REC_Contractor_Question_Comments_Matrix_09_Feb_15.pdf

Regional Engineering & Construction (RE & C) RFP Solicitation - FA8903-15-R-0002

Question / Clarification Matrix Dated 09 Feb 2015

QUEST # QUESTION CLARIFICATION

1 If a teaming partner identifies present/past performance efforts performed for a commercial customer, then each teaming partner shall submit a client authorization letter, authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-7, Example Format for Client Authorization Letter. a. The Offeror shall provide original client authorization letters for the Offeror and each teaming partner and/or joint venture partner. b. Each Offeror, teaming partner, and/or joint venture partner shall execute a client authorization letter for commercial customers. c. Client authorization letters are evaluated only to the extent that they are complete and present for each teaming partner, and/or joint venture partner that presented past performance information in the proposal. Question: Is it correct to assume per section L that only team members submitting past performance from a commercial client need to complete L-7? If all team members are to complete L-7 can you please clarify what names/roles need to be included in the L-7 attachment if we are not utilizing the team members Past Performance in our submittal.

Please advise so we can submit the correct letters for all team members.

As stated in Section L in regards to L-6:

The Offeror shall provide a consent letter for each teaming partner using the format provided at Attachment L-6, Example Format for Consent Letter.

However, in regards to L-7: If a teaming partner identifies present/past performance efforts performed for a commercial customer, then each teaming partner shall submit a client authorization letter, authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-7, Example Format for Client Authorization Letter.

Therefore, L-6 is required for all proposed teaming partners and L-7 is only required as applicable. We apologize for any previous confusion on Q&A posted; however the language in Section L accurately reflects the government's intent.

Question / Clarification Matrix Dated 09 Feb 2015

QUEST # QUESTION CLARIFICATION

2 How would you like us to acknowledge all the amendments? Is there amendment SF30 form you would like us to sign for each amendment? The Standard form 33 does not have enough room to acknowledge all the amendments. If you would like us to acknowledge these amendments, what dates do we use? The dates on the outside the attachments for the amendment posted on FBO?

Offerors must acknowledge Amendments on the SF33. Please note that, to date there has been only one amendment to the RFP (Amendment 01) published on FBO, 29 Jan 15. However, when the system loads numerous attachments associated with a single amendment it assigns each attachment a number - we apologize for the confusion this caused. Offerors are not required to individually acknowledge each attachment within Attachment 01.

3 Is there any other way to fill out this PPI tool form besides using Access? If you do not have that program installed on my computer.

Can you tell me what program I should be using and if we do not have that program, is there an alternative way of filling out this form?

Unfortunately, Microsoft Office Access is required to complete the PPI tool. The Contracting Officer is not aware of any alternative method to complete this form. The PPI tool database is required as part of Volume III.

4 On Page 2 of 7 at Attachment L-4 PRESENT/PAST PERFORMANCE QUESTIONNAIRE FORM (PPQ), there is a section “TIME ON PROJECT” Would you please clarify what “TIME ON PROJECT” means? Does it mean project duration?

The "TIME ON PROJECT" block identifies how long the individual completing the PPQ was personally involved with the specific project. There is not necessarily a correlation to the project duration or period of performance.

5 For the FA8903-15-R-0002 AFICA RE&C Proposal Submittal, Section L 2.3.6 (b) states that "Tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized". If the exact organizational outline in Table 2.2. is utilized then the Executive Summary Tab would precede the Table of Contents. Please advise as to whether AFICA would prefer that we follow this Organizational Chart outline exactly, and if so must the Executive Summary be tabbed?

Offerors shall follow the organizational chart outline exactly. The Executive Summary must be tabbed.

Question / Clarification Matrix Dated 09 Feb 2015

QUEST # QUESTION CLARIFICATION

6 We would like to ask for a clarification to the Government’s answer to Question 107 on the RE&C RFP. A contractor asked:

Question 107 - Is every named teaming partner to sign Consent Letters (Attachment L-6) and/or Client Authorization Letters (Attachment L-7), or does this only apply to those teaming partners that are providing past performance for Volume III? The Government answered: Answer - Yes, offeror shall submit Attachments L-6 and L-7 for all proposed teaming partners. Referring to the revised Section L of the RFP we agree with the requirement for all team members to submit Attachment L-6, as described on Page 18 of 21, Paragraph 5.4 Consent Letters (Attachment L-6) which reads: “The Offeror shall provide a consent letter for each teaming partner using the format provided at Attachment L-6, Example Format for Consent Letter. This letter allows the release of teaming partner adverse present/past performance information to the Offeror so the Offeror can respond to such information." Again referring to the revised Section L of the RFP we don’t agree with the requirement for all team members to submit Attachment L-7.

On Page 18 of 21, Paragraph 5.5 Client Authorization Letters (Attachment L-7) reads: “If a teaming partner identifies present/past performance efforts performed for a commercial customer, then each teaming partner shall submit a client authorization letter, authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-7, Example Format for Client Authorization Letter.”

That paragraph goes on to say:

a. “The Offeror shall provide original client authorization letters for the Offeror and each teaming partner and/or joint venture partner.“

b. “Each Offeror, teaming partner, and/or joint venture partner shall execute a client authorization letter for commercial customers.”

That first paragraph of 5.5 Client Authorization Letters is a bit confusing, but the way we interpret it is that if a teaming partner submits present/past performance information on a project performed for a commercial customer, than that team member must submit an Attachment L-7 for that project. Attachment L-7 is both project and client specific, so asking a teaming member to submit one when they aren’t submitting present/past performance information on a project performed for a commercial client doesn’t seem right.

Items a., and b. that follow paragraph 5.5 Client Authorization Letters are even more confusing. Item a. seems to say the same thing as the Government’s answer to the question while Item b. seems to say that teaming partners must submit a client authorization letter for commercial customers, whether present/past performance information is being submitted on a project for a commercial client or not. We feel that if a teaming partner is submitting present/past performance information in Volume III on a project performed for a commercial client, than that teaming partner should provide a Letter of Authorization for that client. If a teaming partner is not submitting present/past performance information on a project performed for a commercial customer, than that teaming partner should not be required to submit an Attachment L-7.

The Government’s answer to Question 197 from a contractor indicates if an offeror has a major concern they can contact the CO via e-mail for a resolution to a question. We believe this requirement for all teaming partners to submit Attachment L-7 Letters of Authorization is in error and we would like a clarification.

Please refer to the response to Question #1.

7 We are required to acknowledge amendments on the SF-33, the solicitation change that was issued on 29 January 2015 issued 18 separate amendments, one for each of the solicitation documents. Do we list all 18 amendments on the SF-33 as there is only space for 6 amendments?

Please refer to the response to Question #2.

Question / Clarification Matrix Dated 09 Feb 2015

QUEST # QUESTION CLARIFICATION

8 Due to the clarifications in the 29 January amendment that made design team members projects ineligible for use as relevant past projects it was necessary to re-assess and change teaming partners. This re-assessment is impacting the completion of our PPQ's and proposal. Would the Government please consider a 2 week extension to the proposal due date due to this clarification

An extension to the proposal due date will not be issued.

RE&C Post-Amd 01 Q&A