Final_ARFQ_0313_DEP2700000008_3_WV_ARFQ_FORM.PDF
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- Attached to
- AML - Brushy Meadow Creek Highwall B
- Solicitation number
- ARFQ 0313 DEP2700000008 6
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Addendum No. 2 issued by the State of West Virginia, Department of Environmental Protection (DEP), Office of Abandoned Mine Land and Reclamation (AML&R), for the Brushy Meadow Creek Highwall B project. The solicitation seeks contractors to perform comprehensive site reclamation work including mobilization and demobilization, construction layout, quality control, site preparation, erosion control measures (super silt fence, stabilized construction entrance, and rock check dams), revegetation across 51 acres, drainage infrastructure (fabric form channels, vegetated channels, underdrains, conveyance pipe, and level spreaders), and unclassified excavation totaling 601,042 cubic yards. The project is located at the jobsite specified in the specifications, with invoicing and shipping directed to the DEP AML&R office at 601 57th Street SE, Charleston, West Virginia. Due to incorrect coordinates in the original specifications and terms and conditions, a second pre-bid meeting has been scheduled for Tuesday, September 22, 2026, at 10:00 AM Eastern; vendors who did not attend the first pre-bid meeting on September 2, 2026, must attend the second meeting to be eligible to bid. The technical questions deadline has been extended to September 29, 2026, at 4:00 PM Eastern, and bids close on October 6, 2026, at 10:30 AM. All bids must be submitted electronically through the wvOASIS Vendor Self Service portal.
The pricing structure includes lump sum items for mobilization and demobilization (limited to 5 percent of total bid), construction layout (limited to 5 percent), quality control (limited to 3 percent), and site preparation (limited to 5 percent), with unit pricing for measured quantities including 8,723 linear feet of super silt fence, 475 tons of stabilized construction entrance, 42 rock check dams, 51 acres of revegetation, 7,679 linear feet of fabric form channel, 303 linear feet of vegetated channel, 586 linear feet of underdrain, 537 linear feet of 12-inch PVC conveyance pipe, and 50 linear feet of level spreader. No incumbent information, set-asides, or specific funding source details are provided in this addendum. Vendors must register and submit bids online at www.wvOASIS.gov, with inquiries directed to buyer April D. O'Dell at (304) 414-1145 or april.d.odell@wv.gov.
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Date Printed: Sep 10, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 2026201 Reason for Modification:
Doc Description: AML - Brushy Meadow Creek Highwall B Addendum No. 2 is issued to publish and distribute the attached information to the vendor community..... See Page 2 for complete infoProc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-10 2026-10-06 10:30 ARFQ 0313 DEP2700000008 3
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
April D O'Dell
(304) 414-1145 april.d.odell@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 10, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum No. 2 is issued to publish and distribute the attached information to the vendor community.
1. Due to incorrect coordinates on the specifications and terms and conditions DEP AML will have another pre-bid meeting on Tuesday Sept 22, 2026 at 10:00am Eastern.
Vendors who attended the first pre-bid meeting on 09/02/2026 DO NOT have to attend the second pre-bid meeting but they may attend if they would like to. Any vendor who DID NOT attend the 1st pre-bid meeting MUST attend 2nd pre-bid meeting in order to be eligible to submit a bid. Vendors are to follow the DRIVING DIRECTIONS to the pre-bid meeting.
2. Change Tech Question deadline to Sept 29, 2026 at 4pm
3. Change Bid Close Date to Oct 6, 2026 at 10:30am
ADDITIONAL INFORMATION
Addendum No. 2 is issued to publish and distribute the attached information to the vendor community.
1. Due to incorrect coordinates on the specifications and terms and conditions DEP AML will have another pre-bid meeting on
Tuesday Sept 22, 2026 at 10:00am Eastern.
Vendors who attended the first pre-bid meeting on 09/02/2026 DO NOT have to attend the second pre-bid meeting but they may attend if they would like to. Any vendor who DID NOT attend the 1st pre-bid meeting MUST attend 2nd pre-bid meeting in order to be eligible to submit a bid. Vendors are to follow the DRIVING DIRECTIONS to the pre-bid meeting.
2. Change Tech Question deadline to Sept 29, 2026 at 4pm
3. Change Bid Close Date to Oct 6, 2026 at 10:30am
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mobilization and Demobilization (Limited to
5% of Total Bid
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 1.0 - Mobilization and Demobilization (Limited to 5% of Total Bid) per lump sum
Date Printed: Sep 10, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Construction Layout (Limited to 5% of Total
Bid)
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 2.0 - Construction Layout (Limited to 5% of Total Bid) per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Quality Control (Limited to 3% of Total Bid)
Comm Code Manufacturer Specification Model # 77111603
Item 3.0- Quality Control (Limited to 3% of Total Bid) per lump sum
Date Printed: Sep 10, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Site Preparation (Limited to 5% of Total Bid)
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 4.1 - Site Preparation (Limited to 5% of Total Bid) per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Super Silt Fence 8723.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Item 5.1 - Super Silt Fence (Smartfence 42 or Equal) per linear foot
Date Printed: Sep 10, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Stabilized Construction Entrance 475.00000 TON
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 5.2 - Stabilized Construction Entrance per ton
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Rock Check Dam 42.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Item 5.3 - Rock Check Dam per each
Date Printed: Sep 10, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Revegetation 51.00000 ACRE
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 6.1 - Revegetation per plan view acre
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Fabric Form Channel 7679.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Item 7.1 - Fabric Form Channel per linear foot
Date Printed: Sep 10, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Vegetated Channel 303.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 7.2 - Vegetated Channel per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Underdrain 586.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Item 7.3 - Underdrain per linear foot
Date Printed: Sep 10, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Conveyance Pipe (12"PVC) 537.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 7.4 - Conveyance Pipe (12"PVC) per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Level Spreader 50.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Item 7.5 - Level Spreader per linear foot
Date Printed: Sep 10, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Unclassified Excavation 601042.00000 CY
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Item 8.1 - Unclassified Excavation per cubic yard
SCHEDULE OF EVENTS
Line Event Event Date 1 2nd Pre-Bid Meeting-Onsite 10:00 AM, Eastern 2026-09-22
2 Technical Questions Deadline- 4PM, Eastern 2026-09-29
Document Phase Document Description Page
DEP2700000008 Final AML - Brushy Meadow Creek Highwall B
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