Final_ARFQ_0512_MMB2500000004_2_WV_ARFQ_FORM.PDF
PDF 761 KB Posted
- Attached to
- TO ATTACH ADDENDUM #1 PATIENT DIGITAL ROUNDING
- Solicitation number
- ARFQ 0512 MMB2500000004 2
- Issued by
- Cabell County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, for the Mildred Mitchell-Bateman Hospital in Huntington, West Virginia. The solicitation requests a comprehensive patient digital rounding system consisting of wearable bands with GPS tracking and geofencing capabilities, beacons for data collection, monitoring devices (tablets/iPads), software compatible with the Care Vue Electronic Health Record system, and supporting infrastructure including edge devices, locators, beacon chargers, and pairing boxes. The request specifies quantities including 1,000 wearable bands, 130 beacons, 110 software licenses based on an average daily census of 103, 44 monitoring devices, and 20 units each of edge devices, locators, beacon chargers, beacon bins, and pairing boxes, along with 110 non-rechargeable batteries. The solicitation was issued on June 9, 2025, with a closure date of June 17, 2025, at 1:30 PM EST, and technical questions were due by June 3, 2025. The award is designated as an Agency Master Agreement.
The procurement requires vendors to provide comprehensive pricing that includes all unit prices, implementation and training costs, annual support fees, data backup and disposition services, system hosting and maintenance, EHR integration, VPN setup for EHR connectivity, shipping charges with no markup permitted, and specialized training for all shifts and administrative staff with a "train the trainer" component for five nurse managers. The hospital is tax exempt, with tax exempt certification available upon award. The solicitation is covered in part or in whole by federal funds, requiring all bidders to acknowledge and adhere to provisions required for federally funded procurements as outlined in Attachment 1. Addendum #1 regarding Patient Digital Rounding has been attached to this revision, and all pricing must reflect the revised commodity lines according to the updated pricing sheet.
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Date Printed: Jun 9, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1684579 Reason for Modification:
Doc Description: TO ATTACH ADDENDUM #1
PATIENT DIGITAL ROUNDING
TO ATTACH ADDENDUM #1
AND REVISE THE COMMODITY
LINES MATCH THE REVISED
PRICING SHEET.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-06-09 2025-06-17 13:30 ARFQ 0512 MMB2500000004 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 9, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
NOTE: This request is covered in part or in whole by federal funds. All bidders will be required to acknowledge and adhere to Attachment 1-Provisions Required for Federally Funded Procurements.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 BANDS & CLASPS 1000.00000 EA
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.2 - BANDS & CLASPS
3.1.2.1 Bands must be tamper and water resistant for continual wear.
3.1.2.2 Bands must be wearable on either an ankle or wrist.
3.1.2.3 Bands must be fully adjustable for the perfect fit and to allow for patients' body fluctuations, etc. water retention or weight increase.
3.1.2.4 Bands must have Bluetooth connectivity and /or work through a Wi-Fi connection.
3.1.2.5 Bands must have a band removal detection notification or alert.
3.1.2.6 Bands must have Global Positioning System tracking and geofencing.
3.1.2.6.1Global Positioning System must track/geofence at a minimum of 150 foot from a monitoring device.
3.1.2.7 Bands must be printable to include individual patient identification information.
Date Printed: Jun 9, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 BEACONS or such equipment for data collection
130.00000 EA
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.3 - Beacons or such equipment used for data collections that is attached to each band.
3.1.3.1 Equipment must be tamper and water resistant for continual wear
3.1.3.2 Equipment must be rechargeable.
3.1.3.3 Equipment must have a minimum of 6 months' battery life with full charge.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 SOFTWARE 110.00000 EA
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.4 - Software:
3.1.4.1 Software must be compatible with Care Vue - our Electronic Health Recording(EHR) program.
3.1.4.2 Software Annual License Fee
This will be based on Average Daily Census - 103
Date Printed: Jun 9, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 MONITORING DEVICES - such as tablet 44.00000 EA
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.5 - Monitoring Devices:
3.1.5.1 Devices must have Bluetooth connectivity and/or work through a Wi-Fi or cellular connection.
3.1.5.1.1 Devices may be Tablet, I-pad or such type of device.
3.1.5.1.2 Devices must have a minimum of 64 GB memory
3.1.5.1.3 Device should be a maximum of 10" in size
3.1.5.1.4 Device must have a case to protect against accidental damage.
3.1.5.2 Devices must be tamper and water resistant.
3.1.5.3 Devices must be rechargeable.
3.1.5.4 Devices shall be provided by the vendor.
Date Printed: Jun 9, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 DATA BACKUP 1.00000 YR
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.6 - Data Back-up:
3.1.6.1 Data back-up must be every 24 hours.
Date Printed: Jun 9, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
7 DATA DISPOSITION 1.00000 YR
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.7 - Data Disposition:
3.1.7.1 Real time data captures
| Duration: | Immediate up to 24 hours | |
| Destination for storage: | Electronic Medical Record |
| Online Storage Duration: | Up to 90 days post capture |
| Destination for storage: | Long-term cloud based data storage |
Online Archival
| Duration: | Up to 365 days post capture |
| Destination: | On-line cloud file storage |
Final
| Duration: | Older than 365 days post capture | |
| Destination: | Return Data | |
| Data Destruction with written authorization |
Date Printed: Jun 9, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
8 ANNUAL SUPPORT FEE 1.00000 YR
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.8 - Annual Support Fee:
3.1.8.1 Must include 7 days/24 hours/365 days.
3.1.8.2 Should include all states of data disposition.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
9 ANNUAL SUPPORT, MAINTENANCE AND
UPGRADE
1.00000 YR
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.9 -Annual System Hosting, Maintenance & Upgrade Fee
Date Printed: Jun 9, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
10 IMPLEMENTATION & TRAINING 1.00000 EA
Comm Code Manufacturer Specification Model # 42143607
Extended Description:
SECTION 3.1.10 - Implementation and Training:
3.1.10.1 Charges for the implementation and staff training must be included in your bid response.
3.1.10.2 Vendor must provide one week training.
3.1.10.2.1 Training must be completed on-site.
3.1.10.2.2 Training must include support for all shifts.
3.1.10.2.3 Training travel, lodging and meal per diem must be included in the training costs on the pricing sheet.
3.1.10.3 Specialized training must be provided for all Admissions staff and Administrators.
3.1.10.3.1Training must be completed on-site.
3.1.10.3.2 Training must include all shifts.
3.1.10.4 Training must also include "train the trainer" option.
| 3.1.10.4.1 | Train the trainer will consist of: | |
| Five nurse managers; one for each unit. |
Date Printed: Jun 9, 2025 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
11 SHIPPING CHARGES 1.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.14 - Shipping and Taxes:
3.1.14.1 All shipping charges must be included on the pricing sheet and become part of the total cost.
3.1.14.1.1 No markup permitted on shipping.
3.1.14.2 We are tax exempt and tax exempt certificate available upon award.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 EHR Integration 1.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.16
EHR Integration - pricing for EHR integration.
Date Printed: Jun 9, 2025 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
13 VPN FOR EHR 1.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.17
VPN FOR EHR - pricing for VPN FOR EHR integration.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
14 EDGE DEVICES OR EQUAL 20.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.18
EDGE DEVICES OR EQUAL - PRICING FOR EDGE DEVICES OR EQUAL
Date Printed: Jun 9, 2025 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
15 LOCATORS 20.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.19
LOCATORS - PRICING FOR LOCATORS
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
16 BEACON CHARGERS 20.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.20
BEACON CHARGERS - PRICING FOR BEACON CHARGERS
Date Printed: Jun 9, 2025 Page:12 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
17 TEXT ALERT NOTIFICATION 1.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.21
TEST ALERT NOTIFICATION - PRICING FOR TEST ALERT NOTIFICATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
18 BEACON BIN 20.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.22
BEACON BIN - PRICING FOR BEACON BIN
Date Printed: Jun 9, 2025 Page:13 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
19 PAIRING BOX 20.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.23
PAIRING BOX - PRICING FOR PAIRING BOX
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
20 BATTERIES - NON RECHARGING 110.00000 EA
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
SECTION 3.1.24
BATTERIES - PRICING FOR NON-RECHARGING BATTERIES
SCHEDULE OF EVENTS
Line Event Event Date
2 TECHNICAL QUESTIONS BY 1:30PM EST 2025-06-03
Document Phase Document Description Page
MMB2500000004 Final TO ATTACH ADDENDUM #1
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