Atch 5 AS Follow-on Sections L 30 Mar 12.docx

SECTION L -

FA8818-12-R-0025

Attachment 5 Section L Instructions to Offerors 30 March 2012

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-I SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

NOTICE: Pursuant to FAR 52.252-1, "SOLICITATION PROVISIONS INCORPORATED BY REFERENCE," the following provisions are incorporated herein by reference:

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) SOLICITATION PROVISIONS:

B. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (48 CFR CHAPTER 2) SOLICITATION PROVISIONS:

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY DELIVERED TO THE GOVERNMENT (JUN 1995)

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS:

5352.215-9000 FACILITY CLEARANCE (MAY 1996)

L-II SOLICITATION PROVISIONS IN FULL TEXT

NOTICE: The following provisions are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS IN FULL TEXT:

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with their quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with their quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

B. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (48 CFR CHAPTER 2) SOLICITATION PROVISIONS:

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS:

L-III INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION (SEP 2003)

1.0 Program Structure and Objectives

The Air Force Space and Missile Systems Center's Launch Systems Division (SMC/SDL) which manages the Rocket Systems Launch Program (RSLP) anticipates award of a contract to provide aging surveillance (AS) and disposal for Minuteman (MM) and Peacekeeper (PK) motors and components. This effort will be a full and open competition. The requirements for this effort are defined in Attachment 1 entitled, "Performance-based Work Statement (PWS) for RSLP Aging Surveillance and Disposal" dated 30 Mar 12. Although the evaluation is primarily based on the ability to meet the requirements of the PWS, the Government will award based on best value tradeoff.

2.0 General Instructions

2.1 General Information

2.1.1 Points of Contact

The Contracting Officer (CO) Mr. Chris Milburn and the Contract Specialist (CS), Ms. Susan Alley are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO or CS at (505) 846-5083, (505) 853-4273, respectively. Written requests for clarification may be sent to the CO or CS at the address located in Section A of the solicitation, or via e-mail to chris.milburn@kirtland.af.mil or susan.alley@kirtland.af.mil.

2.1.2 Debriefings

The CO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a post-award debriefing must make their request in accordance with the requirements of 15.506.

2.1.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CS in writing with supporting rationale as well as the remedies the offeror is asking the CS to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Oral Presentations

Oral presentations for this solicitation are not required or desired.

2.1.6 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CS. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Any proprietary information must be properly identified.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth below. The titles and contents of the volumes shall be as defined herein and all of which shall be within the required page limits and number of copies as prescribed. The contents of each proposal volume are described in this ITO.

Volume Title Page Limit Copies

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and paper copies will be returned to the offeror as soon as practicable. Each page shall be counted except the following: Cover pages, tables of contents, tabs, glossaries, resumes, subcontracting plans, organization structure change histories, consent forms and client authorization letters.

2.2.1.1 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These limitations shall apply to both electronic and hard copy responses to Evaluation Notices (ENs) and proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and each 8.5 x 11 surface of a foldout shall be counted as a separate page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. These limitations shall apply to both electronic and hard copy proposals.

2.2.2 Cost or Pricing Related Data

All cost or pricing data shall ONLY be addressed in the Executive Summary, Cost/Price Proposal and Contract Documentation Volumes. Cost tradeoff information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and tradeoff decisions.

2.2.3 Classified Information

Classified information shall not be included in your response.

2.2.4 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in the appropriate designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a Solicitation Cross Reference Matrix indicating the proposal reference information as it relates to the ITO, PWS, CLINs and CDRLs.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Binding and Labeling

Each volume of the proposal should be bound in a three-ring loose-leaf binder (or spiral binder) that shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be included in the binder, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of the binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Electronic Offers

Electronic copies of the proposal are requested in addition to hard copy handouts. The content and page size of the electronic copy must be identical to the hard copy. For electronic copies use write-only CDs or DVDs, and indicate the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Each volume shall be in a different directory. Do not compress files. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2007, and/or PDF where copy/paste function is enabled. If there are any discrepancies between the hard copy and the electronic copy of the proposal, the electronic copy will take precedence.

2.4 Distribution

The deadline for the Government's receipt of proposal is 4:30 P.M. MST on TBD. The "original" proposal shall be identified. Proposals shall be addressed and/or delivered to: SMC/PKTE, Attn: Ms. Susan Alley, 3548 Aberdeen Ave SE, Kirtland AFB NM 87117-5778. Proposals received after the date and time specified shall be treated in accordance with FAR 52.215-1.

Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

3.0 Volume I – Executive Summary

In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise to include addressing the significant risks and highlighting any key or unique features. Additionally, the executive summary will provide a synopsis, including assumptions, exceptions or clarifications, any contract requirements the contractor cannot meet, and any other information the contractor deems pertinent. The salient features should tie in with Section M evaluation factors/subfactors. This volume is intended for information purposes only and summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal.

4.0 Volume II – Past Performance Volume

4.1 General

Proposal will contain recent and relevant past performance within six years of release of RFP. A maximum of eight contracts may be provided within each proposal to include efforts as prime or major subcontractor, and past performance in meeting Small Business requirements.

4.2 Early Proposal Information

Each offeror is requested to submit the information in paragraph 4.3 for each relevant contract TBD(insert number) days prior to the date set for receipt of proposals. Failure to submit early proposal information will result in offeror disqualification.

4.3 Relevant Contracts

Submit information on Past Performance information for recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Recent contracts are ongoing contracts or those completed within six (6) years of the date of the issuance of the solicitation. Provide information on up to eight (8) recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. These contracts may be either as the prime or as a subcontractor. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M, provision M002 b.(2).

4.4 Format and Specific Content

Submit a list of specific contracts for assessment, including as a minimum, the following information (or equivalent): (1) description of the product/services being provided; (2) name, address, and phone number of the Contracting Officer (CO); (3) name, address, and phone number of current program manager (if applicable); (4) contract numbers and dates of performance, and (5) name, address, and phone number of current Administrative Contracting Officer (ACO).

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. Categorize the relevant information into the specific Technical Capability subfactors and Cost/Price factor used to evaluate the proposal.

5.0 Volume III - Technical Proposal Volume

5.1 General

Technical Capability will be addressed in the Technical Proposal volume. In this volume, address your proposed approach to meeting the requirements of each Technical Capability subfactor, as well as the risks in your proposed approach in terms of capability/performance, cost and/or schedule.

The Technical Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation and associated PWS are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

5.2 Format and Specific Content

This Request for Proposal (RFP) contains a PWS for RSLP Aging Surveillance and Disposal. The offeror shall use the contents of the PWS when developing proposal response.

The offeror shall address each paragraph of the PWS requirements. The offeror shall provide supporting rationale for all the requirements identified in the PWS to allow the Government to evaluate the offerors understanding of the requirements for AS and disposal services. Should an offeror take exception to a PWS requirement, the offeror shall include details and explanations. The offeror shall identify and categorize the risks associated with the PWS requirements and proposed risk mitigations.

The Technical Proposal volume shall be organized according to the following general outline:

Section 1. Table of Contents Section 2. List of Table and Drawings Section 3. Glossary Section 4. Technical Proposal

(a) Subfactor 1: Aging Surveillance (AS) Testing/Analysis & Sustainment

· The offeror shall identify, describe and demonstrate their processes to meet the AS testing and analysis requirements in the PWS.

· The offeror shall identify, describe and demonstrate their AS testing and analysis capabilities and processes necessary to meet the PWS requirement, to include the component testing, static fires, etc.

· The offeror shall identify and describe their resources necessary to meet the Government provided five-year test plan.

· The offeror shall provide their proposed ten-year AS test plan that identifies testing at the component level to ensure highest likelihood of identifying age related trends while maintaining a cost effective approach.

· The offeror shall identify, describe and demonstrate their sustainment capabilities required to meet the PWS requirements.

(b) Subfactor 2: Program Management

· The offeror shall identify, describe and demonstrate their process and planned content of the individual test reports as identified in the PWS.

· The offeror shall identify and describe their process to procure materials and maintain/calibrate test equipment as indentified in the PWS.

· The offeror shall provide an Integrated Master Plan (IMP) that will become part of the contract. The plan shall detail the configuration management, quality control, system safety, and systems engineering activities required to meet the requirements in the PWS. The IMP shall address how discrepancies are documented, tracked and closed.

The IMP shall consist of the organizational structure, the procedures and policies, and the reporting requirements that are established for executing, and reporting of AS and disposal tasks provided by the contractor.

The plan shall be in a format that the contractor devises and provides the following:

- The plan shall include a narrative description of the technical approach or methods the contractor will employ to accomplish contractual tasks including, as applicable, development, tests, logistics support, maintenance documentation, and configuration controls.

- The plan shall describe the staffing required for proper accomplishment of each contractual task and state how many such personnel are currently available.

- The plan shall identify any specific support equipment or software to be provided as GFP.

- The plan shall provide existing processes, policies and procedures the contractor will employ to ensure meeting all contract requirements for test, test support, disposal and associated reporting.

· If the offeror is other than a small business, the offeror shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 that also identifies and specifies the extent of offeror's commitment to the participation of small businesses (SB), historically black colleges or universities (HBCU) and minority institutions (MI), whether as joint venture members, teaming arrangement partners, or subcontractors. If applicable, submit a copy of the approved Master Subcontracting Plan (FAR 19.704(b) and 52.219-9(f). If applicable, submit a copy of the approved Comprehensive Subcontracting Plan (DFARS 219.702). If the offeror has an approved Master Subcontracting Plan or an approved Comprehensive Subcontracting Plan, the offeror must submit an addendum with their proposal covering any additional information required by this solicitation. The addendum will be incorporated into any resulting contract along with incorporation by reference of the Master or Comprehensive Subcontracting Plan. In the event the offeror has negotiated a Comprehensive Subcontracting Plan pursuant to DFARS 219.702, the offeror must submit the information that identifies and specifies the extent of their commitment to the participation of SB, HBCU and MI.

· The offeror shall describe how it will meet the following Small Business Subcontracting Plan Requirements:

· Total Small Business – 2% (to include Small Disadvantaged Business, Woman Owned Small Business, HUB Zone, Service-Disabled Veteran Owned Small Business, and Veteran Owned Small Business)

(c) Subfactor 3: Motor/Component Disposal

· The offeror shall identify and describe their facilities and infrastructure necessary to dispose of motors/components and proposed disposal methods necessary to meet the PWS requirements.

· The offeror shall identify, describe and demonstrate their throughput capabilities for proposed disposal methods that meet the quantities indentified in PWS Annex 2, Government 5 Year Plan.

Section 5. Technical Proposal Appendices (as needed to support technical claims).

6.0 Volume IV - Cost/Price Volume

6.1 General Instructions

6.1.1 Cost/Price Reasonableness

These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Proposals should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror. Data CLINs will not be separately priced.

6.1.2 Estimating Techniques and Methods

When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CERs), commercially available parametric cost models, in-house developed parametric cost models, etc.) to develop their estimates.

6.1.3 Non-Required Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume.

6.1.4 Cost or Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data is required to support price reasonableness. Information shall be provided in accordance with FAR 15.408, Table 15-2, I - III. However, use of offeror formats is encouraged providing that all the required information is made available. This information is not considered cost or pricing data, and thus, certification is not required in accordance with FAR 15.406-2. If, after receipt of proposals, the contracting officer determines there is insufficient information available to determine price reasonableness and non-reasonableness of the exceptions at FAR 15.403-1 apply, the offeror will be required to submit cost or pricing data.

6.1.5 Rounding

All dollar amounts provided shall be rounded to the nearest dollar.

6.2 Volume Organization

6.2.1 The cost/price volume shall consist of the following:

(a) Estimating Methodology Provide a summary description of the systems listed below. Also identify any deviations from your standard procedures in preparing this proposal and indicate whether you have Government approval of your system and evidence of such approval.

Estimating System - Separately address each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct costs, Overhead, G&A., etc.).

Unrealistically low or high proposed cost or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis the offeror does not understand the requirement or has made an unrealistic proposal. Offers shall be sufficiently detailed to demonstrate their cost capability. The burden of proof for cost credibility rests with the offeror.

7.0 Volume V - Contract Documentation

7.1 Solicitation/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Solicitation, and completed Sections A through K of the model contract. This includes:

7.1.1 Section A - Solicitation/Contract Form

Completion of blocks 12.,14. (If applicable), 15A., 15B., 15C., (if applicable), 16., and signature and date for blocks 17., and 18., of the Standard Form 33. Signature by offeror constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover. Completion of the form indicates that the offeror has read and agrees to the terms and conditions contained in the Solicitation Section A - K.

7.1.2 Section G - Contract Administrative Data

Insert your taxpayer Identification Number in clause G015.

7.1.3 Section I - Contract Clauses

Complete the offeror supplied fill-in information, as applicable.

7.1.4 Section K - Representations, Certifications, and other Statements of Offerors Complete the representations, certifications, acknowledgments and statements as applicable.

7.2 Exceptions to Terms and Conditions

Exceptions taken to any terms and conditions, formal attachments, or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain impacts, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2 below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award.

Table 7.2 - Solicitation Exceptions

7.3 Other Information Required

7.3.1 Authorized Personnel

Provide the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government as well as the name, position, and contact information for the person to be notified of the award decision by the Source Selection Authority or designated representative.

7.3.2 Government Offices

Provide the mailing address, telephone, fax numbers, email address and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

7.3.3 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L011 APPLICABLE CLAUSES (MAY 2002) (TAILORED)

The appropriate clauses to be included in the contract will be determined based on Offeror's response to the Section K representations.

(a) Cost Accounting Standards. Section I of resultant contract will contain only those clauses required based on the Offeror's response to the Section K certification titled Cost Accounting Standards Notices and Certification (National Defense).

L046 SUBMISSION OF COST OR PRICING DATA (FEB 2003) (TAILORED)

(a) It is anticipated that pricing of this action will be based on adequate price competition; therefore, offerors are not required to submit cost or pricing data. However, if after receipt of proposals it is determined that adequate price competition does not exist, cost or pricing data (see FAR 15.406-2, Certificate of Current Cost or Pricing Data) shall be required.

(b) If it is determined that adequate price competition does not exist, the offeror shall provide current, complete and accurate cost or pricing data within fourteen (14) calendar days after receipt of the Contracting Officer's request.

SMC 52.15-4 ACQUISITION OMBUDSMAN (FEB 2004)

An Ombudsman has been appointed to hear concerns from potential Offerors. The purpose of the Ombudsman is to receive and communicate concerns from potential Offerors when an Offeror prefers not to use established channels to communicate his/her concern during the proposal development phase of this acquisition. The Ombudsman will communicate certain Offeror issues, disagreements, and recommendations on this acquisition into the proper channels. The Ombudsman's role is not to diminish the authority of the program director or the contracting officer but to advocate an Offeror's concern on a non-attribution basis. The Ombudsman will maintain strict confidentiality as to the source of the concern when requested by the Offeror. The Ombudsman will not participate in the evaluation of proposals or the source selection process for this acquisition. The Ombudsman is Mr. James Gill, SMC/PK, Phone Number (310) 363-1789.

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