FA9101-23-Q-B044 Combined Synopsis Solicitation.pdf

28 June 2023

COMBINED SYNOPSIS/SOLICITATION

SUBJECT: Request for Quote (RFQ) FA910123QB044, Model Shop Welding

Machines, Arnold AFB, TN

This is a combined synopsis/solicitation for commercial supplies and constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

This is a competitive solicitation set-aside 100% for Small Business. The subject requirement is for a commercial product; as such, this solicitation is prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a quote. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 dated 2 June 2023, Department of Defense Federal Acquisition Regulation Supplement (DFARS) Change 6/09/2023 effective 9 June 2023, and Air Force Federal Acquisition Regulation Supplement (AFFARS) Change 5/08/2023 effective 8 May 2023.

Questions Due Date: 7 July 2023 at 12:00 PM Central Time

Quote Due Date: 14 July 2023 at 12:00 PM Central Time

Set-Aside Status: 100% Small Business Set-Aside

NAICS Code: 333992 Welding and Soldering Equipment Manufacturing

Federal Supply Code: 3431 Electric Arc Welding Equipment

Small Business Size Standard: 1,250 employees

Provided below are the anticipated Contract Line Item Numbers (CLINs), Descriptions, Quantities, and Units of Measure (UOM):

CLIN Description Quantity UOM 0001 Miller Dynasty 400 including step down transformers, lifting, 1 EA

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER

(AFMC)

leveling, and floor attachment hardware IAW Attachment 1 - Miller Dynasty Welder Specification

0002 Miller Dynasty 400 Installation and Training IAW Attachment 1 - Miller Dynasty Welder Specification

1 EA

0003 Miller Pipeworx 400 including step down transformers, lifting, leveling, and floor attachment hardware IAW Attachment 2 - Miller Pipeworx Welder Specification

1 EA

0004 Miller Pipeworx 400 Installation and Training IAW Attachment 2 - Miller Pipeworx Welder Specification

1 EA

0005 ESAB Aristo MIG 5000i/3004 U82 including step down transformers, lifting, leveling, and floor attachment hardware IAW Attachment 3 - ESAB Aristo Welder Specification

1 EA

0006 ESAB Aristo MIG 5000i/3004 U82 Installation and Training IAW Attachment 3 - ESAB Aristo Welder Specification

1 EA

Anticipated Delivery: 120 days after receipt of order

Delivery Location: Arnold AFB, TN

Delivery: FOB Destination

Defense Priorities and Allocations System (DPAS): Not Applicable

Provisions and Clauses:

Please see Attachment 4 – Provisions and Clauses. The provisions in Attachment 4 will be removed from the final award.

The Government reserves the right to review any exceptions to the solicitation. Exceptions to the solicitation may be accepted by the Government, if it is in the best interest of the Government. Exceptions must be noted on Attachment 5 – Quote Worksheet.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer,” “offeror,” and “proposal” are replaced with “quotation,” “vendor,” and “quote.”

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Dec 2022), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the FAR and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Basis of Award The Government intends to award a firm fixed price (FFP) contract for the subject requirement. The selection methodology will be made using lowest price technically acceptable (LPTA) procedures. First ranking the quotes by lowest to highest total price and then the Government will evaluate for technical acceptability. The Government intends to evaluate price fair and reasonable in accordance with FAR 13.106-3(a).

Prior to award, the Government will determine Contractor Responsibility in accordance with FAR Subpart 9.1. The Government reserves the right to obtain information relative to present and past performance on its own to assist with the contractor responsibility determination.

Interchanges are fluid interaction(s) between the Contracting Officer and Vendors that may address any aspect of the quote and may or may not be documented in real time. The Government intends to make award based on the Vendor’s initial quote submissions without conducting interchanges. Therefore, each quote should contain the Vendor’s best terms from a technical and price standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all vendors as the Government is not required to conduct interchanges with any or all vendors responding to this RFQ.

Technical Acceptability Evaluation Information Technical acceptability will be made on a fail/pass basis. Each element must be determined technically acceptable to obtain an overall technically acceptable rating. The following elements will be elevated for technical acceptability:

1. The specified welding machines are quotes. Alternative systems will not be accepted.

2. The requirement (all parts) must be met in its entirety. Partial quotes will not be accepted.

3. Compliance with delivery specifications called out in the solicitation.

Quote Package Offers received in response to this solicitation shall include a complete copy of Attachment 5 –

Quote Worksheet. Failure to provide the worksheet may result in disqualification from the solicitation.

Contact Information:

Please reference the solicitation number in email correspondence to:

Haley Smith Contracting Officer haley.smith.10@us.af.mil

HALEY M. K. SMITH

Contracting Officer AFTC/PZIA (Arnold)

Attachments:

Attachment 1 – Miller Dynasty Welder Specification Attachment 2 – Miller Pipeworx Welder Specification Attachment 3 – ESAB Aristo MIG 5000i Specification Attachment 4 – Provisions and Clauses *Attachment 5 – Quote Worksheet

*Vendor to complete mailto:haley.smith.10@us.af.mil