSTITUTE BOND................................................................................ 3-21 LIEN....................................................................................................................................... 3-21 ASSIGNMENTS.....................................................................................................................3-21 MUTUAL RESPONSIBILITY OF CONTRACTORS...............................................................3-21 COORDINATION WITH OTHER CONTRACTORS...............................................................3-21 SUBCONTRACTING............................................................................................................. 3-22 ENGINEER'S AUTHORITY................................................................................................... 3-22 LIMITATIONS ON ENGINEER'S RESPONSIBILITIES......................................................... 3-23 USE OF PREMISES AND REMOVAL OF DEBRIS...............................................................3-23 QUANTITIES OF ESTIMATE.................................................................................................3-24 RIGHTS-OF-WAY AND SUSPENSION OF WORK...............................................................3-24 GUARANTY........................................................................................................................... 3-24 CONFLICTING CONDITIONS............................................................................................... 3-25 NOTICE AND SERVICE THEREOF......................................................................................3-25 PROVISIONS REQUIRED BY LAW DEEMED INSERTED...................................................3-25 SUSPENSION OF WORK..................................................................................................... 3-25

MAINTENANCE OPERATIONS............................................................................................ 3-26 MAINTENANCE.....................................................................................................................3-26 PROTECTION AND RESTORATION OF PROPERTY......................................................... 3-26 RESPONSIBILITY FOR DAMAGE CLAIMS..........................................................................3-27 USE AND OCCUPANCY PRIOR TO ACCEPTANCE BY OWNER.......................................3-27 INTEREST OF FEDERAL, STATE OR LOCAL OFFICIALS................................................. 3-27 OTHER PROHIBITED INTERESTS...................................................................................... 3-27 USE OF CHEMICALS............................................................................................................3-28 MAINTENANCE OF TRAFFIC...............................................................................................3-28 SPECIAL HAZARDS..............................................................................................................3-28

ENGINEER'S DIRECTIONS REGARDING WORK PARTIALLY COMPLETED................... 3-28

ENGINEER'S EXAMINATION OF WORK COMPLETED......................................................3-28 ENGINEER'S LIABILITY........................................................................................................3-28 EROSION AND SEDIMENT CONTROL................................................................................3-29 ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE.......................................3-29 OWNER'S RIGHT TO SUSPEND WORK............................................................................. 3-29 TIME FOR COMPLETION AND LIQUIDATED DAMAGES...................................................3-29 CONFIDENTIALITY............................................................................................................... 3-30 GOVERNING LAW................................................................................................................ 3-30

SECTION THREE: APPENDIX A

AFFIDAVIT FOR FINAL PAYMENT AND RELEASE OF LIENS...........................................3-31

SECTION THREE: APPENDIX B

CONTRACTOR AFFIDAVIT.................................................................................................. 3-33

SECTION THREE: APPENDIX C

SUBCONTRACTOR AFFIDAVIT...........................................................................................3-35

SECTION FOUR - CERTIFICATION, LICENSE AND TEST REQUIREMENTS

Certification of Fusion Procedures..........................................................................................4-1 Certification of Persons Performing Fusion.............................................................................4-1 Certification of Welding Procedures........................................................................................4-1 Certification of Welders...........................................................................................................4-2 Concrete..................................................................................................................................4-2 Employee Alcohol Misuse Plan...............................................................................................4-2 Employee Anti-Drug Plan........................................................................................................4-3 Operator Qualification............................................................................................................. 4-3 State Utility Contractor License...............................................................................................4-4 Compliance with Georgia State Law, O.C.G.A. 13-10-91.......................................................4-4 Valves & Fittings..................................................................................................................... 4-4

SECTION FIVE - MATERIAL SPECIFICATIONS

SCOPE OF THE WORK......................................................................................................... 5-1 ANODELESS SERVICE RISER............................................................................................. 5-1 ELECTROFUSION FITTINGS................................................................................................ 5-1 EXCESS FLOW VALVES....................................................................................................... 5-1 FLANGES............................................................................................................................... 5-1 GRASSING............................................................................................................................. 5-2 LINE VALVES......................................................................................................................... 5-3 LOCATE WIRE....................................................................................................................... 5-3 MATERIALS FOR CONCRETE..............................................................................................5-3 METER VALVES.....................................................................................................................5-4 PIPE........................................................................................................................................5-4 POLYETHYLENE FITTINGS.................................................................................................. 5-4 PAVEMENT REMOVED AND REPLACED............................................................................ 5-5 SELF TAPPING TEES............................................................................................................5-5 SILT AND EROSION CONTROL DEVICES...........................................................................5-5 STEEL LINE PIPE COATINGS...............................................................................................5-5

Tape Coatings.............................................................................................................5-5 TRANSITION FITTINGS.........................................................................................................5-6 VALVE BOXES....................................................................................................................... 5-6 WELDING FITTINGS..............................................................................................................5-6

SECTION SIX - GENERAL CONSTRUCTION METHODS

SCOPE OF THE WORK......................................................................................................... 6-1 BACKFILLING.........................................................................................................................6-1 BARRICADES, WARNING SIGNS AND FLAGMEN.............................................................. 6-2 BORING..................................................................................................................................6-2 CLEAN-UP..............................................................................................................................6-2 CLEARING AND GRUBBING.................................................................................................6-2 CONNECTIONS TO EXISTING FACILITIES..........................................................................6-3 COMPLIANCE WITH GEORGIA DEPARTMENT OF TRANSPORTATION.......................... 6-3 EXISTING FENCES................................................................................................................6-3 EXTRA DEPTH DITCH...........................................................................................................6-3 GRASSING............................................................................................................................. 6-4 GUARANTY............................................................................................................................ 6-5 HIGHWAY CROSSINGS........................................................................................................ 6-6 INFORMATION CONCERNING CONDITIONS......................................................................6-6 INTERFERENCE WITH EXISTING STRUCTURES...............................................................6-6 JOINERS.................................................................................................................................6-6 LAYING PIPE..........................................................................................................................6-7 LOCATE WIRE/DETECTION TAPE....................................................................................... 6-8 LOCATION OF EXISTING UTILITIES.................................................................................... 6-8 MAINTAINING THE FLOW OF GAS...................................................................................... 6-8 ORDER SEQUENCE OF WORK............................................................................................6-9 PAVEMENT REMOVED AND REPLACED............................................................................ 6-9 INTERNAL CLEANING OF PIPE AND TUBING.....................................................................6-9 PLACING FACILITY INTO OPERATION...............................................................................6-10

PLACING VALVES AND FITTINGS...................................................................................... 6-10 PRESSURE TESTING...........................................................................................................6-10 PREVENTION OF ACCIDENTAL IGNITION.........................................................................6-11 PROTECTION OF FINISHED WORK....................................................................................6-11 PROTECTION OF PAVEMENT.............................................................................................6-12 PROTECTION OF TREES.....................................................................................................6-12 PROTECTION OF WELDED SECTIONS..............................................................................6-12 RECORD DRAWINGS.................................................................................................................6-12 RIGHT-OF-WAY AND EASEMENTS.....................................................................................6-12 ROCK EXCAVATION.............................................................................................................6-12 SILT AND EROSION CONTROL DEVICES..........................................................................6-13 TAPPING OF MAINS.............................................................................................................6-15 TRENCH EXCAVATION........................................................................................................6-16 WELDERS............................................................................................................................. 6-16

SECTION SIX: APPENDIX A

PRESSURE TEST RECORD.................................................................................................6-18

SECTION SEVEN - MEASUREMENT AND PAYMENT

GENERAL...............................................................................................................................7-1 CASED BORES...................................................................................................................... 7-1

Measurement.............................................................................................................. 7-1 Payment...................................................................................................................... 7-1

UTILITY LINE MARKERS.......................................................................................................7-1 Measurement.............................................................................................................. 7-1 Payment...................................................................................................................... 7-1

CONNECTION TO EXISTING PIPE7-1

Measurement.............................................................................................................. 7-1 Payment...................................................................................................................... 7-1

GRASSING............................................................................................................................. 7-2 Measurement.............................................................................................................. 7-2 Payment...................................................................................................................... 7-2

PAVEMENT REMOVED AND REPLACED............................................................................ 7-2 Measurement.............................................................................................................. 7-2 Payment...................................................................................................................... 7-2

PIPE........................................................................................................................................7-2 Measurement.............................................................................................................. 7-2 Payment...................................................................................................................... 7-2

SOLID ROCK EXCAVATION..................................................................................................7-2 Measurement.............................................................................................................. 7-2 Payment...................................................................................................................... 7-3

TEMPORARY SILT FENCE....................................................................................................7-3 Measurement.............................................................................................................. 7-3 Payment...................................................................................................................... 7-3

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SECTION ONE

INFORMATION FOR BIDDERS

1. RECEIPT AND OPENING OF BIDS

The CITY OF COVINGTON (hereinafter called the Owner), invites bids on the form attached hereto, all blanks of which must be appropriately filled in. Bids will be received by the Owner at CITY OF COVINGTON CITY HALL until AUGUST 22, 2024 AT 10:00 A.M. LOCAL TIME and then at said office publicly opened and read aloud. The envelope containing the bids must be sealed and designated as the bid for the construction of the project entitled:

CITY OF COVINGTON

FLOYD STREET GAS MAIN REPLACEMENT

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities to reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 90 days after the actual date of the opening thereof.

2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and numerals for unit prices and numerals only for total amounts. In case of discrepancies, words will take precedence over numerals and unit prices will take precedence over totals.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his address, his utility contractor license number, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. The Owner may reject any bid, which is not properly prepared and accompanied by required certifications. The Owner may not consider any bid not bearing the bidder’s current utility contractor license number issued by the State of Georgia Construction Industry Licensing Board.

3. TELEGRAPHIC MODIFICATION

Any bidder may modify his bid by telegraphic communication at any time prior to the scheduled closing time for receipt of bids, provided such telegraphic communication is received by the Owner prior to the closing time, and, provided further, the Owner is satisfied that a written confirmation of the telegraphic modification over the signature of the bidder was mailed prior to the closing time.

If written confirmation is not received within two days from the closing time, no consideration will be given to the telegraphic modification.

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4. QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request.

By submission of his Bid, the Bidder acknowledges the right of the Owner to make such investigations, to contact references and utilize this information as a basis of determining award of the contract. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

The Owner may request written information pertaining to the Bidder’s qualifications. Failure of the Bidder to provide such information within fifteen days of notification will be grounds for disqualification.

5. BID SECURITY

Each bid must be accompanied by a certified check or bid bond prepared on the form of bid bond attached hereto, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of 5% of the bid. Such certified checks or bid bonds will be returned to all except the three lowest bidders within three days after the opening of bids, and the remaining certified checks or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contracts, or, if no award has been made within 60 days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

6. LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO CONTRACT

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds required within 10 days after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with his bid.

7. TIME OF COMPLETION AND LIQUIDATED DAMAGES

Bidder must agree to commence work on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 90 consecutive calendar days thereafter. Bidders must agree also to pay as liquidated damages the sum of $200.00 per each consecutive calendar day thereafter.

8. CONDITION OF WORK

Each bidder must inform himself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his contract. Insofar as possible the Contractor, in

1-3 carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

9. ADDENDA AND INTERPRETATIONS

Oral interpretations of the meaning of plans, specifications or other contract documents shall not be binding over written material. Every request for such interpretation should be emailed to econder@segasengineering.com or submitted in writing addressed to Southeastern Gas Engineering, P.O. Box 20191, Atlanta, GA 30325 and to be given consideration must be received at least five business days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, will be mailed or emailed to all prospective bidders. Failure of any bidder to receive any such addendum or interpretations shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents.

10. SECURITY FOR FAITHFUL PERFORMANCE

Simultaneously with his delivery of the executed contract, the Contractor shall furnish a surety bond or bonds as security for faithful performance of his contract and for the payment of all persons performing labor on the project under this contract, and furnishing materials in connection with his contract, as specified in the General Conditions included herein. Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

11. POWER OF ATTORNEY

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

12. NOTICE OF SPECIAL CONDITIONS

Attention is particularly called to those parts of the contract documents and specifications, which are identified subsequently under Special Conditions.

13. LAWS AND REGULATIONS

The bidders' attention is directed to the fact that all applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

14. METHOD OF AWARD

If the Contract is awarded, it will be awarded to the lowest Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the project. The Owner shall have complete discretion in making this determination and may consider factors such as, but not limited to the following:

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14.1. Unit bid prices of various items as they relate to total bid price.

14.2. Proximity of the Bidder's permanent place of business as it may relate to Bidder's responsiveness in carrying out the contract.

14.3. Litigation record of the Bidder.

14.4. Satisfactory completion of similar projects.

14.5. Resources pertaining to management, personnel and equipment.

14.6. Financial history, credit rating and current resources.

15. OBLIGATION OF BIDDER

At the time of the opening of bids, each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents (including all addenda). The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to his bid.

16. CORRELATION AND INTENT OF DOCUMENTS

The contract documents are complementary, and what is called for by one shall be as binding as if called for by all. The intent of the documents is to describe in detail all construction entailed in this project. The contractor will furnish all labor;

materials, equipment, transportation, tools and appurtenances such as may be reasonably required under the terms of the contract to make each part of the work complete.

The drawings are intended to conform and agree with the specifications. If, however, discrepancies occur, the Engineers will decide which shall govern.

Special specifications stated on the drawings govern that particular piece of construction and have equal weight and importance as the printed specifications.

In the event of any discrepancies between the drawings and the figures written thereon, the figures are to be taken as correct.

17. CLAIMS

The Owner reserves the right to refuse to issue any voucher and to direct that no payment shall be made to the contractor in case they have reason to believe that said contractor has neglected or failed to pay any subcontractor, material dealer, worker or employee for work performed on or about the project including work as set forth in these specifications, until the Owner is satisfied that such subcontractors, material dealers, worker, or employees have been fully paid.

However this provision shall not obligate the Owner to intervene in any claim.

18. ORDER OF WORK

The work shall be started at such points as the Engineer shall designate and shall

1-5 be prosecuted in the order he directs. This applies to both location and items of construction.

19. SUBCONTRACTS

If required by the Owner the apparent Successful Bidder, and any other Bidder so requested, will within seven days after the day of the Bid opening submit to Owner a list of all Subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the Work as to which such identification is so required. If Owner or Engineer after due investigation has reasonable objection to any proposed Subcontractor, other person or organization, either may before giving the Notice of Award request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the contract shall not be awarded to such Bidder, but his declining to make any such substitution will not constitute grounds for sacrificing his Bid Security. Any Subcontractor, other person or organization so listed and to whom Owner or Engineer does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer.

20. TIMELY EXECUTION

When Owner gives a Notice of Award to the Successful Bidder, at least three unsigned counterparts of the Agreement and all other Contract Documents will accompany it. Within ten days thereafter Contractor shall sign and deliver at least three counterparts of the Agreement to Owner with all other Contract Documents attached. Within ten days thereafter Owner will deliver all fully signed counterparts to Contractor. Engineer will identify those portions of the Contract Documents not fully signed by Owner and Contractor and such identification shall be binding on all parties.

21. STATE LICENSING REQUIREMENTS

Bidder shall hold a current utility contractor license issued by the State of Georgia Construction Industry Licensing Board and shall bear the current license number on the outside of his bid envelope. Each bidder must also have in his employment on a full-time basis a person or persons who holds a valid utility manager certificate issued by the Division of Utility Contractors. Such utility manager shall oversee the utility contracting work of all the employees and shall be actually engaged in the performance of the business of the bidder. No portion of this contract may be constructed or erected unless a certified utility manager or certified utility foreman is present at the job site of such construction. No person may be employed as a utility foreman unless that person holds a valid utility foreman certificate issued by the Division of Utility Contractors.

Upon request of the Owner, the bidder must provide copies of his current utility contractor license and provide copies of the valid certification of his utility manager and, if present at the job site of such construction, utility foreman.

END OF SECTION

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SECTION ONE: APPENDIX A

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SECTION TWO

BID BOND

(Five Percent of Bid)

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned of the

City of State of and County of as Principal and as

Surety, are hereby held and firmly bound unto the CITY OF COVINGTON, GEORGIA as

Owner in the penal sum of

Dollars ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed this day of , 2024.

The condition of the above obligation is such that whereas the Principal has submitted to the CITY OF COVINGTON, GEORGIA a certain bid attached hereto and hereby made a part hereof to enter into a contract in writing for the construction of the project entitled:

CITY OF COVINGTON

FLOYD STREET GAS MAIN REPLACEMENT

NOW, THEREFORE,

(a) If said bid shall be rejected or in the alternate,

(b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said bid) and shall furnish a bond for his faithful performance of said contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void; otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bids, and said Surety does hereby waive notice of any such extension.

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BID BOND (Continued)

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

SEAL

Witness as to Principal Principal

By SEAL

Witness as to Surety Surety

Address

By SEAL

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BID PROPOSAL

Place

Date

Proposal of (hereinafter called "Bidder") a contractor organized and existing under the laws of the City of

State of and County of , an individual, a corporation, or a partnership doing business as

TO: THE CITY OF COVINGTON, GEORGIA

(Hereinafter called "Owner")

Gentlemen:

The Bidder in compliance with your invitation for bids for the construction of

CITY OF COVINGTON

FLOYD STREET GAS MAIN REPLACEMENT

having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under this contract, of which this proposal is a part.

Bidder hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 90 consecutive calendar days thereafter as stipulated in the specifications. Bidders further agree to pay as liquidated damages the sum of $200.00 for each consecutive calendar day thereafter as hereinafter provided in the General Conditions under "Time of Completion and Liquidated Damages."

Bidder acknowledges receipt of the following addenda:

*Strike out inapplicable terms

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BID PROPOSAL (Continued)

Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.

The above prices shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 90 calendar days after the scheduled closing time for receiving bids.

The undersigned further agrees that, in case of failure on his part to execute said contract and bond within ten (10) days after the award thereof, the check or bond accompanying his bid and the money payable thereon shall become the property of the Owner; otherwise, the check or bond accompanying this proposal shall be returned to the Bidder.

The Bidder declares that he understands that the quantities shown on the proposal are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the contract amount by direct increase or decrease.

Attached hereto is a bid bond or certified check on the of in the amount of according to conditions under "Information for Bidders" and the provisions therein.

The full name and residence of persons or parties interested in the foregoing bids, as principals, are named as follows:

Dated at:_________________

The day of , 2024

Principal

By

SEAL

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CONSTRUCTION PAYMENT BOND

Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.

CONTRACTOR (Name and Address):

OWNER (Name and Address):

CITY OF COVINGTON

2194 EMORY STREET NW

COVINGTON, GA 30014

CONSTRUCTION CONTRACT:

Date:

Amount: $__________________ Description (Name and location):

CITY OF COVINGTON

FLOYD STREET GAS MAIN REPLACEMENT

SURETY (Name and Principal place of Business):

BOND:

Date:

Amount:

Bond Number:

1. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner and for the use and protection of all subcontractors and persons supplying labor, materials, machinery, and equipment in the prosecution of the Work involved in this Construction Contract.

2. With respect to the Owner, this obligation shall be null and void if the Contractor:

2.1. Promptly makes payment, directly or indirectly, for all sums due Claimants, and

2.2. Defends, indemnifies and holds harmless the Owner from claims, demands, liens or suits by any person or entity whose claim, demand, lien or suit is for payment for labor, materials or equipment furnished for use in the performance of the Construction Contract, provided the Owner has promptly notified the Contractor and the Surety (at the address described in Paragraph 11) of any claims, demands, liens or suits and tendered defense of such claims, demands, liens or suits to the Contractor and the Surety, and provided there is no Owner Default.

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CONSTRUCTION PAYMENT BOND (Continued)

3. With respect to Claimants, this obligation shall be null and void if the Contractor promptly makes payment, directly or indirectly, for all sums due.

4. No Claimant shall file an action for payment against the Owner, Contractor or Surety, except in accordance with this section.

4.1. Claimants who are employed by or have a direct contract with the Contractor have given notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim.

4.2. Claimants who do not have a direct contract with the Contractor:

1. Have furnished written notice to the Contractor and sent a copy, or notice thereof, to the Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed: and

2. Have either received a rejection in whole or in part from the Contractor, or not received within 30 days of furnishing the above notice any communication from the Contractor by which the Contractor has indicated the claim will be paid directly or indirectly; and

3. Not having been paid within the above 30 days, have sent a written notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to the Contractor.

5. If a notice required by Paragraph 4 is given by the Owner to the Contractor or to the Surety, said notice is sufficient compliance.

6. When the Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at the Surety's expense take the following actions:

6.1. Send an answer to the Claimant, with a copy to the Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and that basis for challenging any amounts that are disputed.

6.2. Pay or arrange for payment of any undisputed amounts.

7. The Surety's total obligation shall not exceed the amount of this Bond and the amount of this Bond shall be credited for any payments made in good faith by the Surety.

8. Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any Construction Performance Bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and the Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work.

9. The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract. The Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to give notices on behalf of, or otherwise have obligations to Claimants under this Bond.

2-7

CONSTRUCTION PAYMENT BOND (Continued)

10. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations.

11. No suit or action on this bond shall be instituted by a Claimant after expiration of one

(1) year from the completion of the contract and the acceptance of the work by the public entity responsible therefore.

12. Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page. Actual receipt of notice by Surety, the Owner or the Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on this Bond.

13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in the Bond conflicting with said statutory or legal requirement shall be deemed deleted here from and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond.

Upon request by any person or entity appearing to be a potential beneficiary of this…