Atch_1_-_PWS.pdf

ATTACHMENT 8

Contract

F40600-03-C-0001

30 November 2012

(Conformed Thru S/A P00287)

PERFORMANCE WORK STATEMENT

(PWS)

OPERATION, MAINTENANCE,

INFORMATION MANAGEMENT, AND

SUPPORT OF AEDC

ARNOLD ENGINEERING DEVELOPMENT CENTER

ARNOLD AIR FORCE BASE, TENNESSEE

FY 04 -15

TABLE OF CONTENTS

1.1 TEST PRODUCTS

1.2 TECHNOLOGY PRODUCTS

2.1 RDT&E ASSET INVESTMENTS

3.1 RDT&E AND TEST SUPPORT ASSETS

3.2 MACHINE AND FABRICATION AND LABORATORY ASSETS

4.1 SECURITY

4.1.1 SECURITY FORCES

4.1.2 INDUSTRIAL AND OPERATIONS SECURITY

4.1.3 VISITOR CONTROL CENTER (VCC)

4.2 ENVIRONMENTAL, SAFETY, AND QUALITY

4.2.1 ENVIRONMENTAL MANAGEMENT

4.2.2 SAFETY

4.2.3 QUALITY

4.3 CIVIL ENGINEERING

4.3.1 BASE SUPPORT ASSETS

4.3.2 EMERGENCY MANAGEMENT PLANNING AND OPERATIONS

4.3.3 FIRE PROTECTION SERVICES

4.3.4 GROUNDS MAINTENANCE

4.3.5 JANITORIAL SERVICES & REFUSE COLLECTION AND DISPOSAL

4.4 HEALTH SERVICES

4.4.1 INDUSTRIAL HYGIENE

4.4.2 OCCUPATIONAL HEALTH AND PREVENTIVE MEDICINE

4.5 LOGISTICS READINESS

4.5.1 PURCHASING AND SUPPLY

4.5.2 TRANSPORTATION

4.5.3 RESERVED

4.5.4 RESERVED

4.5.5 FUELS MANAGEMENT

5.1 INFORMATION TECHNOLOGY

5.1.1 COMPUTER AND NETWORK SERVICES

5.1.2 INFORMATION MANAGEMENT

5.1.3 COMMUNICATIONS

5.1.4 POSTAL SERVICES AND MAIL DISTRIBUTION

6.1 CONTRACT MANAGEMENT

APPENDICES

APPENDIX 1.1-1 ADVANCED MISSILE SIGNATURE CENTER

APPENDIX 1.1-2 AEDC HYPERVELOCITY WIND TUNNEL (TUNNEL 9)

APPENDIX 3.1-1 TEST ASSETS

APPENDIX 3.1-2 PLANT ASSETS

APPENDIX 3.1-3 INSTRUMENTATION AND CONTROLS

APPENDIX 3.1-4 UTILITY ASSETS

APPENDIX 3.1-5 MACHINE AND FABRICATION AND LABORATORY ASSETS

APPENDIX 4.3.1-1 BASE SUPPORT ASSETS

APPENDIX 5.1.1-1 SCOPE OF LEGACY MANAGEMENT INFORMATION SYSTEMS

APPENDIX 5.1.1-2 AEDC DOWNWARD DIRECTED SYSTEMS

APPENDIX: PWS DICTIONARY OF TERMS

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1.1 TEST PRODUCTS

1.1:1 SCOPE: System development and capability knowledge is the ultimate product to an AEDC customer. A customer engages AEDC with the intent to generate data, information, and knowledge to aid them in the development, characterization, performance enhancement, or qualification of a system or to identify completion of development milestones. Test is about decision support - infusing the customer’s decision process with information from the test. This PWS element contains the management and technical support of AEDC’s test workload. AEDC resources include the main site in Tullahoma, TN, including the Advanced Missile Signature Center (AMSC) (Appendix 1.1-1), as well as the AEDC Hypervelocity Wind Tunnel at White Oak MD (Appendix 1.1-2), and the National Full-Scale Aerodynamics Complex (NFAC) located at Ames Research Center in California. It includes all work necessary to plan, provision, execute, analyze, and report on test and evaluation (T&E) and missile signature projects. Actual workload can vary significantly from test asset to test asset. Test projects range widely in type, size, and complexity. A description of the test assets used in connection with this PWS element is provided in Appendix 3.1-1. A description of the plant equipment used in connection with this PWS element is provided in Appendix 3.1-2. A description of the instrumentation and controls used in the test and plant facilities is provided in Appendix 3.1-3.

1.1:2 REQUIREMENTS: The contractor shall provide all project management and technical support necessary to accomplish effective test and evaluation and missile signature efforts in support of the AEDC mission and apply a comprehensive systems engineering process in consonance with the guidance of PWS 6.1:2.3.2. The contractor shall also provide analysis, evaluation, and reporting of foreign scientific and technical information including technical findings, trends, capabilities, and limitations.

Contractor and government program managers will work closely during planning and execution of any project.

The government program manager will be the primary customer interface on all programmatic issues (schedule commitments, financial planning and commitment, status reporting, etc.) and will be kept fully informed on project and customer issues of any nature. Extensive direct communication between the contractor and the user will occur on technical issues.

On occasion, Arnold Engineering Development Center (AEDC) will provide test products to foreign entities.

Such exchanges require contractor compliance with International Traffic in Arms Regulations (see PWS 6.1:2.1.4), AEDC Foreign Disclosure Office requirements, and AEDC Scientific and Technical Information (STINFO) policies.

The Contractor shall:

1.1:2.1 Assist Government counterparts in developing workload projections that cover the period of the Future Years Defense Program. Detailed planning is required for the execution year.

1.1:2.2 Determine feasibility, identify requirements, document deficiencies, and recommend a course of action to achieve customer objectives.

Correlate customer requirements with facility capabilities, test methods, and evaluation tools.

Determine facility instrumentation and control requirements.

Assess data acquisition/processing methods, data quality requirements, and test data analysis needs.

Develop Rough Order of Magnitude (ROM) cost estimates. (OT-2003-30001) Develop a Statement of Capability (SOC) describing the details of each T&E project and submit to the

Government for approval. (OT-2003-30008)

1.1:2.3 Plan T&E and missile signature projects.

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Coordinate all requirements with the Government project manager, customer(s), test article manufacturers’ representatives, and support organizations, as appropriate.

Develop detailed cost estimates, and activity schedules. (OT-2003-30002) (OT-2003-30003) Detailed cost estimates should be prepared using task-level cost estimating tools.

Define requirements for test article buildup, installation, modification, and removal.

Employ modeling techniques, when necessary, to prepare pre-test predictions on the test article(s) and test article(s)-to-test facility interactions.

Determine the most effective and efficient approach to executing the test matrix and make recommendations to user/customer.

Effectively support and properly document all pretest, test, and post-test meetings and maintain accurate and timely records.

1.1:2.4 Conduct and manage projects in accordance with the approved SOC and the AEDC Consolidated Scheduling Process.

Support the receipt of customer test articles and support equipment.

Inspect customer furnished test articles and support equipment for damage.

Perform test article stress analysis as required.

In conjunction with PWS 3.1 and 5.1.1, implement test-specific engineering changes to data acquisition/reduction software to meet test objectives.

In concert with the customer and the appropriate Government representative, develop, measure, track, document, and report on agreed to performance metrics.

Conduct the test.

Monitor test systems for anomalous facility and/or test article behavior.

Track, manage, and control project cost, schedule, and technical performance during project execution.

(OT-2003-30004) (OT-2003-30006) (OT-2003-30007)

Apply Earned Value Management (EVM) to specific test projects as directed by the Government.

Notify the appropriate Government representative as soon as practicable of any potential or actual deviations; identify cause(s), cost, schedule, and/or technical impact, and recommended recovery options.

Upon project completion, close out all applicable charge numbers and notify the appropriate Government representative.

1.1:2.5 Provide analytical support as required.

Check and validate all data including measurement and data uncertainties.

Perform data analyses in accordance with customer requirements.

Apply Integrated T&E solutions as appropriate.

Summarize results and provide recommendations.

Complete and distribute preliminary and/or final test data packages, reports, and/or scientific and technical information consistent with customer, STINFO, and Defense Technical Information Center (DTIC) requirements. (OT-2003-30005) (OT-2003-30011)

Archive test records for historical reference as directed by the Government.

Assist the Government in the release of project documentation.

Assist the Government in the assessment of all Air Force Component Improvement Program uninstalled engine test plans in support of AEDC’s role as the Responsible Test Organization (RTO) for CIP uninstalled engine test.

1.1:2.6 Work with government counterparts to achieve and maintain high customer satisfaction. Support the Government project manager:

Identify a customer’s principle needs and interests.

Manage a customer’s expectations to avoid surprises.

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Solicit feedback and use it constructively to improve customer service.

1.1:2.7 Work continuously to improve test techniques, procedures, and processes. Maintain records of “lessons learned”.

Provide improvement requirements to PWS 2.1.

1.1:2.8 Analyze and compare all source (Top Secret/Secret Compartmentalized Information) data on foreign scientific and technical capabilities.

Determine the function, design, and performance characteristics of foreign environmental test facilities and other military or terrorist related infrastructure.

Research weapon development throughout the lifecycle.

Determine the role of environmental facilities in the foreign system development and acquisition cycle and forecast trends.

Evaluate foreign facility test techniques and concepts for possible AEDC use.

Provide STINFO support.

1.1:3 DIRECTIVES:

1.1:3.1 Mandatory:

DODD 3200.12 DOD Scientific and Technical Information Program 22 CFR 120-130 International Traffic in Arms Regulations AFI16-201(C) AF Foreign Disclosure and Technology Transfer Program

1.1:3.2 Guidance:

DoD Directive 3200.11 Major Range and Test Facility Base (MRTFB) AFI63-101 (draft) Reality Based Acquisition (and successor documents)

DoD Instruction 5000.1 and 5000.2 interim guidance and successor Instructions on the Defense Acquisition System

1.1:4 PRINCIPAL RELATIONSHIPS: The successful accomplishment of any test project is dependent on effective management involving extensive communication, coordination, cooperation, and integration of all support providers.

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6.1

4.2

System Safety Data

System Safety Req’s

3.1 Test Req’s

• Matrix

• Hardware Installation

• Special Needs

• Schedule

1.1 Capability Gap

• Instrumentation

• Capability

• Methods

2.1

Cust Req’s

Test Req’s

• Matrix

• Hw/Sw

• Inst/Data Acq/Data Red

• Special Needs

• Schedule

Future Test Req’s

5.1

IT Req’s

• Software

• Data Acq/Data Red

• Data Transmission

• Special Needs

• Schedule

1.2 Capability Gap

• Instrumentation

• Capability

• Methods

4.2

System Safety Data

System Safety Req’s

3.1 Test Req’s

• Matrix

• Hardware Installation

• Special Needs

• Schedule

1.1 Capability Gap

• Instrumentation

• Capability

• Methods

2.1

Cust Req’s

Test Req’s

• Matrix

• Hw/Sw

• Inst/Data Acq/Data Red

• Special Needs

• Schedule

Future Test Req’s

5.1

IT Req’s

• Software

• Data Acq/Data Red

• Data Transmission

• Special Needs

• Schedule

1.2 Capability Gap

• Instrumentation

• Capability

• Methods

Systems Engineering Processes

1.1:5 STANDARDS OF PERFORMANCE:

Figure 1.1-1 SERVICE DELIVERY SUMMARIES Test Products

Performance

Objectives

PWS

Paragraph Performance Expectation

Accurate assessment of the scope of proposed T&E projects; application of optimum test methodologies and data analysis tools.

1.1:2.2

No more than 2% of negotiated customer test objectives are missed as a result of ill-defined requirements, missing support equipment, incorrect data acquisition/ reduction techniques, and/or the improper selection of data analysis tools.

Timely and complete planning and coordination of all T&E requirements with support organizations. Particular attention is given to AF coordination.

1.1:2.3

Major schedules or performance objectives are rarely missed as a result of poor or neglected communication and/or administrative work. Specific measures are unique to individual test facility and test types.

Timely and cost effective execution of all T&E and missile signature projects.

1.1:2.4 Projects are completed within SOC cost, including risk and negotiated changes.

Specific schedule measures are unique to individual test facility and test types.

Complete and accurate validated data. 1.1:2.5

Delivered data is always valid.

Validated data is delivered to the customer or user per the SOC.

Exceptions can be negotiated.

Quality customer relations. 1.1:2.6 At least 98% of customer feedback responses indicate AEDC have met or exceeded expectations. Actionable responses to customer issues are identified and actions assigned within 10 days of receipt of comments.

Actions are completed by the negotiated deadline.

Quality analysis and reporting of all source information.

1.1:2.8 AEDC/IN Performance Survey scores average 5.5 or greater.

1.2 TECHNOLOGY PRODUCTS

1.2:1 SCOPE: This PWS element contains the management and execution of AEDC’s test technology program. It includes the development of new test techniques, instrumentation, analytical methods, and computational modeling and simulation to solve particular test problems or to generally advance the state of the art in test effectiveness and efficiency. Technology projects are performed in support of AEDC testing, for external customers, or in cooperation with other Government agencies or private industry. External customers include contracts awarded under the Small Business Administration’s Small Business Innovative Research (SBIR) program. Projects vary widely in magnitude and scientific and engineering disciplines. Projects may include mechanical, electrical, electronic, and aeronautical engineering, optics, basic physics, nuclear physics, computational techniques, information technology, mathematical modeling and more.

1.2:2 REQUIREMENTS: The contractor shall provide all project management and technical support necessary to accomplish effective test technology development in support of the AEDC mission.

1.2:2.1 Develop an Integrated Technology Investment Plan that covers the period of the FYDP. Detailed planning is required for the execution year. (OT-2003-30009)

1.2:2.2 Identify specific technology development projects that will eliminate requirements gaps in facility hardware, software, instrumentation, analytical methods, computational modeling and simulation, and test methodology.

Participate in efforts to develop and improve techniques for better integrating test knowledge and methods across other DoD T&E centers and developers.

Document project cost, schedule (milestones), performance objectives, and deliverables.

Develop technology proposals for Government use. (OT-2003-30010) Develop Rough Order of Magnitude (ROM) cost estimates, detailed cost estimates, and activity schedules. (OT-2003-30001) (OT-2003-30002) (OT-2003-30003) Develop a SOC describing the details of each technology project and submit to the

Government for approval. (OT-2003-30008)

1.2:2.3 Manage and execute technology projects.

Track, manage, and control project cost, schedule, and technical performance during project execution. (OT-2003-30004) (OT-2003-30006) (OT-2003-30007) Apply Earned Value Management to specific projects as directed by the Government.

Notify the appropriate Government representative as soon as practicable of any potential or actual deviations; identify cause(s), cost, schedule, and/or technical impact, and recommended recovery options

Coordinate all technology activities with the Government representative, customer(s), and support organizations.

Report technical progress.

Assure the applicability and timely transition of technology products including proof-of-concept, prototypes, and spiral development products.

Assist the Government in the release of project documentation.

Provide a Technology Program Review. (OT-2003-30034)

1.2.2.4 Maintain continual professional interchange with technology-oriented representatives of industry and government:

Participate in informational exchange meetings and seminars related to specific technology projects.

Support outside agencies/organizations in developing technology products consistent with AEDC agreements.

1.2:2.5 Participate in SBIR topic selection, contract award, progress monitoring, and transition of developments with the Government.

1.2:3 DIRECTIVES:

1.2:3.1 Mandatory:

None

1.2:3.2 Guidance:

PL 97-219 Small Business Innovation Development Act of 1982 PL 99-443 Small Business Innovation Development Act PL 102-564 Small Business Research and Development Act of 1992

1.2:4 PRINCIPAL RELATIONSHIPS: The successful accomplishment of any test technology task is dependent upon effective management involving extensive communication, coordination, cooperation, and integration of all support providers. Coordinate long-range plans with other long-range planning efforts.

2.2

3.1

Spiral Development

• Increments to Existing Assets

Proof of Concepts and Prototypes

2.1

Cust Req’s

Leverage Technology Developments

1.2 5.1.1 Information Req’s

IT Capabilities

2.2

3.1

Spiral Development

• Increments to Existing Assets

Proof of Concepts and Prototypes

2.1

Cust Req’s

Leverage Technology Developments

1.2 5.1.1 Information Req’s

IT Capabilities

1.2:5 STANDARDS OF PERFORMANCE:

Figure 1.2-1 SERVICE DELIVERY SUMMARY Technology Products

PWS

Paragraph Performance Expectation

Timely delivery of a quality Integrated Technology Investment Plan.

1.2:2.1,2

Plan is delivered by the required date and adequately addresses all known issues.

Timely and effective execution of technology projects.

1.2:2.3

Projects are completed within SOC cost, including risk and negotiated changes. (Specific schedule measures are unique to individual projects.)

Quality customer relations. 1.2:2.3,4

At least 98% of customer feedback responses indicate AEDC has met or exceeded expectations. Actionable responses to customer issues are identified and actions assigned within 10 days of receipt of comments.

Actions are completed by the negotiated deadline.

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2.1 RDT&E ASSET INVESTMENTS

2.1:1 SCOPE: This PWS element focuses on eliminating capability gaps and ensuring that AEDC possesses the capability to satisfy future customer requirements. This PWS element contains the work necessary to plan, program, and execute investment solutions to meet AEDC’s Research, Development, Test, and Evaluation (RDT&E) asset needs. The type of projects to be planned under this PWS element include instrumentation, process control, mechanical systems, structural systems, utility systems, machining equipment, fabrication equipment, laboratory equipment and computer systems for all AEDC test assets listed in Appendices 3.1-1, 3.1-2, and 3.1-3. Future test capability planning and programming responsibilities include concept development, technology applications, validation of investment requirements, spiral development plans of identified technical shortfalls, and assessment of solution alternatives. Work performed in this PWS will include, but is not limited to, efforts funded by the Military Construction Program (MCP), Major T&E Improvement & Modernization (I&M) program, Centralized Test and Evaluation Investment Program (CTEIP), and Major Range and Test Facility Base (MRTFB).

2.1:2 REQUIREMENTS: The contractor shall provide investment planning, programming, and execution of projects/programs to repair, modernize, improve, and acquire RDT&E assets and apply a comprehensive systems engineering process in consonance with the guidance of PWS 6.1:2.3.2.

2.1:2.1 Support the development of a RDT&E Facility Investment Plan that covers the period of the FYDP (OT-2003-30015). The Facility Investment Plan should provide a holistic view of a solution set and the risks to/impact on the existing AEDC test and evaluation environment.

Manage the requirements development and validation process.

Compare design capability with current capability.

Determine/validate/document capability gaps.

Propose solutions for meeting future AEDC infrastructure needs. If required:

Conduct comparative studies of existing AEDC test facilities with those of other providers.

Identify technology investments (PWS 1.2) required to support the proposed solution.

Determine economic analysis of gap solution(s) as appropriate.

Develop programming justification and supporting technical documentation.

Determine operational characteristics and acceptance criteria for integrating the solution into AEDC infrastructure.

Provide multi-year project data to Government Assess programmatic impacts such as skills need, scheduling, and funding

2.1:2.2 Develop Comprehensive Project Management Plans (CPMP) for each major investment as directed by the Government (OT-2003-30013). Deliver a realistic and complete PMP that identifies and addresses technical, fiscal, and resource issues and is structured to satisfy user requirements despite identified boundaries, risks, and constraints. Use a systems approach to define program delivery interface boundaries, ascertain potential implementation risks, identify innovative means for delivery within recognized constraints, create cost estimates, and integrate risk mitigation measures to ensure implementation success and adherence to cost and schedule requirements.

Document realistic cost, schedule (milestones), performance objectives, deliverables, resource requirements, and verification and validation.

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Coordinate with government counterparts, similar or supporting programs and stakeholders.

Projects will require critical path planning, executing and reporting Assess potential environmental, safety, and health impacts and coordinate results with activities and policies of PWS 4.2.1, 4.2.2, 4.4.1, and 4.4.2.

2.1:2.3 Manage and execute investment projects/programs. Apply resources that are appropriately skilled to actively assess performance status, proactively manage within the dynamic execution environment and successfully deliver a quality capability within cost and schedule constraints. Prepare technical data packages in accordance with AEDC-ENGR-STDs T-1, T-2, T- 3, T-4 and T-5 (OT-2003-30101).

Plan, track, manage, and control project/program cost, schedule and technical performance during execution. (OT-2003-30102) (OT-2003-30006) (OT-2003-30007)

Apply Earned Value Management to investment projects as directed by the Government.

Notify the appropriate Government representative of any potential or actual deviations; identify cause(s), cost, schedule, and/or technical impact, and recommended recovery options. (OT-2003-30004)

Coordinate all investment activities with the Government representative and stakeholders.

Schedule work through the AEDC Consolidated Scheduling Process.

Provide support to projects and contracts executed by other Air Force contractors.

Inspect construction projects daily and document status, requirements compliance, and potential issues in a bound logbook, AF Form 1477, Construction Inspection Record. (OT- 2003-30016)

Maintain photographic records of investment projects where needed.

Deliver “as-built” drawings, manuals, and Operations & Maintenance procedures to the

Government. (OT-2003-30017) (OT-2003-30018) (OT-2003-30019) Coordinate the acquisition of tools and Test, Measurement, and Diagnostic Equipment with PWS 3.1.

Assist the Government in the release of project documentation.

2.1:2.4 Consistently apply a documented, disciplined, proven Life Cycle Management (LCM) methodology to all AEDC assets. Current standards and process information is contained in Section H100, “Directive Applicability”.

2.1:2.5 Support Civil Engineering (PWS 4.3.1) with the planning, programming, and execution of Military Construction, Minor Construction, and Test Facility Construction programs for RDT&E assets. This includes:

Program requirements and data for the installation, modification, or relocation of test support equipment using RDT&E funds

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Systems analysis necessary to prepare and defend the Requirements and Analysis Management Plan (RAMP).

Information and supporting data for the preparation of DD Forms 1391/1391c, Military Construction Project Data.

2.1:3 DIRECTIVES:

2.1:3.1 Mandatory: None

2.1:3.2 Guidance:

AFI 32-1023 Design and Construction Standards and Evaluation of

Facility Construction Projects

2.1:4 PRINCIPAL RELATIONSHIPS: The successful accomplishment of any test facility investment project is dependent on effective planning and application of the systems engineering process. This involves extensive communication, coordination, and cooperation between all stakeholders.

1.2

System Safety Data & Environmental Permits

Environmental & Safety Req’s

4.2

2.1

BMAR and Capability Gaps

• Instrumentation

• Capability

• Methods

Proof of Concepts Prototypes

Requirements

1.1/3.1 4.3.1 Construction Req’s

5.1

IT Investment Req’s IT Architecture

IT Capabilities Inputs to IT Architecture

3.2 Support Products/Assets

Shop/Lab Req’s

1.2

System Safety Data & Environmental Permits

Environmental & Safety Req’s

4.2

2.1

BMAR and Capability Gaps

• Instrumentation

• Capability

• Methods

Proof of Concepts Prototypes

Requirements

1.1/3.1 4.3.1 Construction Req’s

5.1

IT Investment Req’s IT Architecture

IT Capabilities Inputs to IT Architecture

3.2 Support Products/Assets

Shop/Lab Req’s

2.1:5 STANDARDS OF PERFORMANCE:

Figure 2.1-1 SERVICE DELIVERY SUMMARY Plans and Engineering

PWS

Paragraph Performance Expectation

Eliminate validated capability gaps. 2.1:2.1 1) Test facilities are capable of satisfying test customer requirements

2) Performance is within schedule, cost, and quality constraints.

Holistic, well defined set of options to support the PPBS decision-making process.

2.1:2.1 An enterprise-wide solution set with complete, accurate, decision-quality data delivered within schedule and cost constraints.

Realistic and complete PMPs. 2.1:2.2 Delivery of executable PMPs that address technical, fiscal, and resource issues and are structured to satisfy user requirements despite identified constraints.

Proactively manage within the dynamic execution environment to successfully deliver a quality capability within cost and schedule constraints.

2.1:2.3 Cost, schedule, and performance status are actively managed using EVM and quality products are successfully delivered within cost and schedule constraints.

Efficient, effective, and capable application of Life Cycle Management (LCM) to all AEDC assets.

2.1:2.4 Independent audits reveal all assets and planning efforts compliant with LCM methodology standards.

Effective program integration with Civil Engineering.

2.1:2.5 All efforts comply with Military Construction statutes and regulations.

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3.1 RDT&E AND TEST SUPPORT ASSETS

3.1:1 SCOPE: This PWS element contains the operations and maintenance of AEDC’s RDT&E and Test Support assets to ensure they meet current and future requirements. These assets include all test units (Appendix 3.1-1), plants (Appendix 3.1-2), instrumentation and controls (Appendix 3.1-3), and test support (utility) assets (Appendix 3.1-4). Actual workload of each test unit can vary significantly.

This PWS element further provides a centralized scheduling and coordination function for all PWS elements.

3.1:2 REQUIREMENTS: The contractor shall operate and perform maintenance and repair activities on all RDT&E and Test Support assets. Apply a comprehensive systems engineering process in consonance with the guidance of PWS 6.1:2.3.2.

3.1:2.1 Develop an Integrated RDT&E and Test Support Asset Operations and Maintenance Plan that covers the period of the DoD FYDP, that supports the POM process. Detailed program and activity planning is required for the execution year. AFI 32-1021 and AFI 32-1032 provide guidance on work classification. (OT-2003-30103)

Identify and prioritize all required maintenance, repair, and performance improvements to meet current and projected operational needs for RDT&E and Test Support assets.

Include high visibility preventative maintenance and inspection activities such as pressure and hazardous material systems (PHMS) in-service requirements (ISI).

Identify and prioritize systems requiring configuration product baselines. Plan the development of configuration baselines for high priority systems.

Identify the impacts of requirements not funded and recommend alternatives to satisfy those requirements, including incremental solutions that may be feasible. Alternatives shall include critical timelines for accomplishment.

Identify program and project milestones, deliverables, cost, schedule, and other quantitative program performance objectives.

Forecast test utility requirements based on projected workload.

Propose test asset and utility rates, and provide detailed bases for each.

Identify customer metering and billing process for utility usage.

Using historical maintenance records and projected workload, recommend improvements for reliability and maintainability.

Employ Reliability Centered Maintenance (RCM), Condition Based Maintenance (CBM), Machine Condition Monitoring (MCM) and preventive/predictive maintenance (PdM) principles.

Identify the Infrastructure Condition Index (ICI) for RDT&E and Test Support facilities in support of PWS 4.3.1.

Identify quality control/quality assurance tasks and activities

3.1:2.2 Operate and maintain an Operations Center 24 hours a day, 7 days a week.

Provide support for all scheduled and unscheduled tests, checkouts, and maintenance actions at Arnold AFB, White Oak (Tunnel 9), and AEDC operations at the National Full Scale Aerodynamics Complex (NFAC) at NASA AMES, Moffet Field, California.

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Alert base populace on disasters, emergencies, exercises and severe weather warnings at Arnold AFB.Arnold Command Post

Maintain and utilize Quick Reaction Checklists (QRCs) to report current status of all operations/activities, disasters, emergencies, exercises, and severe weather warnings to the appropriate base personnel.

Monitor and collect actual/potential impacts on test related activities from disasters/emergencies/severe weather.

Provide coordination and tracking for all AEDC operations.

Provide hourly reporting of all utility usage and coordinate utility curtailments when required.

Document all actions in the Integrated AEDC Operations Center Event log. (OT-2003-

30126) Ensure the Commander’s Senior Staff (CSS) is in a response-ready condition for activation and use at the direction of the AEDC/CC. Organize, train, and direct the Commander’s Senior Staff Support Team and ensure checklist, materials, and quick-reference binders are available and updated.

Assume the duties of Arnold Command Post in accordance with AFMAN 10-206 and AFI 10-207 with exception of emergency actions.

3.1:2.3 Schedule all asset-related activities including outages and curtailments. The contractor may utilize the current AEDC Consolidated Scheduling Process or provide an alternative AEDC Consolidated Scheduling process. Report the difference between Government-approved two-week schedule and actual performance.

Develop and maintain a current integrated Long Range (FYDP), annual, 90-day, two-week, weekly, and daily schedule. Provide these schedules on the AEDC intranet. (OT- 2003-30104)

De-conflict test, maintenance, investment, support, and utility resource requirements.

Track lost test time, schedule effectiveness, late starts, and other indicators of scheduling performance.

3.1:2.4 Operate and maintain RDT&E and Test Support assets.

Perform operational inspections and maintain assets in accordance with preventive/predictive maintenance (PdM) principles:

Include Reliability Centered Maintenance (RCM), Condition Based Maintenance

(CBM), Machine Condition Monitoring (MCM) utilizing Mean Time Between Failure (MTBF) and Mean Time to Repair (MTTR) data.

Document maintenance schedules and procedures.

Evaluate equipment failures using root cause analysis and perform preventive measures to preclude recurrence.

Perform Systems Safety Hazard Analysis (SSHA) on all assets. (PWS 4.2.2:2.4) Support work performed in Section 2.0 of this PWS to certify PHMS by providing access, technical information, scheduled outages, submittal reviews, as well as implementing in-service inspection plans.

Maintain certification of PHMS in accordance with AEDC-ENG-STDS T-1/T-2.

Coordinate annual boiler inspections with the Government.

Maintain assets in operational, stand-by, mothballed or non-operational status as directed by the Government. Provide reactivation procedures, timelines, and cost to restore full operational capability when required.

Perform maintenance related configuration management.

At Steam Plant A, fire boilers at least bimonthly with stand by fuel to confirm.

Track progress towards bringing all AEDC test cell, plant, and utility assets into compliance with AEDC Standard CM-1.

File and update all asset documentation verified as accurate through maintenance projects in the AEDC Configuration Status Accounting system.

Perform CIVRs as planned in Section 3.1:2.1. Report results to the government asset manager.

Maintain control systems and instrumentation in coordination with PWS 5.1.

Install, operate, and maintain test peculiar systems to satisfy individual test project requirements in coordination with PWS 5.1. These systems may include instrumentation, controls, data acquisition, data reduction, and data processing.

Provide the maintenance management information for all AEDC assets required to plan, schedule, and manage logistics/maintenance activities in a cost effective manner.

Document all maintenance activities using a Computerized Maintenance Management System (CMMS). (OT-2003-30020)

Perform test article receipt inspection, acceptance, preparation, installation, and removal to accomplish test objectives.

Support rocket motor health assessments as necessary using x-ray images taken at the user’s facility and upon delivery at AEDC.

Maintain operational and maintenance logs including details explaining the cause of operational interruptions, time and impact of interruption, duration, and remedy. Logs include:

Daily Operating Log Summaries (OT-2003-30021) Test Facility Utilization Reports/Test Resumes: Report the checkout, installation, testing and removal activities that occur in all scheduled test facilities daily. The report shall be the basic input document for the daily test facility utilization report. It shall also be used as the basic document supporting and submitted with incident reports. The report shall include the following as applicable for the day’s activities: a description of the daily activities in scheduled test facilities, start and end time of significant activity (running log of significant events), operating shift hours scheduled and accomplished, objectives accomplished (specific objectives accomplished and % of planned objectives accomplished), reasons scheduled objectives were not accomplished, unusual occurrences or findings, user or sponsor directives for test article or test program changes, productive and non-productive time, primary and secondary data obtained (% of planned), and discrepancies. The report shall include both daily and cumulative data for the scheduled activity. The report shall be maintained and available on-line via the AEDC intranet.

Test Unit Status Logs: A Test Unit Status Log (TUSL) shall be maintained for each test unit. The TUSL will provide an up-to-date status listing of work activities that affect the operational capability of the test unit. The TUSL is the primary work control document to prepare for testing, to test and secure the test unit, and will also be used as the primary configuration status accounting document for the test unit.

Each team involved in testing, test support, and maintenance is responsible for logging TUSL information in their respective areas of responsibility. The TUSL will be used as a continuously running log to document test unit build-up work, information for future tests, carryover work information, delayed work, configuration changes, non-conformances, uncorrected discrepancies, and maintenance. Work entered in the TUSL will include a sufficient description of the work activity to “stand alone” or these items will reference other work documents such as Synergen work requests and work order tasks. The TUSL shall be maintained and available on-line via the AEDC intranet.

Provide on-time delivery of on-specification fuels in accordance with TO 42B-1-1.

All fuel system components will be operated and maintained IAW manufacturer, industry and local engineering standards. UFC 3-460-03F is to be used as guidance for minimal standards.

Administer applicable fuels quality control procedures IAW 42B-1-1 to include:

All installed filter separators/micronic separators.

Immediately notify AF Fuels Functional Area Chief of any suspected contaminated or off-specification fuel.

All system piping will be identified IAW MIL STD 161G Maintain operating logs to support the requirements of the AEDC Title V Major Source

Operating Air Permit.

Support the preparation and execution of the Adverse Weather Protection Plan in conjunction with PWS 4.3.2 (OT-2003-00069) Assure tools, TMDE, instrumentation, and data acquisition systems are calibrated as necessary to accomplish T&E requirements consistent with AFTO 00-20-14-WA-1, Section 3.6 and any approved waivers.

Document the calibration of “in place” systems in accordance with the AEDC Calibration Measurement Summary (CMS). Update and maintain the CMS in accordance with the applicable provisions of MIL-STD-1839C. (OT-2003-30026)

Analyze and document measurement and control system uncertainties.

Apply Earned Value Management to projects as directed by the Government. (OT-2002-

30004) Provide and implement a Standardization/Evaluation (Stan/Eval) program for applicable test, plant, and utility operator positions which are identified as “Key Positions” with regard to Safe, Reliable, and Effective Operations (SREO).

Execute quality control tasks and activities as planned and report monthly.

3.1:2.5 Maintain accurate and up-to-date operating procedures, drawings and schematics, maintenance instructions, manufacturers component data and recommended operation and maintenance information TMDE calibration data, and component material data sheets or consumable material data sheets for assets managed in this PWS section.

3.1:2.6 Manage and control all tools in accordance with COI 21-3.

3.1:2.7 Manage and execute aggressive FOD prevention in accordance with COI 21-1.

Immediately investigate incidents for root cause, and take appropriate corrective actions to prevent reoccurrence.

3.1:2.8 RESERVED

3.1:2.9 Provide support as required to the Government RDT&E and Test Support manager.

As a minimum:

Support the Government utilities manager in contract acquisition of supplied utilities (electricity, natural gas, fuels, and water).

Recommend changes to utility contracts to optimize utility and test operations.

Participate in working groups and energy forums at the request of the Government.

Maintain registration of AEDC as liaison member of the Tennessee Valley Industrial

Committee (TVIC)

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Provide the Tennessee Valley Authority with electrical power forecasts. (OT-2003-

30012). Report utility account status for: electrical power, raw water, natural gas, test fuels, steam, potable and wastewater. Breakout costs for operations, maintenance, supplier costs, and taxes when applicable. Compare actual cost and usage against baseline FY planned cost and usage.

Participate with the Reliability Maintenance Center (RMC), other maintenance professional organizations, and other Government agencies to benchmark and share best practices.

Provide support to the Arnold AFB Utilities Privatization project.

3.1.2.10 Perform housekeeping to assure personnel operating and maintaining test cells, plants, and utilities have a safe and clean work space.

3.1:3 DIRECTIVES:

3.1:3.1 Mandatory:

TO 00-20-14-WA-1 Air Force Meterology and Calibration Program (Section 3.6)

TO 42B-1-1 Quality Control of Fuels and Lubricants MIL-STD-161G Identification Methods for Bulk Petroleum Products Systems

Including Hydrocarbon Missile Fuels MIL-STD-1839C Standard Practice for Calibration Measurement Requirements AFMAN 10-206 Operational Reporting AFOSH 91-38 Hydrocarbon Fuels AFI 10-207 Command Post Operations

3.1:3.2 Guidance:

AFI 32-1021 Planning and Programming of Facility Construction Projects

AFI 32-1032 Planning and Programming Real Property Maintenance Projects Using Appropriated Funds (APF)

AFMCI 21-103 Reliability-Centered Maintenance Programs

AFI 91-202 The US Air Force Mishap Prevention Program.

AFMCI 121-122 Foreign Object Damage (FOD) and Dropped Object (DO) Awareness and Prevention Program UFC 3-460-03F Maintenance of Petroleum Systems

UFC 3-570-06 O&M of Cathodic Protection Systems UFC 3-490-03 FA High Pressure Gas and Cryogenic Systems UFC 3-401-01 FA Utility Monitoring and Control Systems UFC 3-410-06N Central Heating Plant O&M UFC 3-430-02 FA Central Heating Boiler Plants

3.1:4 PRINCIPAL RELATIONSHIPS: The successful accomplishment of the test asset operations and maintenance effort is dependent on effective management involving extensive communication, coordination, cooperation, and integration of all support providers.

3.1:5 STANDARDS OF PERFORMANCE

Figure 3.1-1 SERVICE DELIVERY SUMMARY RDT&E Assets

PWS

Paragraph

Performance Expectation

On-time delivery of a complete and accurate Integrated RDT&E and Test Support Asset Operations & Maintenance Plan.

3.1:2.1 Deliver a complete integrated plan that accurately identifies current and future year requirements to support the Government provided workload.

Efficient and effective command and control, communication, and coordination.

3.1:2.2

Timely, accurate direction, tracking and reporting of all asset-related activities and resources.

3.1

Environmental & Safety Data

2.0 3.2

1.1

Major M&R Req’s

Test Req’s

• Matrix

• HW/SW

• Inst/Data Acq/Data Red

• Special Needs

• Schedule

Products

• Parts

• Analysis

• Calibrations

Requirements

• Hardware

• Laboratory

4.2

Sys Eng Processes & RDT&E Asstes

Environmental & Safety Req’s

5.1 IT Req’s

IT Services

3.1

Environmental & Safety Data

2.0 6.1

3.2

1.1

Major M&R Req’s

Test Req’s

• Matrix

• HW/SW

• Inst/Data Acq/Data Red

• Special Needs

• Schedule

Products

• Parts

• Analysis

• Calibrations

Requirements

• Hardware

• Laboratory

4.2

Sys Eng Processes & RDT&E Asstes

Environmental & Safety Req’s

5.1 IT Req’s

IT Services

Efficient and effective scheduling of all asset-related activities and resources.

3.1:2.3 90% of daily test and plant activities are planned and executed as scheduled.

Effective and efficient test operations and maintenance support that meets customer expectations, and satisfies current/future requirements.

3.1:2.4

Maintain an average PM backlog of <290.

Maintain test system availability, at 86% as defined in the Award Fee Plan.

Maintain on time starts > 85%.

Effective standardization / evaluation program for key operator positions

3.1:2.4 100% qualified and current operators performing duties at these key positions during operations

Effective management of all procedures, instructions, drawings and asset related data.

3.1:2.5

Asset configuration data, and drawings are current and accurate. O&M procedures shall reflect current asset configuration(s).

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3.2 MACHINE AND FABRICATION AND LABORATORY ASSETS

3.2:1 SCOPE: This PWS element includes all facets of machine and fabrication and laboratory support to test and base functions. Work includes machining, calibrations, maintenance, certifications, testing, inspections, and analyses which may range from simple tasks requiring less than one man-hour to major projects involving several hundred man hours. Shops and laboratories included are:

All RDT&E machine and fabrication assets, the Precision Measurement Equipment Laboratory, the Chemical Laboratory, and the Metallurgical and Non-Destructive Examination (MET/NDE) Laboratory as described in Appendix 3.1-5.

3.2:2 REQUIREMENTS: The contractor shall operate maintain and repair all shop and laboratory assets:

3.2:2.1 Develop a Machine and Fabrication Shop Management Plan and a Laboratory Management Plan that covers the period of the FYDP. Detailed planning is required for the execution year. (OT-2003-30107)

Identify and prioritize all required maintenance, repair, and performance improvements to meet existing and projected operational needs

Identify the impacts of unfunded requirements and recommend alternatives to accomplishing the work. Impacts shall include critical timelines for accomplishment.

Identify program and project milestones, deliverables, cost, schedule, and other quantitative program performance objectives.

Evaluate historical maintenance records of support facilities, systems, and equipment.

Identify maintenance and repair work required, establish critical replacement part and material stock levels, and recommend improvements for reliability and maintainability.

Incorporate preventive/predictive maintenance principles.

Provide inputs to the PWS 4.3 Base Support Assets Investment Plan for Appropriation

3400 resources.

Apply Earned Value Management to specific tasks as directed by the government. (OT-

2002-30004)

3.2:2.2 Submit for calibration all equipment necessary to accomplish Machine and Fabrication Shop and Laboratory requirements consistent with TO 00-20-14-WA-1, Section 3.6 and any approved waivers or recommend waivers.

3.2:2.3 Develop and implement a process that ensures “best value” shop and laboratory services. Considerations should include as a minimum: in-house cost versus out-source cost, schedule, and retention of critical skills.

3.2:2.4 Operate and maintain the Machine and Fabrication Shop.

Perform machining, welded and bolted fabrication, , metal forming, and related services.

Fabricate, repair, alter, and maintain all pressure vessels and relief valves/devices, whether stamped or unstamped, in accordance with AEDC-ENGR-T-STDs.

Register new vessels with the National Board.

Perform hydrostatic and pneumatic testing in accordance with AEDC-ENGR-STDs T-1 and T-2.

3.2:2.5 Operate and maintain a certified USAF Type IIC PMEL in accordance with AF TO 00-20-14 and any approved waivers. (DI-MISC-80158C) (DI-QCIC-81611) (DI-QCIC-81111B).

Report the progress of PMEL activities against plan. (DI-MGMT-80227)

Manage, test, calibrate, repair, modify, certify, and perform maintenance on all Test Measurement and Diagnostic Equipment (TMDE) assigned or processed through the PMEL IAW to 00-20-14-WA-1. Operate the PMEL to provide calibration, certification, and repair required to ensure prescribed accuracy and reliability of all TMDE.

- Perform the calibration and maintenance of test, measurement, and diagnostic equipment in the areas of infrared to ultraviolet optical radiometry, nuclear radiation, high vacuum technology, pressure, force, sound, acceleration, vibration, gas and liquid flow, dimensional, electrical and electronic metrology from DC to microwave, and temperature from cryogenics to pyrometry.

Perform on-site calibration services when:

Physical size would prohibit movement to the laboratory.

- The item must be calibrated or serviced as part of a system.

Provide, maintain, and update a Technical Order Distribution Office (TODO) for the

PMEL. Maintain and update all technical orders as changes are received IAW to 00-5-1.

Maintain the TO’s and commercial files on an electronic database and update monthly as a minimum.

Provide engineering support and uncertainty analysis when required in accordance with NIST Technical Note 1297 (TN1297).

Obtain and maintain licenses and certificates required by state and federal laws for the operation of radioactive sources and acquire certified calibration, repair, alignment, services for radioactive sources operated by the contractor.

Maintain accurate TMDE database using LABMET or the PMEL Automated Management System (PAMS). Update daily reportable maintenance actions and ensure overall accuracy of database.

Maintain a TMDE database to track physical equipment and calibration requirements.

3.2:2.6 Operate and maintain the Met/NDE Lab.

Perform materials testing; weld process and welder certification, radiographic inspections, magnetic particle inspections, liquid penetrant inspections, helium mass spectrometer leak testing, and ultrasonic inspections.

Review project designs for compliance with applicable codes and standards.

Ensure design compliance by reviewing NDE procedures, reports, radiographic film, material specifications, and welding documentation codes/specifications.

Conduct investigations to determine the cause of mechanical component failures.

Perform field inspections of rotating machinery and other plant equipment.

Conduct radiographic inspections of solid rocket motors and associated components in accordance with manufacturer's specifications.

Analyze particles from rocket motor exhaust to determine size, shape, and chemical composition.

Analyze particles from turbine engine chip detectors.

Perform in-process and final weld inspections of components and assemblies.

Maintain inspection and certification records.

3.2:2.7 Operate and maintain a chemical laboratory.

Analyze fuels, new and used oils, , soils, drinking water, wastewater, groundwater, various liquids and gases, materials containing asbestos, personnel exposure samples, fish tissues, and compressed breathing air samples.

Maintain the following Accreditations:

- American Industrial Hygiene Association (AIHA) Scope shall include organic solvents, metals, bulk asbestos and asbestos fibers.

- State of Tennessee Department of Environment and Conservation—Drinking Water Laboratory Accreditation Program. Scope shall include Trace Metals, Wet Chemistry and Organic Chemistry.

- DOD Joint Oil Analysis Program (JOAP) Analysis of new and used oils for wear metals.

Perform other analysis IAW with the following:

- National Pollutant Discharge Elimination System Analysis of wastewaters using

Environmental Protection Agency (EPA) approved methods Resource Conservation and Recovery Act (RCRA) – Analysis of hazardous wastes groundwater, and soils using EPA SW-846 methods.

- American Society of Testing Materials (ASTM) – Analysis of fuels, lubricating oils, and gases.

Participate in performance evaluation studies…